18-31276_draft_PWS_TEMPLATE_-_Jul_2017.docx

Performance Work Statement for

T-38 ESUP Centrifuge and Parachute Packing Press Repair and Maintenance Services

Purchase Request: FD2060-18-31276

Distribution Statement A: Approved for Public Release. Distribution is unlimited.

1.0 Description of Services: On-site contractor repair and maintenance for the Centrifuge Time and Altitude Test Set which is used to test the Automatic Backup Unit, the Barostatic Time Release Unit and the Time Delay Unit to ensure these components will properly function if the aircrew member must eject from the T-38C aircraft. These items provide automatic operation of the head box deployment and initiate the seat separation time delay subject to the aerodynamic de-acceleration rate. The centrifuge is capable of testing components in altitude and/or on gas fired units to 32,00 feet and acceleration up to 10g and timings to a second; and the packing press is a piece of support equipment used to pack the head box for the US16T ejection seat which is the USAF standard for the T-38C aircraft. Major reductions in U.S defense procurement of new aircraft in the last decade have severely eroded the market for new ejection seats and the associated market for ejection seat development efforts and their components. The economic environment has resulted in a sharp drop in employment for ejection seat-related jobs, and in the specialized expertise required to design, produce, and improve ejection seats.

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to support the T-38 ESUP ground support equipment that provide student pilots with training in a high-altitude, supersonic jet aircraft as they progress from initial flight trainers to high performance military operational aircraft.. These services include on-site repair and maintenance services for fifteen centrifuges and eleven parachute packing presses. The ultimate goal is to keep the equipment 100% operational at all times due to insufficient technical data which limits the field users to repair the equipment.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by training student pilots to safely eject from the T-38C aircraft during high performance military operational aircraft.

1.3 Background: “In 1994, Congress mandated that Joint Primary Aircraft Training System (JPATS)/T-6 be designed to train a more diverse pilot population; however, the operators found that many individuals who were able to train in the T-6 could not train in the T-38C because they were too small or too large to safely operate and egress from the aircraft. After review by a core team, ESUP was proposed to be accomplished in two increments with the first increment focused on improving escape system performance with a requirement in an Operational Requirements Document (ORD) revision to not degrade cockpit accommodation in the first increment. The second increment, if approved, would focus on cockpit redesign to achieve full accommodation. The ESUP first increment improves escape system performance with zero/zero capability as well as other features and improves the cockpit accommodation problem by opening the T-38C trainer to a wider range of students through the gains made in accommodation. The Martin-Baker seat increases cockpit accommodation levels from 25% to 41% for the female military population and from 84% to 92% for the male military population and also increases the low and high weight ranges for safe ejection. The T-38C escape system performance became a “Chief of Staff Interest Item” with corresponding attention from Air Staff. In January 2004, a decision was made at Air Staff to establish a program to procure and install ejection seats and an Interseat Sequencing Systems (ISS). The Air Staff subsequently funded the program for up to 451 aircraft at five AETC bases. In August 2004, an updated ORD was approved. The basic contract and initial delivery order for the low rate production was awarded to Martin-Baker Aircraft, Ltd on 30 June 2005. The Full Rate Production (FRP) decision was signed on 7 July 2009 with full rate modifications commencing on 1 August 2009.” However, the data purchased at this time was insufficient for the trainers to make the necessary repairs to ensure the fleet remained operational.

2.0 Services Summary

Performance Objective(s)

Paragraph Reference(s) Incorporate Performance Thresholds in referenced paragraphs.

Performance Threshold(s)

First 3 columns must match SS in QASP exactly. Performance Objectives/Thresholds in the following table are only examples.

Quality of repair

Repaired assets shall pass inspection with no more than one failure per _____. [Insert month, quarter or contract year.]

At a minimum, __% of repaired assets shall pass initial _____. [Insert screening, test, inspection, etc.] Remaining __% (or less) of failed assets shall pass on the second attempt. This metric will be calculated _____. [Insert monthly, quarterly, semiannually or per contract year.]

There shall be no more than _____ PQDRs and/or QDRs per _____. [Insert month, quarter or contract year.]

Delivery of repair

There shall be no more than _____ late delivery(ies) per _____. [Insert month, quarter or contract year.] The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

The Contractor shall provide a count of contractor/subcontractor personnel performing services for each fiscal year and report all contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

[Insert specific Performance Threshold(s).]

QMS: Recommend review of Chapter 6 of AFI 63-138 as the AFI was significantly revised in May 2017 to include QMS requirements. The contractor’s QMS should be part of the Quality Control Plan. The AFI defines the functions of a QMS as follows: In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur. Furthermore, a mature QMS requires the contractor be the proactive party on quality issues (see Figure 6.1). The goal is to obtain performance reflective of continuous improvement with no reliance on COR’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

The primary responsibility of CORs in assessing a contractor’s QMS is to inform the PM/FSM and CO if the contractor’s accepted QMS does not sufficiently control quality as required by FAR 46.105, fails to meet the PWS quality requirements or departs from the contractor’s QMS. Consider any COR detected problems/defects not identified by the contractor’s QMS as the most egregious violation of quality systems failure.

Field level requests for engineering assistance (ie 107, ETAR) shall be answered within 3 working days from contractor receipt.

No late submission for repair-related cost estimate and evaluation/reporting. No late submission regarding return and delivery of repaired assets.

Surveillance will be conducted every two months by the MFT by the following methods: monitoring processes, response time and technical quality, and reviewing data, coordinating and tracking updates, and continuously reviewing product or services received.

Surveillance will be documented, at a minimum, quarterly by the COR in the PAR.

Review contractor’s reply to 107, ETAR on 4th working day.

Notification received 15 calendar days and 40 calendar days after receipt of each asset

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes fifteen centrifuges and eleven parachute packing presses as well as the calibration equipment located at five Air Education and Training Command stations; Randolph, Laughlin, Sheppard, Columbus and Vance.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry. Government property shall be listed as a GFP attachment and is created as a fillable document at http://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall remain at its permanent duty station. All Government property shall be returned to the Government 100% operational. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

The Contractor shall provide support [corrections, interpretation(s), additions where necessary, etc.] to the ground support equipment TOs based on the basic contract and Technical Manual Contract Requirements (TMCR-8601). TO sustainment shall be established for modifications to the equipment when changes are implements in regards to maintenance and parts breakdown. Modification Leaflets and Engineering Change Proposals (ECPs) shall be provided, when required, for all modifications to hardware and software items affecting Form, Fit, or Function of the system or equipment. The Contractor shall develop and deliver updates in the form of change pages (with backup pages) for the ground support equipment TOs. All final deliveries shall consist of the individual changes and a merged basic document through the newest change, in PDF format. This requirement shall apply at all tiers of Sub-Contractor/vendor levels associated with the program. The Contractor may use native format word processing or desktop publishing system (MS Word, Framemaker, PageMaker etc.) for the development of the requirements. The Contractor shall provide sufficient copies of the manual for each development review, in accordance with the Technical Manual Contract Requirements (TMCR), Section 2, Part B (TM Delivery Requirements).

All routine technical data changes shall be incorporated into the applicable TO(s) within 180 calendar days after engineering release and Government concurrence or at intervals of five changes, whichever occurs first. All urgent action, critical and safety compliance updates of less than 50 pages shall be incorporated within 30 calendar days. All comments from each development review shall be incorporated into the document before subsequent delivery.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend to 2022.

4.1.2 Place of Performance: These services will be performed at each AETC location: Randolph, Laughlin, Sheppard, Columbus and Vance.

4.2 Contract Data Requirements List(s) (CDRL)

CDRLs in the following table are only examples.

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than _____ total rejection(s) of deliverables per _____. [Insert month, quarter or contract year.] The Government will reject a deliverable if _____ or more technical errors or _____ or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within _____ business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or be submitted directly to the MFT member identified on the CDRL. There shall be no more than _____ late submission(s) of deliverables per _____. [Insert month, quarter or contract year.] The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4._ Repair/Engineering Services/A&AS (select one)

4._.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [CDRL A00_, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4._.4 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4._ Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4._ Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of _____ business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements CONSULT SECURITY OFFICE.

5.2. _ Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: __________.

5.2._ Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2._ Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2._ Security Clearance: The Contractor shall ensure applicable contractor/subcontractor personnel have security clearance(s) at the secret level for proper accomplishment of contract/order requirements. The security clearance(s) shall be obtained in accordance with the Department of Defense (DD) Form 254, Department of Defense Contract Security Classification Specification.

5.2._ Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2._ Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2._ Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.2._ Identification (ID) Card/Badge

5.2._.1 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

5.2._.2 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements CONSULT SAFETY OFFICE. (AFLCMC/SE for AFLCMC, AFSC/SE or ABW/SE for AFSC)

Include 1 of the 2 following paragraphs on Contractor compliance.

5.5.1 The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH). If applicable, add local policy.

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within _8___ business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Safety and Health Plan/Program: The Contractor shall submit a Safety and Health Plan to the MFT or as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the Safety and Health Plan. (CDRL XXXX)

5.5.4 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via iRAPT.

5.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL XXXX) Review DLA’s ASSIST website to research the appropriate DID authority for your requirement (http://quicksearch.dla.mil/qsSearch.aspx). Examples include:

DI-QCIC-81187 Quality Assessment Report DI-QCIC-81722 Quality Program Plan DI-QCIC-81794 Quality Assurance Program Plan

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

PR: FD2060-18-31276 PWS REVISION: 0 13

Distribution Statement: A

6.0 Appendices

If you have referenced regulations in the body of the PWS, include them in the following table.

6.1 Appendix A, Reference(s)

DoD 5220.22-M

Change 1 - March 28, 2013

as amended through January 1, 2004