AFRL_ITSS_Section_L_28October2016.pdf

Section L

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Air Force Research Laboratory Services Support (AFRL ITSS) SECTION L - Instructions, Conditions, and Notices to Offerors

1 PROGRAM INFORMATION

1.1 Program Structure and Objectives

The intent of this acquisition is to provide Scientific & Technology (S&T) Information Technology (IT) support services for Air Force Research Laboratory (AFRL) organizations at Wright-Patterson AFB OH.

The primary AFRL organizations this will support are Materials and Manufacturing Technology Directorate (AFRL/RX), 711th Human Performance Wing (711th HPW), Aerospace Systems Directorate (AFRL/RQ), Sensors Directorate (AFRL/RY), and Headquarters AFRL (AFRL/DS), including the Enterprise Operations Center (AFRL/RCB).

This acquisition is to acquire the following functional areas of Information Technology (IT) support:

Computer Support (Specialized Helpdesk), Application Development and Configuration Management, Planning, Network Implementation, Systems Support, Systems Support, Computer-Communication Maintenance, Network Multimedia Devices, Asset Management, Computer Aided Design (CAD) Drawing, Video Teleconferencing and Meeting Support, and Cybersecurity Management for the Air Force Research Laboratory.

The Government intends to issue competitively award the Basic AFRL ITSS Indefinite Delivery, Indefinite Quantity (IDIQ) contracts and Task Orders. The Offeror’s1 proposal should be structured to reflect an overall understanding of the technical requirements and a Program Management (PM) strategy for managing the contracted work force.

2 GENERAL INSTRUCTIONS

a) Notice to Offerors: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

b) The offeror's proposal must include all data and information requested by this Information to Offerors

(ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation. It is the Government’s intent to award without discussions, but the Government reserves the right to ask for clarifying details if necessary.

c) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

1 Offeror = Prime and all Teaming Partners.

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d) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

e) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Volume I of the proposal documentation that the proposal is valid for 180 days.

f) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals, unless the offeror requests otherwise within 5 days of contract award.

g) The offeror is required to certify that they currently are a small business under North American Industry Classification System (NAICS) code 541513, as of the date of their proposal submittal.

This requirement is a set aside for those contractors that meet the NAICS code 541513 certification.

Failure to certify status as a small business under NAICS code 541513 as of the date of proposal submittal may result in the rejection of your proposal.

h) This effort is a small business set aside. The offeror shall provide in its proposal a listing of the prime, each sub-contractor or joint venture teaming partner proposed to perform work for this effort, and the percentage of work to be performed by each.

i) A DD 254, DOD Contract Security Classification Specification, at the Top Secret level applies to this procurement. All offerors are required to possess a Top Secret facility clearance at time of proposal submission.

j) Alternate proposals are not permitted for this requirement. The term “alternate proposal” denotes a proposal that offers multiple approaches, or a second, or multiple proposals. Offerors should submit one (1) proposal that sets forth their best approach to meet the objectives of this solicitation.

2.1. Point of Contact

a) Point of Contact: The Contracting Officer (CO) for this effort is Mr. Stephen Wharton and the Contract Negotiator is Ms. Jamie Parks. They are the sole points of contact (POCs) for this acquisition. Written requests for clarifications, questions or concerns may be sent to: Jamie Parks, AFLCMC/PZITB, 2275 D Street, Bldg. 16, Rm. 128, Wright-Patterson AFB, OH 45433-7217, or by e-mail: Jamie.Parks@us.af.mil; with a copy to Stephen Wharton, AFLCMC/PZITA, 2275 D Street, Bldg. 16, Rm. 128, Wright-Patterson AFB, OH 45433-7217, or by e-mail:

Stephen.Wharton@us.af.mil.

b) All correspondence shall be sent via e-mail (ref. paragraph 2.5 below) and contain a subject line that reads (FA8604-16-R-7005), AFRL ITSS. Note that e-mail filters at Wright-Patterson are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be mailto:Jamie.Parks@us.af.mil mailto:Stephen.Wharton@us.af.mil

L-3 of 14 deleted by the e-mail filters at Wright-Patterson. The e-mail filter may delete any other form of attachments.

2.2 Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range;

whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR

15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.3 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO via the POCs in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO.

Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

Otherwise, source selection information will be transmitted via USPS, FedEx, UPS or pick-up by local company representative.

3 PROPOSAL PREPARATIONS INSTRUCTIONS

3.1 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 3.1 below).

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 3.1. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm https://www.fbo.gov/ http://farsite.hill.af.mil/vffara.htm

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Table 3.1 - Proposal Organization

VOLUME ITO Paragraph Number VOLUME TITLE COPIES

Paper/CD PAGE LIMIT I 4.1 Executive Summary Five (5) hard copies and two (2) electronic

(CD-R/DVD-R)

3 pages

II 4.2 Technical Five (5) hard copies and two (2) electronic

(CD-R/DVD-R)

50 pages total

III 4.3 Past Performance Five (5) hard copies and two (2) electronic

(CD-R/DVD-R)

6 pages per past performance reference IV 4.4 Price Five (5) hard copies and two (2) electronic

(CD-R/DVD-R)

No limit

V 4.5 Contract Documentation Five (5) hard copies and two (2) electronic

(CD-R/DVD-R)

No Limit

3.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the Offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: cover pages, tables of contents, tabs, and glossaries.

3.3 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be no less than single spaced as defined in Paragraph settings/spacing in Microsoft Word. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman and the text size shall be no less than 12 -point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1- inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume.

These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals. For Past Performance Information Tool printouts, use the default page size and format from the tool.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and each 8.5 x 11 surface of a foldout shall be counted as a separate page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, L-5 of 14 charts, graphs and figures, the text shall be no smaller than 8 point. These limitations shall apply to both electronic and hard copy proposals.

3.4 Pricing Related Data

All pricing information shall be addressed in the Price and Contract Documentation volumes.

3.5 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The Offeror shall fill out the Solicitation Cross-Reference Matrix at Attachment 1 of this ITO indicating the proposal reference information as it relates to the ITO, PWS, CLIN numbers, and CDRL references found therein.

3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

3.7 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

3.8 Binding and Labeling

All paper copies shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Volumes I, II and III shall be contained in one (1) binder and Volumes IV and V shall be contained in one (1) binder. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.9 Electronic Offers

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The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The Offeror shall submit Volumes I through V in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation. The electronic copies of the proposal shall be submitted in accordance with the following instructions:

a) Electronic storage media shall be submitted in one of the following formats:

a. CD or DVD.

b) Submitting documents using Microsoft Office 2010 or greater:

a. Word documents – Set "Save as type" to "Word Document (*.docx)"

b. Excel spreadsheets – Set "Save as type" to "Excel Workbook (*.xlsx)."

c. PowerPoint presentations – Set "Save as type" to "PowerPoint Presentation (*.pptx)."

c) Submitting documents using Microsoft Office 2007:

a. Word documents – Set "Save as type" to "Word Document (*.docx)"

b. Excel spreadsheets – Set "Save as type" to "Excel Workbook (*.xlsx)."

c. PowerPoint presentations – Set "Save as type" to "PowerPoint Presentation (*.pptx)."

d) Submitting documents using Microsoft Office 2003:

a. Word documents – Install the Office Compatibility Pack from www.microsoft.com and Save

As "Word Document (*.docx) "

b. Excel spreadsheets – Install the Office Compatibility Pack from www.microsoft.com and

Save As "Microsoft Excel Workbook (*.xlsx) "

c. PowerPoint presentations – Install the Office Compatibility Pack from www.microsoft.com and Save As "Microsoft PowerPoint 2007 Presentation (*.pptx) "

e) Submit any Microsoft Project files in Microsoft Project 2007 or greater. There are no special “save” functions required for later versions of Project.

f) Submit PDF documents using only Adobe Acrobat X (10.0) or later. Do NOT submit any documents in PDF format that are copied as "images.” When creating PDF files always create to enable textual search and copy functions.

g) Do NOT submit documents using file compression software (such as .zip format).

h) Any Excel spreadsheets shall include formulas used.

3.10 Distribution

The “original” proposal shall be identified. Proposals shall be addressed to the CO, and mailed or hand-carried to:

AFLCMC/PZIT

Attn: Stephen Wharton 2275 D Street Bldg 16 Rm132 Wright-Patterson AFB OH 45433 Telephone: (937) 656-7443 Stephen.wharton@us.af.mil http://www.microsoft.com/ http://www.microsoft.com/ http://www.microsoft.com/ mailto:Stephen.wharton@us.af.mil

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Reference: FA8604-16-R-7005

4 PROPOSAL ORGANIZATION

4.1 Volume I - Executive Summary

In the executive summary volume, the Offeror shall provide the following information:

4.1.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

4.1.2 Table of Contents

Include a master table of contents of the entire proposal, which will not count against the page limits.

4.2 Volume II - Technical

4.2.1 General

The Technical Volume shall be specific and complete. Legibility, clarity and coherence are very important.

Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2.2 Format and Specific Content

All specific Technical subfactors set forth in Section M and instructions set forth in Section L must be addressed. Describe your proposed approach to meeting the requirements of each Technical subfactor.

4.2.3 Technical

In the Technical volume, address your proposed technical solution to meet the Government’s minimum performance or capability requirements of each technical subfactor.

4.2.4 Volume Organization

The Technical Volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

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(4) Cross Reference Matrix

(5) Technical Approach Introduction and Conclusion

(6) Subfactor 1, Transition Approach

(7) Subfactor 2, IT Support

4.2.5 Subfactor 1: Transition Approach. The Offeror shall provide a staffing approach that addresses all of the following in relation to Paragraph 4.14.1 of the PWS:

a) Transition plans and staffing for each of the three (3) initial Task Orders (see attachments to RFP) being awarded, this includes a detailed schedule and methodology for the following:

a. Obtaining and maintaining personnel with the appropriate skillsets, appropriate experience, required certification, and required security clearances.

b. Providing sufficient quantities and labor mix of personnel to meet performance requirements of the PWS.

4.2.6 Subfactor 2: IT Support. The Offeror shall provide all the following:

a) The Offeror’s technical approach for executing the PWS IT Support requirements for the contract’s total 5-year performance period, as well as for each of the three (3) initial task order awards for the following:

a. Thorough understanding of Computer Support, Application Development and Configuration Management, Planning, Network Implementation, System Integration, System Support, Computer-Communication Maintenance, Network Multimedia Devices, Asset Management, Computer Aided Design (CAD) Drawing, Video Teleconference (VTC) and Meeting Support and Cybersecurity Management.

b) The Offeror’s management approach to providing and retaining qualified personnel to accomplish the PWS requirements for the contract’s total 5-year performance period, as well as each of the three (3) initial task order awards for the following:

a. Thorough understanding of contract oversight, management of staff, retaining qualified personnel, maintaining service levels, managing contract deliverables, providing certified personnel in accordance with DOD Information Assurance Workforce Improvement Program with appropriate security clearances.

b. Detailed identification of processes, programs, and benefits for recruiting and retaining a qualified, experienced, and well-trained staff.

c. Ability to provide the oversight of subcontractors, oversight of personnel, hiring, travel, training and other direct costs.

4.3 Volume III - Past Performance

4.3.1 Past Performance Information (PPI) Tool

Each Offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 2 that contains instructions for use of the PPI Tool. This information is required of the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform fifteen (15) percent or more of the proposed effort based on the

L-9 of 14 total proposed price. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance. Hard copies of the pages generated from this tool shall be used in the hard copy of the past performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the past performance volume. The electronic proposal submission of the relevant past performance contract information shall also be included on the CD in the Past Performance volume.

4.3.2 Consent/Authorization Letters

Along with the information required in this section, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and /or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the government of requested information on the offeror’s performance. See attachment 3 for the questionnaire/assessment. See attachments 6 and 7 for sample consent and client authorization letters.

4.3.3 Recent and Relevant Contracts

The Offeror shall submit information in accordance with Attachment 2: Past Performance Information on a minimum of three (3) recent contracts, but no more than five (5), holistically covering the functional areas and that you consider most relevant in demonstrating your ability to perform the proposed effort. As previously mentioned, Offeror includes the Prime and any significant Teaming/subcontractor Partners. A significant Teaming/subcontractor is one which performs 15% or more of the proposed effort. To be recent, the effort must be ongoing for at least six (6) months or must have been performed during the past three (3) years from the date of issuance of this solicitation. NOTE: Underlying task/delivery order periods of performance will determine the recency of an IDIQ contract or BPA (in other words, there must have been active performance that meets the recency definition). Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M Evaluation Factors, section 2.3 Past Performance Factor.

4.3.4 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered more favorably than without evidence of problem resolution. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required. Categorize the relevant information into the specific Technical subfactors to evaluate the proposal.

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4.3.5 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/ performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

4.3.6 Past Performance Questionnaire

The Offeror is responsible for providing the Past Performance Questionnaire (PPQ), Attachment 3, directly to the Points of Contact for each referenced past effort (contract/program) listed by the Offeror, and ensuring that they are completed. Completed PPQs shall be returned to the government POC specified below, no later than the proposal due date specified in the RFP. The offeror is limited to one (1) PPQ for each referenced past effort.

AFLCMC/PZITB

Attn: Ms. Jamie Parks

2275 D STREET

BUILDING 16, ROOM 128

WRIGHT-PATTERSON AIR FORCE BASE, OHIO 45433-7228

E-mail: Jamie.Parks@us.af.mil

*If deadline falls on weekend or Government holiday, next working day becomes the deadline.

4.4 Volume IV - Price

4.4.1 General Instructions

4.4.1.1 Adequate Price Competition

The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; Offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness of the price.

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4.4.1.2 Price Reasonableness and Balance

This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the Offeror.

4.4.1.3 Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price volume.

Under no circumstances shall this data and documentation be included elsewhere in the proposal.

4.4.1.4 Cost or Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data should be provide in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

4.4.1.5 Rounding

All dollar amounts provided in response to these instructions shall be stated in U.S. currency in current fiscal year dollars for the first year and then-year dollars for future years. All labor rates shall be rounded to the nearest penny.

4.4.2 Volume Organization

The Price volume shall consist of the following sections:

SECTION 1 - Table of Contents

SECTION 2 – Complete and submit the Labor Rate Matrices (Attachment 4, Tables A), and Task Order Price Template (Attachment 4, Tables B, C, and D) including labor categories, quantities of each, and fully burdened labor rates. Also include estimating methodology and any other supporting data deemed necessary to support reasonableness.

SECTION 3 - List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Price volume, if any. Provide complete rationale for any exceptions.

4.4.3 Labor Rate Matrix (Attachment 4, Table A)

Provide fully loaded labor rates for all Government-provided labor titles to be used in the AFRL IT Services ID/IQ contract (Contract Years 1-5 and Extension of Services period). The fully loaded labor rates shall be the maximum rate permissible for each category for each designated period. The offeror shall complete the Contractor Labor Rate Matrix – Attachment 4, Table A, for all 5 years and Extension of Services period and submit them in Volume IV. Labor Category Descriptions are shown in Attachment 5.

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a) The Labor Rate Matrix requires the Offeror to provide rates by labor title and period. Labor rates shall be proposed for each labor title.

b) For each Government Labor Skill Code Category title, the Offeror shall provide their own internal Alternate/Equal Labor Title (if applicable) that matches the Government provided Labor Category Description.

4.4.4 Task Order Price Template Proposal (Attachment 4, Tables B, C, D) Using the format provided in the Task Order Price Template, Attachment 4, Tables B, C, and D provide a separate Task Order Price Proposal for tasks 0001, 0002, and 0003. A complete task order proposal shall consist of labor hours by labor title and number of hours for the initial three task order base years, as well as notional option years 1 through 4 and the Extension of Services period. Labor rates shall reflect rates no higher than the proposed rates in Attachment 4, Table A. Accordingly, Tables B, C, and D allow for discounting the maximum proposed labor rates for individual task orders. The offeror shall complete the Contractor Task Order Price Template – Attachment 4, Tables B, C, and D for all 5 years and Extension of Services periods and submit them in Volume IV.

4.4.5 Total Evaluated Price Calculation (Attachment 4, Table E) The base year, option years 1-4 and Extension of Services period total prices will be automatically populated via offeror’s completed Tables B- D and used for calculating the offeror’s Total Evaluated Price. The offeror shall submit the Total Evaluated Price Calculation – Attachment 4, Table E in Volume IV.

4.4.6 Audit Information

If the Defense Contract Auditing Agency (DCAA) has performed an audit of your rates, submit the name, address, and telephone number of the DCAA office, and the date of the audit. Include in Volume IV.

(Note: If subcontractor or inter-divisional rates are not available to the prime contractor, have the companies send them directly to the CO, referencing this solicitation number.)

4.5 Volume V - Contract Documentation

4.5.1 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the model contract to include Sections A through K.

4.5.2 Section A - Solicitation/Contract Form

The Offeror shall complete blocks 12, 15A, 15B, 16 and shall provide signature and date for blocks 17 and 18, respectively, of the Standard Form (SF) 33. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

4.5.3 Section B - Supplies or Services and Prices

Contractor shall provide complete pricing information in Section B of the RFP’s model orders entitled “TO0001 DRAFT ORDER rev1,” “TO0002 DRAFT ORDER rev1,” and “TO0003 DRAFT ORDER rev1” to include all pricing for base year and option year periods via each Contract Line Item Number (CLIN) for each of the three (3) initial task orders.

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4.5.4 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

This information shall be provided in the format and content of Table 4.5.4.

Table 4.5.4 - Solicitation Exceptions

SOLICITATION

Document Page/

Paragraph Requirement/

Portion

Rationale

SOO, SOW,

SPEC, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

4.5.5 Other Information Required

4.5.5.1 Authorized Offeror Personnel

Provide the name, title, email address, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also identify those individuals authorized to negotiate with the Government.

4.5.5.2 Government Offices

Provide the mailing address, email address, telephone and fax numbers, and facility codes for cognizant Contract Administration Office and DCAA, and the Government Paying Office. Also, provide the name, email address, telephone and fax number for the Administrative Contracting Officer (ACO).

4.5.5.3 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

5 List of Attachments

Section L attachments listed below are provided as separate files.

Attachment 1: Cross Reference Matrix Attachment 2: Past Performance Information Tool Instructions Attachment 3: Past Performance Cover Letter and Questionnaire

L-14 of 14

Attachment 4: Labor Rate Matrix and Task Order Price Template (Tables A-E) Attachment 5: Labor Category Descriptions Attachment 6: Past Performance Consent Letter Attachment 7: Past Performance Client Authorization Letter

SECTION L

ATTACHMENTS

22 March 2010

SECTION L

ATTACHMENTS

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4.3.6 Past Performance Questionnaire

5 List of Attachments