Flyash_PWS_17_Mar_2015.doc

PERFORMANCE WORK STATEMENT

FOR

TRANSPORT/DISPOSAL OF COAL ASH

AT BUILDING 31240

WRIGHT PATTERSON AIR FORCE BASE, OHIO

17 MARCH 2015

TABLE OF CONTENTS

SECTION

TITLE

I.

DESCRIPTION OF SERVICES

1.1.

Scope

1.2.

Coal Ash Collection, Removal and Disposal

1.3.

Vehicles

1.4.

Ash Testing

1.5.

Reports and Records

1.6. Contractor Personnel

1.7.

Security Requirements

1.8.

Quality Control

1.9.

Hours of Operation and Removal Schedule

1.10.

Records

1.11.

Safety Requirements

1.12. Environmental Protection

1.13.

Environmental Controls

1.14. Contractor Clean Up

1.15. Continuation of Essential Department of Defense (DOD) Contractor Services

During Crisis.

1.16. Smoking

II. SERVICE DELIVERY SUMMARY

III. GOVERNMENT FURNISHED SERVICES

3.1. Services

3.2. Protection of Government Property and Personnel.

3.3. Physical Security.

APPENDIX SECTION

A. WORKLOAD ESTIMATES

B. ESTIMATE OF ASH STORAGE CAPACITY AT WPAFB

C. DEFINITIONS

D. CONTRACTOR MANPOWER REPORTING REQUIREMENTS

ATTACHMENTS

1. Section 01 02 20 General Environmental Protection Requirements (WPAFB) 2/09

SECTION I

DESCRIPTION OF SERVICES

1.1. SCOPE. The contractor shall provide all personnel, equipment, tools, materials, labor, supervision, and other items and services necessary to perform pick up and disposal of coal ash, a class IV residual waste, from the Base Heating Plant at Wright Patterson Air Force Base (WPAFB), Ohio as set forth in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract as well as all local, state, and Federal regulations. Estimated workload factors and collection areas are shown in Appendix A. The contractor is encouraged to dispose or provide the ash to an appropriate ash reutilization facility (E.g., soil stabilization, cement plant).

1.2 COAL ASH COLLECTION, REMOVAL AND DISPOSAL. The Contractor shall remove coal ash from heating plant 31240 in accordance with (IAW) the estimated quantities and scheduled pickup times/dates as specified. The contractor shall remove the ash from the work area and dispose of it properly to a disposal/reutilization facility. All removed material shall become the property of the Contractor unless otherwise designated by the contracting officer (CO). Material becomes property of contractor when it is received into/onto the Contractor's truck/removal equipment. WPAFB highly recommends that the coal ash be reutilized or recycled. The contractor shall secure a reutilization facility and shall provide the Contracting Officers Representative (COR) with a copy of the facilities Ohio Licensing Permit. Prior to each scheduled pickup, the contractor's driver shall report to the respective heating plant control room. For each load of ash picked up at the facility, the contractor shall: sign-in; list the time, date, and the truck size (20 Ton). The Government shall provide the sign-in list /log book. Government personnel shall be the only authorized/responsible party for operating the chute to deposit the ash into the contractor's truck. The opening of the chute is approximately 4 feet by 2 feet. After the ash is dumped into the truck, the contractor shall annotate in the logbook an estimated ash amount dumped (tons) into their truck for that ash pickup. Government heating plant personnel shall initial the logbook for each entry, and review the accuracy of the estimated dumped quantity. The Contractor's trucks shall be loaded directly from the silos into the vehicle. No stockpiling of ash at the site shall be permitted. The contractor shall minimize incidental spillage of ash. In the event incidental spillage does occur, the contractor shall recover the spilled ash. The contractor shall distribute the ash evenly throughout the dump trailer or bed when transporting to avoid load shifting. The contractor shall load the ash transportation vehicle with ash at least 90% full before taking it to the ash reutilization/disposal facility. The trailer tailgate shall be sufficiently tight to prevent any spillage of ash during loading and transport. The transport vehicle shall be equipped to provide for covering the dump bed/trailer with a heavy-duty canvas or synthetic tarp free of holes, rips, tears, and other defects. The tarp shall be installed/secured prior to transporting the ash. The purpose of the tarp to prevent inadvertent loss or release of the ash during transport both on and off WPAFB.

1.2.1. Work Site. The contractor shall establish routes so as to gain access to the base through Gate 16A – Inspection gate to Building 31240. The work site will remain occupied by Government personnel during the life of the contract. The Government may temporarily or permanently change the access gates to the work site or the base. The contractor shall respond accordingly without additional cost to or claim against the Government. Contractor shall use

Gate 16A as required to gain access to the base prior to proceeding to Bldg 31240.

1.3. Vehicles. The contractor shall ensure all transportation vehicles comply with federal, state, and local regulations for size and weight limitations.

1.4. Ash Testing. The contractor shall perform testing to ensure acceptance at the appropriate reutilization or disposal facilities. The Environmental Management Branch, 88 ABW/CEIE, WPAFB, through the CO, will be the office of responsibility for accepting the final disposition of the ash.

1.4.1. The contractor shall perform all required tests for the ash that the disposal/reutilization facility required for the duration of this contract. At the beginning of the contract period and at the beginning of each option period the contractor shall take samples, conduct analytical analysis for the ash sample, and bear all costs associated with testing of the ash. Note: This includes both the disposal/reutilization facilities testing requirements as well as WPAFB Office of Environmental Management testing requirements as outlined in this section.

1.4.2. The contractor shall take samples of ash from randomly chosen truckloads of ash departing from Building 31240, WPAFB. The Contractor shall composite each sample respectively to form a single analytical sample for each building. All samples taken by the contractor shall be divided or split into two representative parts. One half of each sample shall be submitted to 88 ABW/CEIE, WPAFB OH, 45433 for future reference and one half shall be used for conducting analytical work performed by the contractor. The half retained for reference purposes shall be repackaged, labeled by the contractor for storage and submitted to 88 ABW/CEIE, until it is either needed as a backup specimen for testing purposes or until expiration of this contract.

1.4.3. The contractor shall analyze the fly ash according to the receiving state requirements and or local rules. For example Ohio requires the following to be analyzed for disposal and or reutilization:

CHEMICAL PARAMETERS

Arsenic

Barium

Cadmium

Chromium

Chloride

Fluoride

Lead

Mercury

Selenium

Silver

Iron

Manganese

Sodium

Sulfate pH

Total Dissolved Solids

1.4.4. The contractor shall have these analytical results performed and sent to the Contracting Officers Representative (COR) within 45 days after the notice to proceed has been given. The contractor shall comply with all the applicable methods, procedures and associated protocols of the following test methods in performing analysis under this contract:

(1) "Test methods for the evaluations of solid waste, physical/chemical methods" (SW-846), U.S. Environmental Protection Agency (USEPA).

(2) American Society for Testing and Materials (ASTM)

1.4.5. The contractor shall suggest options for the utilization and/or disposal of ash with the submittal of sample results to the Contracting Officer (CO).

1.5. REPORTS AND RECORDS.

1.5.1. ASH RECEIPTS. The contractor shall submit to the COR the delivery receipt and disposal/re-use receipts of acceptance by the approved disposal/reutilization facility. The delivery receipt and disposal/re-use receipts shall show the quantity, time, and date of ash transported, in Tons, to the reutilization or disposal facility. These receipts shall be submitted to COR no later than the tenth working day of the month, following the month in which the work was completed.

1.6. CONTRACTOR PERSONNEL.

1.6.1 Contract Manager. The contractor shall provide a person who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall represent the Contractor when the manager is absent shall be designated in writing to the CO within 10 days after contract award. The Contractor shall provide home and business telephone numbers for the contract manager and alternate (s) where these persons may be contacted outside of normal duty hours of 7:15 AM – 4:00 PM. The primary or alternate (s) shall have full authority to act for the Contractor, including contractual signatures, on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be required to meet with Government personnel regarding problems within 30 minutes after notification.

1.6.2. Site Visit by Contract Manager. The contractor shall advise the CO in writing of any discrepancies before performing any work. The coal ash work areas will remain occupied by government personnel.

1.7. SECURITY REQUIREMENTS. The Contracting Officer shall provide specific directions to the contractor on obtaining identification Credentials upon award of the contract.

1.8. QUALITY CONTROL.

1.8.1. Quality Control Plan. The contractor shall establish and maintain a complete written Quality Control Plan to ensure the requirements of this contract are provided as specified. The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications (at no additional cost to the Government) and obtain acceptance of the plan by the CO before the contract start date. The Government has the right to require revisions of the Quality Control Plan (at no cost to the Government) should the incorporated plan fail to control the quality of the services provided at any time during contract performance. The plan shall include, but not limited to the following:

a. A description of the inspection system covering all services listed.

b. It shall specify the frequency of the inspections.

c. The title of the individual(s) who shall perform the inspection and their organizational placement.

d. A description of the methods for identifying, correcting and preventing defects in the quality of service performed before the level becomes unacceptable.

e. On-site records of all inspections conducted by the contractor. The inspection records’s format shall include:

1. Date, time and location of the inspection.

2. A signature block for the person who performed the inspection.

3. Rating of acceptable or unacceptable.

4. Area designated for deficiencies noted and corrective action taken.

5. Total number of inspections.

1.9. HOURS OF OPERATION AND REMOVAL SCHEDULE.

1.9.1. COAL ASH. The Contractor shall perform the scheduled pickup, transportation, and disposal of ash at each facility. The Government may temporarily or permanently change the scheduled pick up hours, and Contractor shall respond accordingly without additional cost to or claim against the Government. This contract is based upon the ash being exempt from the solid waste statutes of Ohio. At this time, the ash has been tested and is considered a Class IV residual waste for purposes of disposal per Ohio Administrative Code (OAC) 3745-30. If the Ohio classification of the residual waste changes during the duration of this contract which would label the ash generated from the base central heating plants as anything other than a Class IV residual waste, then the contractor may submit a request for equitable adjustment to the Contracting Officer IAW the clause at FAR 52.212-4©, Changes for additional costs incurred due to reclassification of ash disposal.. WPAFB burns low sulfur, bituminous coal in their heating plant facility Building 31240 (High-Temperature Hot Water Production). The CO and COR reserve the right to call the contractor and have the contractor pickup ash at either facility at times other than those listed below for emergency service. The COR through the Contracting Officer will notify the contractor seven working days prior to total plant changeover from coal to gas operation when no ash will be produced at that particular facility. The Contractor shall pickup ash at each facility using a 20 ton truck or larger. Contractor shall provide trucks to remove the ash from each facility as required. Bldg. 31240 has one (1) ash silo that has a capacity of 140 c.y. Each heating plant facility moistens the ash with water as it comes out of the ash silo chute. The ash mixture going into the truck contains approximately 30% moisture.

1.9.2. Removal Schedule for Normal Five-Day Work Week (Monday through Friday). Contractor shall remove flyash on a pre-determined schedule as requested by the COR. During the primary months of the heating season, October through March, Contractor shall remove flyash each day as needed to empty each facility's silo of flyash. At no time during the primary months of the heating season shall the contractor allow flyash to accumulate more than two days. In off-season months, April to September, the Contractor shall remove flyash as directed by the COR or Government requiring office for the contract. The Government may change the pre-determined schedule at any time to facilitate increased or decreased removal requirements. Contractor shall perform removal service according to these changed removal requirements without additional cost to or claim against the Government.

Scheduled Pick Up Hours

5:00 AM – 6:00 AM

9:00 AM – 3:00 PM

5:00 PM – 11:00 PM

1:00 AM – 5:00 AM

NOTE: The contractor may elect to pickup ash at times above, but in no case shall the driver show up at either facility between shift changes: 7:00-8:30 AM, 3:00-4:30 PM, and 11:00 PM -12:30 AM hrs., unless requested by the Contracting Officer or the COR.

1.9.3. Weekend Removal During Holiday or 3-Day Weekends. During weeks when normal operation is altered by a three-day (or more days) weekend and as required by the heating plant’s coal usage, the Contractor shall remove the flyash on Saturday and Monday to prevent accumulation. The following holidays, in addition to other Government-designated 3-day (or more days) weekend, are weekends in which Contractor shall remove flyash as required by the heating plant's coal usage.

New Year's Day

Martin Luther King Jr. Birthday

President's Day

Memorial Day Independence Day

Labor Day Columbus Day Veteran's Day

Thanksgiving

Christmas

1.9.4. Removal in Emergency or End-of-Season Shutdown. The contractor shall provide removal service in the event of an emergency repair; emergency shutdown; and end-of-season shutdown as directed by the COR. This service shall include the removal of any flyash, regardless of amount, to completely empty silo.

1.9.4.1. Change of Scheduled Pickup/Removal Service. The Government may change the pick-up/ removal schedule as required to facilitate increased or decreased removal requirements. Contractor shall perform removal service according to the changed schedule.

1.10. RECORDS. The contractor shall create, maintain, and disposing of only those Government required records that are specifically cited in the PWS. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within one (1) workday of receipt of the request.

1.10.1. DOCUMENTATION AND RECORDS. All documentation, records, schedules, etc., as described in this PWS that are the responsibility of the contractor are the property of the Government and shall remain so even upon termination of this contract. The contractor shall keep those items current at all times. The contractor shall turn over all documentation and records to the Government at completion of the contract. Documentation and records shall be available at all times for audit and review by authorized Government personnel including but not limited to Contracting Officer, COR, Government auditors, Government Inspector General (IG), and higher Air Force Headquarters.

1.11. SAFETY REQUIREMENTS..

1.11.1. Accident/Mishap Control. In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

1.11.2. Safety Codes and Regulations. The contractor shall accomplish the work in accordance with the provisions of Federal, State of Ohio Industrial Commission, and American Standard Safety Code for Building Construction, American Standard Association, applicable parts of Base Safety and Fire Prevention regulations, Air Force regulations, and such other measures as may be deemed applicable by the Base Ground Safety Office.

1.12. Environmental Protection.

1.12.1. The Contractor shall not discharge fuels, oils, pesticides, or any other toxic or hazardous substance into the storm or sanitary sewers of the base. Where applicable, use best management practices to control dust and prevent erosion on the construction site.

1.12.2. The contractor shall remove ash from the WPAFB and transport it to the disposal/reutilization facility that accepts this ash.

1.12.3. The contractor shall remove all equipment, drums, containers, barricades, and all other construction material upon contract completion.

1.12..4. The contractor shall comply with the requirements in WPAFB Section 01 02 20 (General Environmental Protection Requirements) Note: See attachment 1.

1.12.5. The following Submittals from WPAFB Section 01 02 20 are required.

1.12.6. Item A. Identification of Contractor’s environmental coordinator and alternate, See part 3.01, Contractors Environmental Coordinator, paragraph B. This is required within 5 days of the award of contract.

1.13. ENVIRONMENTAL CONTROLS.

1.13.1. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, Interstate, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. Any materials which are considered hazardous under current EPA guidelines shall be accompanied by appropriate documentation and subject to review by the Base Environmental Management, Area A, Bldg. 30022.

1.13.2. Notification of Environmental Spills. The contractor shall report any spill or release of any substance contained in 40 CFR 302 into the environment to the Base Fire Department by calling 911 (using a base line) or 257-9111 (using a cell phone), to the Base Environmental Management at 257-7152, to their Supervisor, and to the COR for the contract. The liability for the spill or release of such substances rests solely with the contractor.

1.13.3. Material Storage and Use. The contractor shall follow manufacturers’ guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

1.14. CONTRACTOR CLEAN UP. The contractor shall at all times keep work areas clean of all debris on a daily basis, or more often, as required. The contractor shall have full responsibility for the same day clean up of any waste material, rubbish, ash deposited onto the surrounding ground and/or pavement surfaces. The contractor will remove all equipment, drums, containers, barricades, and all other construction material upon contract completion. This also includes disposal of all hazardous waste in accordance with the Resource Conservation and Recovery Act, 40 CFR 260-265, and applicable state statues and regulations.

1.15 CONTINUATION OF ESSENTIAL DOD SERVICES DURING CRISIS. In accordance with Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, it is determined that the contractor shall be required to perform all of the services specified in the PWS during crisis situations.

1.16. SMOKING. Smoking is not permitted in any Government facility.

SECTION II

SERVICE SUMMARY

Performance Objectives

PWS Para.

Performance

Threshold

(SS-1) Effective Quality Control

Plan

PWS Section 1 , Para. 1.8.1.

Quality Control Program shall be

Performed IAW Contractor’s written procedures with no errors allowed.

Para.1.2.

No more than 3 validated customer complaints in a 30 day period.

SECTION III.

GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 SERVICES. The Government will provide, without cost, the services listed below:

3.1.1. Emergency Medical Services. The Government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the Government for the cost of medical treatment and patient transportation service at the current impatient or outpatient treatment rate, as appropriate.

3.1.2. Security Police. The Government will provide general on base Security Police service. Security police phone extensions are 911 for emergencies, and 257-6516 for routine calls.

APPENDIX A

WORKLOAD ESTIMATES

1.

COAL ASH. The Contractor shall perform the scheduled pickup, transportation, and disposal of ash at each facility as suggested below:

Total Estimated

Scheduled Hours

Bldg #

Quantity (per day)

For Pick up

31240

4 to 17 Tons

5:00 AM – 6:00 AM

9:00 AM – 3:00 PM

5:00 PM – 11:00 PM

1:00 AM – 5:00 AM

NOTE: The Contractor may elect to pick up ash at times different from above, but in no case shall the driver show up at the facility between shift changes: 0700-0830, 1500-1630, and 2300-0030 hours unless requested by the Contracting Officer or the COR.

a. The estimated quantities listed are based on available historical figures, but shall be considered as estimates only. There are considerable variations in the quantity of ash generated at the heating plant on a daily basis. Factors that impact the amount of ash generated include weather conditions, type coal burned, plant demand, plant maintenance activity, summer plant shut-down, and unavoidable downtime, etc. During the winter heating season, it is typical to make 2-4 trips a day using a 20 ton truck. The intent is to completely empty the ash silo during each pickup.

b. The Contractor shall note that the heating plant has contract projects that include gas boilers which are designed to handle the summer load and may be used at times in the fall and spring season to handle the current load. This will limit or completely stop the amount of ash being produced at the heating plant.

APPENDIX B

Estimate of Ash Storage Capacity at WPAFB

Bldg 31240

Estimated 4 loads to empty

Estimated 20 tons per load FY 2014

4 X 20 = 80 tons

Note:

Bldg 31240 has older design with flat bottom that total contents can not be removed during normal operation of loader.

APPENDIX C

GENERAL DEFINITIONS.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance specified in the contract for that service.

LOT. The total number of service outputs in a surveillance period, as defined in the Performance Requirements column of the Services Summary (SS).

PERFORMANCE REQUIREMENT. The point that divides acceptable and unacceptable performance of a task according to the Service Summary (SS) and the Inspection of Services clause. In the case of surveillance by random sampling, the performance requirement is the maximum number of defectives in the random sample chosen that may occur before the Government will effect the price computation system IAW the (SDS) and the Inspection of Services clause.

SERVICE SUMMARY (SS). A listing of the service outputs under the contract that are to be evaluated by the Government QAP on a regular basis to assure contract performance standards are met by the Contractor, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence to the Government that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purpose of this document, Quality Assurance refers to actions by the Government.

CONTRACTING OFFICERS REPRESENTATIVE (COR). A functionally qualified Government person responsible for surveillance of Contractor performance.

Quality An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor.

QUALITY CONTROL (QC). Those actions taken by a Contractor to control the production of outputs to ensure that they conform to the contract requirements.

RANDOM SAMPLING. A sampling method where each service output in a lot has an equal chance of being selected for quality assurance surveillance.

SAMPLE. A sample consists of one or more service outputs drawn from a lot for quality assurance surveillance. The number of outputs in the sample is the sample size.

SAMPLING GUIDE. The part of the surveillance plan, which contains all the information, needed to perform surveillance of the service output(s) for each task in the SDS.

FIRST OPERATIONAL PERFORMANCE PERIOD. The interval of time during which the Contractor is solely responsible for accomplishment of all activities set forth in the PWS through day-to‑day management of the required service. (This period excludes the orientation period, if any, and any interval between award of the contract and commencement of performance).

TECHNICAL DEFINITIONS PECULIAR TO THIS PERFORMANCE WORK STATEMENT (PWS).

ASHES. The residue from burned wood, coal, coke and other combustible material.

BULK CONTAINER. A large container that can either be pulled or lifted mechanically into a service vehicle.

HAZARDOUS WASTE. Any material identified in the 40 CFR, Part 261.30 and/or state statute.

OPEN BURNING. The combustion of solid waste without (a) control of combustion air to maintain adequate temperature for efficient combustion, (b) containment of the combustion reaction in an enclosed device to provide sufficient residence time and mixing for complete combustion, or (c) control of the emission of the combustion products. This is a PROHIBITED ACTION and not an authorized means of ultimate disposal.

RECOVERABLE RESOURCES. Materials which still have useful physical or chemical properties after service or use for their originally intended purpose and can, therefore, be reused or recycled for the same or other purposes. Sometimes referred to as salvage.

SANITARY LANDFILL. A site where refuse is disposed using an engineered method in a manner that protects the environment by spreading the waste in thin layers, compacting it to the smallest practical volume, and covering it with soil by the end of each working day and which meets the criteria of 42 U.S.C. 6903.

APPENDIX D

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

However, due to the delayed implementation, input of FY12 data is required by 31 Mar 13.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.