PWS_17-00310.pdf

PR: FD2060-17-00310 PWS 1

Distribution Statement: D

Performance-Based Work Statement (PWS) for

Technical Refresh of the FLIR Sensor Assembly

Purchase Request Number: FD2060-17-00310

Date: 29 August 2017

Distribution Statement D : Distribution authorized to DoD and U.S. DoD contractors only (ADMINISTRATIVE OR OPERATIONAL USE) (19 Dec 2016). Other requests for this document shall be referred to 407 SCMS/GULBA, Robins AFB, GA 31098.

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1.0 Description of Services:

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to perform technical refresh for the Technical Refresh of the FLIR (Forward Looking Infrared) Sensor Assembly that is used on the B-52 aircraft. The FLIR allows the crew to view real time video in the cockpit and navigation station in dark and adverse condition. These services include the Technical Refresh is for a period of performance from the contract award date through five

(5) years, consisting of a 12-month basic ordering period plus four (4) additional 12-month ordering periods. The requirement is for input NSN 1280-01-398-3958 Part Number 1395AA7001 and output NSN 1280-01-570-1501, Part Number 8426367-1. The purpose of this effort is to complete a technical refresh of the FLIR to be used on the aircraft.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by placing more units into the repair cycle and ultimately less MICAP hours and increased aircraft availability. The increase of MICAP hours and backorders will result in grounding mission capable aircraft and degradation to the information the warfighter requires for mission accomplishments.

1.3 Background: The legacy B -52 AN/AAQ-23 FLIR system, manufactured by BAE Systems, was fielded in 1996. FLIR provides crewmembers with visual presentation of the area ahead of the aircraft for low level penetration and air refueling rendezvous during day and night missions.

In addition, this contract requirement will directly impact the reduction in MICAP hours, backorders and turn-around-time for depot customers.

2.0 Services Summary:

Performance Objective PWS Reference

Performance Threshold

Meet delivery schedule for all requirements.

4.0 The turn-around-time is 45 days after receipt of

order (ARO) or repairable whichever is later, at a combined line item maximum rate of three units per month. There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract.

Ensure accurate and prompt delivery of Contract Data Requirements Lists

4.2 There shall be no more than one rejection of

data/documents per year. There shall be no more than one rejection of each data/document. The Government will reject the submitted data/document if two or more technical errors or three or more minor errors are found within the data/document.

Repair and perform technical refresh and return assets to the

4.3.2 There shall be no more than one Product Quality

Deficiency Reporting (PQDR) annually during the period of performance of contract.

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Government in serviceable condition.

Provide timely and accurate reporting in

CAV-AF

4.7 The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Adherence to Contractor

QMS

5.8 100% compliance with the QMS is required.

3.0 Government Property and Services

3.1 Government Property: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements. The contractor already has 17 kits of Part Number 8426468-1 in their possession.

The FAR and applicable supplements can be accessed at http://farsite.hill.af.mil

3.2 Government Property to be Provided: Government property to be provided consists of the legacy FLIR NSN 1280-01-398-3958 Part Number 1395AA7001. Also, during performance of their contract, the contractor is authorized to use the special tooling and special test equipment that are listed. The applicable GFE serviceable items will be issued for use on this contract and at the end of the contact these items shall be returned to the Air Force supply system by coordination with the Item Manager. The contractor will maintain property accountability for all GFE by part and serial number. Government property will be provided in accordance with the GFP attachment, attached to the contract/order ….

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) and Contractor-Acquired Property (CAP) in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. [CDRL A001, Status of Government Furnished Equipment (GFE) Report, DI-

MGMT-80269]

3.4 Loss of Government Property:

3.4.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

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3.4.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools.cfm

3.5 Return/Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All Government property shall be returned to the Government in the condition provided unless approved in advance by the Procuring Contracting Officer (PCO). All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All Departments of Defense (DD) Form 1423, Contract Data Requirements List (CDRL), and deliverables become the property of the Government upon receipt.

4.0 Technical Requirements: The Contractor is required to perform technical refresh and depot level repair for the FLIR. The requirement is for input NSN 1280-01-398-3958 Part Number 1395AA7001 and output NSN 1280-01-570-1501, Part Number 8426367-1. The turn-around-time is 45 days after receipt of order (ARO) or repairable whichever is later, at a combined line item maximum rate of three units per month. There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract. In the event there is a need for long-lead time parts, the contractor shall notify the government PCO within ten calendar days.

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend to five years (basic with four 1 year ordering periods).

4.1.2 Place of Performance: These services will be performed at BAE Systems at 450 Pulaski Road, Greenlawn New York.

4.2 Contract Data Requirements List (CDRL): There shall be no more than one rejection of each deliverable. There shall be no more than one total rejection of deliverables per contract year.

The Government will reject a deliverable if two or more technical errors or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error.

The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements. There shall be no more than one late submission of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

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CDRL A001, Status of Government Furnished Equipment (GFE) Report, DI-

MGMT-80269

CDRL A002, Status Reports, DI-MGMT-80368A/T CDRL A003, Engineering Change Proposal, DI-SESS-80639D CDRL A004, Item Unique Identification (IUID) Marking Plan, DI-MGMT-81803 CDRL A005, Item Unique Identification (IUID) Marking Activity, Validation and

Verification Report, DI-MGMT-81804 CDRL A006, Counterfeit Prevention Plan, DI-MISC-81832 CDRL A007, Alert/Safe Report DI-QCIC-80125B CDRL A008, Alert/Safe Response DI-QCIC-80126B) CDRL A009, Commercial Asset Visibility Air Force, DI-MGNT-81634C CDRL A010, Accident/Incident Report, DI-SAFT-81563/T

4.3 Repair Details

4.3.1 General Work Requirements: The Government shall control the product baseline. The contractor shall not change system configuration or performance specifications without consulting and obtaining the approval of the government contracting officer (e.g., technical orders, trainers, support equipment (hardware or software)). The applicable drawings, test specifications, acceptance test procedures, test equipment, fixtures, and special tools as generated and approved during the AN/AAQ 151 production phase and past technical refresh contracts shall form the basis for conducting depot-level technical refresh under this PWS.

4.3.1.1 Components for Technical Refresh: The requirement is for input NSN 1280-01-398- 3958 Part Number 1395AA7001 and output NSN 1280-01-570-1501, Part Number 8426367-1.

They will assure each serviceable item passes and Acceptance Test Procedures established by the Original Equipment Manufacturer (OEM).

4.3.1.2 4.3.1.2 Repair Parts: The Contractor shall provide the parts to accomplish technical refresh of the units.

4.3.1.3 Contractor Furnished Material or Parts: Contractor furnished material or parts used for replacement shall equal to or exceed the quality of the originally designed material. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

4.3.1.4 End Item Design: Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the PCO.

4.3.1.5 Repair Problems: The contractor shall forward any repair problems to the Procuring Contracting Officer (PCO) with a copy to the Administrative Contracting Officer (ACO) within three business days of identification.

4.3.1.6 Status Report: Contractor shall provide a status report monthly to 407 SCMS/GULBC.

Status reports are due no later than ten calendar days after the beginning of each month and shall

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cover the activities of the previous month. Report is due each month for the life of the contract.

[CDRL A002, Status Reports, DI-MGMT-80368A/T]

4.3.1.7 Shop Reports: Shop Reports for each asset that is repaired shall be available to the government engineer and logistics manager upon request.

4.3.1.8. End of Life (EOL) Issues: Should a part become an end of life issue, the contractor shall notify the Government via technical status report.

4.3.1.9 Engineering Change Proposals (ECPs): Neither design nor functional capabilities shall be changed, modified or altered except when an Engineering Change Proposal (ECP) is submitted and approved. Any changes made without written approval from the procuring agency shall require removal at the contractor’s expense. [CDRL A003, Engineering Change Proposal

DI-SESS-80639D]

4.3.1.10 Acceptance Test Procedures (ATPs): Acceptance testing of each repaired item shall be performed IAW applicable Technical Orders and Specifications. Results of ATP testing shall be made available to the cognizant Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) upon request. Contractor shall ensure each repaired item passes manufacturer’s specifications prior to delivery to the Government..

4.3.1.11 Turn-Around-Time (TAT): TAT is defined as the number of calendar days from induction of the repairable asset and funded delivery order, whichever is later, until the asset is accepted by DCMA at the contractor’s facility. This includes induction from on-dock receipt at the repair vendor to release from repair vendor. SURGE demand requests shall be satisfied within 10 calendar days of receipt of SURGE asset; MICAP demand requests shall be satisfied within 10 calendar days of receipt of MICAP asset; and, routine demand requests shall be satisfied within 90 calendar days of receipt of asset, with a maximum quantity of 5 per month of each part number for any combination of test good/repair. Should multiple delivery orders be issued within the same ordering period, causing deliveries to overlap, the contractor will complete delivery on the first order before shipping against any subsequent orders. Contractor shall make every effort to expedite delivery of repaired units to meet fastest turnaround times possible. There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract. In the event there is a need for long-lead time parts, the contractor shall notify the government PCO within ten calendar days.”

4.3.1.12 No Fault Found (NFF): When situations occur where an asset is provided to the contractor for repair, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Procuring Contracting Officer (PCO) to report same to the Government. The contractor shall not charge the full repair cost, but only the negotiated cost associated with their testing actions.

4.3.1.13 Beyond Economical Repair (BER): When situations occur where an asset is provided to the contractor for repair, but the asset needs to be condemned due to reasons listed in 4.3.3.1 a)through d), Beyond Economical Repair (BER), the contractor shall notify the Procuring

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Contracting Officer (PCO) to report same to the Government. The contractor shall not charge the full repair cost, but only the negotiated cost associated with their testing actions.

4.3.2 Quality

Product Quality Deficiency Reports (PQDR): When requested, the contractor shall assist the cognizant DCMA Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor's Quality Program at no additional cost to the Government. The contractor shall establish and maintain a program, approved by the cognizant Government Representative, to accomplish the requirements set forth in Air Force TO -00-35D-54, USAF Material Deficiency Reporting and Investigating System, and Joint Regulation DLAR 4155.24. Repaired items shall maintain a Production Quality Deficiency Rate (PQDR) of less than or equal to one PQDR per quarter with a goal of zero.

4.3.3 Condemnation and Repair:

4.3.3.1 The contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) provides written direction.

Requests for condemnation shall be submitted in writing through the ACO to the PCO within

(10) ten calendar days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within 5 days of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75% of the unit’s replacement cost.

4.3.3.2 Evaluation and Confirmation: The contractor may be required to submit the end item to the Government technical representative for evaluation and confirmation at the contractor’s plant or at a destination designated by the Government.

4.3.3.3 Reclamation of Condemned Units: The Contractor must request approval from the ACO through the PCO for reclamation from condemned units.

4.3.3.4 Precious Metals: Silver, gold, platinum, palladium, rhodium, iridium, osmium and ruthenium, scrap bearing such metals, and condemned end items containing recoverable quantities thereof shall be reported to the PCO for disposition instructions unless other specific instructions are furnished.

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4.3.3.5 Accessory and Component Reuse, Repair and Replacement: Subassemblies shall be repaired as part of the next higher assembly.

4.3.3.6 Misidentified, Misdirected, and Missing Subassemblies: Items received which are misidentified, misdirected, or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO for disposition instructions.

4.3.4 Receipt of Equipment at Facility

4.3.4.1 Handling: Handling of equipment shall be accomplished in accordance with T.O. 00-25- 234, General Shop Practice Requirements for the Repair, Maint & Testing of Electronic Equipment.

4.3.4.2 Fast Transportation: The contractor shall use fast transportation to ship all serviceable end items.

4.3.4.3 Inventory: The contractor is authorized to conduct a pre-induction inspection to identify estimated repair time and anticipated materials required for repair. During the pre-induction inspection, the contractor shall perform a visual inspection of each item to ensure proper identification, completeness and to identify any missing components or subassemblies. Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported through the ACO to the PCO for disposition instructions.

4.3.4.4 Electrostatic Discharge Control: The contractor shall implement, where applicable, an electrostatic discharge program for all electrostatic sensitive devices.

4.3.5 Over and Above: Any Over and Above non-repair related discrepancies that are not caused as a result of Contractor actions shall be reported to 407 SCMS/GULBC immediately for disposition and/or engineering evaluation. Routine discrepancies shall be reported via email to the Logistics Management Specialist, 407 SCMS/GULBC, Robins AFB, GA 31098, commercial phone (478) 926-2511, with a detailed description of the issue, photos if necessary, recommended course of action or options, and estimated hours to complete repair. Request for engineering disposition shall include the same information and be submitted via e-mail or AFMC Form 202, Nonconforming Technical Assistance Request, and Reply to AFLCMC/WNYEDC, Robins AFB, GA 31098, commercial phone (478) 222-6091. The Contracting Office, AFSC/PZABA, Robins AFB, GA 31098, commercial phone (478)926-7056 shall be included on all email correspondence or phone conversations relative to Over and Above repairs.

4.4. Item Unique Identification (IUID)

4.4.1 IUID REQUIREMENTS: In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

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4.4.2 IUID MARKING PLAN: The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. [CDRL A004, Item Unique Identification (IUID) Marking Plan DI-MGMT-81803]

4.4.3 IUID REGISTRY: In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.4.4 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

[CDRL A005, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report, DI-MGMT-81804]

4.5 Packaging:

4.5.1 The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.5.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.5.3 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization.

Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

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4.6 Conterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC- 81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. [CDRL A006, Counterfeit Prevention Plan, DI-MISC- 81832]

4.6.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.6.2 Definitions: The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.6.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.6.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, PR: FD2060-17-00310 PWS 11 documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.6.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.6.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.6.9 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer

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(PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.6.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.6.11 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.6.12. Government Industry Exchange Program (GIDEP): The contractor shall develop, implement and participate in GIDEP Government/Industry Exchange Program Contractor Participation Requirements. The contractor shall be required to submit all appropriate data to GIDEP as it is generated IAW the Contract Data Requirements List (CDRL) of this contract.

Part, component, material, equipment, manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The contractor shall maintain a record of the status and disposition of all Alert/Safe Alert Reports. [CDRL A007, Alert/Safe Report DI-QCIC-80125B]

4.6.13. Contractor(s) shall screen each Alert or Safe Alert received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. Upon determination that an Alert/Safe Alert has implications to the units being manufactured, a response shall be submitted informing and specified organizations IAW CDRL. Subcontractors to the prime shall be notified of reports associated with the device, components or processes supplied by the subcontractor to the prime. [CDRL A008, Alert/Safe Response DI-QCIC-80126B]

4.7. Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil . [CDRL A009, Commercial Asset Visibility Air Force, DI-MGNT-81634C]

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

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5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with Security Requirements.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, systems, property, facility and international security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Directive for Operations Security (OPSEC) and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual to protect United States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.4 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or CUI in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.5 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.6 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.7 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.2.8 Access to Government Facility or Military Installation: The Contractor shall ensure Contractor personnel who require access to a Government facility or military installation comply

PR: FD2060-17-00310 PWS 14

with the security requirements of the facility or installation. The Contractor shall ensure Contractor personnel who require access to a USAF installation comply with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

5.3 Environmental Management System (EMS): Services will be performed at the contractor’s facility; therefore, the local EMS requirements do not apply to this effort. This statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Affirmative Procurement Programs (APP): In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements:

5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program. While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to the USAF. The contractor shall make required notification of all mishaps, and if requested by the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.5.2 Mishap Notification/Investigation: Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within 24 hours and the Contractor shall cooperate with USAF safety investigations. [CDRL A010, Accident/Incident Report, DI- SAFT-81563/T]. Mishap notifications shall contain, at a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

PR: FD2060-17-00310 PWS 15

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated GR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.5.3 Safety and Health Plan: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

PR: FD2060-17-00310 PWS 16

6.0. Appendix: References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 91-204 Safety Investigations and Reports

12 February 2014 Corrective actions applied on 10 April 2014

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

00-25-234

With change 38

General Shop Practice Requirement for the Repair Maintenance and Test of Electrical Equipment

Aug 1998, Sep 2009 Entire

Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

DoD 5200.2-R Personnel Security Program

1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives/corres/ pub1.html

Entire

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005 http://www.dtic.mil/whs/directives/corres/ pub1.html

Entire

DoDD 5205.02E DoD Operations Security

(OPSEC)

Program

June 20, 2012 http://www.dtic.mil/whs/directives/corres/ pub1.html

Entire

DoD Manual 5205.02-M

DoD Operations Security

(OPSEC)

Program Manual

November 3, 2008 http://www.dtic.mil/whs/directives/corres/ pub1.html

Entire

PR: FD2060-17-00310 PWS 17

E.O. 13423 Strengthening Federal Environmental, Energy, and Transportation Management

January 24, 2007 http://www.gpo.gov/fdsys/pkg/FR-2007- 01-26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 http://www.whitehouse.gov/assets/docum ents/2009fedleader_eo_rel.pdf

Entire

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

OSD Memorandum Enterprise-wide Contractor Manpower Reporting Application

Nov 28 2012 http://www.acq.osd.mil/dpap/policy/polic yvault/Enterprise-wide_Contractor_Manpower_Reporting_ Application_memorandum.pdf

Entire

SAF/AQ

Memorandum

Implementation of FY11 NDAA Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mil/airforcecontracting/kn owledge_center/Documents/AFFARS_Li brary/5337/2012-11-13_saf-aq-memo.pdf

Entire

00-35D-54 USAF

Deficiency Reporting, Investigation, and Resolution

Nov 2011 Entire

AFJI 63-108 Government- Industry Data Exchange Program

(GIDEP)

15 May 1980 http://www.e-publishing.af.mil/

Entire none Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of

September 15, 2012 www.acq.osd.mil/dpap/UID/attachments/ DoDUIDGuideVer2_5.pdf

PR: FD2060-17-00310 PWS 18

Government Property, Version 2.5

GIDEP Operations Manual S0300-BT-

PRO-010

Government- Industry Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participatio n Requiremen ts

MIL-STD-129P Department of Defense / Standard Practice / Military Marking for Shipment and Storage

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL- STD-129PCH4.pdf

Entire

MIL-STD-130N Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs /MIL-Std130N_Ch1.pdf

Entire

MIL-STD-2073-

1D

Department of Defense / Standard Practice for Military Packaging

15 December 1999, Notice 1, 10 May 2002

MIL-STD-

1686C

Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically

25 Oct 1995

PR: FD2060-17-00310 PWS 19

Initiated Explosive Devices)

MIL-HDBK-263B Military Handbook:

Electrostatic Discharge (ESD) Control Handbook for Protection of Electrical And Electronic Parts, Assemblies, and Equipment (Excluding Electrically Initiated Explosive Devices)

31 July 1994 Entire