FA9300-15-R-0004_0002.pdf

SCHEDULE OF CHANGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

See Block #2

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

02 MAR 2015

4. REQUISITION/PURCHASE REQ.NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY AFTC/PZRA CODE FA9300 7. ADMINISTERED BY (If other than Item 6) CODE

DIRECTORATE OF CONTRACTING

5 SOUTH WOLFE AVE, BLDG 2800

EDWARDS AFB CA 93524-1185

TIMOTHY S. PALEN 661-277-8216

timothy.palen@us.af.mil

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

FA9300-15-R-0004

X

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers X is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X )

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: ( ) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. ITEM

10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The purpose of this amendment is to include an Adobe PDF document as an acceptable file for submitting information related to Section L, Volume IV - Contract Documentation. See L-III para. 2.3 for updated verbiage. The Research in Propulsion Sciences III (RPS III) due date remains as March 16, 2015 at 3:00pm PST.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print).

16A. NAME AND TITLE OF SIGNER (Type or print)

KATY P. DAY

15B. CONTRACTOR/OFFEROR

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

(Signature of person authorized to sign)

BY________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV.10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA ConWrite Version 6.14.0 FAR (48 CFR) 53.243

Created 02 Mar 2015 1:24 PM

LIST OF ATTACHMENTS

FA9300-15-R-0004 0002

DOCUMENT PGS DATE TITLE

ATTACHMENT 3 39 06 FEB 2015 SECTION L INFORMATION TO OFFERORS (ITO)

AND INSTRUCTIONS FOR PROPOSAL

PREPARATION

FA9300-15-R-0004 Amendment 0002

L-I - Solicitation Provisions Incorporated by Reference

NOTICE: Pursuant to FAR 52.252-1, "SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE," the following provisions are incorporated herein by reference:

A. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) SOLICITATION

PROVISIONS:

52.204-07 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

52.215-01 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2004)

52.215-16 FACILITIES CAPITAL COST OF MONEY (JUN 2003)

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA

OTHER THAN CERTIFIED COST OR PRICING DATA (OCT 2010)

52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES--IDENTIFICATION OF

SUBCONTRACT EFFORT (OCT 2009)

52.216-01 TYPE OF CONTRACT (APR 1984)

Type of contract a Hybrid contract with a Firm Fixed Price (FFP) CLIN, Cost-Plust-Fixed-Fee

(CPFF) CLIN, and Cost Reimbursement (Cost Only) CLIN.

52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE EVALUATION

(FEB 1999)

52.233-02 SERVICE OF PROTEST (SEP 2006)

Para (a) Official or location is '

AFTC/PZC

5 S. Wolfe Ave, Bldg 3920

Edwards AFB CA 93524'

52.237-10 IDENTIFICATION OF UNCOMPENSATED OVERTIME (OCT 1997)

B. DEPARTMENT OF DEFENSE FEDERAL ACQUISITION REGULATION

SUPPLEMENT (48 CFR CHAPTER 2) SOLICITATION PROVISIONS:

252.227-7028 TECHNICAL DATA OR COMPUTER SOFTWARE PREVIOUSLY

DELIVERED TO THE GOVERNMENT (JUN 1995)

C. AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT

SOLICITATION PROVISIONS:

5352.215-9000 FACILITY CLEARANCE (MAY 1996)

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.246.doc#b522521

L-II - Solicitation Provisions in Full Text

NOTICE: The following provisions are hereby incorporated in full text:

A. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) SOLICITATION

PROVISIONS:

52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-05 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48

CFR Chapter 2) provision with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the name of the regulation.

L011 APPLICABLE CLAUSES (APR 2013)

The appropriate clauses to be included in the contract will be determined based on Offeror's response to the Section K representations.

(a) Patent Rights. If the Offeror is a small business firm or nonprofit organization, then

FAR 52.227-11, PATENT RIGHTS -- OWNERSHIP BY THE CONTRACTOR, and DFARS

252.227-7039, PATENTS - REPORTING OF SUBJECT INVENTIONS will be used in Section

I. Otherwise, DFARS 252.227-7038, PATENT RIGHTS - OWNERSHIP BY THE

CONTRACTOR (LARGE BUSINESS), will be included in Section I consistent with FAR Part

27.

(b) Cost Accounting Standards. Section I of this solicitation may contain the three Cost

Accounting Standards clauses at FAR 52.230-3, 52.230-4, 52.230-5, and/or 52.230-6. The resultant contract will contain only those clauses required based on the Offeror's response to the

Section K certification titled Cost Accounting Standards Notices and Certification (National

Defense).

(c) Educational institutions and nonprofit organizations. If a cost-reimbursement type contract is contemplated and the offeror is an educational institution, paragraph (a) of the clause at FAR 52.216-7, Allowable Cost and Payment shall be altered in the resultant contract to refer to FAR Subpart 31.3 for determining allowable costs. Similarly, if the offeror is a nonprofit organization (other than an educational institution, a State or local government, or a nonprofit organization exempted under OMB Circular No. A-122), paragraph (a) of the clause at FAR

52.216-7 shall be altered to refer to FAR Subpart 31.7. In addition, if the offeror is an educational institution, DFARS 252.209-7005, MILITARY RECRUITING ON CAMPUS, will be added to Section I of the resultant contract.

(d) Subcontracting Plan. DFARS 219.708 was amended to require the use of clause

252.219-7004, Small Business Subcontracting Plan (Test Program), instead of 252.219-7003, Small Business Subcontracting Plan (DoD Contracts), and FAR 52.219-9, Small Business

Subcontracting Plan, in prime contracts with contractors that have comprehensive subcontracting plans approved under the test program described in DFARS 219.702. Also, include in the prime contract, solely for the purpose of flowing the clauses down to subcontractors, FAR clause

52.219-9, Small Business Subcontracting Plan, and 252.219-7003, or when contract will not be reported in FPDS, FAR clause 52.219-9, Small Business Subcontracting Plan with its Alternate

III and 252.219-7003 Small Business Subcontracting Plan (DoD Contracts) with its Alternate I.

L-III - INFORMATION TO OFFERORS (ITO) and INSTRUCTIONS FOR

PROPOSAL PREPARATION

1.0 Program Structure and Objectives

The objective of this contract is to provide on-site research and development (R&D) support to the Air Force Research Laboratory (AFRL) across a wide spectrum of propulsion-related areas.

These areas include Combustion Processes, Fluid Dynamics, and Materials Sciences;

Chemical/Material Sciences; Aerophysics and Plasma Physics; Analytical Chemistry; Spacecraft

Propulsion; and High-Payoff Propulsion Technologies. The AFRL Aerospace Systems

Directorate (AFRL/RQ)-West at Edwards AFB, CA is part of the Air Force Materiel Command and conducts research at the Edwards Research Site (ERS). This contract focuses on R&D and the engineering that supports transition of these technologies to the warfighter.

2.0 General Instructions

2.0.1. The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW), Contract Data Requirements List

(CDRL), and Model Contract FA9300-15-C-0004. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

2.0.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

2.0.3. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

2.0.4. The proposal acceptance period is specified in Section A of the model contract/solicitation.

The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

2.0.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the

Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Points of Contact

The Contracting Officer (CO), Ms. Judy Gayler, serves as the sole focal point for this acquisition. Address any questions or concerns you may have to the CO, or to the Contract

Specialist, Mr. Timothy Palen. Written requests for clarification may be sent via e-mail to judy.gayler@us.af.mil and timothy.palen@us.af.mil, or mailed to Directorate of Contracting, Attention: Judy Gayler, 5 South Wolfe Ave, Bldg 2800, Edwards AFB CA 93524-1185, Mark for Solicitation #FA9300-15-R-0004.

2.1.2. Debriefings

Offerors excluded from the competition before award may request a debriefing before award in accordance with FAR 15.505. Offerors excluded before award may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities

(FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. For Distribution C items, a Bidder’s Library, including all current Task Plans containing a description of the work being performed on the current RPS contract, is available to prospective offerors that have approved access to Distribution C information. The library mailto:judy.gayler@us.af.mil mailto:timothy.palen@us.af.mil https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15505 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15506 http://www.fedbizopps.gov/ contains technical data subject to export control. Submit requests to Timothy Palen via email

(timothy.palen@us.af.mil) or by mail, with Facility Clearance, company name, reason for access

(e.g., Prospective offeror for RPS-III), CAGE code and contact information. Export controlled data will be provided by the Government to approved offerors.

2.1.5. Reserved

2.1.6. Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 &

3.104” in the Subject line. Otherwise, source selection information will be transmitted via mail and addressed to AFTC/PZRA Attn: Judy Gayler/Timothy Palen, 5 South Wolfe Ave, Building

2800, Edwards AFB CA 93524-1185, Mark For: #FA9300-15-R-0004 RPS-III

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately secured, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 2.2 - PROPOSAL ORGANIZATION

VOL ITO

PARA

Volume Title Orig/

Copies

Elect.

Copies

Page Limit

I 3.0 Technical Volume 1/4 1 5 pages

II 4.0 Past Performance 1/4 1 Maximum 5 contracts from the prime; maximum 3 contracts from each major/critical sub-contractor; 5 pages per contract submitted. (Ref paragraph 4.2 and 4.2.1)

III 5.0 Cost/Price 1/4 1 N/A

IV 6.0 Contract

Documentation

1/1 1 N/A

2.2.1. Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation

Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: cover letter, table of contents, tabs, glossaries, consent letters, client authorization letters, joint venture/teaming arrangement agreements and past performance questionnaires as specified in

Attachment L-2.

mailto:timothy.palen@us.af.mil

2.2.2. Page Size and Format

2.2.2.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be double spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs.

2.2.2.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point font.

2.2.3. Cost or Pricing Related Data

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal and Contract

Documentation Volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

2.2.4. Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.2.5. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.6. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.7. Binding and Labeling

Each volume of the proposal should be separately secured permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. Each volume should be separately identifiable. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source

Selection Information.

2.3 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate within each file name the volume number and title. Use separate files to permit rapid location of all portions, including sub-factors, exhibits, annexes, and attachments, if any.

The offeror shall submit all volumes. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, as applicable. Volume IV – Contract Documentation can be submitted using an Adobe PDF file. If there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation with the exception of the cost volume, which will be evaluated using the electronic copy.

2.4 Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand carried to, Directorate of Contracting, Attention: Judy Gayler/Timothy Palen, 5 South

Wolfe Avenue, Building 2800, Edwards AFB, CA, 93524-1185, Mark For Solicitation Number

#FA9300-15-R-0004 RPS-III. Be sure to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal is "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104".

3.0 Volume I – Technical Volume

3.1 General

The Technical volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactor defined in

Section M, Evaluation Factors for Award. Using the instructions provided below, provide as clearly as possible, the actual methodology you would use for accomplishing the scenario. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2 Format and Specific Content

3.2.1. Volume Organization

The technical volume shall be organized according to the following general outline

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

(4) Scenario Response

3.2.2. Scenario

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc#b522151 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b31044 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104

3.2.2.1. Ground Rules

3.2.2.1.1. The response to the scenario is not subject to discussions (FAR 15.306(d)). No ENs will be issued by the Government.

3.2.2.1.2. The response to the scenario may take the form of narratives, logic diagrams, flowcharts and any other means that demonstrate the offeror’s understanding of the issues imbedded within the scenario.

3.2.2.1.3. The scenario is for the purpose of providing offerors an opportunity to demonstrate their understanding of the RPS-III contract execution requirements. Offerors shall provide a clear description on how to respond to the scenario as presented.

3.2.2.2. Scenario Information

3.2.2.2.1. The scenario simulates a typical AFRL R&D effort, which evolves as new results are observed/published in the rocket propulsion community, and those results are considered for AF and/or DoD applications. Your response should identify resources required to complete the task, any plans to subcontract, cost controls, and contract types. Include information that provides customer insight into expenditures of various types of funding.

3.2.2.2.2. Scenario: Based on recent successes with Phase I and Phase II SBIR programs and at several universities, AFRL wants to investigate the utility of advanced bipropellant formulations for a wide breadth of applications including upper stage engines, strategic systems, and auxiliary power units. AFRL will fund the effort for 18 months as follows:

(1) $500k of internal AFRL R&D funds

(2) $1M of external Air Force Materiel Command (AFMC) funds

(3) $250k Air Combat Command (ACC) funds (strictly for material purchases)

The offeror shall develop a work plan that delineates the following:

(1) Evaluation approach of state-of-the-art (SOTA) technologies

(2) Identification of key challenges

(3) Identification of key personnel qualifications, including any subcontractors, universities, and/or consultants

(4) Identification of tasks and the relative time-phasing of near-term decision gates

(5) Process for establishing a new WBS element

(6) Process for tracking separate fund types in MIS

(7) How results are reported

4.0 Volume II - Past Performance

4.1 General

Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment L-1. Information is required on the offeror and major and/or critical subcontractors as described in para. 4.1.2.

below. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

4.1.1. Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

4.1.2. Major and critical subcontractors

4.1.2.1. Major Subcontractor is defined as a subcontractor proposed to perform a significant portion of the on-site services described in the RPS-III SOW. These services may or may not be ones that the prime could otherwise perform.

4.1.2.2. Critical Subcontractor is defined as a proposed on-site subcontractor who possesses subject matter experts (SMEs) skill sets whose expertise enhances, or otherwise increases the performance of the services described in the RPS-III SOW. These services are considered by the prime as critical in meeting or exceeding certain aspects of the SOW requirements for which these SMEs are proposed.

4.2 Relevant Contracts

Submit information in accordance with Attachment L-1: Past Performance Information (PPI) on, not more than 5 current or recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Also include information on not more than 3 current or recent contracts performed by each of your major/critical subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M, provision M001, paragraphs 3.0(3) and 3.0(4).

4.2.1. Specific Content

If a referenced contract was performed as part of a teaming or joint venture partnership, the offeror must thoroughly explain the relationship of each partner (e.g., managing partner under the contract submitted). For joint venture agreements, define the relationship as it relates to performance of the services by each of the partners. A copy of the team and/or joint venture agreement for the contract must be provided with the past performance volume. The joint venture agreement will not count toward established page count limitations.

4.2.1.2.4.2.1.1. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems, is required. Include in PPI tool “STEP #2: ENTER PAST

PERFORMANCE INFORMATION”; “Program Details” tab; “*Brief Description of Effort as:”

section.

4.2.2. Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume, a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. The organizational structure change history will not count toward established page count limitations.

4.2.3. Past Performance Questionnaire

The offeror shall send out and track the completion of the Past Performance Questionnaire in

Attachment L-2 for each contract, major/critical subcontractor and/or joint venture partner to the

Primary Customer Points of Contact (POC) identified in the Past Performance Information (PPI) form in Attachment L-1. The responsibility to send out and track the completion of the Past

Performance Questionnaires in a timely manner rests solely with the offeror.

The offeror shall exert its best efforts to ensure that the POCs in all identified contracts submit a completed Past Performance Questionnaire directly to the CO as specified in the Past

Performance Questionnaire, by the closing date of the solicitation. The questionnaire does not count towards the page limitation listed in Table 2.2. Once the Past Performance Questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and shall not be released to the Offeror.

5.0 Volume III - Cost/Price

5.1 General Instructions

5.1.1. Cost/Price Reasonableness and Realism

This section is to assist the offeror in submitting data, other than certified cost or pricing data that is required, to evaluate the reasonableness of the offeror’s proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the offeror’s proposal. Note that unrealistically low or high proposed costs/prices, initially or subsequently, may be grounds for eliminating a proposal from competition, either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness.

The burden of proof for credibility of proposed costs/prices rests with the offeror.

5.1.2. Cost/Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

5.1.3. Cost or Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price (or cost, as applicable) reasonableness and cost realism. Data shall be provided in accordance with para. 5.1.4 below. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data. Offerors will potentially be required to certify the cost/price data provided.

5.1.4. Submission of Cost Models

Offerors shall submit a cost/price model, in MS Excel format, using the cost model Attachment

L-3, including the worksheets therein, in support of their proposed price. Instructions for use of the cost model are located within each worksheet. As you populate the worksheets do not adjust the formulas, subtotals or titles. If deviations to the cost model are necessary, place notes in the worksheet to explain the nature, rationale and effect of the change to justify the cost proposed for each element (labor, overhead, etc.).

5.1.5. Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

5.2 Volume Organization

The Cost/Price volume shall consist of the following sections:

SECTION 1 – Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; and changes to estimating, accounting practices, or Cost Accounting

Standards (CAS) Disclosure Statement.

SECTION 2 – Data other than certified cost or pricing data, to include estimating methodology.

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154031 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154033 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b154031

SECTION 3 –List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions.

5.3 Estimating Methodology

The long term work required of the RPS-III contractor is not fully known, as R&D is a fluid process, and requirements and priorities are likely to change during performance. As a result, it is difficult to provide specific details of the requirements other than the general areas of expertise provided in the SOW. Therefore, in order to provide a fair and level playing field for all offerors, the government is providing the estimated Full Time Equivalent (FTE) requirements and labor categories for the RPS-III program that have historically proven successful. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

5.3.1. Estimating System

Provide a summary description of your standard estimating system or methods. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

5.3.2. Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

5.3.3. Accounting System

Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal.

5.3.4. Explanation of Estimating Methods Used

Explain the methodology used to estimate each cost element. As a minimum, provide the following information for each cost element. If a portion of the required information is not applicable for a particular cost element, so state.

5.3.5. Cognizant DCAA and DCMA Offices

5.3.5.1. Identify and provide addresses and telephone numbers of cognizant DCAA and DCMA offices. Also, for each subcontract with a total proposed cost/price of $12,500,000 or over, provide the name, address and telephone number of the cognizant DCAA and DCMA offices.

5.3.5.2. As appropriate, provide the current date of ACO/DCAA approval of the following plans and systems: Insurance, Government Property Control, and Disclosure Statement. Also provide

Forward Pricing Rate Agreements, if applicable.

5.4 Cost/Price Supporting Information

5.4.1. Subcontractors

Submit a listing of the proposed subcontractors showing (a) service provider, (b) description of services, (c) contract type, and (d) total subcontract cost/price. Briefly summarize how the subcontract support relates to the overall program and why the subcontract costs can be considered reasonable.

5.4.1.1. For subcontracts with a total proposed cost/price of less than $12,500,000 (including basic and option performance periods), provide the cost/price within the prime’s Attachment L-

3c and L-3d.

5.4.1.2. For subcontracts with a total proposed cost/price of $12,500,000 or over (including basic and option performance periods), submit their proposed cost/price to the same level of detail as required of the prime by using the cost model at Attachment L-3. Do not duplicate subcontractor cost data contained in the primes’ cost model Attachment L-3c and L-3d. Have the subcontractor rename cost model Attachment L-3, and the worksheets within, to the subcontractor’s name.

Also, provide the name, address and telephone number of the proposed subcontractor.

NOTE: If any subcontractor rate proposals are not available to the prime contractor, instruct those entities to forward them directly to the CO with reference to the RPS-III RFP number, #FA9300-15-R-0004.

5.4.1.2. The proposal shall state in terms of percentage the relevant portion of the services being performed on the RPS-III contract by the Prime and all subcontractors and/or joint ventures, if any. Refer to FAR Clause 52.219-14 Limitations on Subcontracting. The proposal shall additionally describe the nature of functions or tasks in the SOW that each subcontractor, and/or joint venture, if any, will perform. Proposals which do not include a subcontractor or joint venture shall indicate that all functions and tasks in the SOW shall be accomplished by the Prime contractor.

5.4.2. Productive Man-Year

Provide supporting narrative to demonstrate how the productive man-year proposed for the prime, interdivisional, and subcontractor can be considered reasonable and realistic. The productive man-year shall equal the total available labor hours minus absence hours for one full-time employee.

NOTE: If any proposed subcontractor man-year estimates are not available to the prime contractor, instruct those entities to forward them directly to the CO with reference to the RPS-

III RFP number, # FA9300-15-R-0004.

5.4.3. Labor Rates

The Government has provided estimates of the labor categories and number of man-years that have historically proven successful for this contract (see Attachment L-4). If your company chooses to use these estimates, no justification will be required for the labor categories and associated man-years. For the direct labor hours which vary from those provided in the RFP, provide descriptions of methodologies, rationale, and data sources used in the development of the estimates. NOTE: OFFERORS MAY DEVIATE FROM THE GOVERNMENT

ESTIMATED MAN-YEARS. ANY DEVIATIONS FROM THE GOVERNMENT’S

ESTIMATED MAN-YEARS SHALL BE SUPPORTED WITH DETAILED WRITTEN

RATIONALE.

5.4.4. Other Direct Costs (ODCs)

Reimbursable costs such as travel (including per diem), materials/supplies, and ODCs (e.g., transportation, shipping, technical subscriptions, conference registration fees, truck rentals, and equipment repairs) are beyond the offeror’s control. Since the requirements identified in the

SOW are only broadly defined, an accurate or meaningful cost estimate for proposal preparation purposes cannot be developed. Therefore, the Government has provided estimates for these costs below.

Base: $9,857,150

Option: $5,279,475

6-Mo Extension: $1,794,673

5.4.5. Fixed Fee

The proposal must clearly identify the fee rate. Reimbursable costs (materials/supplies, travel, and ODCs) shall not be fee bearing.

5.4.6. Transition Period

Submit a fixed-price for the 60-day transition period. When proposing the transition period price, consider that the incumbent contractor is required to fully perform the current contract during the transition period.

5.4.7. Discount Terms

Include a statement of any discount terms (reference SF 33, Block 13).

5.4.8. Data Items

Data costs shall be included within the RPS-III CLINs and shall not be priced separately.

5.4.9. Other Financial Information

5.4.9.1. If the proposal is a Joint Venture arrangement, explain how financial matters will be handled and provide a copy of the joint venture agreement with your proposal.

5.4.9.2. Identify the contractor’s (and any subcontractors’) accounting fiscal year.

5.4.9.3. Within your cost model, show proposed direct and indirect rates by Government Fiscal year. Include (but separately identify) prime contractor, major/critical subcontractor, and interdivisional transfer rates. Provide supporting narrative for indirect cost information (e.g., overhead, G&A). Provide this information by Government Fiscal Year for the entire program and by type of indirect rate. Indicate how indirect rates have been computed. Provide a breakdown of the elements that make up the indirect cost pool and include a basis for evaluating the reasonableness of the proposed rates.

5.5 Other Information

5.5.1. Commonality with Other Programs

Any cost reductions made in your proposal that are attributed to commonality with other programs, company funded efforts, or capitalization of equipment must be supported with the following table.

Commonality Identify the specific program(s) and why it is applicable. Address the cost allowability and allocability of this action per FAR and your CAS

Disclosure Statement, if applicable.

Company-

Funded Efforts

Identify the specific efforts, the planned start and end dates, the applicability to the current solicitation, the source of company funding and how you plan to account for or allocate these costs in accordance with generally accepted accounting principles, and your CAS

Disclosure Statement, if applicable.

Capital

Equipment

Identify the specific item(s) capitalized and what other applications exist for the equipment, provide corporate approvals for each action, address the cost allowability and allocability of the action per the FAR and your CAS Disclosure Statement, if applicable.

5.5.2. Submission of Cost Models

Submit an electronic cost/price model in support of the proposed price in accordance with the provided cost model Attachment L-3 and found in a Microsoft Excel document attached to the www.fbo.gov posting for RFP FA9300-15-R-0004. Any cost/price model submitted must be consistent with your approved estimating system and must duplicate the logic and mathematical formulas reflected in the paper copy of your proposal. Cost/price models must be submitted in

.XLS file (at least MS-Excel 2007) compatible format.

6.0 Volume IV - Contract Documentation

6.1 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the

Model Contract, and Sections A through K.

6.1.1. Section A - Solicitation/Contract Form

Completion of blocks 9, 15a, 15b, 16 and signature and date for blocks 17 and 18 of the RFP.

Signature by the offeror on block 17 constitutes an offer, which the Government may accept.

The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

6.1.2. Section B - Supplies or Services and Costs/Prices

Proposed pricing information in Section B of the RFP.

http://www.fbo.gov/

6.1.6. Section K - Representations, Certifications, and other Statements of Offerors Completed representations, certifications, acknowledgments and statements.

6.2. Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

SECTION L

LIST OF ATTACHMENTS

ATTACHMENT DESCRIPTION NUMBER OF PAGES

L-1 Past Performance Information (PPI) 9

L-2 Past Performance Questionnaire 6

L-3 Cost Model 1

L-4 Man-year / Labor Rate Ranges 4

Attachment L-1: PAST PERFORMANCE INFORMATION

Offerors must use the PPI Tool (Use latest version from FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the RFP.

Downloading the PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance):

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with

“.accdb” file extension.

Entering information in the PPI Tool

After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up

Note:

Files saved using Microsoft Office 2010 will have the “Enable Content” button on the

“Security Warning” banner and therefore will not get a Security Alert pop-up.

If a "read only" file is opened, in order to populate data in the file, click "Save As" in the

"Read-Only" message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

https://www.fbo.gov/

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror And RFP Number” button from the “Contractor’s Menu”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the

“Next” button. The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to Section L of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional “Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

Contractor’s Name: Self-explanatory

Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint

Venture, or Other (Explain). An explanation comment box will display when you select

“Other.”

Place of Work: Location where contractor will…