PWS_for_MHU_196_204_2015_V4_f.pdf

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Performance-Based Work Statement for

MHU-196/204

Pneumatic System Upgrade

Heavy Munitions Lift Trailers IPT

FD2060-15-70104

1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to upgrade the pneumatic system on the Wyle prototype trailers, MHU-204A and MHU- 196A. These services are hardware changes to the configuration baseline.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by completing the upgrades required on the trailers to produce a safe, suitable and effective trailer.

The resulting prototypes will serve as production samples for the follow on depot to be performed on the trailer fleet.

1.3 Background: The MHU-196/204 munitions handling trailers are support equipment used to load nuclear and conventional munitions on B-1s, B-2s and B-52 aircraft. These trailers are between 20 and 30 years old and were identified in the Air Force Comprehensive Assessment of Nuclear Sustainment (AFCANS) report as requiring modernization.

The pneumatic system requires updating to resolve compressor obsolescence and system moisture issues. The primary function of the pneumatic system is to release the four brake chambers on the trailer while the trailer is in the self-propelled mode. The pneumatic system also uses air from the tow vehicle to actuate several valves to facilitate towing. The on board compressor is obsolete and is currently supported through a commercial rebuild process.

2.0 Services Summary:

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Performance Objective PWS Reference

Performance Threshold

Identify a suitable commercial off the shelf (COTS) compressor meeting the form, fit, and function of the current trailer configuration

Identify a suitable commercial off the shelf (COTS) compressor meeting the form and function of the trailer. Compressor shall be driven by legacy motor and minimize changes to trailer structure. Lifecycle shall be in the trade space with structural changes.

Provide program status on a monthly basis to demonstrate adherence to program schedule

Provide monthly status reports to Government PM which reflects adherence to program schedule

Provide program schedule Provide Integrated Master Schedule (IMS) for project which demonstrates completion within period of performance

3.0 Government Property and Services

3.1 Government Property to be Provided: The Government will provide access to a MHU- 196A/M at Hill AFB, Utah and a MHU-204A/M at a location to be determined. Assistance in operation of the trailers will be provided by Government personnel.

3.2 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.3 Return/Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. Retention of the property by the Contractor will require modification of both losing and gaining contracts in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO.

3.4 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements

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4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order extends for twelve (12) months.

4.1.2 Place of Performance: These services shall be performed at Hill AFB, Utah, and the Contractor’s facilities in Warner Robins, Georgia. The actual development of solutions will be at the Contractor’s facilities while the study and implementation of these solutions will take place at Hill AFB, Utah. Implementation on the MHU-204A will be determined after the MHU-196A demonstrates successful implementation.

4.2 Technical Requirements Description: The air compressor on the trailers is obsolete. Present sustainment depends on a commercial rebuild; however the future viability of this approach is uncertain. A new air compressor driven by the existing electric motor is necessary for the future sustainment of the trailer. Additionally newer components which provide clean and dry air are necessary for the proper operation of the trailer. A systematic approach which provides a properly sized air compressor and components to ensure clean dry air is required for this task.

4.2.1 The Contractor shall analyze the performance of the existing system, and update the pneumatic system of the trailer to current practice for air systems on over the road trucks. The Contractor shall first develop requirements for the compressor. Considerations include commercial off the shelf (COTS) availability, service life, spare parts availability, and future procurement outlook. The results of this analysis and the resulting redesigned system shall be documented in a Final Report. (DI-MISC-80508B)

4.2.2 The Contractor shall identify a suitable commercial off the shelf (COTS) compressor meeting the requirements developed in this effort. The contractor shall identify a replacement air compressor which meets the requirements of the present system and has a service life of at least 10 years. The Contractor shall work in coordination with the Government during the selection process.

4.2.3 The Contractor shall upgrade the pneumatic system design to insure delivery of clean, dry air to the trailer brake chambers. Air dryers and/or moisture ejectors shall be specified.

4.2.4 The Contractor shall produce a technical data package (TDP) to define all component changes. This product is fully described in paragraph 4.3.

4.2.5 The Contractor shall develop TO source data for pneumatic system upgrades.

4.2.6 The Contractor shall prototype and install pneumatic system upgrades on the MHU-196A trailer for design validation. Deployment on the MHU-204A will be determined by the Government at a later date.

4.2.7 The Contractor shall collaboratively develop a test procedure to demonstrate the performance of the redesigned pneumatic system. This test will demonstrate that the new design is at least equivalent in performance to the legacy system. This test procedure shall be signed by

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the Government representative prior to execution of the test. After the test, a final report shall be prepared to document the findings. (DI-NDTI-81307A, DI-NDTI-80809A)

4.3. Engineering Data: The contractor shall develop/produce/maintain and deliver a Technical Data Package (TDP) that accurately depicts the final product. The TDP shall represent the approved, tested, and accepted configuration of the defined delivered item(s). TDP data includes, but is not limited to, Computer Aided Design (CAD) data, CAD models, model based definition data sets, Gerber data and Master Bill of Materials (BOM). The TDP shall provide the necessary design, engineering, manufacturing, testing and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product without additional design engineering effort or recourse to the original design activity or any third party. Vendor Item Control Drawings shall be used to specify the requirements for purchased items when such items have been approved for use in the design and are used without alteration, selection or source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements). All engineering product definition data created using Government funding as a result of this contract shall be considered a part of the TDP and shall be delivered to the Government with unlimited rights. The TDP shall be delivered in accordance with Air Force Product Data Specification drawing 9579776 Revision L (CAGE 98752), reference attached DD Form 1423 Block 16.

[DI-SESS-81000E/T]

4.3.1 Engineering Data Guidance Conference: The contractor shall support and cochair a Guidance Conference with AFLCMC/LZPEM for engineering data within 60 days after contract award. The Preliminary Design Review (PDR) 135 days after Contract Award (CA), and the Critical Design Review (CDR) 225 days after CA. The PDR should describe what the contractor proposed solution is. The proposed solution will incorporate the tenants of the PWS. The CDR is what the contractor shall do after the understanding from PDR and PWS. On approval of the CDR by the Government, the CDR design will be used in production of the prototype. The Conference shall be convened at a site and on a date agreed upon by the Government contracting officer and the contractor. The contractor shall prepare an agenda and record the minutes of the Guidance Conference.

The contractor shall address, discuss, and provide status on the following:

[DI-ADMN-81249A, DI-ADMN-81250A]

a. Understanding of all CDRL requirements, applicable DIDs, specifications and standards.

b. TDP review requirements and schedules.

c. TDP delivery requirements and schedules.

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d. Contractor’s drafting practices/procedures/TDP drawing formats/CAD programs.

e. The contractor's quality assurance procedures relating to TDP documents, including quality control of subcontractor and vendor data.

f. The role of subcontractors and vendors who may deliver TDP documents under this contract.

g. The contractor's configuration management system, including methods for releasing documents, approving documents, and incorporating changes into documents.

h. Digital Technical Data Package (TDP) deliverables.

Note: Guidance Conference may be held in conjunction with other meetings or conferences.

4.4 In-Process Review (IPR) of the TDP: The contractor shall host, support, and co-chair an IPR of the engineering drawings and associated lists and other documentation to be included in the TDP. The IPR shall be conducted only after the contractor's quality assurance personnel have completely reviewed the data and determined that data are of sufficient quality that Government time will be effectively utilized during the review. IPR may be scheduled when data has reached the 50% percent completion point and shall be held, when possible, in conjunction with other reviews (i.e., PDR, CDR). The contractor shall notify AFLCMC/LZPEM a minimum of 30 days prior to the anticipated date of completion point. The IPR shall focus on the contractor's progress in the preparation of the TDP. The contractor shall support and provide the necessary resources, i.e., meeting agenda, conference room, applicable data, minutes, and appropriate personnel available to answer any questions to perform the IPR effectively. The contractor shall correct all discrepancies identified in the IPR. All subcontractor/vendor data shall be made available for review. If the quantity of subcontractor/vendor data is of sufficient magnitude, the Government may schedule a separate IPR at the subcontractor's/vendor's facility.

[DI-ADMN-81249A, DI-ADMN-81250A]

4.4.1 Relationship of Contractor with Subcontractors/Vendors: The contractor shall levy on sub-contractors and sub-vendors the same requirements for Technical Data Packages (TDPs) as are levied on them by this contract. This requirement shall apply at all tiers of sub-contractor/vendor levels associated with the program.

4.5 Engineering Data Updates and Revisions: The contractor shall (and shall cause subcontractors and vendors to) update and maintain engineering data for the item(s) designed/ developed/modified/produced and funded by this contract for the life of this contract and shall incorporate all changes in accordance with the following:

a. All engineering changes shall be incorporated into the applicable engineering data within 90 days after engineering release/Air Force concurrence or at

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intervals of five changes, whichever occurs first, except a change involving safety, which shall be incorporated immediately.

b. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of data for review.

c. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of final media.

d. Revisions to existing engineering drawings/models and associated lists and other documentation to be included in the TDP for which the contractor is the current design activity shall result in the delivery of the entire revised document and associated data file. For example, when a portion of a document is revised the entire document shall be delivered.

4.4 Travel: Travel requests for Contractor personnel shall be submitted for approval to the PCO prior to costs being incurred and a minimum of five business days in advance of departure.

Travel by Contractor personnel shall be conducted in accordance with FAR 31.205-46, Travel Costs. Following each trip, a trip report shall be provided to the Government Program Manager.

(DI-MISC-81943)

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis

5.1.1 Definition of Mission-Essential Services: In accordance with DFARS 252.237-7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential Contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the

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contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, system, property, and facility security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, and DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Directive for Operations Security (OPSEC) and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual to protect United States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.4 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.2.7 Release or Removal of Information. Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of Government systems. Contractor personnel shall not bring any photographic equipment (to include cellphones) into the work area. All requests for information/photographs shall be forwarded to the MHU Support Equipment Program Manager.

5.2.8 Standards of Conduct. The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information.

Contractor personnel shall abide by all Government rules, procedures, and standard of conduct.

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5.2.9 Access to Hill Air Force Base (AFB): The Contractor shall ensure Contractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation. The Contractor shall ensure Contractor personnel who require access to a USAF installation comply with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. Below is the noted process for Hill AFB:

5.2.9.1 Access to Hill Air Force Base, UT. The contracted company representative shall check in at the South Gate Visitor Center. They shall have a valid vehicle registration, driver’s license, and proof of insurance.

5.2.9.2 Missile Maintenance Group (309 MMXG) Building 847 Access. The contracted company representative shall provide a Visit Request to the 309 MMXG Security Office located at Hill Air Force Base, UT, Building 847 Room 9A. The Visit Request shall be on corporate letterhead and shall contain the following information: Name, Social Security Number, Place of Birth, Date of Birth, and Dates of Visit. The Visit Request must be signed by the contractor’s Security Manager or management. The completed Visit Request can be delivered via Fax, Email, or through the Joint Personnel Adjudication System (JPAS) to the 309 MMXG Security Officer, Pamela Bargar. The Fax number is (801) 586-3233; the email address is pamela.bargar@us.af.mil; and the JPAS SMO Code is: HP1MFD5P. If you have questions or need assistance, the 309 MMXG Security Manager’s telephone numbers are: (801) 777-1293 or

(801) 775-2134.

5.2.9.3 The contracted company representative will be accessing Hill Air Force Base, Building 847 to provide assistance with MHU Support Equipment Engineering Support as required. The contractor will not be accessing classified or sensitive information. They do not require computer access. They will be escorted into Building 847 areas.

5.2.9.4 The MHU Support Equipment is located in the Missiles Maintenance Group, Building

847. The subcontractor shall coordinate access with the MHU Support Equipment Program Manager, Karl Hill, OO-ALC/OBP, (801) 586-8460 or DSN 586-8460.

5.2.9.5 Base or Area Badges and Access to Facilities. The 309 MMXG Security Manager will assist Contractor personnel in processing the necessary Department of Defense (DoD) forms to obtain base or area badges for access to Government facilities and property. Access to Government facilities is limited; therefore, the Contractor shall coordinate required access/usage times and dates through the 309 MMXG Security Manger at least fifteen working days prior to the need date. Control of the facilities shall remain with the Government.

5.2.10 Identification of Contractor Personnel Requiring Access: The efforts required for this task are expected to be UNCLASSIFIED and should not require the contract personnel to obtain a security clearance

5.2.11 Common Access Card (CAC): Common Access Cards not required.

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5.3 Environmental Management System (EMS)

5.3.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 In accordance with the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3 Contractor personnel shall complete EMS training prior to beginning work on any USAF installation.

The EMS training requirement may be satisfied by any of the following means:

1) If the Contractor is International Organization for Standardization (ISO) 14000 (Environmental management) certified, Contractor personnel do not have to complete EMS training; however, the Contractor must provide documentation of ISO 14000 certification to the PCO.

2) If Contractor personnel possess CACs, they may complete EMS - General Awareness Training at the Advanced Distributed Learning Service (ADLS) site below. The Contractor shall provide their certificate(s) to the PCO.

https://golearn.csd.disa.mil/kc/login/login.asp?kc_ident=kc0001

3) If Contractor personnel do not possess CACs, the Contractor may request a copy of Robins EMS Awareness Training via the Environment Management Workflow below.

The Contractor shall notify the PCO that EMS training has been completed.

78ceg.cev.FrontOfc@robins.af.mil

5.3.4 The prime Contractor shall ensure sub-Contractors comply with the EMS requirement.

5.4 Green Procurement Program (GPP)

5.4.1 Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement

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Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S.

Government appropriated funds.

5.4.2 The prime Contractor shall ensure subcontractors comply with the GPP requirement

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

5.5.3 Mishap Notification/Investigation

5.5.3.1 In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF interests. In accordance with AFI 91-204, paragraph 1.3.1.1, damage or injury includes: damage to DoD property;

occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

5.5.3.2 In accordance with AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF [Safety Office] and the applicable contract management authority are notified of mishaps.

The Contractor shall contact the MFT [Contracting Officer’s Representative (COR), if available, or another MFT member] by telephone within 24 business hours. The MFT will notify the Safety Office and the PCO.

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR (52.246-5 Inspection of Services – Cost Reimbursement ) and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting

5.8.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section

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8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

5.8.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at the eCMRA site below.

http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

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6.0 Appendices

6.1 Appendix A: References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 91-204 Safety Investigations and Reports

9 August 2012 reissued 8 April 2013 http://www.e-publishing.af.mil/

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005 http://www.dtic.mil/whs/directives/corre s/pub1.html

Entire

DoDD 5205.02E DoD Operations Security

(OPSEC)

Program

June 20, 2012 http://www.dtic.mil/whs/directives/corre s/pub1.html

Entire

DoD Manual 5205.02-M

DoD Operations Security

(OPSEC)

Program Manual

November 3, 2008 http://www.dtic.mil/whs/directives/corre s/pub1.html

Entire

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 http://www.whitehouse.gov/assets/docum ents/2009fedleader_eo_rel.pdf

Entire

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FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil Sections applicable to contract and

PWS

OSD

Memorandum

Enterprise-wide Contractor Manpower Reporting Application

Nov 28 2012 http://www.acq.osd.mil/dpap/polic y/policyvault/Enterprise-wide_Contractor_Manpower_Reporti ng_Application_memorandum.pdf

Entire

USD

Memorandum

Establishment of the DoD Green Procurement Program

August 27 2004 http://www.wbdg.org/pdfs/dod_gpp_0827 04.pdf

Entire