PWS.pdf

F D 2 0 6 0 - 1 4 - 0 0 1 1 9 P W S

PERFORMANCE-BASED WORK SPECIFICATION (PWS)

FOR THE

REPAIR OF AIR CYCLE MACHINES

Purchase Request: FD2060-14-00119

Date: 25 October 2013

CONTENTS

SECTION TITLE PAGE

I DESCRIPTION OF SERVICES 2

II SERVICES SUMMARY 2

III GOVERNMENT FURNISHED PROPERTY & SERVICES 3

IV GENERAL INFORMATION 3

V APPENDICES 10

PREPARING ORGANIZATION:

410 SCMS/GULB

ROBINS AFB GA

Distribution Statement C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 99-06-16). Other requests for this document shall be referred to 410 SCMS/GULB, Robins AFB GA 31098.

1.0 DESCRIPTION OF SERVICES. This Performance-Based Work Statement describes the repair requirements for National Stock Number (NSN) 4130-01-483-6711 Cooling Turbine.

This requirement is for the repair of the C-10D Air Conditioning Air Cycle Machine (ACM).

Two versions of the ACM will be covered by this contract: 571745-2-1 (NSN: 4130-01-306- 6309) and 571475-4-1 (NSN: 4130-01-483-6711). The two versions of the ACM are interchangeable with respect to their application in the end item. However, due to parts obsolescence, several components of 571745-2-1 are no longer available. As part of the effort there will be two inputs, the 571745-2-1 carcasses will input and upgraded to the 571745-4-1 configuration and the 571745-4-1 will be input and repaired. The contractor shall repair, test, and return each item in a serviceable condition within Turn-Around-Time (TAT). Additionally the contractor shall provide quality repair with low to no Product Quality Deficiency Reports (PQDR). These components provide the necessary functions that enable the safe operation of Air Cycle Aircraft Air Conditioner A/M32C-10D to support equipment cooling requirements on Air Force flight lines and mobile radar sites. On time delivery is a pertinent requirement due to critical mission operations. The contractor shall punctually deliver correct data submittals to include providing timely and accurate reporting in Commercial Asset Visibility Air Force

(CAVAF).

2.0 SERVICES SUMMARY (SS).

Performance Objective

PWS

Ref

Performance Threshold

Repair, test, and return each item in a serviceable condition within Turn-Around- Time (TAT)

4.2.4 Delivery shall be four units per month 45 calendar days After Receipt of Order (ARO).

Provide quality repair with low to no Product Quality Deficiency Reports (PQDR)

4.2.5 No more than one PQDR of total repaired assets in a

single contract year, with a goal of zero.

Submit data requirements correct and punctually

4.2.1 4.3.1.1

Data reported as stipulated on DD1423 and corrective actions are taken within seven calendar days of notification of error by the Production Management Specialist Seller.

Provide timely and accurate reporting in

CAVAF

4.3.1.1 4.3.1.2

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

3.0 GOVERNMENT PROPERTY. Other than assets for repair, government property (including material, equipment, information, etc.) is not authorized IAW this PWS. The contractor shall furnish all material and parts necessary for the performance of these services.

4.0 GENERAL INFORMATION.

4.1 PLACE OF PERFORMANCE: The place of performance for this contract will be exclusively not on a U.S. Government installation.

4.2 TECHNICAL REQUIREMENTS:

4.2.1 All data shall be reported as stipulated on DD1423 and corrective actions shall be taken within seven calendar days of notification of error by the Production Management Specialist Seller. Inspect, service test, or check completed end item in accordance with applicable manufacturer’s specifications.

4.2.2 Original design of the asset thereof, or the design functional capabilities of the various component parts, shall not be changed, modified or altered unless such changes are authorized in writing by the assigned engineer at 410 SCMS/GUEA and through the Procuring Contracting Officer (PCO).

4.2.3 Contractor furnished material or parts used for replacement shall equal or exceed the quality of those specified in the parts list. The material or parts shall be entirely suitable for restoration of the component part for its intended purposes. If there is a need to use parts other than the parts listed in the latest government furnished baseline, the standard parts approval procedures through the Defense Electronic Supply Center (DESC) or the Defense Industrial Supply Center (DISC) shall be followed. If a part is disapproved by DESC or DISC, the assigned 410 SCMS/GUEA engineer has approval authority.

4.2.4 The contractor shall complete production and ship serviceable assets as follows:

Delivery shall be four units per month 45 calendar days ARO. The contractor shall forward any production problems (including delays in delivery) through the Administrative Contracting Officer (ACO) and the AFMC AFSC/PZAAC, Procurement Contracting Officer (PCO), Production Management Specialist Seller, (PMS), 410 SCMS/GULB

4.2.5 The repaired item shall maintain a rate of no more than one Product Quality Deficiency Reports (PQDR) of total repaired assets in a single contract year, with a goal of zero.

4.2.6 When requested, the contractor shall assist the Contract Administration Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies IAW T.O. 00- 35D-54, Investigation and Resolution USAF Deficiency Reporting. These defects may be reported from field or depot organizations.

Corrective action to prevent repeat discrepancies in workmanship shall be an integral part of the contractor's Quality Program at no additional cost to the government. The contractor shall establish and maintain a program, approved by the Government Representative.

4.2.7 Contractor shall ensure early Contractor identification and reporting of Government repairable items which are misidentified, misdirected, or missing recoverable modules/subassemblies.

4.2.8 Once an item has been determined beyond economical repair (BER), the following procedure is established to disposition the Governments assets.

4.2.8.1 Determination that the items are BER, shall be made by the contractor and communicated to the ACO for verification within 10 days of work start date. The contractor shall not repair any item where the total cost of parts and labor exceed 75% of the government replacement cost of the item unless authorized through the ACO to the PCO to PMS Seller. The ACO shall contact the PCO for repair or disposal instructions.

4.2.8.2 Once determination that the items are BER and to be destroyed, the contractor shall demilitarize the item in accordance with (IAW) DoD 4160.21-M-1, Defense Demilitarization Manual, Appendix 3, Demil Code D, by mutilation (total destruction of items and components), melting, cutting, tearing, scratching, crushing, breaking, punching, neutralizing, etc.

4.2.8.3 Record of such to include the certificate shall be retained by the contractor as evidence of disposal. Such evidence shall be maintained for the required period of time.

4.2.8.4 Modification shall be issued by the ACO to identify all items that have been reviewed and determined BER and that the assets shall be destroyed in place.

4.2.8.5 Items shall be disposed, in a manner that the parts are never to be re-issued or used.

4.2.9 Over and Above: Over and above work as defined by this PWS requires prior approval by the PCO. Over and above work is defined as turbines that are not in proper configuration, mishandling, misuse, or battle damage (any item of repair outside the normal scope of repair). Over and above charges may also be approved to cover the cost of disposing of any assets deemed “BER.” In addition, this line can be used to charge for items that come in for repair and no fault is found.

4.2.10 Inventory Inspection: Visually inspect each item received to determine proper identification, completeness, and condition. Report to the ACO any discrepancies, missing, or incomplete parts.

4.2.11 Preservation: Upon receipt of equipment, contractor shall provide adequate preservation necessary to protect the equipment while in storage prior to being placed in work. Any oil, grease, lubricants, and any special preservatives required to protect the equipment shall meet manufacture specifications.

4.2.12 Replace damaged, illegible, or missing instruction or data plates.

4.2.13 Permanently and legibly mark each repaired end item with the contractor’s identification. This identification shall include the contractor’s name, the Air Force contract number, and date of repair and shall be affixed to the end item by decal or similar permanent means.

4.2.14 All painted portions of the end item shall be inspected to determine if repaint is required. Loose and scaled paint shall be removed. All bare metal surfaces shall receive corrosion treatment prior to application of primer and paint. Severely marred surfaces shall be repainted. All work shall be in accordance with manufacture specifications.

4.2.15 Upon completion of final tests and government inspection and acceptance, seal all ports, vents and openings with plugs, caps, and plates or enclose in a sealed plastic bag, as applicable, to prevent the entry of foreign matter. Install plugs and caps that meet the requirements for any electrical connectors to prevent damage during handling and shipment.

4.3 OTHER REQUIREMENTS:

4.3.1 COMMERCIAL ASSET VISIBILITY AF (CAVAF):

4.3.1.1 The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140 Level 2.

Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device).

This is a portable certificate and can be used on any computer where the utilities drivers have been installed. A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States).

4.3.1.2 Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be reviewed by HQ AFMC and 638 Supply Chain Management Group. Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. The contractor shall enter the receipt of all government property upon arrival within one day of receipt.

Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF. Collected metrics will used to document performance.

The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance. Any delayed entries shall not exceed three calendar days and no more than one late entry per Performance Assessment Report (PAR) will be acceptable.

4.3.2. PERFORMANCE OF SERVICE DURING CRISIS: The Functional

Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237-7023, Continuation of Essential Contractor Services and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.

4.3.3. INSPECTION OF SERVICES CLAUSE: The Federal Acquisition Regulation (FAR) 52.246-11, Higher-Level contract Quality Requirement, ISO 9001:2000, gives the Government the right to inspect Contractor Performance.

4.3.4. GOVERNMENT SECURITY REQUIREMENTS:

4.3.4.1. Actual knowledge and/or generation of classified and/or controlled unclassified information are not expected to be necessary for performance of the contract/order. No contractor personnel are required to have any type of clearance in order to perform this contract. Contractor personnel are required to comply with Government security requirements to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information. If a change in the security classification of the contract/order from an unclassified to a classified status becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of work under the contract/order in compliance with the change in security classification in accordance with Security Requirements.

4.3.4.2. Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government Security regulations including, DoD 5200.2-R, Personnel Security Program; DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

4.3.4.3. Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02-M, and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, Government projects and/or programs.

4.3.4.4. Security Clearance: Contractor clearances are not required under this contract. Contractor personnel shall not be authorized access to classified information and/or materials or be permitted to work on classified information, materials, projects and/or programs without a proper security clearance and a need-to-know.

4.3.4.5. Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

4.3.4.6. Access to Government Systems: The Government will provide Contractor personnel access to systems necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to any Government Automated Information System (AIS) have the appropriate background check or security investigation. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

4.3.5. SAFETY REQUIREMENTS:

4.3.5.1. Contractor Compliance: The contractor shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E) and these requirements shall be incorporated into the contractor’s safety and health program. The Air Force participates in the OSHA Voluntary Protection Program (VPP). The contractor shall be familiar with VPP tenets. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

4.3.5.2. Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Air Force personnel and to cooperate IAW AFI 91-204 (Safety Investigations and Reports) in any Air Force safety investigation.

4.3.5.3. Contractor Safety & Health Plan and Program: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Government Representative (GR), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated GR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

4.3.6. CONTRACTOR MANPOWER REPORTING REQUIREMENTS:

4.3.6.1. Per reference SAF/AQ Memo, 13 Nov 12, the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor shall completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

4.3.6.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.3.6.3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement).

4.3.7. PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE: The

multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to Government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.eb.mil.

4.3.8. ENVIRONMENTAL REQUIREMENTS: The contractor shall comply with all applicable Federal laws and regulations concerning environmental compliance.

Ensure all products produced or generated under contract shall meet all stated performance objectives and shall not violate in any manner the Environmental Requirements of any applicable local, state, or federal entity including the Department of Defense (DoD).

4.3.9. GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory

federal acquisition program that focuses on the purchase and use of environmentally preferable products and services.

4.3.10. PACKAGING AND HANDLING: Equipment shall be handled and stored in such a manner as to prevent damage and theft. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers by the contractor that meet the requirements of the AFMC Form 158, Packaging Requirements. Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.3.11. ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS: The

Government has determined that an IUID requirement is necessary for this effort. The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory.

For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation. The vendor shall comply with DFARS 252.211.7003. All assets subject to marking must be recorded in the DoD IUID Registry.

https://wawf.eb.mil/

5.0 APPENDICES:

5.1 APPENDIX A

References

Publication Number

Publication Title Publication Date Specific Paragraph Reference

AFI 10-403 Deployment Planning and Execution

20 Sep 12 1.9.1.33

DFARS 252.237-

Continuation of Essential Contractor Services and

Oct 2010 Entire

FAR 52.246-11 Higher Level Contract Quality Requirements ISO 9001:2000

Feb 1999 Entire

DoD 5220.22-M National Industrial Security Program Operating Manual

(NISPOM)

28 Mar 13 Entire

AFI 31-101 Integrated Defense 2 Aug 04 Entire DoDD 5205.02E DoD Operations Security 20 Jun 12 Entire DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

3 Nov 08 Entire

Public Law 91-596 Occupational Safety and Health Act (OSHA)

1 Jan 04 Sec 5-6

(DODD 4715.1E) Environmental, Safety, and Occupational Health (ESOH)

19 Mar 05 http://www.dtic.mil/w hs/directives/corres/pu b1.html

Entire

IAW AFI 91-204 Safety Investigations and Reports

9 Aug 12 http://www.e-publishing.af.mil

Para 2-12

SAF/AQ Memo Contractor Inventory Requirements

13 Nov 12 Entire

SAF/AQ Memo 11 Jun 13 and SAF/AQ Memo, 13 Nov 12

Implementation of FY11 NDAA 8108, Contractor Inventory

11 Jun 13 and 13 Nov 12

Entire

MIL-STD-2073-1d Standard Practice for Military Packaging

10 May 02 Entire

MIL-STD-129P With Change 4

Military Marking for Shipment and Storage

Sep 2007 Entire

DFARS 252.211–

Item Identification and Valuation

Jun 2011 Entire

5.2 List of Applicable Terms

CAVAF – Commercial Asset Visibility data reporting system.

Mission Incapable (MICAP) – An asset that has caused an aircraft platform to be mission incapable.

Surge of exchangeable - The process by which increased requirements generated by external contingency demands are supported during wartime. Exchangeable surge includes increasing shop production above the level that can normally be produced by available peacetime resource levels, expedited contract actions, and other options for support that would not be authorized under peacetime operations.

Quality Deficiency – Attributed to errors in workmanship, nonconformance to specifications (initial failure), drawing standards, or other technical functional requirements, Product Quality Deficiency Reports are known as PQDRs.

Quality of Service – Repair provided continues to maintain reduced numbers of Quality Deficiency Reports.

Routine exchangeable repairs – Remanufacture of routine Government requirements other than MICAP and Surge.