PWS.pdf

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HEADQUARTERS

WARNER ROBINS AIR LOGISTICS CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1622

PR NUMBER: FD2060-21-00035

DATE: 16 January 2020

PERFORMANCE-BASED WORK STATEMENT (PWS)

TYPE WORK: This effort is for the repair of the Antenna Coupler on aircraft AC-130U, C-130J, EC-130J, HC-130J, MC-130H, MC-130J, MC-130P and WC-130J.

SECTION TITLE PAGE

SECTION 1.0 DESCRIPTION OF SERVICES 1

SECTION 2.0 SERVICES SUMMARY 1

SECTION 3.0 GOVERNMENT FURNISHED PROPERTY & SERVICES 2

SECTION 4.0 GENERAL INFORMATION 3

SECTION 5.0 CDRL LISTING INFORMATION 11

SECTION 6.0 APPENDICES 13

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 10-17-12). Other requests for this document shall be referred to 411 SCMS/GULAA, Robins AFB GA 31098-1670.

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1.0 DESCRIPTION OF SERVICES. This PWS is for the depot level repair of the Antenna Coupler, (NSN) 5985-01-463-8400SO, (PN) 7-7PIN438. The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed in Section V. Delivery schedule shall be met for all requirements through CAVAF reporting and each asset shall be repaired and returned to the Government in serviceable condition.

The war fighter will benefit by having more aircraft available with fully functional systems to perform the SOF mission

2.0 SERVICES SUMMARY (SS).

Performance Objectives

PWS

Reference

Performance Threshold

Delivery schedule shall be met for all requirements through CAVAF reporting

4.0 After receipt of order and assets, contractor shall repair and ship assets to the government within 45 workdays after arrival of assets at the contract facility.

SURGE/MICAP items shall be shipped within 30 workdays. Turn Around Time (TAT) from receipt of item or after receipt of order, whichever is later. Only one schedule slippage allowed per quarter.

Each asset shall be repaired and returned to the Government in serviceable condition

4.9 There shall be no more than one

Product Quality Deficiency Reporting (PQDR) annually during the period of performance of contract.

Provide timely and accurate reporting in

CAVAF.

3.3.1. & 3.3.2

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

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3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1 a. GFM/GFE is not authorized.

b. Contractor shall furnish all material and parts necessary for the overhaul of the end item.

3.2 REPORTING LOSS OF GOVERNMENT PROPERTY.

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring overhaul to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical overhaul.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

http://www.dcma.mil/aboutetools.cfm

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3.3 CAVAF Reporting. Commercial Asset Visibility Air Force (CAVAF).

COMMERICAL ASSET VISIBILITY AF (CAVAF):

3.3.1. The contractor shall report using the Commercial Asset Visibility Air Force (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634C). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140 Level 2. Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device).

This is a portable certificate and can be used on any computer where the utilities drivers have been installed. A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States).

3.3.2 Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be reviewed by HQ AFMC and 638 Supply Chain Management Group. Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. The contractor shall enter the receipt of all government property upon arrival within one day of receipt. Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF.

Reporting shall ensure accountability for Government Furnished Material (GFM), In- Transit, repairable GFM, and assets that are not on Contract. Collected metrics will used to document performance. The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance. Any delayed entries shall not exceed three calendar days and no more than one late entry per Performance Assessment Report (PAR) will be acceptable.

4.0 GENERAL INFORMATION. The contractor is required to perform depot level repair of the Antenna Coupler, (NSN) 5985-01-463-8400SO, (PN) 7-7PIN438. After receipt of order and assets, contractor shall repair and ship assets to the government within 45 workdays after arrival of assets at the contract facility. SURGE/MICAP items shall be shipped within 30 workdays.

Turn Around Time (TAT) from receipt of item or after receipt of order, whichever is later. Only one schedule slippage allowed per quarter. If the repair action cannot be completed within 45 workdays, notification to the Government must be made within three (3) workdays of not meeting the delivery date. Notification shall include the reason for not meeting the delivery mailto:406scms.cav.af.ar@robins.af.mil

F D 2 0 6 0 – 21-00035 3 Page 4 schedule, what the contractor will do to preclude the delay from happening again and the date the item will be returned to a serviceable condition.

4.1 PERFORMANCE OF SERVICE DURING CRISIS. The Functional

Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

4.1.1 Maintenance Data Collection Record (MDCR). AFTO Form 349 Maintenance Data Collection Record is required and shall be IAW T.O. 00-20-2. (CDRL A002, DI-MISC-82003)

4.1.2 Depot Maintenance Production Report. The contractor shall submit the report on the 10th calendar day after the end of each reporting period IAW the CDRL. (CDRL A003, DI-

PSSS-81995)

4.1.3 Material Inspection and Receiving Report. For all end items overhauled and shipped under this contract, copies of DD Form 250 shall be made available via the Wide Area Workflow (WAWF) or copies shall be furnished to 411 SCMS/GULAA.

4.1.3.1 Notification shall be provided to the government when long-lead time parts are required.

In the event there is a need for long-lead time parts the contractor shall notify the government PCO within (10) workdays.

4.1.3.2 Condemnation and Overhaul. The contractor shall be required to overhaul all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO). Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten (10) workdays following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for overhaul manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Overhaul cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Overhaul (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within 5 workdays of the intent to condemn. Condemnation authority shall be requested when the cost to overhaul the asset exceeds 75 percent of the unit’s replacement cost.

The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and

F D 2 0 6 0 – 21-00035 3 Page 5 serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.1.4 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The contractor is authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit.

4.1.5 Accessory and Component Reuse, Overhaul and Replacement. Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULAA for disposition instructions. Missing overhaul Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be overhaul or serviceable. The overhaul (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.1.6 Upon approval by the Government, the contractor is authorized to cannibalize overhaul Shop Replaceable Unit (SRU) necessary to accomplish timely overhaul to meet production schedule and/or accomplish overhaul of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.1.7 Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item

4.1.8 Facility Requirements. The contractor shall provide an overhaul facility. The facility shall serve as the depot to carry out the overhaul/overhaul and will include contractor owned test equipment, fixtures, adapters and workbenches needed for overhaul of the assets.

4.2 Receipt of Equipment at Facility and Packaging Statement

4.2.1 Packaging. (MIL-STD-2073-1E, Standard Practice for Military Packaging and MIL-STD- 129P (4), Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse.

Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.2.2 Handling. Equipment shall be handled and stored in such a manner as to prevent damage

F D 2 0 6 0 – 21-00035 3 Page 6 and theft. Handling of equipment shall be accomplished in accordance with T.O. 00-25-234.

4.2.3 Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.3 INSPECTION OF SERVICES. Based on the Inspection of Services clause of the contract, the Government reserves the right to inspect contractor performance FAR 52.246-4, Inspection of Services-Fixed Price.

4.4 Production Problems. The contractor shall forward any production problems (including delays in delivery) through the ACO to the PCO who will contact 411 SCMS/GULAA.

4.5 GREEN PROCUREMENT PROGRAM (GPP). GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price.

The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.6 SECURITY REQUIREMENTS (UNCLASSIFIED)

4.6.1 General. Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.6.2 Operations Security (OPSEC). Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.6.3 Employee Clearances. Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the 4ll SCMS Security Office for processing.

4.6.4 Security Incidents and Violations. The contractor shall immediately notify 638 SCMS Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.6.5 Security Education. All full time contractor employees occupying physical space on Robins Air Force Base will comply with the 591 SCMG/OMOS Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

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4.7 Fast Transportation. The contractor shall ship all serviceable end items to the end item users per fastest traceable means available to destinations. Contractor shall contact Procuring Contracting Officer (PCO) for shipping instructions ten (10) workdays prior to shipment of serviceable end item. Corresponding shipping instructions for each serviceable end item shall be provided via e-mail reply by Production Management Specialist, 411 SCMS/GULAA through courtesy of the PCO.

4.8 Safety Requirements:

4.8.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) (Public Law 91-596) and OSHA Standard 29 CFR 1910, 1925, for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor is solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting Occupational Safety and Health Administration (OSHA) Standards 29 CFR 1910 and 1925, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All contractors are required to familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

4.8.2 Mishap Notification. The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DOD property entrusted by this contract, or DoD property damages or employee injuries as a result of the contract operation. There shall be no more than one instance of late mishap notification per year. Follow all other reporting requirements as identified on the DD1423, CDRL for Accident/Incident Report (Mishap Notification & Reporting).

(CDRL A004, DI-SAFT-81563)

4.8.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.9 Quality. The Contractor’s quality program shall be established and maintained IAW FAR 52.246-11 or equivalent. The Contractor’s quality program shall meet the requirements of ISO 9001:2008 or AS 9100. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items overhauled under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. There shall be no more than one (PQDR) annually during the performance of this contract overhaul effort.

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 http://www.osha.gov/dcsp/vpp/index.html

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4.10 PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE. The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to Government personnel as spelled out in the data Contract Data Requirements List (CDRL). The MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract.

Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.ef.mil

4.11 ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS:

4.11.1 The IUID Program requires each qualifying AF asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in DFARs 252-211.7003 and DODD 4100.39-M, Federal Logistics Information System. All assets subject to marking must be recorded in the DoD IUID Registry.

4.11.2 IUID MARKING PLAN. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the Government Engineering organization, Warner Robins Air Logistics Center, AFMC AFLC/WIUES prior to implementation. (CDRL A005, DI-MGMT-81803)

4.11.3 IUID MARKING ACTIVITY AND VERIFICATION REPORT. The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(CDRL A006, DI-MGMT-81804)

4.12. Government Industry Exchange Program (GIDEP):

4.12.1 The contractor shall develop, implement and participate in GIDEP Government/Industry Exchange Program Contractor Participation Requirements. The contractor shall be required to submit all appropriate data to GIDEP as it is generated IAW the Contract Data Requirements List (CDRL) of this contract. Part, component, material, equipment, manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The contractor shall maintain a record of the status and disposition of all Alert/Safe Alert Reports, (CDRL A007, DI-QCIC- 80125B/T).

4.12.2. Contractor(s) shall screen each Alert or Safe Alert received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. Upon determination that an Alert/Safe Alert has implications to the units being manufactured, a response shall be submitted informing and specified organizations IAW CDRL. Subcontractors to the prime shall be notified of reports associated with the device, https://wawf.ef.mil/

F D 2 0 6 0 – 21-00035 3 Page 9 components or processes supplied by the subcontractor to the prime, (CDRL A008, DI-QCIC- 80126B/T).

4.13 Further Specific Work Requirements:

4.13.1 Visual Inspection. The contractor shall remove end items from shipping container and visually inspect the LRU/SRU for defects such as: loose or broken wires, damaged connectors, bent or broken electrical pins, foreign matter, and corrosion to determine the extent of cleaning and overhaul required.

4.13.2 Initial Functional Checkout. The contractor shall accomplish initial functional checkout of LRU/SRU after completion of visual inspection to verify serviceability/unserviceability status of LRU/SRU.

4.13.3 Cleaning. The contractor shall accomplish cleaning to remove all foreign matter such as dust, dirt, grease, loose solder and corrosion IAW T.O. 00-25-234 General Shop Practices.

Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials IAW T.O. 1-1-689-1.

4.13.4 Disassembly. The contractor shall disassemble the LRU/SRU only to the extent deemed necessary for cleaning and overhaul of the LRU/SRU to ensure a clean and serviceable end item is turned into supply (D035 System).

4.13.5 Maintenance. The contractor shall perform all actions necessary under this PWS to return an overhaul item to a serviceable condition IAW ISO 9001:2008.

4.13.6 Critical. (SURGE or MICAP) items of any category shall be expedited as directed by the Production Management Specialist (PMS) through the PCO.

4.13.7 Acceptance Test Procedure (ATP). The contractor shall use their current, established, and accepted ATP to validate the overhauls accomplished on each LRU/SRU. All overhauled assets shall successfully pass the contractor ATP.

4.13.8 Neither design nor functional capabilities shall be changed, modified, or altered except when an Engineering Change Proposal (ECP) is submitted. Any changes made without written approval from the procuring agency shall require removal at the contractor’s expense.

4.13.9 Finishing. The contractor shall replace damaged, illegible, or missing instructions or data plates IAW MIL-STD-130N. The contractor shall install protective connectors, caps and affix a serviceability tag (DD Form 1574) to each overhauled end item with the contractor’s identification. This identification shall include the contractor’s name, the Air Force contract number, date of overhaul, and type of overhaul by decal or similar permanent means. The contractor shall separately seal each LRU/SRU to ensure ESD protection if required and to keep contaminates out.

4.13.10 Painting. All painted portions of the end item shall be inspected to determine if repaint

F D 2 0 6 0 – 21-00035 3 Page 10 is required. Loose and scaled paint shall be removed. All bare metal services shall receive corrosion treatment IAW T.O. 1-1-691 prior to application of primer and paint. Severely marred surfaces shall be repainted. Application of primer and paint shall be IAW T.O. 1-1-8.

4.13.11 Electrostatic Discharge Control. The contractor shall implement, when applicable, an electrostatic discharge control program for all electrostatic sensitive devices IAW MIL-STD- 129P(4) and MIL-STD-1686C. MIL-HDBK-263B can also be used as a guide.

4.14 Contractor Manpower Reporting Requirements. Per reference SAF/AQ Memo, 13 Nov 12), “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept. of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.14.1 Reporting Period. Contractors are required to input data by 31 October of each year.

4.14.2 Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.14.3 User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept. of the Air Force option if you you’re working an AF requirement).

4.15 Counterfeit Electronics Parts. The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

4.15.1. Counterfeit Prevention Plan (CPP). Contractors that supply parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and dispositionof counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain for all specified contract items. Counterfeit Prevention Plan, DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC- 81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A009, Counterfeit Prevention Plan, DI-MISC-81832) https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf http://www.ecmra.mil/ http://www.ecmra.mil/

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4.15.2 At a minimum, the CPP shall address:

4.15.2.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.15.2.2. Definitions. The Contractor shall utilize definitions per AS5553A to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553A)

4.15.2 3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553A)

4.15.2.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553A)

4.15.2.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553A)

4.15.2.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD

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Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553A)

5.0 Contract Data Requirements List (CDRL): The Contractor shall deliver all data/reports associated with all CDRLs, with no more than one rejection of each deliverable. A copy shall be delivered to the Program Manager (PM), Production Management Specialist (PMS), Item Management Specialist (IMS) and Equipment Specialist (ES). There shall be no more than one total rejection(s) of deliverables per month. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 3 business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements.

• CDRL A001, Commercial Asset Visibility Air Force (CAVAF), DI-MGMT-81634C, para.

3.3.1.

• CDRL A002, Maintenance Data Collection Record (MDCR), DI-MISC-82003, para. 4.1.1

• CDRL A003, Depot Maintenance Production Report, DI-PSSS-81995, para. 4.1.2

• CDRL A004, Mishap Notification & Reporting, DI-SAFT-81563, para. 4.8.2

• CDRL A005, Item Unique Identification Marking Plan, DI-MGMT-81803, para.4.11.2

• CDRL A006, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report,DI-MGMT-81804, para. 4.11.3.

• CDRL A007, Government Industry Exchange Program (GIDEP), DI-QCIC-80125B/T, para

4.12.1

• CDRL A008, Government Industry Exchange Program (GIDEP), DI-QCIC-80126B/T, para 4.12.2

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• CDRL A009, Counterfeit Prevention Plan (CPP), DI-MISC-81832, para 4.15.1

6.0 – APPENDICES

Appendix A: References

Name of Publication Sections that Appl

Date of Publication

Title of Publication

MIL-STD-129P

With Change 4

Entire

Sep 2007

Military Marking for Shipment and Storage

MIL-STD-130N

With Change 1

Nov 2012

DoD Standard Practice Identification Marking of US Military Property

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1E

With Change 1

Jan 2011

Standard Practice for Military Packaging

OSHA Public Law 91-596

Entire Jan 2004 Occupational Safety and Health Act (OSHA) of

Occupational Safety And Health Standards

Part 1910 Jan 2004 Occupational Safety and Health Act (OSHA) of

Safety and Health Regulations for Service Contracts

Part 1925 Dec 1971 Occupational Safety and Health Act (OSHA) of

DoD 4100.39-M With change Letter

Entire May 2010 Oct 2010

Federal Logistics Information System

00-20-2 Entire Nov 2012 Maintenance Data Documentation

00-25-234 With change 38

Entire Aug 1998 Sep 2009

General Shop Practice Requirement for the Overhaul Maintenance and Test of Electrical Equipment

00-35D-54 Entire Nov 2011 USAF Deficiency Reporting, Investigation, and Resolution

ISO 9001:2008 Entire Dec 2008 Quality Management Systems Requirements

1-1-691 With change 4 Entire Nov 2009 Mar 2013

Cleaning and Corrosion Prevention and Control, Aerospace And Non-Aerospace Equipment

1-1-8 With change 3

Entire Jan 2010 Oct 2012

Application and Removal of Organic Coatings, Aerospace and Non-Aerospace Equipment T

MIL-STD-1686C Entire Oct 1995 Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

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MIL-HDBK-263B Entire July 1994 Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

1-1-689-1 Entire March 2005 Cleaning and Corrosion Control Volume II

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services Public Law 111–383; 12 Stat. 4311; 10 U.S.C.

16 March 12

Overarching DoD Counterfeit Prevention Guidance

DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce Mix.

APPENDIX B: Definitions

For the purpose of this work specification, the following definitions apply:

ATP: Acceptance Test Procedure

Administrative Contracting Officer (ACO): The individual responsible for the overall administration of the contract.

Calibration: A comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instruments being compared.

CAVAF: Commercial Asset Visibility Air Force

CDRL: Contract Data Requirements List

Component: A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of that end item.

Data: All management, engineering, and logistics information, reports and documentation which are required.

Depot Level Overhaul or Maintenance Facility: An industrial type facility established to perform necessary overhaul functions or modifications and maintenance in support of field and using organizations. This includes commercial contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by Air Force Materiel Command.

Disassembly: Teardown of the item or parts sufficient to permit the type and amount of inspection and work required.

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ECP: Engineering Change Proposal

Expense Item: Low-cost parts, uneconomical to overhaul.

End item: For the purpose of this work specification, end items are recoverable articles of equipment listed as a line item in the contract.

ERRC: Expendability, Repairability, Recoverability Code IAW: In Accordance With

Inspect or Check: An examination of an item to determine identity, condition and proper installation.

LRU: Line Replaceable Unit

MICAP: Mission Capability

Operational Check: A functional test of an accessory, component, or system accomplished in its installed environment to ensure proper installation and operation.

Parts: Essential elements, components, or subassemblies of an item.

PKI: Public Key Infrastructure

PMS: Production Management Specialist

PQDR: Product Quality Deficiency Report

Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the government and who is responsible for the overall acquisition process.

Overhaul: The restoration or replacement of parts or components of an item as necessitated by wear and tear, or damage or failure of part, in order to maintain the specific item in serviceable condition.

Repairable: An unserviceable item that can be repaired and restored to a serviceable condition.

Serviceable: An item capable of meeting the requirements and performing the function for which designed or modified, and meeting all test requirements established by the work specification.

SOF: Special Operations Forces

SRU: Shop Replaceable Unit

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Technical Data: The instructions for removal, disassembly, inspection, repair, adjustment, test, assembly and reinstallation of components and equipment.

TT&E: Teardown, Test, and Evaluation is performed by the contractor to determine the cause of failure prior to conducting actual repair of the item.