Questions_and_Answers.pdf

QUESTIONS AND ANSWERS (Q&A)

FA8553-17-R-0015

C-130H-1 Ferry Flight Services

1. Can the government provide any indication of how many ferry flights they expect per year?

USG Response: An estimated amount of 6 legs per year may be required

2. How many aircraft are assigned that may be impacted? Is quantity of 4 correct?

USG Response: There are 4 (four) C130H1 aircraft

3. Para 4(c) who supplies the body armor?

USG Response: The contractor will not be required to have body armor per revised PWS Section 4.0 (c).

4. Para 4(c) states “shall not be required to carry weapons” Can crews carry weapons at their discretion?

USG Response: No. Weapons are not authorized.

5. Para 4(j) Please clarify who is responsible flight publications?

USG Response: The Contractor will be responsible for all documentation necessary to create a flight plan and aircraft flight IAW PWS paragraph 4 (h)

6. Para 4(o) Who will provide the tools for installation and removal of Armor

USG Response: The USG, or repair facility will provide the tools for installation and removal of armor.

7. Please clarify place of performance –i.e. will basing of crews be other than AGF and travel to AFG for pick up.

USG Response: Per PWS Section 1.0, the location for basing of the crew is not a fixed location. Travel to aircraft location is cost reimbursable, no fee.

8. RFP CLIN xxx1 – indicates a daily rate Please clarify what is encompassed to determine this rate?

USG Response: All activities associated with ferrying aircraft, with the exception of the costs associated with the travel CLIN.

9. RFP CLIN xxx2- indicates a lot for travel. Since travel is an unknown are we to come up with an amount or is the government entered price? Reimbursable?

USG Response: Travel is cost reimbursable and not included in the TEP.

10. 4(d) cost of deploying crew is a cost reimbursable?

USG Response: Yes, IAW PWS travel Section 4.2

11. 4(f) indicates a section 4.3? however we are unable to locate. Please add

USG Response: Reference to section 4.3 has been removed in the Revision I copy of the PWS, Dated 24

January 2017

12. 4o Please clarify who is responsible for storage of aircraft armor while at repair station?

USG Response: Aircraft armor storage is the responsibility of the USG.

13. Please confirm that these are in fact C-130H and NOT C-130J or EC-130s?

USG Response: C-130H-1, IAW PWS Section 1.0.

14. Please clarify if these aircraft are US, DoD or Afghanistan registered aircraft?

USG Response: All 4 C-130H-1 aircraft are owned by the country of Afghanistan; however, the USG takes possession when ferrying the aircraft.

15. The PWS states Place of Afghanistan, will this contract require Afghanistan work visa's for our employees? Afghani work visa's are very expensive.

USG Response: Entry (not work) visas required; entry requirements can be found in the “Foreign

Clearance Guide.”

16. How much notification will our operations have of the ferry flight?

USG Response: Ten (10) calendar days (ref PWS, Section 2.0 (Service Summary)

17. Please provide the actual destination for this C130 ferry as this will have a significant bearing on our proposal due to fuel, crew days, permits, and airline travel.

USG Response: The fuel is covered by the USG per PWS 3.1; permits and airline travel are covered under

CLIN XXX2, Travel. Crew days will be purchased based on flight plan.

18. Will this C130 be ferrying as special use aircraft or Part 135?

USG Response: No, it will not be a special use aircraft mission

19. Is this a new requirement? If not who is the incumbent Contractor?

USG Response: No, there is no incumbent for a long term IDIQ contract for WLN.

20. What is the current contract number? Current contract Period of Performance and total value?

USG Response: Not applicable

21. Could you explain the difference between CLIN 0001 and CLIN 0002? Possibly an example for each.

USG Response: CLIN 0001 is for all costs that the contractor would incur to establish a per day(number of hours specified per day is at the discretion of offeror) (8 hour) rolled-up Firm Fixed Price (FFP) cost as shown in the description of CLIN 0001 in Schedule B of the Solicitation. For example, hourly rolled-up salary for the 6 member crew; costs for any or all access to US Government systems to enable proper flight planning Aircraft and Personnel Automated Clearance System (APACS) and country access Synchronized Pre-Deployment and Operational Tracker (SPOTS); preflight, in-flight, and post flight procedures; regulations, check-lists; Notice to Airmen (NOTAM)/Temporary Flight Restrictions (TFRs), Instrument Flight Rules (IFR)/Visual Flight Rules (VFR) access from Federal Aviation Agency (FAA) / European Aviation Safety Agency (EASA); all flight related professional equipment as indicated in PWS section 4.0.

CLIN 0002 is for travel and would be for anything that would occur concerning travel and would be Cost- Reimbursable/No Fee (CRNF) as shown in the description of CLIN 0002 in Schedule B of the Solicitation.

For example, all other non-Firm Fixed Priced items, e.g. landing fees, Visa fees, Transient Alert Fees, in additional to normal per-diem, hotel, and crew commercial flight fees.

22. Question: Do the subject aircraft have Class II navigation capability, and if so, what type?

USG Response: All subject aircraft utilize a Self-Contained Navigation System (SCNS) with an integrated Inertial Navigation System (INS).

23. Given this is only approx. 6 times a year who is responsible for currency of crew in between? Very few contractors own or operate C130H?

USG Response: The crew’s hiring company is responsible for currency.

24. PWS paragraph 4.0 v. states, “If directed by the USG, the Contractor shall act in a supporting role by allowing members of the Afghan Air Force to perform co-pilot, flight engineer, navigator or load master duties on aircraft delivery flights. NOTE: If an AAF entity were requested to participate, then a TAAC-Air advisor would also be present"

To what extent would the contractor be required to coordinate for an Afghan national? For example, visa’s, base clearances at stop over locations, lodging, return travel arrangements in the event we the Afghan needed to return via airline, etc. Also, this could affect diplomatic clearance, overflight approval, stop over airport locations, etc. Just need a little more clarity on expectation as this could add significant additional coordination and could affect where we stop over and flight planning.

USG Response: The contractor will not be responsible for the AAF’s visas, lodging, and return commercial travel arrangements, but needs to be cognizant of the fact that some countries may have issues with Afghan nationals landing in their country with Afghans on board. The Afghan visas should cover the countries in which the aircraft will be stopping over. There will probably be some military facilities that will not allow the Afghans access, such as Al Udied AB in Qatar.

The contractor will be responsible for diplomatic clearances, overflight approval and stop-over locations.

If it is necessary to land at an overseas military location, the contractor will need to gain approval before-hand, such as Souda Bay, Greece or the Naval Air Station in Naples, Italy.

25. In this RFP (FA8553-17-R-0015, see Section L-900), it says that Volume I is to include a Small Business Subcontracting Plan. Is this applicable to small businesses?

USG Response: IAW FAR 52.219-9(a), this clause does not apply to small business concerns.

26. The RFP (52.219-8) states that utilization of small business concerns is not applicable "when performance is entirely outside of the United States and its outlying areas." This also implies that the Small Business Subcontracting Plan is also not a requirement for this solicitation. Is this understanding correct?

USG Response: The responses to the RFP will determine whether or not a subcontracting plan will be required as performance entirely outside of the US is not determined. For example, "entirely" covers ALL tiers of subcontractors. If $1 of subcontracting is performed inside the US at ANY subcontracting tier, then a subcontracting plan is required.

27. USG’s response to question 21. States “CLIN 0001 is for all costs that the contractor would incur to establish a per day (8 hour) rolled-up Firm Fixed Price (FFP).” Are contractors limited to 8 hour days in calculating a price for CLIN 0001?

USG Response: No, This is Firm Fixed Price (FFP) day—no hour limitation is set. Note that a correction was made to the response on question #21.

28. Based on the requirement for GFR compliant flight plans in RFP Section M paragraph 2A(b), is the DCMA INST 8210.1C applicable in duty day planning requirements for developing the flight plan?

USG Response: Yes

29. Will there be a designated GFR assigned to this contract?

USG Response: No

30. PWS Paragraph 4.0 (h) states “The Contractor shall complete all prefight/flight planning.

Preflight/flight planning shall include, but not be limited to: obtaining airspace clearances for the desired route, obtaining current, enroute and forecast weather for the flight; completing appropriate flight planning and flying requirements; and outlining crew duties, communications plans, and safety of flight requirements.”

Is the Government to be responsible for coordinating Visa’s, Diplomatic and Overflight Clearances for countries along the flight plan?

USG Response: No.

If this is a Contractor Responsibility, we request an additional CLIN be established to accommodate the required costs?

USG Response: Refer to USG response on question 21.

a. If this is a Contractor responsibility, there are countries along the route of flight that require up to 20 days for Overflight/Diplomatic Clearance in support of the aircraft movements which would not allow the Contractor to meet PWS Paragraph 4d ”The Contractor shall deploy a ferry flight crew to the directed location within ten (10) calendar days of notification.”

USG Response: The standard is 10 calendar days, an extension could be granted on a case by case basis

31. The Government’s Response to Question (5) states “The Contractor will be responsible for all documentation necessary to create a flight plan and aircraft flight IAW PWS paragraph 4 (h).” Will the Government clarify how the Contractor is expected to charge for essential navigation publications/documents (i.e. FLIPS, IFR Charts, etc.) when an ODC line is not listed in the RFP.

USG Response: CLIN 2 will be used for reimbursement.

***Is this going to be an issue? We didn’t think about this previously? Should they be reimbursed for these types of things?

USG Response: Yes, if specific, exclusively to the effort

32. How should the contractor charge for “Hazard Pay” for the days flying in and out of Afghanistan when CLIN 0001 simply asks for a daily rate?

USG Response: CLIN 2 will be used for this reimbursement.

33. With the answers to many of these questions being a critical element in developing the Technical Volume and pricing, we respectfully request an extension to the due date of no less than 21 days following the Governments answering the questions above to adequately meet PWS requirements in our response.

USG Response: The USG has determined no extension will be granted for this RFP.