PWS 0326.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUP EXERCISE INSTRUCTORS

88th FSS Fitness & Sports Program

88th FSS, Wright Patterson AFB, Dayton, Ohio

25 March 2021

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 PERSONNEL 3

3 SPECIFIC TASKS 5

4 GOVERNMENT FURNISHED MATERIALS/EQUIPMENT 6

5 CONTRACTOR PROVIDED MATERIAL/EQUIPMENT 6

6 SCHEDULE OF COMPENSATION 7

7 QUALITY ASSURANCE 7

8 SECURITY REQUIREMENTS 8

9 CONTRACTOR PERSONNEL 8

10 TERMINATION 9

11 SYSTEM FOR AWARD MANAGEMENT 9

Appendix A: Schedule Example 10

Appendix B: Customer Complaint Record 11

Appendix C: Instructor Evaluation Sheet 12

Appendix D: Instructor/Attendee Sign-In Sheet 13

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel and labor to conduct group exercise classes at Wright Patterson Fitness & Sports, WPAFB, Ohio.

1.1. Contractor shall provide certified group exercise instructors for 12 classes a week (624 a year). The Fitness Program Director shall provide times, locations and days of the week instructors are required to teach (see Appendix A for sample). The Fitness Program Director shall provide the monthly schedule to the contractor a minimum 30 days in advance of the classes. The contractor shall provide the instructor’s names of the monthly schedule to the Fitness Program Director a minimum 10 days in advance of the classes. In the event a qualified instructor cannot be found within 20 days of being provided the monthly schedule, a mutually agreed upon, by the Fitness Program Director and contractor, substitute class shall be determined. Times, dates and location of classes are subject to change by mutual agreement of the contractor and Fitness Program Director. However, the contractor shall provide 12 classes per week except for the weeks with holiday and family days noted. The contractor must provide a Fitness Lead (certified instructor) who is responsible for schedules, substitutes, and will be present/local to the Dayton region to act as a local contracts manager. The Fitness Lead will ensure all instructors are qualified/meet contract requirements to teach each class type. The Fitness Lead will be the main contact person for the Fitness Center POCs to address any class or fitness question to, disseminate important information necessary for contractor and contractor’s employees and working closely on scheduling concerns. The contractor must also provide copies of the instructor’s specialty certificate(s) and proof of CPR/AED/First Aid prior to teaching and receiving a contract. All contract questions or concerns will be addressed to the Contracting Officer. Classes to be taught include but are not limited to:

Required:

Circuit Training Basic Training Indoor Cycling Cardio Intervals Kettlebells Plyometric Body Weight

Optional:

Step Aerobics Kick Boxing Jazzercise

Yoga Fitness Improvement Running Improvement Ab Lab Boot Camp High Intensity Interval Training

Body Pump

TRX

Zumba

1.2. Class duration shall be 45 to 60 minutes; encompassing a warm-up period of between five (5) to ten

(10) minutes, an active workout period and a cool-down period of between five (5) to ten (10) minutes.

This duration of time does not include preparation time nor clean-up time.

2. PERSONNEL:

2.1. Instructors shall maintain current exercise certification in a specific group exercise they are instructing. This certification will be monitored by the Fitness Lead as well as assigned Subject Matter Expert (SME). Contractor shall furnish the Contracting Officer (CO) and SME a copy of instructor’s certifications and it/they must be valid prior to the instructor beginning class and must remain in effect throughout their period of employment with contractor. Instructors must have at least one exercise certification. Only the following internationally recognized organizations below are accepted (IAW AFI 34-266, Para 3.2.7):

* AAAI: American Aerobic Association International

* ISMA: International Sports Medicine Association

* ACE: American Council of Exercise

* ACSM: American College of Sports Medicine

* AFAA: Aerobics & Fitness Association of America

* AFPA: American Fitness Professionals and Associates

* CI: The Cooper Institute

* IART: International Association of Resistance Trainers

* IFPA: International Fitness Professionals Association

* ISSA: International Sports Sciences Association

* NAFC: National Association for Fitness Certification

* NAFTA: National Aerobics & Fitness Trainers Association

* NASM: National Academy of Sports Medicine

* NCCPT: National Council for Certified Personal Trainers

* NCSF: National Council on Strength and Fitness

* NESTA: National Exercise Sports Trainers Association

* NETA: National Exercise Trainers Association

* NFPT: National Federation of Professional Trainers

* NSCA: National Strength and Conditioning Association

* PFIT: Professional Fitness Instructor Training

* USCI: US Career Institute

* WITS: World Instructor Training Schools

2.2. Instructors shall maintain current certification in Cardio Pulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid. This certification will be monitored by both the Fitness Lead and the Contracting Officer Representative. The contractor shall furnish the Contracting Officer a copy of each instructor’s certification. Certification by all internationally recognized organizations is acceptable (i.e. Red Cross, American Heart Association, National Safety Council).

2.3. Instructors shall follow Air Force Fitness Center dress standards: Proper athletic attire is required.

Tank tops and sleeveless shirts must over the chest area and be designed as outerwear. Athletic type shoes are required. Exposed midriffs and excessively short shorts are not permitted. Clothing designed to be worn as undergarments and non-athletic type shoes are not permitted. Additionally, casual slacks/shorts and jeans are also not permitted.

2.4. Instructor shall arrive prior to class start time in order to sign in, queue music and perform any equipment set up that may be required. After completion of class, instructor shall ensure all equipment is returned to proper storage area and doors are secured before leaving the room.

2.5. Instructors shall follow scheduled class format with no deviations. Class shall start and stop at designated times.

2.6. Instructors shall speak and conduct classes in English at a fluent proficiency level.

2.7. Instructors shall limit class participation to capacity of room. Youth ages 13-15 will only be allowed to participate when accompanied by their sponsor or guardian. The youth must have the physical and mental ability to perform movements without disruptive behavior during the class. Youth of age 16 or older may participate without sponsor. The instructor is responsible for verifying the age of the participants and shall request 88th FSS assistance if any disputes or concerns arise.

2.8. Classes shall not be conducted on regularly scheduled Federal holidays or during Family Days, down days or other related base events. Regular schedule will be in effect for base exercises unless otherwise notified. Contractor shall be notified a minimum of four (4) hours in advance of such events. Should the government fail to notify the contractor that class is cancelled, and the instructor reports for class, the contractor will be paid in full. Cancellations are only to be posted by the Wright Patterson Fitness & Sports staff members.

List of Holidays

1 January New Year’s Day 3rd Monday of January Martin Luther King’s Birthday 3rd Monday of February Presidents Day Last Monday of May Memorial Day 4 July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11 November Veteran’s Day 4th Thursday of November Thanksgiving Day 25 December Christmas Day

2.9. The contractor shall be responsible for utilities conservation practices, which preclude the waste of government utilities/resources.

2.10. The contractor shall not employ persons under this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3. SPECIFIC TASKS:

3.1. The contractor shall provide a master program schedule on a monthly basis depicting the name of the instructor assigned on each class. This master program must be submitted to the Fitness Program Director no later than ten (10) days prior to beginning of the month.

3.2. The contractor shall ensure each instructor incorporates standardized, warm up, cool down, stretching and exercise technique. Instructors shall provide specialized instruction for student’s demonstrating high and low techniques/options.

3.3. The contractor shall ensure each instructor is responsible for the cleaning of the equipment and shall report any equipment concerns, breakage, and necessary replacement of, to the Fitness Program Director through the SME.

3.4. The contractor shall keep all instructors informed of facility/base policy changes or any other information needed to ensure a quality program.

3.5. The contractor shall provide and maintain an attendance log (head count). Instructors are required to keep a record of class attendance. This log shall be submitted to the Fitness Program Director through the SME at the end of each month. The contractor shall provide and ensure instructors maintain an instructor sign-in log. Instructor shall sign-in prior to each class. (See Appendix D for a sample).

3.6. The contractor shall ensure instructors are aware that he/she must notify the on duty fitness center staff of any injuries or accidents associated with the aerobics patrons. Should ambulatory services be needed, the fitness center staff shall notify the proper agency. If the fitness center staff is not readily available, the aerobics instructor has the authority to call 911.

4. GOVERNMENT FURNISHED MATERIALS/EQUIPMENT:

4.1. The government will provide materials and equipment necessary to conduct class, with the exception of uniforms and music. Any additional equipment or supplies not provided by Wright Patterson Fitness & Sports are the responsibility of the contractor/instructor.

List of Equipment Available

Hand weights / dumbbells Ladders Sports cords/bands Yoga Mats Resistance Bands Yoga Straps Jump Ropes Yoga Bolsters BOSU trainers Tires Aerobic Steps Hammers Stability Balls Sled w/ turf Medicine Balls Sandbags Kettlebells Slam balls Battle ropes & anchors Body Bars Gliding discs Hurdles

4.2. The government will provide, without cost to contractor, the utilities necessary to accomplish the task(s) specified in the Performance Work Statement, fire protection, 911 services, and equipment cleaning supplies.

5. CONTRACTOR PROVIDED MATERIAL/EQUIPMENT:

5.1. Contractor shall provide popular music, (no explicit lyrics), appropriate for the class format and compatible with center sounds systems. Contractor shall use the audio equipment in a manner which will not cause harm to the equipment or patrons. Sound levels of music must be within an acceptable level determined by Wright Patterson Fitness & Sports staff, but not to exceed 80 decibels.

5.2. Prior to the start of instruction, the instructor shall contact a fitness center employee to obtain access to the storage area. The instructor is responsible for set-up of all sound and instructional equipment, and shall return all sound and instructional equipment is in place for the on time starting of class. After completion of instruction, instructors shall return all sound and instructional equipment to the place it originated.

6. SCHEDULE OF COMPENSATION:

6.1. Contractor shall be paid for the exact number of sessions conducted on a monthly basis.

6.2. Minimum class participation is three individuals. Instructor shall be present for all assigned classes, but need only teach when three or more individuals are present. Instructors may choose to conduct classes for smaller participation levels and will receive full payment. However, when class participation level is less than three, and the instructor does not teach, contractor shall receive 100% compensation for being present to conduct class. Instructor absence does not constitute a valid excuse for non-performance under this contract and there will be no compensation for said class.

6.3. Contractor shall receive the full contract price when the instructor shows up to teach a class that was not able to be accomplished at no fault of their own. (I.e. unscheduled power outage, Shelter In-Place etc…)

6.4. During extenuating circumstances (power outage, no air conditioning etc.) there will be no charge for classes cancelled by fitness center with four (4) hours prior notification.

7. QUALITY ASSURANCE:

7.1. Service Summary

Performance Objective Description

PWS

Para Method of Assessment Performance

1 Specific Tasks 3.1 – 3.6 Customer Complaint No more than 2 discrepancies per month

2 Instructor Evaluation Sheet

Appendix C Periodic Surveillance

95% Compliance or no more than 1 discrepancy per month

7.2. The WP Fitness & Sports SME may assess the performance of aerobics instructors using a Customer Complaint Record (CCR) (Appendix B) or Instructor Evaluation Sheet (Appendix C). Questions will be answered with either “yes” or “no”. The instructor must receive all “yes” answers to the eight questions to be in compliance with requirements of this Performance Work Statement. Any discrepancies will be addressed by the WP Fitness & Sports SME to the Contracting Officer.

8. SECURITY REQUIREMENTS

8.1. Physical Security: The contractor shall be responsible for safe guarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

8.2. Identification and Base Passes: The contractor shall obtain base passes for instructors. Applications shall be coordinated through the Fitness & Sports Manager or designated representative. At time of application, Security Force may conduct a background check on employees. Upon termination of employment, the contractor shall return base passes to 88 SFS or 88th FSS within 24 hours.

8.3. Classified Information: The contractor shall safeguard all sensitive and For Official Use Only (FOUO) information that the contractor may be subjected to during the course of fulfilling this contract.

Contractor personnel shall not disclose sensitive and FOUO information to any personnel or agencies, Government or civilian who do not have a verifiable need to know of that information.

8.3.1. Should contractor personnel receive or suspect they have learned of classified information; the contractor shall identify their suspicion to the Fitness & Sports Manager. The Fitness & Sports Manager shall then arrange for security debriefing between the contractor and the appropriate security personnel.

9. CONTRACTOR PERSONNEL:

9.1. Contract Manager: The contract manager shall be responsible for the performance of the work and shall have full authority to act for the contractor on all matters relating to daily contract operations. Prior to start of the contract, the name of this person and all alternate(s) who can act in the contract manager’s absence shall be designated in writing to the Fitness & Sports Manager. The contract manager and alternate(s) must be able to read, write and speak English.

9.2. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

9.3. The contractor shall not employ any person who is an employee of the US government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the US Government, either military, civilian, unless such a person seeks and receives approval in accordance with Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of Air Force if such employment would be contrary to Air Force policies.

9.4. Smoking is not permitted in any government building or work area.

10. TERMINATION:

10.1. The Fitness & Sports Manager may require that the Contractor remove employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interest of military security.

10.2. The Fitness & Sports Manager, in writing, may require that the Contractor’s employees be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes, but is not limited to, being improperly attired, using profane language or abusing or disobeying base rules of conduct or regulations.

11. SYSTEM FOR AWARD MANAGEMENT (SAM):

11.1. The Contractor shall report ALL Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.sam.gov.

11.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

Contractors may direct questions to the SAM help desk.

11.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

https://www.sam.gov./

Appendix A

DODGE FITNESS CENTER

Times Tuesday Wednesday Thursday

0630-0730 HIIT HIIT

1130-1230 Cycle Cycle 1700-1800 Yoga

WFFC FITNESS CENTER

Times Tuesday Wednesday Thursday

0630-0730 Cycle HIIT Cycle

1130-1230 HIIT HIIT

1700-1800 Yoga Yoga

*HIIT-High Intensity Interval Training *Cycle-Spinning

Appendix B Customer Complaint Record

Specific Tasks

Date: Contract: Contractor/Instructor: Yes/No & Comments

1. Did the contractor provide a master program schedule on a monthly basis depicting the name of the instructor assigned on each class. This master program must be submitted to the Fitness Program Director no later than ten (10) days prior to beginning of the month?

Yes / No Comments:

2. Did the contractor ensure each instructor incorporated standardized, warm up, cool down, stretching and exercise techniques? Did Instructors provide specialized instruction for student’s demonstrating high and low techniques/options?

Yes / No Comments:

3. Did the contractor ensure each instructor was responsible for the cleaning of the equipment and report any equipment concerns, breakage, and necessary replacement?

Yes / No Comments:

4. Did the contractor shall keep all instructors informed of facility/base policy changes or any other information needed to ensure a quality program?

Yes / No Comments:

5. Did the contractor provide and maintain an attendance log (head count and sign-in prior to each class.

Yes / No Comments:

6. Did the contractor ensure instructors are aware that he/she must notify the on duty fitness center staff of any injuries or accidents associated with the aerobics patrons.

Yes / No Comments:

Appendix C Instructor Evaluation Sheet

Date Class Instructor Yes or No

1. Is the Class starting and ending at the scheduled time?

2. Is the instructor conducting a 5-10 minutes warm up?

3. Are the instructor cues easy to follow?

4. Are head counts being conducted and annotated?

5. Is the instructor following the established safety procedures?

6. Is the instructor conducting a 5-10 minute cool down?

7. Is the instructor ensuring that all equipment is being put away in the appropriate place at the end of class?

8. Is the instructor attending all scheduled classes or finding a substitute in a timely manner?

Comments:

Appendix D (Sample) Class Sign in Log

Class: HIIT Location: Wright Field Fitness Center (or Dodge Fitness Center) Instructor Name: John Smith Date: 1 January 2021

#Max 40 Name: Name:

1 21 2 22

3 23 4 24

5 25

6 26 7 27 8 28 9 29 10 30 11 31 12 32 13 33 14 34 15 35 16 36 17 37 18 38 19 39 20 40