Atch_05,_NavWar_II_Ordering_Guide.pdf

U.S. Air Force Air Force Test Center

Ordering Guide

Central Inertial and GPS Test Facility Navigation Warfare IDIQ II

Air Force Test Center Installation Contracting AFTC/PZI (Holloman)

872 DeZonia Drive, Building 1088 Holloman AFB, NM 88330

The Requirements Process and Placing Orders

Delivery Order Requirement Request The requirements documents identifies the Contract Line Item Number (CLIN), component, part number, quantity, and delivery schedule for each order. For those CLINs without a brand name requirement, the request need only identify the CLIN and component nomenclature.

Delivery Order IGE The Independent Government Estimate (IGE) is often prepared without a full anticipation of component pricing. It is developed primarily for funding and budgeting purposes, as well as determining an estimated cost magnitude for the delivery order. It should account for the pricing elements of each component required for the delivery order.

Ordering Procedures The ordering Contracting Officer (CO) will solicit responses to requirements from the contract awardees in a written format. A formal delivery order will be prepared and issued for each project requirement and each delivery order will be competed and negotiated, if required, at the order level. At a minimum, a properly formatted requirements document and IGE should be included in the request package.

1. Purchase Request (PR) This should be prepared by the program office and submitted to the ordering CO. It must include a requirements document, an IGE, points of contact, and any other supplemental documentation critical to the requirement.

2. Solicitation Upon approval and receipt of the purchase request, the CO will provide a written solicitation to the contract awardees. The solicitation package will include a cover letter with all applicable deadlines, points of contact, the requirements document, and any other supplemental documents included with the PR package.

3. Proposing a Response After receipt of a solicitation from the CO, the vendors shall organize, coordinate, and submit a proposal for review by the government (technical and contracting representatives). The vendor shall submit its proposal within the time prescribed in the cover letter.

4. Evaluation The Government will review the proposal(s) and comment as necessary from both pricing and technical perspectives. Once analysis is complete, the evaluations will be documented in the contract file.

5. Negotiation The ordering CO will confer with the vendor(s), as required, to discuss and reach agreement on the quantity, price, delivery schedule, and any other terms and conditions applicable to the delivery order.

6. Award Award will be made after a determination of fair and reasonable pricing has been made. Upon evaluation, finalization of negotiations, and any associated reviews, the ordering CO will provide a formal delivery order via DD Form 1155, Order for Supplies or Services, or the most current form mandated, to the vendor for bilateral signature.