21-00249 PWS.pdf

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Distribution Statement: D

Performance Work Statement for

C-5 Tension Regulator and Linear Actuator Repair

Purchase Request: FD2060-21-00249

9 March 2023

Distribution Statement D: Distribution authorized to the Department of Defense (DoD) and United States DoD contractors only (Administrative or Operational Use), (27 July 2016). Other requests for this document shall be referred to 406 SCMS/GULAC, Robins AFB, GA, 31098. Questions concerning technical content shall be referred to 409 SCMS/GUMAB.

1.0 Description of Services:

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1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to provide serviceable tension regulators for the C-5 Galaxy aircraft. The Contractor shall perform depot level repair on the components to bring them to a serviceable condition in accordance with the appropriate Air Force (AF) Technical Manual. The Contractor shall provide on time delivery in accordance with the negotiated contract delivery schedule. The Contractor shall provide reporting in Commercial Asset Visibility Air Force (CAV-AF) system, and all other requested data accurately and in a timely manner.

It is the intent of this acquisition to provide repair coverage for the following C-5 mechanical items:

Noun: NSN: Part Number Electro-Mechanical Linear Actuator 1680-00-407-9157

AL1028M15-1

Aileron Spoiler Mixer Cable Tension Regulator

1680-00-449-2891 0501174-3

Aileron Spoiler Mixer Cable Tension Regulator

1680-00-449-2892 0501174-4

Primary Control Cable Tension Regulator 1680-00-833-3947 0501146-5

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing serviceable assets to maintain the C-5 Aircraft’s mission capability.

1.3 Background: These C-5 components were designed specifically for the C-5 Galaxy aircraft which is a military transport aircraft. These parts are peculiar to and will only be used on the C-5 Aircraft.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair

4.3 & 4.6 Assets shall be repaired in accordance with appropriate AF Technical Manual Overhaul Instructions, Technical Order (TO). Repaired assets shall pass DCMA inspection with no more than one failure per year. At a minimum, 95% of repaired assets shall pass initial inspection.

Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than one validated Product Quality Deficiency Reports (PQDR) and/or Quality Deficiency Reports (QDR) per contract ordering period (12 months).

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Repair Turnaround Time

4.7 The contractor shall return repaired assets to the

government with a turnaround time of no more than 30 calendar days after receipt of the carcasses. In the event of MICAPs and SURGES, the government shall return repaired assets to the government with a turnaround time of no more than 15 calendar days after receipt of the carcasses.

On-Time Delivery 4.7 There shall be no more than one late asset per contract period. The contractor shall immediately notify the government contracting officer and the program manager should they not be able to meet the delivery schedule. A new delivery date shall be negotiated between the government contracting officer and the contractor. The contractor shall provide the program manager with weekly updates for late deliveries.

3.0 Government Property.

3.1 The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 The only Government property to be provided will be the unserviceable condition assets furnished for repair. An annual Government Property Physical Inventory Report shall be provided to the Government Production Management Specialist. (CDRL A003, DI-MGMT- 80441D Government Property Inventory Report / Annual Government Property Physical Inventory Report)

3.3 The Government will furnish available technical data. Technical manuals shall be obtained from the C5 Commodity Technical Order Manager upon contract award. The contractor shall furnish all material, parts, labor, tools, equipment, and facilities necessary for the repair of the items.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract Period of Performance: The period of performance for the contract will be five years (basic year with four one year ordering periods).

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

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Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838 Commercial Asset Visibility Air Force (CAVAF) Reporting

4.11

A002 DI-PSSS-81995A Contract Depot Maintenance (CDM) Production Report

4.8

A003 DI-MGMT-80441D Government Property Inventory Report

3.2

A004 DI-QCIC-81722 Quality Program Plan (QPP) 5.8

A005 DI-MGMT-81803A Item Unique Identification (IUID) Marking Plan

4.9.1

4.2.1 Quality of CDRL Deliverable. There shall be no more than two (2) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or two (2) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable. CDRL deliverables, except for CAVAF reporting, shall be submitted via Procurement Integrated Enterprise Environment (PIEE) / Wide Area WorkFlow.

Contractor shall notify the Multi-Functional Team (MFT) member(s) identified on the CDRL when submission is completed. There shall be no more than two (2) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 CAVAF / CFM End Item Report data shall be input directly into the CAVAF system.

There will be no separate deliverable.

4.3 General Repair Information

4.3.1 Special Tooling and Test Equipment. The Technical Manuals identify special tooling and test equipment requirements for all items to be repaired under this effort. It shall be the responsibility of the contractor to provide all necessary special tooling and test equipment to perform necessary repairs IAW technical manuals. Any substitution for tooling or test equipment identified in the technical manuals shall be approved in writing by the Air Force C5 system engineer prior to use by the contractor.

4.3.2 Inspection and Induction. Upon receipt, the contractor shall perform a visual inspection of each asset to ensure proper identification, completeness, and to identify missing components and subassemblies. Contractor shall use a Standard Form (SF) 364, Report of Discrepancy (ROD), to

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report any items which are misidentified, misdirected or have Air Force recoverable modules/subassemblies missing to the Procurement Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) for disposition instructions within ten working days of receipt. The contractor shall maintain inspection records documenting the condition of the item as received, including identification of missing components and subassemblies. The contractor is authorized to conduct a more thorough pre-induction inspection to identify estimated repair time and anticipated materials required for repair. The contractor is also authorized to induct items for repair on other than a first-in, first-out basis.

4.3.3 Production unit(s). Assets shall be repaired in accordance with the applicable Technical Manual and only after the pre-repair sample unit has been completed and approved or waiver has been granted.

4.3.3.1 No Fault Found (NFF). When an asset is provided to the contractor for repair, but the contractor cannot duplicate the fault, NFF, the contractor shall notify the Procuring Contracting Officer (PCO) to report same to the Government. The PCO will notify the Government Logistics Manager who will in turn notify the appropriate system engineer. If engineering agrees with the serviceability of the item, the contractor shall return the item as condition code “A” under the NFF contract line item. The contractor shall not charge the full repair cost, but only the negotiated cost associated with their testing actions. If engineering does not agree with the serviceability of the item, the contractor shall repair the item in accordance with the applicable Technical Manual.

4.3.3.2 The Contractor shall submit an Engineer Technical Assistance Request and Reply, Air Force Material Command (AFMC) Form 202, for any deviation from the AF technical manual.

AFMC 202 forms are submitted through the AutoTAR system. Instructions for system access is stated in section 5.2.3.1 of this document.

4.4 Over and Above. The contractor will replace all component parts that are deemed to be 100% replacement items. Anything other than 100% replacement items will be considered over and above. Identification of missing part(s) must be revealed within ten working days after the assets is removed from the shipping container and reported to the PCO through the ACO in the form of a ROD using SF 364. Prior approval from the PCO shall be obtained prior to performing work out of scope.

4.5 Condemnations. When the total repair costs for a unit exceed 75% of the Standard List Price, that unit should be recommended for condemnation as Beyond Economical Repair (BER). After coordination by Defense Contract Management Agency (DCMA) QAR the contractor will forward requests for approval to condemn units they consider to BER to the PCO for government disposition. Supporting documentation/rationale should be included to expedite processing of the requests and disposition by the government. The contractor shall not condemn or scrap any asset without government authorization.

4.5.1 Replacement assets. The Government is authorized to replace a condemned end item with a replacement reparable end item of the same stock number at no additional cost.

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4.5.2 Disposition. For instances of asset discrepancy identification or condemnation, the contractor shall contact the PCO to obtain disposition instruction.

4.6 Quality Assurance. The DCMA QAR will perform on-site inspections of the contractor’s production and quality control programs to monitor performance and ensure satisfactory services are received. Quality compliance will be monitored using the deficiency reporting systems defined in T.O. 00-35D-54, USAF Deficiency Reporting, Investigation and Resolution. The contractor shall be responsible for initially validating customer complaints. However, the Deficiency Reporting Information System (DRIS) Air Force Action Point shall make final determination of the validity of customer complaint(s) in cases of disagreement. Government acceptance of the repaired item will be made at the contractor’s facility and will be documented via Wide Area Work Flow (WAWF), Material Inspection and Receiving Report. No more than one valid PQDR/QDR per contract ordering period (12 months) shall be allowed.

4.7 On-time Delivery. The contractor shall use fast transportation to ship all serviceable end items. Air Force Materiel Command Instruction (AFMCI) 21-149 Contract Depot Maintenance (CDM) Program defines fast transportation as the means accomplishing the shipment planning process in the least amount of time and then using express transportation to deliver the shipment to the customer. In addition to fast transportation, transit visibility is required throughout the process. The customer should be able to track a requisition until it reaches the final destination.

Delayed deliveries negatively impact aircraft availability and the C-5 day- to- day mission readiness posture. Adherence to delivery schedules is imperative. There should be no more than one asset late per contract period. The Contractor shall promptly notify the Government if the delivery of any asset will not meet the scheduled delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government. Should the Contractor not be able to meet the delivery schedule, the Contractor shall immediately notify the Government contracting officer and the program manager and provide weekly status updates. Updates shall include parts shortages reflecting a detailed list of parts, specific manpower and support equipment issues and any other situation that impedes repair of the listed item. Weekly updates shall be provided in a Contractor- selected format and will continue until the issues are resolved. Delivery of assets to fulfill a SURGE or MICAP requirement shall be fifteen calendar days after contractor receives notification of SURGE or MICAP requirement if asset is already on hand at contractor’s facility.

If no assets on hand at the time of notification delivery shall be thirty calendar days after receipt of asset.

4.8 Production Status and Inventory. The Contractor shall provide a monthly status report to the Government Production Management Specialist. (CDRL A002 DI-PSSS-81995A Contract Depot Maintenance (CDM) Production Report / CDM Production Monthly Status Report).

4.9 Item Unique Identification (IUID)

4.9.1 Marking Requirement. IUID is required for all items to be delivered to the DoD that meet the criteria established by the FAR. The Contractor shall provide an IUID Marking Plan for evaluation and approval. (CDRL A005, DI-MGMT-81803A, IUID Marking Plan.)

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4.9.2 Reporting in IUID Registry. Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of Government Furnished Property (GFP) to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.9.2.1 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.10 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.11 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [DI-MGMT-81838], Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; Department of Defense (DoD) Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and DoD 5220.22-M.

5.2.2 Security Clearance. It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and/or classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

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5.2.3 Access to Government System(s). Access to Government system(s) will not be required to perform tasks under the contract/order except for submissions of AFMC Form 202, Engineer Technical Assistance Request and Reply.

5.2.3.1 Access to AutoTAR for AFMC Form 202 submission. Contractor must have or be able to purchase an External Certificate Authority (ECA) from an authorized vendor. The ECA must be at the minimum 'Medium Assurance'. Further instruction on obtaining an ECA can be found at:

https://iase.disa.mil/pki/eca/Pages/index.aspx.

Contractor shall contact WR-ALC AFLCMC/WLS, C-5 Engineering, to coordinate submission of an automated System Authorization Access Request (Form 2875) for system access and registration in the AutoTAR system and registration within the AutoTar application ((https://afsc202.robins.af.mil).

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Environmental Management System (EMS). These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance. The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the PCO, if available, or another MFT member by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work https://iase.disa.mil/pki/eca/Pages/index.aspx

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for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the eCMRA.

Reporting shall be conducted for each fiscal year, which extends October 1 through September

30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.8 Quality Control Plan/Quality Management System (QMS). The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A004, DI-QCIC-81722, Quality Program Plan (QPP)/ Contractor's Quality Control Plan)

5.9 Trafficking in Persons. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.10 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

6.0 Appendices

6.1 Appendix A, National Stock Number (NSN) Listing of Initial Contract Items:

NSN Part Number Applicable Technical Manuals(s)

1680004079157 AL1028M15-1 8A1-81-2-3

1680004492891 0501174-3 16R1-2-26-3 1680004492892 0501174-4 16R1-2-26-3 1680008333947 0501146-5 16R1-2-24-3

6.2 Appendix B, Technical Manuals

Part Number Applicable Technical Manuals(s)

Title of Publication Date of Publication and Changes http://www.ecmra.mil/ http://www.state.gov/j/tip

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AL1028M15-1 8A1-81-2-3 OI w/IPB Electro- Mechanical Linear Actuator

24 May 2019

0501174-3 & 0501174-4

16R1-2-26-3 OI w/IPB Aileron Spoiler Mixer Cable Tension Regulator

05 Oct 2010 Change 1 11 Feb 2011

0501146-5 16R1-2-24-3 OI w/IPB Primary Control Cable Tension Regulators

25 Jan 2018

6.3 Appendix C, Reference(s)

Publication Title of Publication Date of

Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM).

February 28, Change 1 - March 28, 2013

Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005 Entire

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970 December 29, as amended through January 1, 2004

Entire