Performance_Work_Statement.pdf

PR: FD2060-18-31276 PWS REVISION: 0

Distribution Statement: A

Performance Work Statement for

T-38 ESUP Centrifuge and Parachute Packing Press Repair and Maintenance Services

Purchase Request: FD2060-18-31276

February 28, Distribution Statement A: Approved for Public Release. Distribution is unlimited.

1.0 Description of Services: On-site contractor repair and scheduled five year and ten year maintenance for the Combined Centrifuge Time and Altitude Test Set and Parachute Packing Press. The Centrifuge is used to test the Automatic Backup Unit, the Barostatic Time Release Unit and the Time Delay Unit to ensure these components will properly function if the aircrew member must eject from the T-38C aircraft. The centrifuge is capable of testing components in altitude and/or on gas fired units to 32,000 feet and acceleration up to 10g and timings to a second. The Packing Press is a piece of support equipment used to pack the recovery parachute into the head box for the US16T ejection seat which is the USAF standard for the T-38C aircraft.

Repairs and scheduled five year and ten year maintenance of compressor and receiver assembly for the parachute packing press is required due to the press being pneumatically powered with its own compressor and 25 liter receiver which are mounted in the base of the press with the their respective controls.

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to support US16T ejection seat support equipment. The US16T ejection seats provide egress capability to student pilots training in a high-altitude, supersonic jet aircraft as they progress from initial flight trainers to high performance military operational aircraft. These services include on-site repair services and the scheduled five year and ten year maintenance for ten

(10) centrifuges and 14 parachute packing presses. The ultimate goal is to keep the equipment 100% operational at all times due to insufficient technical data which limits the field users to maintain the equipment.

1.2 Benefit to United States Air Force (USAF): This effort will benefit the United States Air Force (USAF) by keeping the Centrifuge and Packing Press operational at all times which will ensure US16T ejection seat maintenance can be performed as scheduled and not negatively impact aircraft availability.

1.3 Background: “In 1994, Congress mandated that Joint Primary Aircraft Training System (JPATS)/T-6 be designed to train a more diverse pilot population; however, the operators found that many individuals who were able to train in the T-6 could not train in the T-38C because they were too small or too large to safely operate and egress from the aircraft. After review by a core team, ESUP was proposed to be accomplished in two increments with the first increment focused on improving escape system performance with a requirement in an Operational Requirements Document (ORD) revision to not degrade cockpit accommodation in the first increment. The second increment, if approved, would focus on cockpit redesign to achieve full accommodation.

The ESUP first increment improves escape system performance with zero/zero capability as well as other features and improves the cockpit accommodation problem by opening the T-38C trainer to a wider range of students through the gains made in accommodation. The Martin-Baker seat increases cockpit accommodation levels from 25% to 41% for the female military population and from 84% to 92% for the male military population and also increases the low and high weight ranges for safe ejection. The T-38C escape system performance became a “Chief of Staff Interest Item” with corresponding attention from Air Staff. In January 2004, a decision was made at Air Staff to establish a program to procure and install ejection seats and an Interseat

Sequencing Systems (ISS). The Air Staff subsequently funded the program for up to 451 aircraft at five AETC bases. In August 2004, an updated ORD was approved. The basic contract and initial delivery order for the low rate production was awarded to Martin-Baker Aircraft, Ltd on 30 June 2005. The Full Rate Production (FRP) decision was signed on 7 July 2009 with full rate modifications commencing on 1 August 2009.” However, the data purchased at this time was insufficient for maintainers to make the necessary repairs to ensure the fleet remained operational.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

CAV-AF reporting 4.3.4 The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Teardown and Evaluation

Repairs/scheduled maintenance

4.3 The Contractor shall undertake any repairs that may be

necessary to restore the centrifuges and packing press to a serviceable equivalent “like new” condition while retaining configuration integrity.

The Contractor shall acknowledge receipt of each task order within three (3) business days of Government notification. Repairs must be completed 15 business days after receipt of order. The Contractor shall submit repair report no later than 15 business days after task order is completed. The Government realizes there may be an instance where additional time is required for the repair. This will be handled on a case by case basis.

Quality of CDRL deliverable

4.2.1

There shall be no more than one (1) rejection of any deliverable. There shall be no more than three (3) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one (1) or more technical errors or three (3) or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government

Receipt of CDRL deliverable

4.2.2 There shall be no more than three (3) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Adherence to Contractor Quality Management System (QMS)

5.9 100% compliance with the QMS is required.

Contractor Manpower Reporting

5.7 Within 30 calendar days of contract/order award, the

Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data.

The Contractor shall provide an annual count of contractor/subcontractor personnel performing services and report all contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes fourteen centrifuges and ten (10) parachute packing presses as well as the calibration equipment located at five Air Education and Training Command stations; Randolph AFB, TX, Laughlin AFB, TX, Sheppard AFB, TX, Vance AFB, TX and Columbus AFB, MS.

3.3 Reporting of Government Property: If applicable, the Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry. Government property shall be listed as a GFP attachment and is created as a fillable document at http://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: If applicable, all property provided by the Government remains the property of the Government and shall remain at its permanent duty station. All Government property shall be returned to the Government 100% operational. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Program Management: The Contractor shall identify to the Government and maintain a single a point of contact (Program Manager) for all matters under this contract. The Contractor shall submit a management plan and identify the Program Manager point of contact to AFLCMC/WNUS within 30 calendar days of contract award. The Contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives. The Contractor shall provide to AFLCMC/WNUS a contact list of key program personnel. (CDRL A001, DI MGMT 80227, Contractor's Progress, Status and Management Report)

4.1.1 Contract/Order Period of Performance: The period of performance for the contract will be a 12-month basic and four (4) annual options. The projected ordering validity period of five years after contract with an option to extend services for six (6) months.

4.1.2 Place of Performance: These services will be performed at each AETC location: Randolph, Laughlin, Sheppard, Columbus and Vance.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI MGMT 80227 Contractor's Progress, Status and Management Report

4.0

A002 DI-MGMT-81634C Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report

4.3.4

A003 DI-ILSS-80386 Repairable Item Inspection Report 4.3.6

A004 DI-QCIC-81794 QUALITY ASSURANCE PROGRAM PLAN 5.9

A005 DI-PSSS-81534A TEARDOWN DEFICIENCY REPORT 4.3.1

4.2.1 Quality of CDRL Deliverable: There shall be no more than one (1) rejection of any deliverable.

There shall be no more than three (3) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one (1) or more technical errors or three (3) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or be submitted directly to the MFT member identified on the CDRL. There shall be no more than three (3) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair/Scheduled Maintenance

4.3.1 The Contractor shall provide repair capability for US16T support equipment to include the Combined Centrifuge Time and Altitude Test Set and Parachute Packing Press. Repair will be accomplished in the field at places of performance listed in 4.1.2. The Contractor will be responsible for supplying all repair parts to ensure units are 100% operational. The Contractor shall acknowledge receipt of task order for teardown and evaluation and provide a repair quote within five (5) business days of Government notification. The Government will provide a task order for repairs after acceptance of teardown and evaluation quote. Repairs must be completed 15 business days after award of task order. The Government realizes there may be an instance where additional time is required for the repair. This will be handled on a case by case basis. The Contractor shall submit repair report no later than 15 business days after repair is accomplished. After task order has been awarded, the contractor will request a visitor group security agreement pass for that base through by either notifying the Logistics Manager at commercial telephone number 1-478-222-7446 or by email at regina.bridges@us.af.mil; or by notifying the Information Protection Office at each base. (CDRL

A005, DI-PSSS-81534, TEARDOWN DEFICIENCY REPORT)

4.3.2 The Contractor shall undertake any repairs that may be necessary to restore the Combined Centrifuge Time and/or Altitude Test Set and Parachute Packing Press to a serviceable equivalent “like new” condition while retaining configuration integrity. This shall include IUID markings if applicable.

4.3.3 The Contractor shall contact the Government Item Manager once a damaged Combined Centrifuge Time or Altitude Test Set or Parachute Packing Press is above the 75% allowable amount. That allowable amount is when the cost for a single repair exceeds 75% of the procurement cost of a new asset. Any asset deemed to be beyond economical repair will be disposed of at local DMRO by base personnel.

4.3.4 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-for approval (CDRL A003, DI-ILSS-80386, AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [CDRL A002, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.3.5 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.3.6 Repairable Item Inspection Report: Each asset repaired by the Contractor shall be disassembled where appropriate and inspected. After work is accomplished, a report shall be compiled and submitted to the Government Reparable Item Inspection Report). This report shall, at a minimum, include the following information:

a. Date(s) of inspection.

b. Name(s) of inspector(s).

c. Identification of the asset by serial number (if applicable), part number, and stock number.

d. Quantitative details stating the electrical and or physical test requirements and parameters which the part does not meet.

e. A concise description of the extent of repair actions required to restore the malfunctioning unit to proper operation, including a list of all parts replaced and a description of all alignments or adjustments made.

f. Indicate cause of item malfunction with all quantitative details, if known.

g. All materials, parts, testing, and marking (if applicable) for work that was accomplished.

This report shall be provided to the Government no later than 15 business days following repair of each asset.

4.3.7 Scheduled Maintenance

4.3.7.1 Five Year Maintenance per technical order 43D8-7-6-1 section 8.10.14.

4.3.7.2 Ten Year Maintenance per technical order 43D8-7-6-1 section 8.10.24.

4.4 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for Government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.5 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of five (5) business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.) Government interests. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: The Contractor shall ensure applicable contractor/subcontractor personnel have security clearance(s) at the secret level for proper accomplishment of contract/order requirements. The security clearance(s) shall be obtained in accordance with the Department of Defense (DD) Form 254, Department of Defense Contract Security Classification Specification.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.7 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.2.7.1. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the applicable Aircrew Flight Equipment representative at the facility to gain base access/escort into their respective facility. AFE Personnel will obtain the required passes and or required JPAS visits as needed for the location of the centrifuge and/or parachute press equipment.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility.

Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off- duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within eight (8) business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Deleted

5.5.4 Voluntary Protection Program (VPP): Contractor/subcontractor personnel performing work on a USAF installation shall participate in the local VPP.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via iRAPT.

5.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

(CDRL A004, DI-QCIC-81794, QUALITY ASSURANCE PROGRAM PLAN)

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM).

February 28, 2006 Change 1 - March 28, 2013

DoDD 4715.1E

Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual November 3, 2008

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004

43D8-7-6-1

OPERATION AND MAINTENANCE

INSTRUCTIONS WITH ILLUSTRATED PARTS

BREAKDOWN COMBINED CENTRIFUGE AND

ALTITUDE TEST SET PART NUMBER

MBEU205123-1

November 30, 2015

14D1-2-12 OPERATION AND MAINTENANCE

INSTRUCTIONS

WITH ILLUSTRATED PARTS BREAKDOWN

PARACHUTE PACKING PRESS PART

NUMBER

MBEU205121

June 17, 2015