17-01036_PWS_Final_CRT_Updated_Copy.pdf

PR: FD2060-17-01036 PWS

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 SCMS/GUMCA, Robins AFB, GA 31098

Performance Work Statement (PWS) For Repair

F-15 Electronic Systems Test Set (ESTS) Air Data Test Set (ADTS)

NSN 4920-01-550-2455FX

Purchase Request: FD2060-17-01036 Date 02/22/2017

1.0 Description of Services

1.1 Objectives: The objectives of this effort are to award a contract that provides all the necessary parts and labor to repair, calibrate and test the Air Data Test Set (ADTS). This will include providing obsolete parts resolution along with the necessary engineering support to investigate Deficiency Reports and Material Improvement Projects (MIPS).The contractor shall provide timely deliveries of serviceable end items and prompt data deliverables. Additionally, the contractor shall provide timely response to Surge and MICAP requirements, along with providing notification of production problems effecting deliveries and/or potential delivery schedule slippage. Timely and accurate reporting in Commercial Asset Visibility Air Force (CAVAF) shall be provided by the contractor. Ultimately, the purpose of the effort under this PWS is to provide a continued flow of serviceable assets to the warfighter.

1.1.1 In this PWS document when referencing the repair of the ADTS, the process encompasses repairing the ADTS which also includes calibrating the assets. This process will fall under one CLIN and dollar amount (see 4.3.1.1). The contract will reference this CLIN line as “Repair/Calibration”. When this document references calibration, it is stating that the ADTS will receive an annual standard fine tuning “only” which is under one CLIN line and dollar amount. The contract will reference this CLIN line as “Calibration”.

1.2 Background: The Electronic Systems Test Set (ESTS) is an intermediate-level avionics tester, also used at the Depot, that detects and identifies faults in 50 F-15 three-level maintenance Line Replaceable Units (LRUs). ESTS replaces parts of six obsolete Avionics Intermediate Shop test set stations for the F-15. The Air Data Test Set (ADTS) is used in conjunction with the ESTS and Interface Test Adapter (6) to interface 2 LRUs to the ESTS station. This Performance- Based Work Statement (PWS) establishes the procedures that will be utilized to have the F-15 ESTS, ADTS (NSN 4920-01-550-2455; PN 18906300001) calibrated and/or repaired and tested.

Once serviced the ADTS is returned to the Air Force to meet user demands and performance requirements. This PWS defines workflow, repair turnaround times, quality control, configuration control, and data item submittals.

1.3 Benefit to United States Air Force (USAF): The F-15 war fighter requires an item that meets an exact form, fit, and function as determined by their specific mission. Each ADTS must be able to properly measure the visual properties of the LRU being tested. The ADTS components

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 are complex items and require specific procedures for repair and calibration. The F-15C/D/Es are currently used by the ANG, ACC, USAFE and PACAF and are scheduled to be in service until 2045. The ESTS system is used to support the F-15 aircraft platform and is not scheduled for replacement.

2.0 Services Summary (SS)

Performance Objectives PWS References Performance Threshold

Quality of Service

4.3.2.1

System maintains a PQDR rate of less than or equal to one PQDR per ordering period with a goal of zero.

Provide timely deliveries.

4.3.2.2

No more than three late deliveries will be allowed per ordering period.

Provide timely Turn Around Time to Surge and MICAP repair/calibration requirements.

4.3.1.9

4.3.1.10

4.3.1.11

Within 30 calendar days of receipt/induction for SURGE and MICAP notification.

Within 45 calendar days for calibration and 60 calendar days if repair is required.

Status Report

4.3.2.3

Reports are to be received NLT 10 calendar days after the beginning of each month for the previous month’s activities.

Provide notification of production problems affecting deliveries and/or potential delivery schedule slippage

4.3.1.4

Report to the PCO upon identification within 3 business days.

Maintenance Data Collection/Parts Approval Request

4.4.4.1

4.4.4.2

Data shall be late no more than 2 weeks, no more than 2 times per ordering period.

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409

Provide timely and accurate reporting in CAVAF.

4.5.1.1

4.5.1.2

Shall be completed within 2 calendar days of repair occurrences(s) with less than four errors and zero omissions per month.

Adherence to Contractor Quality Management System

(QMS)

5.10 100% compliance with the QMS is required.

3.0 Government Property and Services

3.1 Government Property: Government property will be provided.

3.1.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements. The Contractor shall be in compliance with all applicable guidance and clauses listed in the contract.

3.1.2 Government Property to be Provided: Government Property to be provided consists of the ADTS assets, NSN 4920-01-550-2455, submitted to the contractor for repair/calibration and testing.

3.2 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) in accordance with the FAR and applicable supplements. The Contractor shall be in compliance with all applicable guidance and clauses listed in the contract.

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means; unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409

3.3.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property. The Contractor shall use the site below in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order (http://www.dcma.mil/aboutetools.cfm).

3.4 Return of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All property shall be returned unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract.

Retention of the property by the Contractor will require modification of both losing and gaining contracts in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO.

All Department of Defense (DD) Form 1423-1, Contract Data Requirements List (CDRL), and deliverables become the property of the Government upon receipt.

3.5 Government System: The Government will provide Contractor personnel access to CAV- AF to perform necessary tasks under the contract/order.

4.0. Technical Requirements: This PWS establishes minimum requirements to return the end item to a serviceable, but not like new, condition. Materials or parts used for replacement shall be equal to or exceed the quality of the original materials or parts. The materials or parts used shall be entirely suitable for repair of this ADTS and shall be completely interchangeable without alterations of either the subassemblies or the ADTS itself. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 409 SCMS System Engineering. Exchange of parts between assemblies and/or subassemblies is authorized with the agreement that the same number of assets be returned serviceable, unless the asset(s) is deemed “not repairable or condemned”. Parts removed for this reason shall not be cause for condemnation of assets. For the purpose of this PWS, any repairable end item input for repair under this contract shall be output to function at the appropriate part number configuration set forth under this contract. Turnaround times include timely repair of end items that are available to meet or exceed delivery schedules set forth in the contract. The contractor shall provide timely responses when information and status is requested by the government.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The Period of Performance for this contracting effort will be one basic period, and four, one-year ordering periods (FY18-FY23). The period of performance for the contract/order will extend 12 months after contract award with the

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 ordering period of extending four (4) additional 12 month periods.

4.1.2 Place of Performance: These services will be performed at the contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS References

A001 DI- MGMT-81634C Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material

Report

4.5.1.1

A002 DI-MGMT-80368A/T Status Report 4.3.2.3 A003 DI-MGMT-81803 IUID Marking Plan 4.7.2 A004 DI-MGMT-81804A IUID Marking Activity, Validation and

Verification Report 4.7.3

A005 DI-QCIC-80125B Government Industry Data Exchange Program (GIDEP) Alert/Safe Alert

4.9.1

A006 DI-MISC-80071E Parts Approval Request 4.4.4.2 A007 DI-SESS-80639D Engineering Change Proposal 4.10.1 A008 DI-MISC-81832 Counterfeit Prevention Plan 4.8

4.3 Calibration and/or Repair and Testing

4.3.1 General work Requirements: The contractor is required to perform depot-level calibration and/or repair of the ADTS to ensure that it shall effectively serve its intended purpose.

Standard Calibration is an annual requirement; however, if repairs are required outside of the standard calibration cycle, a calibration step is required before the asset is considered an “A” condition asset at no additional cost to the Government. Calibration paperwork shall be supplied with the unit in Government required format. Units must be tested against the ESTS test station prior to and after calibration and/or repair (see 1.1.1).

4.3.1.1 Repair Parts: The Contractor shall provide the parts to repair the units. The parts may include but not limited to resisters, diodes, compactors, circuit boards, and wiring. The repair process may require special skills such as soldering or micro-soldering. Contractor shall acquire employees with proper skill sets to provide Government with “A” condition assets.

4.3.1.2 Contractor Furnished Material or Parts: Contractor furnished materials or parts used for replacement shall equal to or exceed the quality of the originally designed material. The materials or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

4.3.1.3 End Item Design: Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by the reference publications or directives listed in Appendix A and B.

4.3.1.4 Calibration or Repair Problems: The contractor shall notify the PCO of any calibration or repair problems within three business days of identification. If the contractor receives an asset from the Government that is tagged as a standard calibration but contractor deems the asset need to be repaired, there will be no additional cost other than the repair CLIN line dollar amount required of the Government (see 1.1.1). One hundred (100) percent reporting accuracy is required.

4.3.1.5 Repair: The contractor shall perform all action necessary to return a repairable item to a serviceable condition.

4.3.1.6 Repair Determination: The extent of work required to assure a serviceable end item will efficiently serve its intended purpose, shall be determined by the contractor IAW accepted diagnostics.

4.3.1.7 Diagnostic Test, Troubleshooting and Bench Check: The contractor shall perform such evaluative activities as necessary to precisely deduce the failure mode(s), faulty component(s) and if immediately known, the specific nature of the cause of the failure (or degraded performance) so as to be able to completely and effectively repair and test the item.

4.3.1.8 Applicable Directives: For the purpose of this work statement, a list of applicable directives are listed in Appendix B.

4.3.1.9 SURGE Repairs: Contractor shall provide timely Turn-Around-Time (TAT) to SURGE requirements. Upon receipt/induction of SURGE notifications the contractor shall have 30 days to repair/calibrate and test asset and return in “A” condition for AF use. The delivery schedule shall include constraints (such as carcass availability or funding) and any negative impact to the delivery schedule. A status report of the delivery schedule shall be provided via email 100% on time, see paragraph 4.3.2.3.

4.3.1.10 MICAP Repairs: Contractor shall provide timely TAT to MICAP requirements. Upon receipt/induction of MICAP notifications the contractor shall have 30 days to repair/calibrate and test asset and return in “A” condition for AF use. A status report of the delivery schedule shall be provided via email 100% on-time, see paragraph 4.3.2.3.

4.3.1.11 Repair/Calibration: Upon receipt/induction of an asset that is not a SURGE or MICAP, contractor shall have 60 calendar days for repairs and 45 calendar days for calibrations to provide AF with an “A” condition asset (see 1.1.1).

4.3.2 Quality

4.3.2.1 Quality Assurance System: No more than one valid Product Quality Deficiency Reports (PQDR) will be allowed per contract year. The government utilizes T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution, and DLAR 4155.24, Product Quality

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409

Deficiency Report Program to administer its PQDR program.

4.3.2.2 Timely Deliveries: The contractor shall deliver the repaired items in accordance with the negotiated delivery schedule as written in the contract. No more than three late deliveries will be allowed per contract year.

4.3.2.3 Status Report: Contractor shall provide a monthly status report to 409 SCMS/GUMCC.

Monthly Status reports are due no later than ten calendar days after the beginning of each month and shall cover the activities of the previous month. Report is due each month for the life of the contract. [CDRL, A002, Status Report, DI-MGMT-80368A/T] In addition to Status Support, the contractor shall provide a level of effort Technical Support (AS REQUIRED), by telephone and /or e-mail during the normal work week to resolve field and USAF test site problems.

4.3.2.4 Notification of Production Problems: Events that are expected to affect delivery shall be reported to the PCO as soon as possible. Mitigating actions or activities shall be reported within two additional business days. Notification by telephone and email is acceptable.

4.4.3 Condemnation

4.4.3.1 Condemnation (Items Beyond Economical Repair): Items received by the contractor that are deemed to be Beyond Economical Repair (BER) due to gross negligence on the part of the Government or acts of God, will be brought to the attention of the AFSC/PZAAB PCO. The Government Integrated Project Team will have final approval for all condemnations of items.

Condemnation shall not be requested due to the non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the contractor submits a condemnation request. The contractor shall notify the PCO and the 409 SCMS/GUMC Program Manager (in writing) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract will be replaced by the Government with replacement assets for repair at no additional cost to the Government.

All items condemned that contain precious metals and/or all precious bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N.

Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. BER scenarios considered under this contract are below:

4.4.3.2 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.4.3.3 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.4.3.4 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.4.3.5 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 wear and tear, repairs to point of exhaustion, etc.

4.4.4 Data Items

4.4.4.1 Maintenance Data Collection, Off Equipment Maintenance: The contractor shall provide failure and repair data no later than ten calendar days after the beginning of each month for each repairable unit. Data shall be late no more than two weeks, no more than two times per ordering period.

4.4.4.2 Parts Approval Request, DD Form 2052: Nonstandard parts, as defined by non-Mil Standard or non-commercial equivalents, which are used in this repair must be approved by 409 SCMS Engineering. Data shall be late no more than two weeks, no more than two times per ordering period. [CDRL A006, Parts Approval Request, DI-MISC-80071E]

4.5 Other Requirements

4.5.1 Commercial Asset Visibility Air Force

4.5.1.1 The contractor shall report using the CAVAF: The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140-2 Level 2.

Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device). This is a portable certificate and can be used on any computer where the utilities drivers have been installed. [CDRL A001, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report, DI- MGMT-81634C] A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States).

4.5.1.2 Reports generated from the CAVAF data system: CAVAF Reports will be reviewed by HQ AFMC and 638 Supply Chain Management Group. Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF. Reporting shall ensure accountability for Government Furnished Material (GFM), In-Transit, repairable GFM, and assets that are not on

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 contract. Collected metrics will be used to document performance. The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance. Any entries shall be completed within 2 calendar days of repair occurrences(s) with less than four errors and zero omissions per month per Performance Annual Report (PAR) will be acceptable.

4.5.2 Over and Above

4.5.2.1 Over and Above Non-Repair Related: Any Over and Above non-repair related discrepancies discovered on the ADTS that are not caused as a result of Contractor actions shall be reported to 409 SCMS/GUMCA immediately for disposition and/or engineering evaluation.

Routine discrepancies shall be reported via email to the Logistics Management Specialist, 409 SCMS/GUMCA, Robins AFB, GA 31098 with a detailed description of the issue(s), photos if necessary, recommended course of action or options, and estimated hours to complete repair.

Request for engineering disposition shall include the same information and be submitted via e-mail or AFMC Form 202, Nonconforming Technical Assistance Request, and reply to 409 SCMS/GUEA, Robins AFB, GA 31098. The Contracting Office, AFSC/PZAAB, Robins AFB, GA 31098 shall be included on all e-mail correspondence or phone conversations relative to Over and Above (O&A) repairs.

4.6 Packaging/Transportation

4.6.1 Packaging and Handling: Equipment shall be handled and stored in such a manner as to prevent damage and theft. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage).

When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse.

Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements. Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.6.2 Fast Transportation: The contractor shall use the most expeditious mode of shipment possible to ship all serviceable end items.

4.7 Item Unique Identification (IUID) Requirements

4.7.1 Item Unique Identification (IUID): The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in DFARS 252.211-7003, Item

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409

Identification and Valuation and DoD 4100.39-M, Federal Logistics Information System (FLIS).

All assets subject to marking must be recorded in the DoD IUID Registry.

4.7.2 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. [CDRL A003, IUID Marking Plan, DI-MGMT-81803]

4.7.3 IUID Marking Activity and Verification Report: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. [CDRL A004, IUID Marking Activity, Validation and Verification Report, DI-MGMT-81804A]

4.8 COUNTERFEIT PREVENTION PLAN (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with, [CDRL A008, Counterfeit Prevention Plan, DI- MISC-81832], and accomplished for all specified contract items. CDRL A008 is applicable to Parts, Materials and Processes associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. At a minimum, the CPP shall address:

4.8.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.8.2 Definitions: The Contractor shall utilize definitions per AS5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.8.3 Parts Availability and use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.8.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices, procedures and processes to prevent procurement of counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.8.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. At a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.8.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.8.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.8.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspected counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department of Defense contracts, unless:

a) the contractor has established a counterfeit avoidance/detection system approved by the DoD

b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provided timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.8.9 Counterfeit Notification Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program Office in 406 SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G).

4.8.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.9 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government- Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

4.9.1 Government-Industry Data Exchange Program (GIDEP) Safe-Alert Report: The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe-Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe- Alert reports in accordance with the CDRLs. [CDRL A005, Government Industry Data

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409

Exchange Program (GIDEP) Alert/Safe Alert Di-QCIC-80125B].

4.10 Configuration and Obsolescence Management: Upon request from the Government, the Contractor shall develop and implement a Configuration and Obsolescence Management plan for Government review and approval. The plan shall document the following processes:

identification and notification of obsolete parts, assessment, business case preparation, resolution implementation and options related to those parts to include lifetime buys, redesign, substitutions and funding. The plan shall provide the Government with a mechanism for visibility, communications, and means to achieve a goal of reducing the total life cycle cost and obsolescence risk of the program. The Contractor will have configuration management responsibility while the USAF retains sole Operational, Safety, Suitability and Effectiveness (OSS&E) responsibility. The Contractor shall perform, with Government concurrence, Minor/Class II changes.

4.10.1 The Contractor shall, with government concurrence, propose Major/ Class I changes.

Contractor shall submit required Engineering Change Proposals. [CDRL A007, Engineering Change Proposal, DI-SESS-80639D]

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237-7023, Continuation of Essential Contractor Services and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.

5.2 Government Security Requirements

5.2.1. Government Security: Knowledge and/or generation of classified and/or controlled unclassified information are required for performance of the contract/order. The Contractor shall ensure applicable Contractor personnel have security clearances at the SECRET level.

5.2.2. Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government Security regulations including, DoD 5200.2-R, Personnel Security Program; DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02- M, OPSEC Program Manual; and AFI 31-101, Integrated Defense.

5.2.3. Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02-M, and other applicable

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 government security regulations including procedures to protect classified and/or controlled unclassified information, government projects and/or programs.

5.2.4. Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the SECRET level for proper accomplishment of contract/order requirements. The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or controlled unclassified information.

5.2.5. Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

5.2.6 Security of Contractor Systems(s): The Contractor shall ensure the security of automated information systems at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information.

5.2.7 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.8 Access to Government System(s): Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted.

Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.3.1 Environmental Requirements: The contractor shall comply with all applicable Federal laws and regulations from states where disposal might occur, and local laws and regulations concerning environmental compliance and pollution prevention. Ensure all products produced or generated under contract shall meet all stated performance objectives and shall not violate in any

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409 manner the Environmental Requirements of any applicable local, state, or federal entity including the DoD.

5.4 Agency Affirmative Procurement Programs

5.4.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Mishap Notification and Investigation: IAW AFI 91-204 (Safety Investigations and Reports), the contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Air Force personnel and to cooperate in any Air Force safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or other applicable multi-functional team (MFT) members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post (The Robins AFB Command Post, and they can connect with any DoD Command Post worldwide). If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

5.6 Contractor Manpower Reporting

5.6.1 Contractor Manpower Reporting Requirements. Per reference SAF/AQ Memos dated 13 Nov 12 and 11 Jun 13, “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept. of the Air Force option if you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each U.S. Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contract Manpower Reporting Application (CMRA) help desk.”

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409

5.7 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

5.8 User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for U.S. Government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept. of the Air Force option if you’re working an AF requirement).

5.9 Procedure for Invoicing/Payment/Acceptance: The multifunctional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to Government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.eb.mil.

5.10 Inspection of Services Clause: The Federal Acquisition Regulation (FAR) 52.246-4, Inspection of Services-Fixed Price, gives the Government the right to inspect Contractors.

5.11 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. (http://www.state.gov/j/tip)

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409

6.0. APPENDICES.

Appendix A, References.

Publication Number

Publication Title

Publication Date

Specific Paragraph Reference

AFI 10-403 Deployment Planning and Execution 20 Sep 12 1.9.1.33

DFARS 252.237-

Continuation of Essential Contractor Services Oct 2010 Entire

SAF/AQ Memo 11 Jun 13 and

SAF/AQ Memo, 13 Nov 12

Implementation of FY11 NDAA 8108, Contractor Inventory

11 Jun 13 and 13

Nov 12

Entire

MIL-STD-130N DoD Standard Practice Identification Marking of US Military Property 17 Dec 07 Entire

DFARS 252.211–

7003 Item Identification and Valuation Jun 2011 Entire

MIL-STD-2073-1d Standard Practice for Military Packaging 10 May 02 Entire

MIL-STD-129P

With Change 4

Military Marking for Shipment and Storage 19 Sep 2007 Entire

FAR 52.246-4 Inspection of Services-Fixed Price AUG 1996 Entire

DoD 4100.39-M

Federal Logistics Information System

May 2010 and Change Letter

Oct 2010

SAF/AQ Memo Contractor Inventory Requirements 13 Nov 12 Entire

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 28 Mar 13 Entire

AFI 31-101 Integrated Defense 2 Aug 04 Entire

Distribution Statement: D- Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use) (dd mm yyyy). Questions concerning content shall be referred to 409

Publication Number

Publication Title

Publication Date

Specific Paragraph Reference

IAW AFI 91-204

Safety Investigations and Reports

9 Aug 12 http://www.e-publishing.af.mil

Paragraph 2.12

Public Law 91-596 Occupational Safety and Health Act (OSHA) 1 Jan 04 Sec 5-6

(DODD 4715.1E)

Environmental, Safety, and Occupational Health (ESOH)

19 Mar 05 http://www.dtic.mil /whs/directives/corr es/pub1.html

DoDD 5205.02E DoD Operations Security 20 Jun 12 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual 3 Nov 08 Entire

DoD 5200.2-R Personnel Security Program 23 Feb 96 Entire

T.O. 00-35D-54 USAF Deficiency Reporting, Investigation, and Resolution 1 Nov 11 Entire

DLAR 4155.24 Product Quality Deficiency Report Program 20 Jul 93 Entire

DFARS 252.245-

Reporting Lose of Government Property 1April 12 Entire

DOD SAE 5553

Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts;

Avoidance, Detection, Mitigation and Disposition.

12 Sept 16

S0300-BT-PRO-

Government Industry Data exchange Program (GIDEP) Operation Manual 1 Sept 09 Entire

Public Law 101-

Occupational Safety and Health Act of 1970 (OSHA) 5 Nov 90 Entire

FAR 23.404

Agency Affirmative Procurement Program…