Additional_Instructions_to_Offerors_Cable_TV_10_Feb_14.pdf

FA8601-14-R-0018

Attachment 2

ADDITIONAL INSTRUCTIONS TO OFFERORS

1. This Addendum describes tailoring of the provision at FAR 52.212-1 and prescribes the format for proposals and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals.

The following paragraphs in the provision at FAR 52.212-1—Instructions to Offerors— Commercial Items are tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard are as specified in the announcement.

(b) Submission of offers is as prescribed in these Additional Instructions to Offerors.

(c) Offer Acceptance and Validity Dates: This paragraph of the provision regarding the period during which the offeror agrees to hold the prices in its offer firm is amended to read 90 days.

(e) Multiple Offers is hereby deleted from this solicitation and that paragraph is marked

RESERVED

Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial proposals received without discussion of such proposals.

2. Offerors are advised they must have a franchise agreement in place with Wright Patterson Air Force Base in order to be eligible for award. Submit with your proposal a written request addressed to the attention of the Contracting Officer to initiate a franchise agreement for Cable TV, Broadband, and Internet Services at WPAFB. If the apparent successful offeror is unable to secure a franchise agreement, that offeror is ineligible for award and will be eliminated from the competition. A subsequent apparent successful offeror will be determined based on the criteria specified in the “Evaluation Factors.”

3. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications, and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in the entire solicitation. The proposal shall consist of two (2) separate parts; Part I- Technical Capability and Part II – Price Proposal. Offerors shall submit an original complete proposal and one exact copy as described below. All pages in excess of the stated limitations will be removed and designated during the evaluation.

Main Cover Letter: (Optional) Limit One Page. If a cover letter is provided for the offeror’ s entire proposal, it should include the offeror’ s CAGE Code as recorded in the System Award Management (SAM).

Part I – Technical Capability Proposal: Limit 10 pages for an original proposal. See Proposal Content, below.

Part II – Price Proposal: No page limitation. See Proposal Content, below.

4. Page Format: Each page of the proposal, other than foldouts, will be typed on 8-1/2” by 11” paper and will use Times New Roman, 10 pitch. Margins will be no smaller than 1”. Each page will be numbered. If printing appears on both sides of a sheet of paper, it is considered to be two (2) pages.

5. Proposals shall be submitted to:

AFLCMC/PZIOB

ATTN: Ms. Gwendolyn J. Brown 1940 Allbrook Drive, Room 109 Wright-Patterson AFB OH 45433-5344

FAX: 937-656-1412

Contract Specialist’s email address: Gwendolyn.brown@us.af.mil

6. Proposals may be mailed, overnight mailed, hand carried, or faxed to the above address so they are received by the contracting office by the due date and time.

7. Proposal Content:

a. VOLUME I – TECHNICAL CAPABILITY PROPOSAL

(1) The proposal shall meet all technical capability/technical requirements stated in Performance

Work Statement (PWS) and elsewhere in the solicitation to be eligible for award. The offeror should provide documentation which supports all the technical capability subfactors described below. The information provided should be adequate and sufficient to allow the Government to evaluate an offeror’s technical capability.

(2) As the technical approach will primarily describe and demonstrate the capability of the offeror to fulfill all requirements stated in the PWS, the Technical capability proposal should be specific and complete in every detail. The proposal shall not merely offer to perform work in accordance with the PWS. It shall outline the actual method proposed as specifically as possible.

(3) It is the offeror’s responsibility to ensure the completeness of the Technical capability proposal;

therefore, the technical evaluation panel for the Government has been instructed to evaluate on the basis of the information provided. The Government shall not assume any offeror possesses any capability unless specified in its proposal. Understanding of the requirements of the PWS must be demonstrated by more than a reiteration of the PWS. Repeating the PWS without sufficient elaboration will not be acceptable. Statements such as “the offeror understands,” “can or will comply with all the requirements of the PWS,” “standard procedures will be employed,” etc. are insufficient.

(4) The specific topics to be addressed in Part I are as follows:

i. Prior Experience: Describe the cable TV and broad band (BB) services the offeror is currently providing or has provided within the past three years of the issue date of the solicitation to include:

- A detailed description of the channel line-up and programming provided

- A description of the type and size of areas serviced i.e. metropolitan or rural area and square miles serviced

- A description of the BB services provided to include minimum and maximum upload and download speeds

- A description of the number of subscribers to cable TV and internet services provided

ii. Implementation Plan Describe your approach for providing Cable TV and Broad Band services to all of the buildings listed in Appendix A of the Performance Work Statement (1) within 10 calendar days after receipt of a task order (AROTO) for these services using existing cables and (2) within 45 calendar days if new cable is required. Include in your approach for each scenario a schedule that shows proposed manpower, the sequence of events from receipt of task order to completion, and the specific dates upon which required services will be operation in each facility.

iii. Subcontracting Plan: Submit a subcontracting plan as described in the clauses at FAR

52.219-9, Small Business Subcontracting Plan (DEVIATION 2013-O0014) and DFARS 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (Deviation 2013- O0014). NOTE: This requirement only applies to other than small business concerns in relation to NAICS Code 515210. Ensure that data in SAM reflects the offeror’s size status in relation to NAICS 515210.

b. VOLUME II – PRICE PROPOSAL

(1) General – All information relating to pricing data shall be included in this volume. Under no circumstances shall pricing data be included elsewhere in the proposal. Should such pricing data be included in the technical capability proposals, the result will be removal of such pricing data and all other information included on the same page with such data. This could result in critical information regarding technical capability being excluded from the evaluation. The price proposal shall contain the following in the order shown:

i. Cover letter with the offeror’s name, address, CAGE Code, and points of contact (POC) with the POC’s telephone number, fax number and e-mail address. The cover letter shall be signed by an officer of the firm with authority to bind the firm in contractual matters.

ii. Schedule pages 1 – 53 from the Solicitation Document including Contract Line Items (CLINs) 0001 – 4021. Enter unit prices for all CLINs in the basic performance period, Option I, Option II, Option III, and Option IV with the exception of CLINs 0021, 1021, 2021, 3021, and 4021, respectively regarding Fiber Optic Cuts. The Government has already entered amounts in these CLINs. Below CLIN 4021, enter the aggregate total amount of all CLINs from all performance periods including the amounts entered by the Government in CLINs 0021, 1021, 2021, 3021, and 4021. All dollar amounts shall be carried out to two (2) decimal places.

iii. Completed Representations and Certifications, i.e. FAR 52.212-3 ALT I, FAR 52.209-7, and DFARS 252.209-7994, as prescribed in the provision, either manually or online in the System for Award Management (SAM) at https://www.sam.gov/).

iv. Required Statement Regarding Expiration Date of Proposal: Paragraph (c) of the provision at FAR 52.212-1 regarding the period during which the offeror agrees to hold the prices in its offer firm is amended to read 90 days vs. 30 days. The offeror shall make a clear that the offer is valid for 90 days after the due date for submission of proposals. The offeror shall include this statement in the cover letter.

v. The offeror shall sign any amendment(s) to the synopsitation (if applicable) and return signed amendments in this volume.

8. Solicitation provisions FAR 52.212-3 (ALT I), FAR 52.209-7, DFARS 252.209-7994, these Additional Instructions to Offerors, and the Evaluation Factors will be physically removed from any resultant award, but will be deemed to be incorporated by reference in any award resulting from this solicitation.

Regarding the clause at 52.228-5 – Insurance Work on a Government Installation, see FAR 28.307 for minimum insurance requirements.