AppendixB_Govt_Furnished_Property.pdf

DEPARTMENT OF THE AIR FORCE

WR-ALC AIR LOGISTICS CENTER

Robins Air Force Base, GA 31098

APPENDIX B

CONTRACT NUMBER_________________________________

REQUISITIONING DoDAAC ______________ (EY DoDAAC required if not a repair contract)

DATE:___25 Jun 13____________

SUPPLY INFORMATION

ATTACHMENTS

1 Government Loan Property Authorized

2 Special Loan Instructions

PREPARED BY: Kelly Harlan

ADDRESS:235 Byron Street, STE 19A, Robins AFB, GA 31098

TELEPHONE NUMBER: 478-222-4574

Note to Preparer: Appendix B is to be made as an exhibit/attachment to Section J of the basic contract.

ATTACHMENT 1

Government Loan Property Authorized

The following is a list of National Stock Numbers (NSNs) or ND/NC numbers authorized in this Appendix B for requisitioning:

Line Item # NSN ERRC Part Number Qty SOS Need Date

9001 5865-01-236-5734EW T 001-007122-002 2 FLZ 1 Sep 14

Return Date: 09/01/2016

Contract Termination Date: 09/01/2016

Program Manager: Kelly Harlan

Address:235 Byron Street, Robins AFB, GA 31098

Telephone #:478-222-4574

Date:25 Jun 2013

ATTACHMENT 2

SPECIAL LOAN INSTRUCTIONS

FAR 45. 101 contains definitions. FAR 45.102 contain policy. Special instructions as contained herein shall apply, in addition to the provisions of the FAR for control of government furnished loan property. Government furnished loan property is listed in Attachment 1 and shall be reported to the applicable Source of Supply Loan Control Officer (SOS-LCO) by the Property Administrator via the Administrative Contracting Officer, until its return to the government.

1. Contractor Property Control Records: Contractor shall maintain property accounting records that are in the contractors’ facility by NSN or NS/ND number (including “MMAC” code), assigned line item number, ERRC, part number, and Source Of Supply (SOS) (applicable Federal Supply Class Item Managers).

2. Receipt of Loaned Property: Contractor shall acknowledge property and furnish the applicable SOS LCO a copy of the receipt document. The document must contain as a minimum, NSN, quantity, shipment document number, receiving individual ( printed name, signature) and receipt date.

3. Discrepancies Incident to Shipment: Contractor shall immediately notify the applicable SOS- LCO in writing regarding misidentified shipments and misdirected property received.

4. Inventory of Loaned Property: Contractor shall periodically or when requested to do so by the SOS LCO for reconciliation of contractor/Air Force records conduct a physical inventory of all loaned Unique Federal property used in the performance of this contract.

5. Contractor’s Liability for Loaned Property: Contractor shall return loaned government property in as good condition (less fair wear and tear) as when loaned and shall be liable for any expense involved in restoring the property to such condition.

6. SOS-LCO Locations/Office Symbols: 406 SCMS/GUMA, 460 Richard Ray Blvd.

STE 200, Robins AFB GA 31098-1819. Point of contact for Loan Control Office is Carolyn Groom (478) 327-5981 or Lisa Thomas (478) 327-5982 / FAX (478) 926- 5876.

7. Instruction for Preparation of Loan Requisitions: Contractor shall prepare the MILSTRIP requisition as follows:

Card Column

Card Column Title Enter Text

1-3 Document Identifier A0A 4-6 MCA Status Code FL6 7 Media Status Code Enter one of the codes listed below:

S - 100 percent supply and shipment status to requisitioner transceiver.

T - 100 percent supply and shipment status to requisitioner by mail.

U - 100 percent supply and shipment status to supplementary address.

V - 100 percent supply status to supplementary address by mail.

8-20 NSN Enter National Stock Number.

21-22 MMAC Enter Material Management Aggregation Code

(MMAC) if applicable 23-24 Unit of Issue Enter Unit of Issue Example (EA=Each) 25-29 Quantity Enter quantity of item requested. Prefix with zeros to fill field. Example 00001 30-35 Activity Address Code Enter requistioner/contractor activity address code. Example: EY9428 36-39 Julian Date Enter 4 digit Julian date. Last digit of the current calendar year + day.

40-43 Serial Number Enter serial number assigned by the requisitioner 44 Demand Code Enter “N” Demand Code, non-occurring 45-50 Contract Number Enter abbreviated contract number 45 Enter “Y” 46 Enter last digit of year on contract number 47-50 Enter last digits of the contract number Note : When shipping to an activity other than activity listed in cc 30-35, enter the activity address code of the destination.

51 Signal Code Enter “D” 52-53 Fund Code ZM 54-56 Distribution Code Enter “L_K” (WR-ALC) 57-59 Project Code Enter “024” for initial requisition. Enter “094” for replacement.

60-61 Priority Code Enter appropriate code assigned by the system program contracting officer 62-64 Required Delivery Date Enter the three-digit Julian Day item required to be at the Contractor Site.

Card Column

Card Column Title Enter Text

65-66 Advice Code Enter one of the following codes or leave blank 2A – Item not locally obtainable 2B – Requested item only will suffice 2C – Do not back order. Rejected unfilled quantity not available.

2J – Do not substitute or back order.

67-69 Leave blank. However, if shipping to a supplementary address, enter last digit of contract year in cc 69.

70 Enter “K”

72 Management Code Enter “L” 73-76 Enter the contract data (last 4 digits of contract) when asset is being shipped to a supplementary address, cc 44-50; otherwise leave blank.

77-80 Enter the delivery order number of the basic ordering agreement, otherwise leave blank

8. Disposition of Loaned Property:

a. Transfer to follow-on contracts/other contracts: Transfers of government loaned property shall be documented by a modification to the gaining contract. Contractor shall not transfer government loaned property to gaining contracts without written notification to the SOS-LCO through the ACO. If it is a physical transfer of property to a location assigned a different DoDAAC, the losing Contractor shall furnish DD Form 1149 to the SOS-LCO through the ACO, upon occurrence of transfer transaction.

b. Retention of Loaned Property: Contractor shall not retain government loaned property unless approval for extension of the loan period has been authorized. If a delay is anticipated, contractor shall notify the applicable SOS-LCO, through the ACO, in writing 60 days before contract termination/return date and shall state the reason for the delay or need for the proposed extension.

c. Joint Use of Loaned Property: Contractor shall be liable for all Government loaned property accountable under this contract and shall be responsible for such property furnished to another contract on a joint use basis.

d. Return of Loaned Property: When the government loaned property is no longer required for the performance of this contract, the Contractor shall, in writing, immediately request disposition instructions from the SOS-LCO through the ACO.

At the end of the loan period, the contractor shall comply with the disposition instructions provided to the ACO by the SOS-LCO.

Contractor Marking Instructions for Return of Government Loaned Property: Contractor shall return government loaned property on DD Form 1149 or 1348. Contractor shall use the same document number to return the property as was used during the initial shipment to the contractor. Contractor shall annotate the shipping document to indicate “Return From Loan”, Contract Number, and assigned line item number.