Sources-Sought-Synopsis_Request-for-Info__No1_for_MARS-IV_FA9300-19-R-0003_Final.pdf

SOURCES SOUGHT SYNOPSIS (SSS) / REQUEST FOR INFORMATION (RFI) #1

Management Administrative Resources Services IV (MARS IV)

SSS/RFI#1 – MARS IV Page 1 of 3

Description of this Document: Sources Sought Synopsis / Request for Information #1 Anticipated Solicitation Number: FA9300-19-R-0001

Anticipated Contract Number: FA9300-20-D-0001 Title of Effort: Management Administrative Resources Services IV

(MARS IV)

Agency/Office: U.S. Air Force, Air Force Test Center (AFTC) / Aerospace

Systems Support Branch (PZRB)

1. PURPOSE: This is a Sources Sought Synopsis (SSS) / Request for Information (RFI) #1 for the MARS IV contract, as well as a notice of intent to hold an Industry Day/Site Visit. This effort is a follow-on contract to MARS III (Contract #FA9300-15-D-0001) currently being performed at the Air Force Rocket Laboratory, Rocket Propulsion Directorate (AFRL/RQ- W), Edwards AFB, CA. The MARS IV contract will provide on-site support for all management, personnel, equipment, supplies, transportation, tools, materials, and other non-personal services necessary to perform tasks as defined in this Performance Work Statement (PWS). This includes the planning, coordination, and surveillance of activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasks under the contract. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME.

REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE. This SSS/RFI #1 is in support of market research being conducted by the Air Force to identify potential sources, as well as to outline information on the MARS IV acquisition to solicit industry feedback. This requirement is planned to be a competitive award.

The government anticipates that this will be a total small business set-aside, however we reserve the right to change this position at any time prior to a Request for Proposal (RFP) being issued.

Information pertaining to the Industry Day/Site Visit can be found in Attachment-1 to this

SSS/RFI #1.

Additionally, a Draft Performance Work Statement (PWS) is provided as Attachment-2 to this SSS/RFI#1.

2. REQUIREMENT: AFRL/RQ-W is conducting market research to provide follow-on support services primarily engaged in providing a range of day-to-day office administrative services, such as financial planning; billing and recordkeeping.

a. Provide office and administrative management support to include records management and other office skills required to satisfy assigned PWS tasks

b. Provide appropriate specialized financial support, data management and budget execution skills to support contract/branches

c. Provide appropriate specialized technical writing and editing skills to support the

STINFO tasks in the PWS

SSS/RFI#1 – MARS IV Page 2 of 3

d. Provide appropriate specialized technical Librarian skills to support the tasks in the

PWS

e. Provide appropriate specialized graphics design support skills to support the tasks in the PWS

3. INFORMATION REQUEST TO INDUSTRY: The government requests that interested offerors that can fully support this requirement furnish the following information.

a. Company Name, address, point of contact (with alternate), phone numbers, email addresses, and Commercial and Government Entity (CAGE) Code.

b. Information should include a brief description of experience in providing the type of support described in Sections 1 & 2 above. Please include any contract references relating to Specialized Business Support Services similar to MARS IV PWS to include: Contract Number, agency supported, period of performance, original contract value, and a point of contact with current phone number/email address. The information package must be clear, concise, and complete. The government is under no obligation to provide feedback to offerors or to contact an offeror for clarification of any information submitted in response to this SSS/RFI #1.

c. Identification of business size and if your company currently designated a small business as defined in the Federal Acquisition Regulation (FAR) Part 19 and also currently listed in the System for Award Management (SAM). Small business size standards are published by the U.S. Small Business Administration (SBA) and may be found at https://www.sba.gov/document/support--table-size-standards. The potential North American Industry Classification System (NAICS) Code for this acquisition is 561110 “Office Administrative Services.”

d. Any other information deemed useful to the Air Force regarding this acquisition.

Information packages should be limited to no more than 10 pages.

4. INQUIRES: This SSS/RFI #1 is not a commercial solicitation and the government will not pay for any information submitted or for any costs associated with providing the information requested herein.

All interested parties must have an active CAGE Code, as well as be registered in SAM to be eligible for any potential contract award. Information on registration and annual confirmation requirements may be obtained at https://sam.gov.

Continued on next page https://www.sba.gov/document/support--table-size-standards https://sam.gov/

SSS/RFI#1 – MARS IV Page 3 of 3

5. POINTS OF CONTACT (POC): The following are your government POC’s for this acquisition. Please ensure that any correspondence to the government references the Solicitation and Contract numbers and is addressed to the individuals listed below. The government requests that all inquiries be made in writing via email.

Name: Title: Email: Phone:

Thania Guillen-Alexander Contract Specialist thania.guillen-alexander@us.af.mil 661-277-9601 Joshua Vasquez Contracting Officer Joshua.vasquez.5@us.af.mil 661-277-8213 Tylan McBride Contracting Officer tylan.mcbride.2@us.af.mil 661-277-2704

Attachments to this Document: # Pages

1. Industry Day/Site Visit Information 7

2. Draft MARS IV Performance Work Statement (PWS) 72 mailto:thania.guillen-alexander@us.af.mil mailto:Joshua.vasquez.5@us.af.mil

Management Administrative Resources Services IV

(MARS IV)

Attachment-1 to Sources Sought Synopsis/Request for

Information #1

“MARS IV Industry Day/Site Visit Information”

This attachment (excluding this cover page) is 6 page

ATTACHMENT-1 TO SOURCES SOUGHT SYNOPSIS (SSS) / REQUEST FOR INFORMATION (RFI) #1

Management Administrative Resources Services (MARS IV)

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 1 of 6

Attachment-1 to SSS/RFI #1 MARS IV Industry Day/Site Visit Information

Date: 24 April 2019

Location: Air Force Rocket Laboratory, Edwards AFB Site (See Map below) Time: 0800L Arrival to AFRL/RQ-W, 0830L Briefing Begins

1. GENERAL INFORMATION: The Air Force Research Laboratory, Propulsion Directorate

(AFRL/RQ-W), Edwards AFB, CA is hosting an Industry Day/Site Visit (ID/SV) for the Management Administrative Resources Services (MARS) IV requirement. This ID/SV is in conjunction with Solicitation # FA9300-19-R-0001 only.

2. PURPOSE: The purpose of this ID/SV is to allow potential offerors to see the grounds and facilities at the Air Force Research Laboratory (AFRL, RQ-West). Potential offerors will be able to ask questions, or raise any concerns during the visit. AFRL will ensure that representatives are there to address the questions asked. However, some questions may go unanswered, due to the sensitivity of this potential action. Offerors are encouraged to submit questions electronically. To facilitate this, the government intends on presenting a set of briefing slides to attendees, as well as providing a bus tour of certain AFRL facilities.

3. ACCESS TO THE FACILITY: The AFRL/RQ-W facility is restricted to approved visitors only. In order to attend the ID/SV, interested parties must read the instructions contained herein and provide requested information as outlined in the following section.

4. ATTENDEES: All interested parties are required to provide the following information

(bullets below) to the individuals outlined in Section 7 “Points of contact” of this attachment.

Each potential company attending the ID/SV is restricted to a maximum of three (3) individuals who can attend. However, if a company is not certain of what attendees they will send, you are permitted to provide three (3) additional names as alternates. The names and information required below of up to three (3) primary and three (3) alternate individuals shall be provided by the date annotated in this attachment. All attendees must be a US citizen or permanent residents. The following information is required for entry into AFRL/RQ-W for EACH attendee:

• Name (Last, First, MI.)

• Company Name

• Valid US Government-issues Photo ID/Driver’s License (ID Number and issuing state)

Access to AFRL/RQ-W and Edwards AFB may be denied to any individual not listed as a scheduled attendee or alternate attendee. All individuals entering AFRL/RQ-W must be in possession of a valid US Photo ID.

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 2 of 6

5. ID/SV SLIDES, ATTENDEE LIST, AND BUS TOUR INFORMATION:

• Slides: The slides which will be provided to interested parties after they have been cleared for electronic distribution to all interested parties who provide information outlined herein AND request a copy of the slides. Additionally, the slides will also be provided to interested parties who are unable to attend the ID/SV but request a copy.

Requests shall be made by email.

• Attendee List: All ID/SV attendees will fill out a sign-in sheet just prior to the start of the ID/SV slide presentation. All attendees, as well as the information they will provide (Name, Company, Email, Phone #) shall be shared via FedBizOps.gov within a week of the ID/SV. This is to foster collaboration of potential sources as well as subcontracts.

• Bus Tour Information: All of the locations which will be visited on the bus tour will be outlined and provided to attendees just prior to the start of the tour. Each location visited on the tour will have a script read to bus attendees with a brief description of each stop taking place. The list of visited locations as well as the script which will be used on the tour will be provided to all attendees. Additionally, those items will be provided to interested parties by email request only within three (3) business days following the ID/SV for any requests received before the ID/SV. Requests made after the ID/SV will be fulfilled at the time of the request within three business days. The script and location list will not be provided to interested parties prior to the ID/SV.

6. LOCATION, DIRECTIONS AND OTHER INFORMATION: All interested parties are to arrive at the main entrance to AFRL/RQ-W no later than 0800 Local in order to get checked in and receive a visitor badge.

• General Information: Maps are attached for your reference. Please note that AFRL/RQ-W is NOT located on the main base of Edwards AFB. It is a remote location to the east of main base via a 30-45 minute drive.

o Please do not use any exits off of Highways 14 or 58 which specifically state

“Edwards AFB,” as these are specifically for the main base and do not lead to

AFRL/RQ-W.

o While it may appear by the maps we have provided that you could utilize Mercury

Blvd from the Lancaster/Palmdale area to reach AFRL/RQ-W, that road can be closed with only 30 minutes notice and is NOT recommended.

o The government recommends taking Highway 58 as noted below to arrive.

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 3 of 6

• Directions to AFRL/RQ-W: The simplest way is to use CA Highway 58. We now have a tag in Google Maps. It is labeled “AFRL Propulsion Directorate.”

If your approach is from Mojave, CA:

1. Exit 194, Gephart Rd. (Approx. 25 miles East from Mojave, CA.)

2. Turn right onto Gephart Rd. (Approx. ¼ mile)

3. You will come to a T with 20 Mule Team Rd. (Approx. ½ mile)

4. Turn left onto 20 Mule Team Rd.

5. Turn right onto Rocket Site Rd. (Approx. ½ mile)

If your approach is from Barstow, CA:

1. Take exit 196, Borax Rd. (Approx. 44 miles West from Barstow, CA.)

2. Turn left onto Borax Rd. (Approx. ¼ mile)

3. You will come to a T with 20 Mule Team Rd. (Approx. ½ mile)

4. Turn right onto 20 Mule Team Rd.

5. Turn left onto Rocket Site Rd. (Approx. 1.4 miles)

Once on Rocket Site Rd:

1. After approx. 6 miles, you will come to a T with Mercury Blvd.

2. Turn left onto Mercury Blvd.

3. You will be heading up hill approx. 2.5 miles and come to the AFRL gate.

4. There is a Visitor Parking turn-off before the gate (i.e. the star on 2nd map).

5. Please park there and walk up to the gate with an ID such as State issued driver’s license or US passport.

• Arrival: Once you have arrived to the Visitor Parking as noted in #’s 4 and 5 directly above, you will then proceed to the guard shack where a government team member will get you signed in and you will be provided a visitors badge.

• Agenda/Tentative Schedule: The following is subject to change but provides an estimate on what to be expected in the ID/SV. All times listed are local PST time.

o 0800 – 0830 Check-in at AFRL/RQ-W Gate o 0830 – 0900 AFRL Rocket Lab Overview o 0900 – 0945 MARS IV PWS Review o 0945 – 1015 Contract Overview o 1015 – 1030 Break o 1030 – 1130 Windshield Tour

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 4 of 6

• Additional Information/Notes:

o There is no available gasoline on-site at AFRL/RQ-W for personally owned vehicles. The closet gas station is in Boron CA, which is 10-15 miles award from AFRL/RQ-W main gate.

o Food services are not available at AFRL/RQ-West.

o Cell Phone service is not guaranteed, and is only likely if your carrier is Verizon Wireless.

o Absolutely no photography is allowed on-site. Please direct any questions or concerns on this matter to a government team member during the ID/SV.

7. POINTS OF CONTACT (POC): Please provide all requested information outlined herein (by email) to the individual’s listed below for this ID/SV. All information requested herein should be submitted no later than 4:00PM PST on 18 April 2019.

Name: Title: Email: Phone:

Thania Guillen-Alexander Contract Specialist thania.guillen-alexander@us.af.mil 661-277-9601 Joshua Vasquez Contracting Officer Joshua.vasquez.5@us.af.mil 661-277-8213 Tylan McBride Contracting Officer tylan.mcbride.2@us.af.mil 661-277-2704

The following two pages contain maps referenced herein mailto:thania.guillen-alexander@us.af.mil mailto:Joshua.vasquez.5@us.af.mil

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Vicinity Map Edwards Air Force Base

FOR OFFICIAL USE ONLY

I 0 7,000 14,000

FOR OFFICIAL USE ONLY

28,000 42,000 56,000

Feet

Prepared By: 95ABW/CEPT, 08/30/2011

Mojave, CA

Boron, CA

Rosamond, CA

Lancaster, CA

H ig hW ay

Highway 58

H ighw ay 395

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 5 of 6

Place Proper DISTRIBUTION STATEMENT Here

UNCLASSIFIED

Ro ck et S ite R oa d

Visitor Parking

Guard Shack

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 6 of 6

Management Administrative Resources Services IV

(MARS IV)

Attachment-2 to Sources Sought Synopsis/Request for

Information #1

“MARS IV Draft Performance Work Statement (PWS)”

This attachment (excluding this cover page) is 71 page

FA9300-19-R-0001

PERFORMANCE WORK STATEMENT

(PWS)

FOR

Management Administrative Resources Services (MARS IV)

RFP# FA9300-19-R-0001

Air Force Research Laboratory (AFRL) Aerospace Systems Directorate (RQ)

Edwards AFB, CA

25 March 2019

Table of Contents

1.0. SECTION I – DESCRIPTION OF SERVICES

1.1. General

1.2. Background

1.3. Inherently Governmental Function

1.4. Period of Performance

1.5. Place of Performance

1.6. Specific Tasks

1.7. Historical Data

1.8. Minimum Qualifications

1.9. Deliverables

1.10. Contractor Travel

1.11. Contractor Phase-In and Phase-Out Transition

2.0. SERVICE SUMMARY (SS)

2.1. General

2.2. Performance Evaluation

2.3. Government Quality Assurance (QA)

2.4. Performance Assessment

2.5. Monthly In-House Contractor Review Meetings

2.6. Contracting Officer Representative (COR)

2.7. Quality Control (QC)

2.8. Contractor’s Performance

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Services (Base Support)

3.2. Government Facilities

3.3. Government Furnished Property to include Equipment and Material

3.4. Contractor Furnished Property and Services

4.0. GENERAL INFORMATION

4.1. Hours of Operation

4.2. Contractor Personnel

4.3. Continuation of Essential DoD Contractor Services During Crisis

4.4. Conservation of Utilities

4.5. Environmental Protection

4.6. Miscellaneous Paragraphs

4.7. Security

4.8. Safety

5.0. SECTION V: APPENDICES AND EXHIBITS

APPENDIX 1 - Definitions, Abbreviations, and Acronyms APPENDIX 2 – Workload Estimates APPENDIX 3 - Government Furnished Facilities APPENDIX 4 – Applicable Publications and Forms

1.0. SECTION I – DESCRIPTION OF SERVICES

1.1. General. This is a non-personal services contract to provide financial management, administrative, and specialized services support to the Air Force Research Laboratory (AFRL), Edwards AFB, California. The government shall not exercise any supervision or control over the contract service provider performing the services herein. Such contract service provider shall be accountable solely to the Contractor who, in turn, is responsible to the government.

1.1.1. Description of Services/Objectives. The Contractor shall provide all management, personnel, equipment, supplies, transportation, tools, materials, and other non-personal services necessary to perform tasks as defined in this Performance Work Statement (PWS). The Contractor shall perform and adhere to the standards documented in this contract. This includes the planning, coordination, and surveillance of activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasks under this contract. The Contractor shall be responsible for maintaining communications with the Contracting Officer’s Representative (COR) and the Contracting Officer (CO) and to immediately notify both the COR and the CO of any problems that would prevent timely performance of this contract. The Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract. The Contractor shall provide all services in accordance with the requirements outlined in the PWS and comply with all federal, state, and local laws and regulations.

1.1.2. Requirements. The objective of this PWS is to acquire non-personal business support services at RQ-West. Non-Disclosure Agreements (NDA) are required by this PWS. The Contractor shall follow established branding guide for all products which will be provided to the Contractor.

1.1.3. Non-Personal Services & Purchases. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. Additionally, under no circumstances shall the government direct the purchase of materials or equipment on this contract. Purchases should be made at the discretion of the contractor for contractual needs covered by the work to be performed as outlined in the PWS. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services, and additionally to ensure that material/equipment purchases are made in accordance with this PWS. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer immediately. Additionally, it is the Contractor’s responsibility to report to the PCO all inappropriate direction by the Government to procure materials/ equipment to which the Contractor does not have direct use for on this contract. These services shall not be used to perform work or management nature, i.e., inherently

Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

1.2. Background. The AFRL mission is leading the discovery, development, and integration of affordable warfighting technologies for our air and space forces. Within AFRL, the Aerospace Systems Directorate’s (RQ) mission is to pioneer transformative aerospace technologies for our warfighter’s advantage. The Aerospace Systems Directorate (RQ) is split between Wright-Patterson AFB (Q-East) and Edwards AFB (RQ-West).

1.2.1. RQ-West. Currently, RQ-West is four-fold, consisting of Det 7, Rocket Propulsion Division (RQR), Integration and Operations Division (RQO), and the Finance Branch (RQFW). RQO provides plans, investment and programs to enable all elements of the Aerospace Systems Directorate (RQ) in the accomplishment of the directorate mission. Manages, coordinates, integrates and directs a wide range of enabling functions.

1.3. Inherently Governmental Function. The Contractor shall not perform any inherently governmental functions as defined in Federal Acquisition Regulation (FAR) Subpart 7.5 in relationship to this PWS. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government (Attachment 1).

1.4. Period of Performance. This is a 4-year non-personal services contract. Year 1 is the basic year and provides for three additional one-year option at the government’s discretion.

1.5. Place of Performance. The Contractor shall perform the services in the PWS at the AFRL Research Laboratory (RQ-West), Edwards AFB, California. The Research Laboratory is a controlled access facility. Directions to facility is provided in Attachment 2.

1.6. Specific Tasks.

The described work is included within the Firm Fixed Price CLINs unless stated.

1.6.1. General Contract Requirements. The Contractor shall ensure the following general contract requirements are fulfilled:

1.6.1.1. Security Clearance - Contractor Employees. At a minimum, all Contractor employees shall be able to obtain and maintain a National Agency Check with Inquiries (NACI). Must be accomplished within 90 days of employment. The Contractor shall notify COR of any employee who has not completed the NACI investigation within the prescribed timeframe.

1.6.1.2. Request System Access. The Contractor shall ensure that personnel have completed the necessary steps to request access to government financial systems and databases in order to perform tasks in the PWS. The Contractor will use established processes to request accounts.

1.6.1.3. DD Form 2875 for Computer System Access. To perform the tasks in this PWS, the Contractor shall follow established procedures and prerequisites to request account access. Each systems could require a separate DD 2875 to be completed. Request access within 5 business days after computer account enabled or as required by the process. For positions requiring access to Automated Business Services System (ABSS), request access within 10 days. Systems includes but not limited to the following:

a. Desktop Computer (E-Mail, AFNET, SATURN, AFRL-ELSZ, etc.)

b. Procurement Integrated Enterprise Environment (PIEE, formerly known as

Wide Area Workflow (WAWF))

c. Commander’s Resource Integration System (CRIS)

d. Shared Data Warehouse (SDW)

e. Comprehensive Cost and Requirements (CCaR)

f. Automated Business Services System (ABSS)

g. Other government database and financial systems.

1.6.1.4. Permission-Based System Access. To perform the tasks in this PWS, the Contractor shall follow established procedures and prerequisites to request user permission to access sites. Request access within 5 business days after computer account is enabled or as required by the process. Sites includes but are not limited to the following:

a. Defense Technical Information Center (DTIC)

b. Defense Patent Application Review System (DPARS)

c. Microsoft Office SharePoint sites

d. JANNAF User Portal (ITAR Restricted Information)

e. Work Unit App (PEGA)

f. Management Internal Control Toolset (MICT)

1.6.1.5. Financial Management Training. To perform the PWS tasks, complete Financial Management Body of Knowledge – Basic and other finance training as required by the position. Training must be completed before requesting an ABSS account or any other system that might require this training as a prerequisite.

Complete no later than 45 days of receiving a computer account or as required.

1.6.1.6. Continuity Books. The Contractor is required to create and maintain updated Continuity Books in both electronic and hard copy for all tasks in this PWS.

1.6.2. Non-Disclosure Agreements (NDAs). At the government’s direction, the MARS IV Contractor will solicit NDAs to protect proprietary information, trade secrets, confidential materials, knowledge, or information that parties do not wish to share. The government will provide the Contractor with a spreadsheet (Attachment 4) that contains vendor contact and contract information as well as an introduction letter of need that is signed by the Contracting Officer to use in requesting NDAs.

1.6.2.1. On-Site Support Contractors: The COR or Contracting Liaison will notify the MARS IV Site Manager when a new on-site support contract is awarded.

The MARS IV Site Manager will ensure that NDAs, Confidentiality Agreements or other information protection mechanism between other onsite support s are accomplished. Notify COR of status.

1.6.2.2. Distribution Statements B, D, or E. The Contractor shall ensure that company-to-company NDAs and NDA Waivers are on file for all contracts with Distribution Statements B, D, or E.

1.6.2.3. SBIR/STTR Contracts. The SBIR/STTR Office will initiate the NDA request process by sending the NDA Form to vendor. The SBIR/STTR Office will monitor and follow on status of request.

a. Vendor should check “NO” to waive the NDA requirement, sign and return Form to SBIR/STTR Office. The SBIR/STTR Office will forward a copy to the COR. The COR will direct the Contractor to file the signed NDA Waiver in the Repository.

a. Vendor should check “YES,” to request a company-to-company NDA, sign and return Form SBIR/STTR Office. Vendor may provide NDA requirements on their Company letterhead or attach their NDA template. The COR will forward a copy to the signed request to the Contractor. Upon receipt, contractor will have 10 business days to solicit NDAs and within 30 days thereafter when notified of need. Company-to-company NDAs need to contain language that clearly state that the document is valid ONLY for the duration of the MARS IV contract.

1.6.2.4. Non-SBIR/STTR Contracts. The Government PM (GPM) will solicit the NDA(s) for non-SBIR/STTR contracts.

a. Vendors may submit their NDA requirements on the company’s letterhead. If a NDA is waived or required, the vendor should clearly state so in the letter.

b. If NDA is required, the contract GPM will forward a copy of the signed form or letter to the COR. The COR will forward a copy to the signed request to the Contractor. Upon receipt, contractor will have 10 business days to solicit NDAs and within 30 days thereafter when notified of need. For other company-to-company contracts, the NDAs need to contain language that clearly state the duration/expiration of the document.

1.6.2.5. NDA Repository. The Contractor shall track and maintain an online historical repository of signed NDAs and NDA waivers. Provide the contract COR with a copy of the final signed document. The Contractor will develop a consistent naming convention and ensure limited permission levels are set on folders. The Contractor shall upload documents within 5 working days of receipt.

a. The Contractor shall perform maintenance on NDA repository at least once quarterly then archive expired documents. Notify COR and GPM if company-to-company NDA has expired and initiate request for a new company-to-company NDA.

b. The Contractor will compile and maintain an up-to-date spreadsheet of all current NDAs and Waivers. Update NDA/Waiver report within 24 hours of receipt of NDA or Waiver.

c. The Contractor shall provide quarterly reports to the COR that indicate the status of all NDAs and NDA Waivers. The Contractor shall review for missing NDAs or Waivers within 5 business days after receipt of spreadsheet and notify COR within 5 business days after review of missing documents The Contract Manager shall submit a report once per quarter by the 15th of each corresponding month.

d. The Contractor shall follow-up on NDA or Waiver requests sent to GPM or requestor 5 days after notification if no response is received. The Contractor shall notify the COR within 20 days of non-compliance by the company.

e. The Contractor will perform an annual audit during the anniversary month of contract award on all current NDAs and Waivers to ensure they are current, active, and required. The Contract Manager shall uppdate the online location and status report. The Contractor shall complete audit by the 15th of the month and send acknowledgment of its completion and any discrepancy or issues to the COR annotated on the report.

1.6.3. General Administrative Positions. The Contractor shall provide support to a variety of program and project management functions at RQ-W. This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The Contractor selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include assisting in a variety of administrative matters;

maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. The Contractor must be proficient is using office equipment and other technology (software and systems) to meet work needs. The Contractor must have a mix of computer database, spreadsheet office equipment, business communication, and word processing knowledge. The Contractor must possess the ability to communicate effectively, be innovative and a resourceful self-starter, able to work with minimal supervision and demonstrate organizational skills.

1.6.3.1. Video Teleconferencing (VTC). The Contractor shall schedule conference room(s) and coordinate Information Technology (IT) support for VTCs.

Coordinate with all participants on meeting related issues, keep attendees informed, operate computers/projectors (if required) and record and finalize meeting minutes.

1.6.3.2. Records Management (RM). The Contractor shall assists with RM functions to include maintaining & retrieving electronic and hard copy documents from current and archival filing systems in accordance with (IAW) applicable regulations. Properly processes and disposes of For Official Use Only (FOUO) documents and documents containing Privacy Act data.

1.6.3.3. Clerical Support. The Contractor shall support management of office activities and must be proficient in use of Microsoft Office Suite. The Contractor shall create, edit, and reformat memorandums, and other correspondence letters IAW applicable instructions, format or template. The Contractor shall incorporate edited combinations of the identified inputs, which may require numerous iterations and integration from a variety of software packages to produce final documents. Tasks include but are not limited to answering inquiries regarding business and staff support functions, complete computer-generated forms/worksheets, take messages and forward the information to the appropriate office/Point of Contact (POC); track suspenses; originate, coordinate, and prepare responses to tasks; distribute correspondence and reports that require government signature(s).

1.6.3.4. Self-Inspection Checklists. The Contractor shall be familiar with Management Internal Control Toolset (MICT) and non-MICT self-inspection checklist(s) within PWS task area (if applicable) and inform government within 24 hours when checklist(s) is/are not in compliance and recommend/implement remediation activities. The Contractor shall provide electronic supporting artifacts to each checklist question as required.

1.6.4. Financial Support to Facility Support Contract and RQRO Branch. The Contractor shall provide specialized budget execution support to the Facility Support Contract (FSC) and RQRO Branch. Experience shall include proofreading and coordinating on AF and/or DoD documents, capable of understanding DoD technical terms and the ability to communicate those items with non-technical personnel. The Contractor shall demonstrate experience supporting analysis, planning, and development of quality financial documents. The Contractor shall have the ability to understand, communicate, coordinate, prioritize, maintain files, manage databases, and generate reports and presentations to diverse audiences. Additionally, this position requires a basic knowledge and understanding of the terminology, codes, and processes used in an automated accounting system. The Contractor shall be responsible for the day- to-day accounting and reconciliation, financial reporting and analysis for assigned functional areas. The Contractor shall be meticulous, strong organizational skills and attention to details; the ability to multi-task and work in a challenging fast-paced environment;

excellent written and verbal communications skills, display maturity, professionalism and discretion; an independent worker and analytical thinker with an ability to conduct research, data analysis and resolve complex problems. The Contractor shall provide the following onsite specialized budget execution support to the government:

1.6.4.1. The Contractor shall prepare, track, validate and report on program/project funding documents to ensure compliance with all applicable regulations and guidance. Verify funding document data against contract and contract modification documents. Forms may include: AF Form 36, Supply document Register, Directive Division, (DD) Form 448, Military Interdepartmental Purchase Request (MIPR), AF

Form 4009, Government Purchase Card Fund Cite Authorization, AF Form 185, Project Order, AF Form 616, Fund Cite Authorization (FCA), or as other government guidance dictates. Historically, five to 20 funding documents per month; however, a surge could occur if additional funding is received.

1.6.4.2. The Contractor shall research, track, gather, analyze, validate, respond, and provide recommendations to suspenses on financial data by deadlines. Averages at least two analyses per month.

1.6.4.3. The Contractor shall track and provide updated execution status to support monthly, quarterly and annual financial/budget status meetings. Be prepared to discuss and provide status of open commitments on contracts, contract invoices, travel funding, and obligations and expenditures deviations from stated goals.

1.6.4.4. The Contractor shall review, report, and attend financial/budgetary meetings. Attend at least two meetings per week.

1.6.4.5. The Contractor shall provide financial data and generate two to five reports per month using government financial systems and other government database systems.

1.6.4.6. The Contractor shall track and provide financial information to the applicable Branch Financial Analyst on Unfunded Requirements (UFR) for management prioritization of funding up to 3 times per year.

1.6.4.7. The Contractor shall input contract and financial data into government financial systems and databases. Perform financial forecast for obligations/ expenditures on planned/actual events in CCaR on all Work Units (WU) IAW local policy guidance. Three to 10 updates per month for each assigned WU.

1.6.4.8. The Contractor shall support and work closely with government team members to determine required funding for FSC. Distribute funding as appropriate on FSC CLINS, up to 12 fund requests/day with up to 35 Work Plan distributed amongst multiple CLINs, depending on availability of funding.

NOTE: This process requires precise tracking and auditing of the Task Number, source of money Job Order Number (JON), CLIN, history of fund transfers, managing appropriation year, detailed lines of Accounting (Budget Program Activity Code (BPAC), Program Element Code (PEC), Responsibility Center/Cost Center Codes (RC/CC), Element of Expense Investment Code (EEIC), ACRN, etc., numerous individual Purchase Request (PR) numbers, and contract ceilings for labor, non-labor, total contract, and various aspects of applicable contract types (i.e., Firm Fixed Price, Cost Plus Fixed Fee, and Incentive Fee) depending on the Task.

1.6.4.9. The Contractor shall accurately validate Accounting Classification Reference Number (ACRN) allocation(s) down to the WP level/WU and fund distribution; process within one hour of validation. Process two to three invoices, ACRN/task validations per month.

1.6.4.10. Process/input invoice data into applicable government financial accounting systems and/or database(s). Approximately 40 database updates per invoice, two to three invoices per month.

1.6.4.11. The Contractor shall provide all new government personnel with the website links for applicable government database and/or financial systems. Up to 20 updates performed annually.

1.6.4.12. The Contractor shall identify Microsoft Excel and/or other database anomalies; document and identify the steps and time required to perform corrections, and consult with the government’s database administrator in an accurate, concise, and timely manner. Engage with government customers, FSC CORs, and financial analysts to ensure proper accountability of funds. The Contractor will follow-up and provide documents within 7 days that validate the problem resolution; ensure FSC CORs approves the resolution and submitted documents.

1.6.4.13. The Contractor shall provide rapid and accurate forecasting entries as well as financial document initiation, editing, and processing using applicable government financial systems and databases. Historically, up to 20 financial forecasts performed the same day if work day allows. Otherwise, task is to be performed the beginning of the next work day. The contract may also initiate up to five allocations, five money moves, and six funding documents per day within 2 hours of receiving request, along with all necessary information.

1.6.4.14. The Contractor shall support the FSC CORs by creating allocations, inputting funding and execution data into designated contract accounting system.

Perform task up to 5 times per week while making no more than two computational errors per week.

1.6.4.15. The Contractor shall perform data entry to clear non-billed charges, bills, refunds, money moves, and Defense Financial, Accounting Service (DFAS) payments, etc. into applicable government financial systems.

a. Perform up to 120 ACRN expenditure updates by tasks each week due to invoice reconciliations and subsequent corrections.

b. Perform up to six fund allocation and money move activities per week due to infusion of funds and changing program requirements.

c. Ensure that the designated contract accounting system accurately reflects the information contained in each contract modification within 4 hours of receiving the official contract modification.

d. Compile and initiate Semi-Annual Award Fee fund transactions. Expect up to two contract modification during surge months.

e. Update government designated contract accounting system to reflect all transactions.

1.6.4.16. Provide unique reports such as Branch fund status (planned, programmed, and executed for both “direct” and “indirect” funds); pending financial transactions, DD Form 250, Material Inspection and Receiving Reports status, CLIN balance, propellant procurement status, and financial status updates from government database to FSC CORs and other government personnel as required. May generate up to 25 ad hoc reports per month.

1.6.4.17. Track DD Form 250, weigh tickets, bill of ladings; reconcile bill for propellants and collect propellant forecast data from GPMs for RQ-West, Organizations 100 (TS2A) and 200.

a. Update Organization 100 propellants and cylinders in Microsoft Excel spreadsheets, and then scan/upload packages to the Microsoft Office SharePoint within 72 hours of receipt.

b. Track up to 40 assorted packages per month.

1.6.4.18. The Contractor shall support Government Purchase Card (GPC) functions of Branch, duties may include: organization and maintaining Packing slips, and managing the books. Reconcile and balance GPC Card and books each month or as needed to complete the GPC reconciliation cycle. Attend GPC audits with GPC cardholder.

1.6.5. Financial Support to Engineering Support Contract and RQRE Branch. The Contractor shall provide specialized budget execution support the Engineering Services Contract (ESC) and RQRE branch. Experience shall include proofreading and coordinating on AF and/or DoD documents, capable of understanding DoD technical terms and the ability to communicate those items with non-technical personnel. The Contractor shall demonstrate experience supporting analysis, planning, and development of quality financial documents. The Contractor shall have the ability to understand, communicate, coordinate, prioritize, maintain files, manage databases, and generate reports and presentations to diverse audiences. Additionally, this position requires a basic knowledge and understanding of the terminology, codes, and processes used in an automated accounting system. The Contractor shall be responsible for the day- to-day accounting and reconciliation, financial reporting and analysis for assigned functional areas. The Contractor shall be meticulous, strong organizational skills and attention to details; the ability to multi-task and work in a challenging fast-paced environment;

excellent written and verbal communications skills, display maturity, professionalism and discretion; an independent worker and analytical thinker with an ability to conduct research, data analysis and resolve complex problems. The Contractor shall provide the following onsite specialized budget execution support to the government:

1.6.5.1. The Contractor shall track, research, gather, analyze, validate, respond, and provide recommendations to suspenses on financial data by the stated deadline.

Averages at least two analysis per month.

1.6.5.2. The Contractor shall provide updated execution status to support monthly, quarterly and/or annual financial/budget status meetings. Be prepared to discuss and provide status of open commitments on contracts, contract invoices, travel funding status, and obligations and expenditures deviations from stated goals, etc.

1.6.5.3. The Contractor shall review, report, and attend financial/budgetary meetings. Attend at least two meetings per week.

1.6.5.4. The Contractor shall provide financial data and generate two to five reports per month using government financial systems and other government database systems.

1.6.5.5. The Contractor shall track and provide financial information to the applicable Branch Financial Analyst on Unfunded Requirements (UFR) for management prioritization of funding up to 3 times per year.

1.6.5.6. The Contractor shall input contract and financial data into government financial systems and databases. Perform financial forecast for obligations/ expenditures on planned/actual events in CCaR on all Work Units (WU) IAW local policy guidance. Three to 10 updates per month for each assigned WU.

1.6.5.7. The Contractor shall support and work closely with government team members to determine required funding for ESC and other RQRE contracts.

Distribute funding as appropriate on ESC CLINS which can be up to 12 fund requests/day with up to 35 Work Plan broken out between multiple CLINs depending on availability of funding.

NOTE: This process requires precise tracking and auditing of the Task Number, source of money Job Order Number (JON), CLIN, history of fund transfers, managing appropriation year, detailed lines of Accounting (Budget Program Activity Code (BPAC), Program Element Code (PEC), Responsibility Center/Cost Center Codes (RC/CC), Element of Expense Investment Code (EEIC), ACRN, etc., numerous individual Purchase Request (PR) numbers, and contract ceilings for labor, non-labor, total contract, and various aspects of applicable contract types (i.e., Firm Fixed Price, Cost Plus Fixed Fee, and Incentive Fee) depending on the Task.

1.6.5.8. The Contractor shall accurately validate Accounting Classification Reference Number (ACRN) allocation(s) down to the WP level/WU and fund distribution; process within one hour of validation. Process two to three invoices, ACRN/task validations per month.

1.6.5.9. Process/input invoice data into applicable government financial accounting systems and/or database(s). Approximately 20 database updates per invoice, two to three invoices per month.

1.6.5.10. The Contractor shall provide all new government personnel with the website links for applicable government database and/or financial systems. Up to 20 updates performed annually.

1.6.5.11. The Contractor shall identify Microsoft Excel and/or other database anomalies; document and identify the steps and time required to perform corrections, and consult with the government’s database administrator in an accurate, concise, and timely manner. Engage with government customers, ESC CORs, and financial analysts to ensure proper accountability of funds. The Contractor will follow-up and provide documents within 7 days that validate the problem resolution; ensure ESC CORs approves the resolution and submitted documents.

1.6.5.12. The Contractor shall provide rapid and accurate forecasting entries as well as financial document initiation, editing, and processing using applicable government financial systems and databases. Historically, up to 20 financial forecasts performed the same day if work day allows. Otherwise, task is to be performed the beginning of the next work day. The contract may also initiate up to five allocations, five money moves, and six funding documents per day within 2 hours of receiving request, along with all necessary information.

1.6.5.13. The Contractor shall support the ESC CORs by creating allocations, inputting funding and execution data into designated contract accounting system.

Perform task up to 5 times per week while making no more than two computational errors per week.

1.6.5.14. The Contractor shall perform data entry to clear non-billed charges, bills, refunds, money moves, and Defense Financial, Accounting Service (DFAS) payments, etc. into applicable government financial systems.

a. Perform up to 120 ACRN expenditure updates by tasks each week due to invoice reconciliations and subsequent corrections.

b. Perform up to six fund allocation and money move activities per week due to infusion of funds and changing program requirements.

c. Ensure that the designated contract accounting system accurately reflects the information contained in each contract modification within 4 hours of receiving the official contract modification.

d. Update government designated contract accounting system to reflect all transactions.

1.6.5.15. Provide unique reports such as Branch fund status (planned, programmed, and executed for both “direct” and “indirect” funds); pending financial transactions, DD Form 250, Material Inspection and Receiving Reports status, CLIN balance, and financial status updates from government database to ESC CORs and other government personnel as required. May generate up to 25 ad hoc reports per month.

1.6.6. Division Business Support. The Contractor shall have the required qualifications, skills and experience to support the Business Support Division. The Contractor shall support a variety of programs that include overall management of office activities, answering phone and queries regarding business and staff support functions.

The Contractor shall draft standard memos or appointment letters as per the applicable policies and forward the information to the appropriate POC, prepares and distributes papers and documents for meetings, creating meeting minutes, photocopying and printing, track suspenses, and assist with travel, etc. The Contractor’s experience shall include proofreading and coordinating on AF and/or DoD documents and should be capable of understanding DoD technical terms. The Contractor shall have good organizational skills, time management, communications skills; both written and verbal.

The Contractor shall utilize discretion when appropriate, have confidence with computer systems and software; display accuracy and good attention to detail. The Contractor should show an ability to stay calm and tactful under pressure; be self-motivated with a positive attitude. Position requires proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

1.6.6.1. Government Credit Card. The Contractor shall support Government Purchase Card (GPC) functions of Branch, duties may include organizing and maintaining packing slips and managing the GPC binder. Assist with reconciling and balancing GPC Card and binder each month or as needed to complete the GPC reconciliation cycle. The Contractor shall attend GPC audits with primary GPC cardholder. The Contractor shall also perform the initial research for supplies to be ordered, scan packing slips and receipts and file documents.

1.6.6.2. Data Management.