RFI_WWRS_FBO.pdf

REQUEST FOR INFORMATION (RFI)

AIR FORCE LIFE CYCLE MANAGEMENT CENTER (AFLCMC)

AIR FORCE SECURITY ASSISTANCE AND COOPERATION (AFSAC) DIRECTORATE

Worldwide Warehouse Redistribution Services (WWRS)

1.0 SYNOPSIS

The Air Force Lifecycle Management Center (AFLCMC) Air Force Security Assistance and Cooperation

(AFSAC) Directorate located at Wright-Patterson Air Force Base, OH is currently in the process of requesting information from potential source for the Worldwide Warehouse Redistribution Services (WWRS). WWRS is a fee for service web based international redistribution program. AFSAC seeking potential companies that are capable to provide services for an In-transit Inspection Point (IIP) designed to receive and transfer excess support equipment and spare parts from approved Foreign Military Sales (FMS) countries and international organizations in pursuance of filling FMS and United States government materiel requirements and daily administrative services for the Program Management Office (PMO).

The AFLCMC/WFGC Contracting Officer for this RFI is Deneen L. Oldham. Ms. Oldham can be reached at

937-656-3518 or via email at deneen.oldham@us.af.mil

This RFI is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this RFI will be treated as information only. No entitlement for payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission responses to this announcement or use of such information. This request does not constitute a solicitation for proposal or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated or received for this effort. The information provided may be used by the Air Force in developing its acquisition strategy and statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The

Government does not intend to award a contract on the basis of the RFI or to otherwise pay for the information submitted in response to this RFI.

The purpose of publicizing notices for potential actions is to increase competition, to broaden industry participation in meeting Government requirements, and to assist small businesses in general in obtaining contracts and subcontracts.

2.0 DESCRIPTION:

Contract Effort Description: The WWRS Program contractor is responsible for facilitating the transfer of FMS-acquired, serviceable materiel between US allies. Primary in-transit inspection point (IIP) contractor responsibilities are identification and verification of materiel, visual inspection, documentation, packaging and timely onward movement to buyer’s freight forwarder. Contractor support will also include administrative program management support.

GENERAL OVERVIEW OF SERVICES:

Visually inspect shipping container and material for outward damage and serviceability.

Verify material received at the IIP is the material ordered using National Stock Number (NSN), part number, quantity, etc.

mailto:deneen.oldham@us.af.mil

Sanitize material (removal of exterior markings which could indicate the previous foreign customer’s identity) and clean material as necessary.

Mark items with unique identification (IUID), generate electronic formatted inspection reports and return / disposal notifications, document serial numbers on the Material Inspection and Receiving

Reports (MIRR), and digitally photograph all material.

Provide all materiel, USG labels, shipping documents, and accompanying equipment required to pack all materiel at USG Level A/B in accordance with MIL-STD-2073-1E or higher commercial equivalent.

Pre-pay outbound shipments unless they are required to move within the Defense Transportation System

(DTS). All transportation documents will indicate the materiel was sent from the USG in accordance with the letter of offer and acceptance (LOA) government-to government agreement. The USG will take title to materiel upon passage of IIP inspection. Daily the IIP will send the government an email with items received for transfer through the WWRS program. Under no circumstances will the identity of a seller of materiel be revealed to the purchaser of the materiel or a purchaser’s identity revealed to a seller. All materiel will be labeled and marked in accordance with Air Force series 24 regulations.

Ship material to designated location with automated DD Forms 1348-1A and 1387 with accompanying bar coding as required. Material will be marked with the purchaser’s requisition number(s) and other pertinent information.

Track all materiel received from the sellers, stored, on-hold, disposed, shipped, or sent out to subcontractors and be able to advise the status of any materiel in their facility or enroute to the first destination. Shipper data shall be archived and stored for the length of the contract.

Provide the AFSAC Management Information Systems (MIS) with an electronic shipment report that identifies the date of shipment, quantity, pieces, weight, and cube, the carrier name, bill of lading number, the address where the materiel was shipped, and the transportation cost. Returned shipment

(material sent back to the seller) information will also be provided to the AFSAC-MIS.

Receive and forward supply discrepancy report (SDR) exhibits.

May be required to dispose of material. Disposal instructions will be provided by the PMO. Material disposal will be in accordance with DoD demilitarization instructions and guidance. Guidance can be found in AF Series 23 regulations.

Existing certification with the equivalent of MIL-I-45208A Inspection Procedures or ISO

9000/9001/9002 certification.

Provide administrative support for WWRS PMO daily operations.

3.0 HISTORICAL ENVIROMENT:

Average items processed per month are an approximate quantity of 110 shipments.

Heavy volume month for processed items are an approximate quantity of 243 shipments.

This contractual effort is for a commercial inspection and packaging services. The majority of the contract value is pass-through costs to the vendor/manufacturer/repair service/task order sub-contractor of the item/service.

The probable contract structure is not currently finalized.

4.0 DESIRABLE FEATURES:

IIP Facility. The contractor shall have a dry commercial facility that is securable by locks with a minimum of

7,000 square feet of space that may be used in material receipt, storage, document and data processing. The contractor shall store discrepant material pending a decision from the buyer, seller, PMO for up to 90 days at no additional cost. Discrepant material is defined as misrouted, a quantity over-shipment, wrong item, potential substitute, damaged material, material requiring repair, or a partial shipment where additional material is due in to complete the order. The contractor may be required to store material for up to 90 days awaiting consolidation for a lot transfer or consolidated shipment. The contractor shall have insurance to cover all losses incurred as a result of damage to material while in the contractor’s control and cover any damage occurring from natural disasters. The contractor shall have insurance to cover all losses or damages incurred while shipping material to the buyer’s freight forwarder.

5.0 POTENTIAL SOURCES:

Information is being collected from all potential sources at this time and encourages small business participation. Each company responding should indicate the following:

Company Name, Address

Cage Code

Data Universal Numbering System (DUNS) Number

Telephone Number (Of POC) and Fax Number

Email Address (Of POC).

Additionally, firms having GSA schedules should indicate their GSA schedule number in their responses.

Also, each company should indicate their business size: other than small business, small business, small disadvantaged business, 8(a), woman-owned, economically disadvantaged women-owned, service-disabled veteran-owned, and/or HUBZone in accordance with the stated NAICS code and size standard.

The North American Industry Classification System (NAICS) code assigned to this acquisition is

488991, “Packing and Crating.”

All prospective contractors must be registered in the System for Award Management (www.sam.gov) database to be awarded a DOD contract.

Respondents are further requested to indicate their status as a Foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees on this effort.

Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must perform at least 51% of the effort, as defined in Federal Acquisition

Regulation (FAR) clause 52.219-14.

6.0 CAPABILITIES PACKAGE:

All interested firms should submit capability packages that outline their capability to provide the required in-transit inspection point and administrative services. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience and/or capabilities in all areas should be provided. Recent, relevant experience is defined as performance of the same or similar work within the past three (3) years. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided.

7.0 GENERAL REQUIREMENTS FOR ALL INTERESTED PARTIES:

The response must not exceed 10 pages with 12-point font with at least 1” margins. Each page of your package should be printable on 8 ½” x 11” paper.

8.0 SUBMITTAL INFORMATION:

Submit capabilities packages via e-mail to AFLCMC/WFGC Contract Specialist, Sasha Lemon, via email at sasha.lemon@us.af.mil. Sasha Lemon can be contacted at 937-656-3863. All correspondence sent via email shall contain a subject line that reads “WWRS In-transit Inspection Point

Services.” If this subject line is not included, the email may not get through email filters at Wright-

Patterson AFB. Filters are designed to delete emails without a subject or with a suspicious subject or http://www.sam.gov/ mailto:sasha.lemon@us.af.mil attachments. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, or .xls documents are attached to your email.

RESPONSES ARE DUE NO LATER THAN COB Tuesday, 26 Jul 2016.

9.0 OMBUDSMAN:

An AFLCMC Ombudsman has been appointed to consider and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. Before consulting the Ombudsman, concerned parties should first address their concerns, issues, disagreements, and/or recommendation to the Contracting Officer for resolution. The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate serious contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel. When requested, the Ombudsman will maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process. The AFLCMC Ombudsman can be contacted at:

Lt Col Kenny Decker

Deputy Director, AFLCMC/AQ-AZ

937-255-5512 (DSN: 785-2512)

Wright Patterson Air Force Base 45433