PWS.pdf

FD2060‐19‐00020 PWS Distribution Statement C 1

Performance Work Statement (PWS)

For

Repair of the Rotary Compressor

Purchase Request: FD2060-19-00020

Date: 16 October 2018

Distribution Statement C:

Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 12-04-12). Other requests for this document shall be referred to 411 SCMS/GULB, Robins AFB GA 31098-1670.

FD2060‐19‐00020 PWS Distribution Statement C 2

1.0 Description of Services: This PWS is for depot level repair of the Rotary Compressor, National Stock Number (NSN) 4310-01-311-3451LG), Part Numbers 106A172-1 and 332433G01, which is applicable to the MC-130H Combat Talon II aircraft for the Special Operations Forces (SOF). The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive so stated with the requirement. All items shall pass Approved Acceptance Test Procedures (ATP). The contractor shall promptly maintain Turn-Around Time (TAT). Product Quality Deficiency Reports (PQDRs) shall be tracked and corrected. The contractor shall also provide timely and accurate reporting in CAVAF.

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required for depot level repair of the Rotary Compressor, National Stock Number (NSN) 4310-01-311- 3451LG), Part Numbers 106A172-1 and 332433G01, which is applicable to the MC-130H Combat Talon II aircraft for the Special Operations Forces (SOF). The extent of repair work is to return this item to a serviceable end item that shall efficiently serve its intended purpose.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing serviceable assets, which will allow aircrafts to perform the mission.

2.0 Services Summary

Performance Objective PWS

Reference Performance Threshold

Provide timely and accurate reporting in

CAVAF

4.3-4.3.3 All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

• GFM In- Transit

• Repairable GFM Accountability

• Assets Not on Contract

Promptly maintain Turn Around Time (TAT)

4.9 TAT shall be within 30 business days from receipt of

asset. Only one schedule slippage allowed per quarter.

TAT for SURGE/MICAP assets shall be shipped within 15 business days from receipt of asset.

Track and correct Product Quality Deficiency Reports (PQDRs)

4.9.9 Only one (1) validated PQDRs allowed per calendar

quarter.

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Pass approved Acceptance Test Procedures (ATP)

4.0

All items shall pass approved ATP prior to shipment. Any item that fails final ATP shall be retested within five business days. Only one schedule slippage allowed per quarter.

Adherence to Contractor Quality Management System (QMS)

5.9 At the beginning of each option period, the Program

Manager and/or Engineer, will review the contractors proposed Quality Program Plan (QPP) to ensure compliance with industry standards. QPP should be received within 15 business days after contract/order award.

3.0 Government Property and Services

3.1 Contractor Responsibility: Contractor shall furnish all material, support equipment, tools, test equipment, and services. The contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or a subcontractor’s facility.

Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

3.2 Government Property to be provided: Government property to be provided includes only the asset(s) identified in paragraph 1.0.

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

3.4 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) http://www.dcma.mil/aboutetools.cfm

FD2060‐19‐00020 PWS Distribution Statement C 4 directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements: The contractor shall perform depot level repair of asset listed in paragraph 1.0 of this PWS. The Contractor shall return the end item to a serviceable condition within the time line after receipt of asset and task order. There shall be no more than one late delivery per quarter. If the Repair action cannot be completed within the prescribed timeline, notification to the Government must be made within three workdays of not meeting the delivery date. Notification shall include the reason for not meeting the delivery schedule, what the Contractor will do to preclude the delay from happening again and the date the item shall be delivered by a revised delivery date acceptable to the Government. All items shall pass approved ATP prior to shipment. Any item that fails final ATP shall be retested within five business days.

Only one schedule slippage allowed per quarter.

4.1 Period and Place of Performance: The period of performance for the contract/order will extend FY19-FY23.These services will be performed at the contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL): The Contractor shall deliver all data/reports associated with all CDRLs, with no more than one rejection of each deliverable. There shall be no more than one total rejection(s) of deliverables per month. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 3 business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements.

4.2.1 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or be submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per month. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Document Identifier

DID Title PWS Reference(s)

A001 DI‐MGMT‐81634C Commercial Asset Visibility Air Force (CAVAF) 4.3 A002 DI‐PSSS‐81995 Contract Depot Maintenance Production Report 4.4 A003 DI‐MISC‐81832 Counterfeit Prevention Plan 4.5.1 A004 DI‐MGMT‐81803 Item Unique Identification(IUID) Marking Plan 4.6.2

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A005 DI‐MGMT‐81804 Item Unique Identification (IUID) Marking Activity, Validation and Verification Report

4.6.4

A006 DI‐QCIC‐81722 Quality Program Plan (QPP) 5.9 A007 DI‐MGMT‐81838 Commercial Asset Visibility Air Force (CAV)

Reporting 4.3.1

A008 DI‐MGMT‐81995 Contract Depot Maintenance (CDM) Production Report 4.3.2 A009 DI‐MGMT‐80441C Government Property Inventory Report 4.3.3

4.3 COMMERCIAL ASSET VISIBILITY AF (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140 Level 2. Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device). This is a portable certificate and can be used on any computer where the utilities drivers have been installed. A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in- person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States). The Contractor shall provide timely and accurate reporting on production using CAVAF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be reviewed by HQ AFMC and 638 Supply Chain Management Group. Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. The contractor shall enter the receipt of all government property upon arrival within one day of receipt. Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF. Reporting shall ensure accountability for Government Furnished Material (GFM), In- Transit, repairable GFM, and assets that are not on Contract. Collected metrics will used to document performance. The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance. Any delayed entries shall not exceed three calendar days. (CDRL A001, DI- MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report)

4.3.1 CFM End Item Reporting: The Contractors first submission shall be within 24 hours following a supply or maintenance transaction, after the contract award date. Contractor reporting requirements to CAV AF shall be submitted daily and/or within 24 hours of a supply or maintenance action occurrence IAW the CAV AF Reporting Requirements Document. Data shall be current within 24 hours of the last End Item maintenance occurrence. The contractor shall report End Item transactional data through electronic submission in CAV AF using the mailto:406scms.cav.af.ar@robins.af.mil

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CAV AF website or CICA XML. (CDRL A007, DI-MGMT-81838, Commercial Asset Visibility Air Force (CAV) Reporting)

4.3.2 Contract Depot Maintenance (CDM) Production Monthly Status Report: The Contractor's CAV AF Reporting shall reflect their inventory property control management system data records which shall represent timely and accurate accountability of AF inventory assets at the physical location(s) of the contractor's repair facility (including subcontractor facilities); shop floor, bond room and/or receiving/shipping docks, etc. for each repair. The Contractor shall report by contract delivery order on all applicable categories, totals and on-hand balances, providing TABLE I (DI-PSSS-81995) for EACH repair location, including subcontractor facilities, for the contracts maintenance occurrence actions during the reporting period. The Contractor shall report on production, providing TABLE I (DI-PSSS-81995) for EACH repair location, including subcontractor facilities, for which the contractor produced assets during the reporting period. The reports shall be provided monthly within 5 (five) business days of the previous month's last calendar date. Reports shall continue to be submitted by the contractor unless the requirement is terminated by the 411 SCMS/GULAA, Program Manager (PM) or the Production Management Specialist (PMS). The Final Report submitted following the final reporting period on the contract shall be annotated "Final Report". (CDRL A008, DI- MGMT-81995, Contract Depot Maintenance (CDM) Production Report)

4.3.3 Annual Inventory Report: This report will be provided annually. Reporting Period is one year. The data is representative of the Contractor's Internal Property Control System and shall be current as of the last day of the annual reporting period. If requested outside of an annual cadence, the data shall be current as of the date requested. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request. (CDRL A009, DI-MGMT-80441C, Government Property Inventory Report)

4.4 Contract Depot Maintenance Production Report: The Contractor shall submit the report on the 10th calendar day after the end of each reporting period IAW the CDRL. (CDRL A002, Contract Depot Maintenance Production Report, DI-PSSS-81995)

4.5. Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

4.5.1 Counterfeit Prevention Plan (CPP): Contractors that supply parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain for all specified contract items. Counterfeit Prevention Plan, DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The

FD2060‐19‐00020 PWS Distribution Statement C 7 requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A003, Counterfeit Prevention Plan, DI-MISC-81832)

4.5.2 At a minimum, the CPP shall address:

4.5.2.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.5.2.2 Definitions: The Contractor shall utilize definitions per AS5553A to ensure consistency.

Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553A)

4.5.2.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553A)

4.5.2.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553A)

4.5.2.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553A)

4.5.2.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which

FD2060‐19‐00020 PWS Distribution Statement C 8 processes shall be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553A)

4.6 Item Unique Identification (IUID): In accordance with the Department of Defense (DoD) Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the DoD IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.6.1 IUID REQUIREMENTS: In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “DoD IUID” means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.6.2 IUID MARKING PLAN: The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A004, Item Unique Identification Marking Plan, DI-MGMT-81803)

4.6.3 IUID REGISTRY: In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.6.4 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(CDRL A005, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report, DI-MGMT-81804)

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4.7 Packaging: The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns. The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL- STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns. The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL- HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices). In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.8 Shipping: The Contractor shall ship repaired assets within five business days by fastest, traceable means after DCMA acceptance.

4.9 General Work Requirements: The contractor is required to perform depot level repair of the Rotary Compressor which is applicable to the MC-130H Combat Talon II aircraft for the Special Operations Forces (SOF). The contractor shall return the end items to serviceable condition within 30 business days of receipt of asset and task order. All items shall be shipped within 30 business days TAT from receipt of item or after receipt of order whichever is later. If the repair action cannot be completed within 30 business days, notification to the Government shall be made within three business days of not meeting the delivery date. Notification shall include the reason for not meeting the delivery schedule, how the contractor plans to preclude the delay from happening again and the date the item will be returned to a serviceable condition.

SURGE/MICAP items shall be shipped within 15 business days TAT from receipt of item or after receipt of order, whichever is later. Only one schedule slippage allowed per quarter.

SURGE/MICAP items shall be shipped within15 business days TAT from receipt of item or after receipt of order, whichever is later. Critical items of any category shall be expedited as directed by the Production Management Specialist (PMS) through the PCO. Contractor shall furnish all material, support equipment, tools, test equipment, and services. The contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or a

FD2060‐19‐00020 PWS Distribution Statement C 10 subcontractor’s facility. Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

4.9.1 Initial Functional Checkout: The contractor shall accomplish initial functional checkout of LRUs/SRUs after completion of visual inspection to verify serviceability.

4.9.2 Teardown, Test, and Evaluation (TT&E): TT&E is performed by the Contractor to determine the cause of failure prior to conducting actual Repair, of the item. When situations occur where an asset is provided to the Contractor for Repair, but the Contractor cannot duplicate the fault, No Fault Found (NFF), the Contractor shall notify the Production Management Specialist (PMS) to report same to the Government. The Contractor shall not charge the full Repair cost, but only the firm fixed price associated with negotiated NFF or TT&E actions. The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost, will bill under firm fixed price associated with negotiated BER actions. The Contractor may be authorized reclamation from condemned units. The Contractor shall request authorization from the PMS prior to reclaiming any items from the condemned unit. The Contractor shall report the use of reclaimed items to the

PMS.

4.9.3 Condemnation and Repair: The contractor shall be required to repair all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO). Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten (10 business days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. The procuring agency retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (e.g., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

4.9.3.1 Over and Above: "Over and above work" means work discovered during the course of performing overhaul, maintenance, and repair efforts that is:

a. Within the general scope of the contract.

b. Not covered by the line item(s) for the basic work under the contract.

c. Necessary in order to satisfactorily complete the contract.

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4.9.4 Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within five working days of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75% of the unit’s replacement cost.

4.9.5 Condemnation: The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. Subsequently, reclamation from condemned units is allowed. This reclamation shall offset any costs incurred by the contractor during evaluation of the condemned end item.

4.9.6 Accessory and Component Reuse, Repair and Replacement: Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULB for disposition instructions. Missing repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be repairable or serviceable. The repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW TO 00-25-234, General Shop Practice Requirements for the Repair Maintenance and Testing of Electrical Equipment.

4.9.7 Government Notification: Notification shall be provided to the government when long-lead time parts are required. In the event there is a need for long-lead time parts the Contractor shall notify the government PCO within 10 calendar days.

4.9.8 Cannibalization: Upon notification by the Government, the contractor is authorized to cannibalize repairable LRUs/SRUs necessary to accomplish timely repair to meet production schedule and/or accomplish repair of MICAP requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.9.9 Quality: When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating PQDRs and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program at no additional cost to the government. Only one (1) validated PQDR allowed per calendar quarter. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force TO 00-35D-54, USAF Deficiency Reporting, Investigation and Resolution and DLAD 4155.24 Product Quality Deficiency Report Program.

4.10 Specific Work Requirements: Contractor shall perform repair/maintenance action IAW TO 00-25-234 General Shop Practices.

4.11 Reviews: The contractor shall prepare Technical Interchange Meeting (TIM) and Program

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Management Review (PMR) agendas and briefing materials / slides, present briefings (to include preparation / distribution of minutes), and host TIMs and PMRs semi-annually, as directed by the

FD2060‐19‐00020 PWS Distribution Statement C 13

Program Manager (PM). Dates and locations for TIMs and PMRs, as well as final agenda content, will be decided by the Air Force PM, following coordination with the Air Force PCO, applicable Government sponsors, and the contractor.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel; information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense DoD 5200.2-R, Personnel Security Program; DoD 5220.22-M; DoD Directive DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Security Clearance: Contractor clearances are not required under this contract.

Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.5 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

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5.2.6 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S.

Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/ http://www.ecmra.mil/

FD2060‐19‐00020 PWS Distribution Statement C 15

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via iRAPT.

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. At the beginning of each option period, the Program Manager and/or Engineer, will review the contractors proposed Quality Program Plan (QPP) to ensure compliance with industry standards. QPP should be received within 15 business days after contract/order award. (CDRL A006, Quality Program Plan, DI-

QCIC-81722)

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Appendices

6.1 APPENDIX A: REFERENCE(S)

Publication Title of Publication Date of

Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM).

February 28, 2006 Change 1 - March 28, 2013

All

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012 All

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, All

6.2 APPENDIX B: APPLICABLE TECHNICAL ORDERS (T.O.s) and OTHER

DIRECTIVES

Sections that

MIL‐STD‐129P

With Change 4

Entire 19 Sep 07 Military Marking for Shipment and Storage

Name of Publication Apply

Date of Title of Publication Publication http://www.state.gov/j/tip

FD2060‐19‐00020 PWS Distribution Statement C 16

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL‐STD‐2073‐1D Entire 10 May 02 Standard Practice for Military Packaging

T.O. 00‐25‐234 Chg. 38

Entire 01 Aug 88 14 Sep 09

General Shop Practice Requirements for the Repair, Maintenance and Testing of Electrical Equipment

T.O. 00‐35D‐54 Entire 01 Oct 09 USAF Deficiency Reporting, Investigation and Resolution

MIL‐STD‐1686C Entire 25 Oct 95 Electrostatic Discharge Control Program for Protection of Electrical and Electronics Parts, Assemblies and Equipment (Excluding electrically Initiated Explosive Devices) Metric Used Simultaneously

MIL‐HDBK‐263B Entire 31 Jul 94 ESD Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosives Devices ) Metric MIL‐ STD 1686C and MIL‐ HDBK 263B used simultaneously

DoD 5205.02‐M Entire 3 Nov 08 DoD Operations Security (OPSEC) Program Manual

FAR 52.204‐2 Entire Aug 1996 Security Requirements

DLAD 4155.24 Entire Feb 1999 Product Quality Deficiency Report Program

DFARS 211.274‐2 Entire Present Policy for unique item identification

DoD 5220.22‐M Entire Feb 2006 National Industrial Security Program Operating Manual

6.3 APPENDIX C: For the purpose of this work specification, the following definitions may apply:

Administrative Contracting Officer (ACO): The individual responsible for the overall administration of the contract.

Bench Check: Visual inspection and functional check using shop facilities, equipment, procedures, and test parameters as set forth in applicable technical publications to determine the exact condition of the unit under test.

Calibration: A comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instruments being compared.

Component: A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of that end item.

Data: All management, engineering, and logistics information, reports and documentation which are required.

FD2060‐19‐00020 PWS Distribution Statement C 17

Depot Level Repair or Maintenance Facility: An industrial type facility established to perform necessary overhaul functions or modifications and maintenance in support of field and using organizations. This includes commercial contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by Air Force Materiel Command.

Disassembly: Teardown of the item or parts sufficient to permit the type and amount of inspection and work required.

End item: For the purpose of this work specification, end items are recoverable articles of equipment listed as a line item in the contract.

Inspect or Check: An examination of an item to determine identity, condition and proper installation.

Operational Check: A functional test of an accessory, component, or system accomplished in its installed environment to ensure proper installation and operation.

Parts: Essential elements, components, or subassemblies of an item.

Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the government and who is responsible for the overall acquisition process.

Repair: The restoration or replacement of parts or components of an item as necessitated by wear and tear, or damage or failure of part, in order to maintain the specific item in serviceable condition.

Repairable: An unserviceable item that can be repaired and restored to a serviceable condition.

Serviceable: An item capable of meeting the requirements and performing the function for which designed or modified, and meeting all test requirements established by the work specification.

SRU: Shop Replaceable Unit LRU: Line Replaceable Unit

Technical Data: The instructions for removal, disassembly, inspection, repair, adjustment, test, assembly and reinstallation of components and equipment.