DD1423 ELIN C001 TMCR.pdf - - 01-14-2009.pdf

TM-86-01M 1 August 2006 1 Data Call 642 CBSG 07-8-02

Prepared by: David Williams/584 CBSS/GBHDE/(478)-222-3772

Air Force Technical Manual Contract Requirements (TMCR) for

250 KW Motor Generator Set

NSN 6125-01-548-0271

ATTACHMENT , TO CDRL SEQUENCE NUMBER , EXHIBIT

REQUEST FOR PROPOSAL/CONTRACT:

Date: 3 July 2008

Revised 16 October 2008

Technical Manual/Technical Order requirements contained herein have been cleared for use by OMB Paperwork

Reduction Project No. 0704-0188.

SECTION 1. TECHNICAL ORDER (TO) PROGRAM REQUIREMENTS

1. TMCR Tailoring (T). Offerors May tailor this TMCR document, including the associated tables, ma-trices and Specification/Standard Interface Records (SIRs). The tailored TMCR shall be attached to the

CDRL for TO delivery, and shall be included in the proposal as a separate exhibit, referenced in the pro-posal SOW. All recommended tailoring must be approved by the TO Manager during the Initial TO Guid-ance Conference and made a part of the contract before going into effect.

2. TO Program Scope (T). The offeror may tailor Section 2 to propose the TO types (Table 1) required to support the 250 KW Motor Generator Set program’s objectives. All recommended tailoring must be ap-proved by the TO Manager during the Initial TO Guidance Conference and made a part of the contract be-fore going into effect.

3. Commercial Manuals (T). N/A

4. Technical Manual Specifications and Standards (TMSS) Tailoring (T). TMSS are tailored by select-ing between options offered in para 6.2 of each TMSS. The tailoring is recorded in SIRs and added to

Section 3 of this document for each TMSS required. .

4.1. N/A

4.2. N/A

5. Subsequent TO/Data Requirements (T). Offerors shall propose a process for notifying the govern-ment when additional TO or source data requirements are identified subsequent to contract award. .

6. TO Development (T). The offeror shall propose TO development practices and procedures that en-sure TOs and data are written to a scope and depth of coverage sufficient to support the operations and maintenance concepts, and to the Reading Grade Level (RGL) specified in MIL-STD-38784, Standard

Practice for Manuals, Technical: General Style and Format Requirements.

6.1(T). Page-oriented Military Specification (MILSPEC) TOs shall be formatted with text, graphics and delivery according to the TMSS specified in Section 2, to the maximum extent practical.

6.2 (T). N/A

6.3 (T). N/A

6.4 (T). N/A

6.5 (T). N/A

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7. TO Numbering (T). The Offeror shall complete and submit the attached Request for Technical Order

Number. for each new technical manual to be developed under this contract. TO numbers are not re-quired for manuals to be used exclusively by contractor personnel.

8. Data Rights (T). Offerors shall propose Unlimited Rights for all source data and TOs prepared spe-cifically for the contract.

8.1 (T). If some TOs or source data are copyrighted or contain proprietary data or procedures, offe-rors may propose Limited Rights or Government Purpose License Rights (GPLR) to allow the U.S.

Government the right to print, distribute, decollate and electronically store the data. Proposed com-mercial manuals should be provided with at least GPLR or Limited Rights. Copyrights shall be ac-cording to DFARS paragraphs 227-7103, 7105 or 7106.

8.2 (T). N/A

9. Classification, Distribution, Destruction, Disclosure, and Export Control Notices (T). The Offeror shall place the below markings on all delivered data under this contract. Note: The determination date in the distribution date shall match the publication date of the final delivered data.

DISTRIBUTION STATEMENT B - Distribution authorized to U.S. Government Agencies only (Administrative or Operational Use) (XX Month XXXX). Other requests for this document shall be referred to 584 CBSS/GBHDE. Questions concerning technical content shall be referred to

578 CBSS/GBLAA.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of contents or reconstruction of the document.

10. TO Quality (T). Offerors shall propose a quality assurance program which ensures TOs are pre-pared IAW this contract. Recommended QA methods include actual performance of procedures and use of desk-top analysis for non-procedural data. Offerors’ proposals shall describe how the government will be allowed to interact with the contractor’s TO development team.

10.1. Conferences and Technical Reviews (T). Offerors shall propose sufficient conferences and re-views to allow insight into TO development processes and ensure contract compliance. Generally these reviews are held at the 30% and 70% completion point for all newly developed data. Addi-tional In-Process reviews may be required depending upon the contractor’s progress and understand-ing of the TO requirements. Offerors shall attend an initial Guidance Conference or Technical Inter-change Meeting (TIM) within 60 days of contract award to ensure mutual understanding of TO con-tract requirements, schedules, points of contact, etc. This meeting may be held in conjunction with other program technical meetings i.e., Post Award Conference. Periodic In-Process Reviews (IPRs) and Prepublication Reviews (PPR) ensure TOs are being developed according to contract require-ments and that open discrepancies are cleared prior to publication.

10.2. TO Certification. Offerors shall propose their method for documenting certification that TO procedures are accurate, adequate, current, and usable for their intended purposes.

10.3. Verification Support. Offerors shall propose the methods, equipment and personnel required to support government TO Verification. This support should consist of at least providing writers, and/or engineering personnel to answer questions should they arise during the verification activity.

10.4. Technical Data Assessment (TDA – originally called First Article Testing) (T). N/A

11. TO and Source Data Maintenance (T). N/A

12. TO Delivery (T). TO file delivery formats shall be according to applicable CDRLs and the tailored

TM Delivery Requirements Matrices included in Section 2 of this document.

TM-86-01M 1 August 2006 3

Prepared by: David Williams/584 CBSS/GBHDE/(478)-222-3772

12.1. SGML-Tagged Files (T). N/A

12.2. SGML-Tagged Files for Use with the eTO Viewer (T). N/A

12.3. Interactive Electronic Technical Manuals (IETM) (T). N/A

12.4. Indexed Adobe™ Portable Document Format (IPDF) Files. The contractor shall validate in-dexing of PDF TO files using the specifications contained in the Technical Order Conversion Re-quirements (TOCR) found at http://www.ide.wpafb.af.mil/toprac/working.htm.

13. Schedules. Offerors shall include TO program events and schedules in their proposed Integrated

Master Plan (IMP) and Integrated Master Schedule (IMS), and update the IMS throughout the period of performance. NOTE: AF policy requires delivery of verified TOs prior to or concurrently with delivery of operational equipment to the field (AFI 21-303). This policy will determine TO development and de-livery schedules throughout the acquisition phase of a program.

14. Time Compliance Technical Orders (TCTOs) (T). N/A

15. TO Reproduction Management (T). N/A

16. Program Specific Requirements (T). The Offeror shall develop and deliver a combined Operation, Maintenance with Illustrated Parts Breakdown (IPB) IAW Table 1 to support the 250 KW Motor Gene-rator Set Program. All graphics for this contract shall be isometric line art. Photographs or half tones, and engineering drawings are not permissible. Final delivery of data for this will consist of mixed text files, graphics files in CGM format (IAW MIL-PRF-28003), separate from any text files, a direct image copy of the manual and an Indexed Portable Document File (IPDF) IAW Part B, of this document. The

Offer shall provide sufficient copies of the manual for each development review. All comments from each development review shall be incorporated into the document before scheduling the next re-view. The IPB shall require verification of the data based upon the production engineering drawings and provisioning documentation. (Acceptable graphics formats can include (DWG, EPS, for vector graphics and Group 4 compressed TIFF for raster graphics). Schematics and wiring diagrams shall be prepared

IAW MIL-HDBK-863.

http://www.ide.wpafb.af.mil/toprac/working.htm

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REQUEST FOR TECHNICAL ORDER NUMBER

1. PRIME WEAPON’S SYSTEM (If Applicable)

2. CONTRACT NUMBER: (If Applicable)

3. CONTRACT LINE ITEM NUMBER (CLIN) (If Applicable):

4. PURCHASE REQUEST (PR) NUMBER: (If applicable)

5. MISSION DESIGN SERIES/NOMENCLATURE (Name Of Equipment):

6. PART NUMBER(s):

7. NSN/FSN: MMAC CODE:

8. DOES MANUAL EXIST FOR SAME/SIMILAR EQUIPMENT? TO NUMBER: _________________

9. RECOMMENDED TILE OF MANUAL:

10. CLASSIFICATION OF MANUAL: CLASSIFICATION OF TITLE:

11. EQUIPMENT MOTIVATION (electric, hydraulic, mechanical) (If Applicable)

12. TYPE OF CURRENT, IF ELECTRIC (AC/DC/AC-DC):

13. KIND OF MANUAL (Opn & Maint with IPB, Overhaul, etc.):

14. KIND OF EQUIPMENT (air or ground):

15. COMMERCIAL OFF THE SHELF ITEM YES NO

16. SUGGESTED TECHNICAL ORDER NUMBER:

17. MANUAL FORMAT SPECIFICATION NUMBER: (i.e., General Style & Format MIL-STD-38784 / Work Package

MIL-DTL-87929/Commercial Off The Shelf (COTS) MIL-HDBK-1221)

18. CONTRACTOR INFORMATION: (If Applicable)

a. NAME OF VENDOR:

b. ADDRESS:

c. MANUFACTURER'S CODE:

d. POINT OF CONTACT:

19. FOREIGN MILITARY SALES (FMS) YES NO (If YES, complete item 20)

20. COUNTRY CODES (For CSTO/FMS manuals): (See TO 00-5-19 if applicable)

MAIL COMPLETED FORM TO: 584 CBSS/GBHDE

460 Richard Ray Blvd. Suite 200 ROBINS AFB, GA 31098-1813

(Technical Order number assignment may require thirty days.)

PROCUREMENT BUYER OFFICE SYMBOL: TELEPHONE EXT.:

EQUIPMENT SPECIALIST: OFFICE SYMBOL: ES PHONE:

TM-86-01M 1 August 2006 5

Prepared by: David Williams/584 CBSS/GBHDE/(478)-222-3772

SECTION 2. TM TYPE AND DELIVERY REQUIREMENTS

NOTES:

All page-based TOs developed under this contract must conform to the general style and format requirements of MIL-

STD-38784.

Check the ASSIST database, http://dodssp.daps.dla.mil/assist.htm, for updated versions of the required TMSS prior to initiating any work on this proposal/ contract.

IPBs are developed IAW MIL-PRF-38807, except that MIL-DTL-87929 will also be used for IPBs combined with work packages.

PART A – TM TYPE SELECTION TABLES.

TABLE 1

TMSS REQUIREMENTS FOR THE (250 KW Motor Generator Set) Program

(System/Component)

Title or Type of Manuals Specification Required

1. Operation and Maintenance Instructions in Work Package Format

a. Maintenance Manuals MIL-DTL-87929

(1) Intermediate Maintenance

(2) Depot Maintenance

(3) Combined (I&D) Maintenance

(4) On Condition Maintenance

b. Operation & Maintenance Instruction Manuals

c. With Illustrated Parts Breakdown (see notes) MIL-PRF-38807 http://dodssp.daps.dla.mil/assist.htm

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TABLE 2

ADDITIONAL TM TYPE SELECTIONS

NOT APPLICABLE

NOTES:

Check all applicable boxes.

For commercial manual supplemental data only, under the specification heading, enter “Same style and format,” “MIL-

PRF-38807” (for IPB data), or “MIL-STD-38784.”

TO Number, Title, or

Type of Manual

Specification

Com-mercial

Manual

Change/

Revision

Supple-ment

Supple-mental

TM

Source

Data

1.

2.

3.

4.

5.

TM-86-01M 1 August 2006 7

Prepared by: David Williams/584 CBSS/GBHDE/(478)-222-3772

PART B - TM DELIVERY REQUIREMENTS

FOR 250 KW MOTOR GENERATOR SET

(System/Item)

TM DATA TYPE DELIVERED NEW DEVELOPMENT .

(TMSS/Change/Supplement/etc.)

(Replicate form for each TM type required.)

Delivery Format Requirements Codes

Digital delivery only:

P - Paper (draft or manuscript only. Cannot be used for N – Native Format.

final delivery) H - Hyper Text Mark-up Language (HTML)

M - Mixed paper and digital (G, H or I) I - Indexed Portable Document Format (IPDF) File.

X - Extensible Mark-up Language (XML)

EXAMPLE: M(N/I) / 2 [Paper, Native and IPDF / 2 copies]

NOTES:

Delivery format requirements codes indicate the media/file format to be delivered for each program event.

DELIVERY SCHEDULE

NOTE: The number of days listed below represent the days ahead of each planned event in which the contractor is to deliver data to the government for review. The government has 40 calendar days to review and provide comments for each delivery.

Event Number of days data required prior to event

Technical

Review(s)(

30 Days)

Verification

(30 Days)

Prepublication

Review(30

Days)

Final TO

Distribution(4

5 Days)

Enter Office Symbol and Address Enter delivery requirements code/copy quantities required

584 CBSS/GBHDE

460 Richard Ray Blvd., Suite 200

Robins AFB, GA 31098-1813

P / 2 P / 2 P / 1 M(N/I) / 1

Total Copies Required: 2 2 2 1

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SECTION 3. SPECIFICATION/STANDARD INTERFACE RECORDS (SIRS)

NOTES:

All TMSS applicable to this contract shall have an appropriately tailored SIR attached to this section.

MIL-STD-38784 must be included in all contracts/proposals for AF TMSS-developed TOs.

STANDARDIZATION INTERFACE RECORD FOR MIL-STD-38784, 2 July 1995

Notice 1, 15 November 2000

Notice 2, 1 December 2000

Standard Practice for Manuals, Technical: General Style and Format Requirements

Global: Change references to “MIL-STD-1806” to read “DODD 5230.24.”

3.2.8 Continuous Tone Artwork. Delete paragraph.

3.2.9 Copy Freeze Date. Delete paragraph.

3.2.10 Cutline. Delete paragraph.

3.2.20 Layout Page. Delete paragraph.

4.2.1.2.1 Oversize Reproducible Copy. Delete paragraph.

4.2.7.1 Table Cutline (see 3.2.10). Delete paragraph.

4.2.8.1 Illustration Cutline (see 3.2.10). Delete paragraph.

4.2.8.3 Amend as follows: “4.2.8.3 Illustration legends (see 3.2.23). Legends shall be headed by the word “Le-gend” followed by the number of the figure to which it is applicable (see Figure 6). The entire legend shall be indented 5 spaces. If the legend is continued, the figure number and title shall be repeated, followed by a dash and the word “Continued.” Only that information which is necessary to clearly identify the items shall be included in the legend. Where methods such as the tabular presentation technique (as in an Illu-strated Parts Breakdown/Repair Parts and Special Tools List) are used, no legends are required.”

NOTE: The <figtable> element, if included in the DTD, shall not be used in maintenance manuals.

* 4.5.1.10 Disclosure Notice. Change 1 st sentence to read: “…except those with Distribution Statement A, IAW AFI

21-303 (F):”

* 4.5.1.11 Distribution Statement. Replace the last sentence with: “Include both the distribution statement letter (“A,”

“B,” etc.) and wording from DODD 5230.24. Include the “Reason,” “Controlling DoD office,” and “Date of Determination” when required. If the reason is “Proprietary Data,” then each TM page containing pro-prietary data must be marked with the company name and the word “Proprietary” (e.g., “Boeing Proprie-tary”).”

4.5.1.13 Destruction Notice. Change the existing sentence to read: "...or X shall be marked with Handling and De-struction Notice "a" (below) on the cover/title..." Add a new second sentence as follows: "Unclassified TOs authorized for Public Release (Distribution Statement "A") shall be marked with disposition notice "b" (be-low) on the title or T-2 page."

4.5.1.13.a. Designate existing paragraph as "a. HANDLING AND DESTRUCTION NOTICE..."

Add: "See TO 00-5-1 for specific destruction procedures."

4.5.1.13.b (Added) b. “DISPOSITION NOTICE - Refer to TO 00-5-1 for disposition instructions.”

* 4.5.1.14 Copyright Credit Line. Add “If a copyright credit line is required, include a statement of government rights to publish, reproduce, and distribute the TM.”

4.5.3 List of Effective Pages. Change the first sentence to read: “A List of Effective Pages shall be prepared in ac-cordance with Figure 13. Page borders shall be optional.”

4.6.2 Photographs/line drawings. Delete paragraph.

4.6.3.1 Retouching. Delete paragraph.

TM-86-01M 1 August 2006 9

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4.6.3.2 Prescreened photographs. Delete paragraph.

4.6.4 Continuous Tone Artwork (see 3.2.8). Delete paragraph.

4.6.5 Combination Artwork. Delete paragraph.

4.6.12 Color in Illustrations. Delete the first sentence: “Unless otherwise specified (see 6.2), color shall not be used.”

4.6.12.1 Separation of Colors. Delete paragraph.

4.6.12.2 Register Marks. Delete paragraph.

4.6.20 Crop and Size Marks. Delete.

4.6.21 Mounting of Artwork. Delete paragraph.

4.6.22 Identifying Artwork. Delete paragraph.

4.6.23 Covering of Artwork. Delete paragraph.

4.6.24 Review of Illustrations. Delete paragraph.

4.7.1 Advanced Change Pages. Delete paragraph.

4.7.2 Changes to Cover and Title Page. In the first sentence, delete the phrase “Except for silk screened or other-wise expensive covers”.

4.7.3.4 Transmittal Cover Sheets. In the last sentence, delete the phrase “i.e. reproducible copy, negatives, magnetic tape, disk, etc.”.

4.7.3.5 Changes to Illustrations. Delete paragraph.

4.9.2 Safety Supplements (see Figure 37). Change first sentence to read: Safety supplement “SS” borders and the words “SAFETY SUPPLEMENT” at the top and bottom of the supplement shall be in red. Other text, letter-ing, numbering, etc, shall be in black.”

Figure 5, Example Typical RDC Page. Delete.

Figure 25 Cropping and Sizing of Illustrations. Delete.

Figure 26, Identification, Marking, and Protective Covering of Artwork. Delete.

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