PWS_1330250_00.pdf

File Number: FD2060-13-30250

HEADQUARTERS

WARNER ROBINS AIR LOGISTICS CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR OPTICAL EMISSION SPECTROMETER

TYPE WORK: Repair

NOMENCLATURE: Spectrometer, M Oil Analysis, Spectroil

DATE: 29 May 13

Purchase Request Number: FD2060-13-30250

CONTENTS

SECTION TITLE PAGE

SECTION 1 DESCRIPTION OF SERVICES 1

SECTION 2 SERVICES SUMMARY 2

SECTION 3 GOVERNMENT FURNISHED PROPERTY & SERVICES 2

SECTION 4 GENERAL INFORMATION 4

SECTION 5 APPENDICES 13

Distribution Statement C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 99-06-16). Other requests for this document shall be referred to WR-ALC/GRVCB, Robins AFB, GA 31098.

File Number: FD2060-13-30250 PWS

1.0 DESCRIPTION OF SERVICES

This Performance-Based Work Statement (PWS) establishes a requirement for the repair of Spectrometers and the minimum work requirements to return oil analysis spectrometers to a serviceable condition. Repair candidates are National Stock Number (NSN): 6650-01-415-1767, Part Number (P/N): OIL-M/N-W. This effort supports multiple aircraft in support of Army and Air Force spectrometer requirements.

Spectrometers are the primary analytical instruments of the U.S. Joint Oil Analysis Program (JOAP). JOAP is a program that correlates and standardizes all oil analysis devices across all of the services (Army and Air Force). JOAP is the organization that certifies devices to be used as Spectrometers in the correlation program. The JOAP is a combined effort of the Army and Air Force to set up and maintain a standard program of oil analysis programs. Repair of these units involves operational function and the analytical integrity of a provider with the knowledge of the unit’s design characteristics and JOAP oil analysis requirements. Performance of the unit is measured by its ability to correlate data with spectrometers in use throughout the DoD. These repairs will amount to a complete overhaul in some cases. Due to the age of the electronic devices, most of the electrical components of the spectrometers will likely require replacement. The repairs shall bring the spectrometers back into serviceability to reduce down-time for the Air Force Joint Oil Analysis Program (JOAP). The items listed in the Summary includes providing timely submission of monthly status reports, ensuring timely repair of efforts requiring a Field Service Team to be dispatched to the field unit to accomplish the repair.

Provide quality repair of spectrometers that cannot be repaired via telephone technical support, and provide on time production reports to the Government Production Management Specialist (PMS) for CAVAF Reporting.

2.0 SERVICES SUMMARY:

TABLE I. Services Summary

Performance Objective

PWS

Reference

Performance Threshold

Provide timely submission of Data Deliverables

3.3, 4.3.1, 4.3.4, 4.4.1, 4.4.2, 4.7, 4.10.2, 4.10.4, 4.13.1, 4.13.2

The contractor shall deliver the required data items in accordance with schedule requirements identified on the DD Form 1423 for each data item. 100% compliance is required.

Provide quality of repair of spectrometers that cannot be repaired via telephone technical support.

4.8.1 No more than two reworks shall be

required in a contract period per Spectrometer.

3.0 Government Furnished Property, Equipment, Material, and Services

(GFP/GFE/GFM/GFS).

3.1 a. GFM/GFE is not authorized.

b. Contractor shall furnish all labor, parts, materials, support equipment, test equipment, services and special tools necessary to accomplish the diagnosis, maintenance and repair that cannot be accomplished via technical telephone support desk assistance.

The material or parts shall be entirely suitable for restoration of the end item for its intended purposes and shall be completely interchangeable without alterations of either the parts or the end item.

3.2 Reporting Loss of Government Property (a) Definitions. As used in this clause “Government property” is defined in the clause at FAR 52.245-1, Government Property.

“Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

(b) Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.3 Commercial Asset Visibility AF (CAFAV): The Contractor shall report using the Commercial Asset Visibility (CAVAF), (CDRL A001, Data Item Description, DI- MGMT-81634B). The Contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The Contractor shall conduct production reporting on a daily or as transactions occur basis. The Contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

4.0 GENERAL INFORMATION

4.1 Performance of Services During Crisis. The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

4.2 General Work Requirements. The contractor is required to perform repair of the Spectrometer. It will be necessary to return the items to a serviceable condition to serve their intended purpose. The information contained in this section is not intended to be all-inclusive nor to detract from procedures outlined in the OEM data and specifications.

The contractor’s workmanship shall use the OEM data and specification as guide, and shall be the contractor’s current best practice. Contractor Support shall make available telephone technical support for the Air Force and Army mechanics, worldwide, Monday thru Friday 8:00 am to 8:00 pm Eastern Standard Time (EST) excluding Federal Holidays; shipment of parts to the Air Force and Army locations for organic repair; and on-site repair by a contractor repair team at any location worldwide. Original design of the end item and parts thereof, or the form, fit and function of the end item, shall not be changed, modified or altered.

4.2.1 The contractor shall disassemble each item to the extent necessary to accomplish internal cleaning, inspection, test, repair or replacement of parts in accordance with (IAW) the OEM’s documentation for repair as required by this performance based work specification.

4.3 Program Management.

4.3.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives. The contractor shall prepare a monthly contractor’s progress, status and management report. The program report shall include all events such as reviews, audits, tests, identification, and delivery of the contract line items. Contractor's Progress, Status and Management Report, (DI-

MGMT-80227, A008)

4.3.2 Contractor point of contact. The contractor shall provide the Program Manager at Robins AFB with a contractor POC (Point of Contact) to receive notification of repair requirements and any other pertinent information as required. The Robins AFB Program Manager for this effort 404 SCMS/GUEEB and can be reached by using the contact info

4.3.3 Joint Oil Analysis Program (JOAP). The assigned alternate POC for all open work orders, monthly deliverables, and requirements for travel requirements whenever a field representative is dispatched to a location for servicing. Contact info can be found in the Quality Assurance Surveillance Plan. NOTE: approval for travel must be obtain from AFSC/PZAAC contracting officer at least seven workdays prior to travel. The JOAP office shall forward copies of completed work orders to 404 SCMC/GUEEB on a monthly basis.

4.3.4 Government–Industry Data Exchange Program (GIDEP). The Contractor shall be or shall become a member of the Government–Industry Data Exchange Program (GIDEP). If not a member of GIDEP, the Contractor must register to become a member.

The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall be required to submit all appropriate data requirements to GIDEP as it is generated in accordance with the contract data requirements list (CDRL) of this contract. Part, component, material, equipment, or manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The Contractor shall maintain a record of the status and disposition of all Alert/Safe Alert reports. The Contractor shall screen each Alert or Safe Alert received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action.

Upon determination that an Alert/Safe Alert has implications to the units being repaired, a response shall be submitted informing the specified organizations in accordance with CDRL. Subcontractors to the prime shall be notified of reports associated with the device, components or processes supplied by the subcontractor to the prime. A00A (DI- QCIC-80125B, GIDEP Alert/Safe-Alert Report) A00B (DI-QCIC-80126B, GIDEP Alert Response)

4.3.5 Green Procurement Program (GPP). GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services.

GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime Contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.4 Data reporting requirements.

4.4.1 Monthly status report. The contractor shall submit a Monthly Status Report in accordance with the attached DD Form 1423, Monthly Repair Call Status Report (DI- ILSS-80835, A002). Each MSR will state at a minimum the information listed in this CDRL for each repair. No later than the 5th business day of each month the Monthly Repair Call Status Report shall be received bearing the required contents. Location and technician arrival date, serial number of unserviceable Spectrometer, estimated repair status and list of parts required to repair failed Spectrometer.

4.4.2 Repair reports. The contractor shall submit a copy of the Service Repair Report in accordance with the attached DD Form 1423, Tear Down Deficiency Report

(DI-ALSS-81534, A003).

4.4.3 Repair Delay. In the event of a repair delay of more than 10 days, the Contractor shall notify the Production Management Specialist (PMS) 404 SCMS/GUOAD of the delay, its cause, the remedy, and provide an updated expected delivery date.

4.5 Logistics.

4.5.1 Technical Order (T.O.) changes. There should be no T.O. changes as a result of the repair of spectrometers.

4.5.2 Packaging: (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5.3 Inventory inspection. Each item shall be inspected to determine proper identification, completeness and condition. A service check and determination of needed repairs shall be performed. Any discrepancies or missing or incomplete parts shall be reported to the ACO.

4.5.4 Government Installation Access . The Government shall provide access to the Contractor for entry into all Government facilities as required. The Contractor shall submit visit requests to the location they are traveling at least five (5) working days prior to scheduled visit date. The Government will provide the Contractor with local points of contact for visit requests at each location. To obtain a local POC, please contact the Robins AFB Program Manager for this effort, 404 SCMS/GUEEB whose contact info can be found on the Quality Assurance Surveillance Plan.

4.6 Work Requirements

4.6.1 Technical Support for Air Force and Army. The contractor shall provide help desk support to technical service calls, e-mails or facsimiles for the Air Force and Army mechanics, worldwide, Monday thru Friday 8:00 am to 8:00 pm Eastern Standard Time (EST) excluding Federal Holidays. Support shall resolve the problem or issue within two business days or the determination of a repair requirement for the unserviceable spectrometer. The contractor shall exhaust all necessary steps via technical support before dispatching a field representative. The contractor shall provide the complete list of calls fielded on the Monthly Repair Call Status Report (DI-ILSS-80835, A002).

4.6.2 Contractor Field Service Repair (Air Force/Army). The contractor shall perform on-site repair and maintenance IAW TO 00-25-234, chg. 39 (General Shop Practice Requirements for the Repair, Maintenance, and Test of Electrical Equipment), in a timely manner with no more than one repair late (10 work days after trip approval notification) in a six month period, when repairs cannot be accomplished via telephone technical support assistance in accordance with this Performance-based Work Statement.

4.6.2.1 Work order number. The field units shall submit a repair request form to the contractor for either repair service or parts after technical telephone support has been exhausted. The contractor shall assign a service (Air Force, Army) specific work order number to each service request form where parts and/or personnel are dispatched to a work site. The contractor will review the repair request form and include description of the potential problem and estimated cost to repair. The contractor shall then forward the repair request form to the program management office, 404 SCMS/GUEBB, for approval.

The program office will assign an internal control number and return the repair request form to the contractor. The contractor shall then schedule repair visit or send part(s) to field unit. Contractor shall submit completed request form to the JOAP office for review and concurrence at the end of each month.

4.6.2.2 Spectrometer repair authorization form. The contractor shall obtain a Spectrometer Repair Authorization Form found in Appendix B for each spectrometer that requires repair. A single form shall not suffice for repairs of more than one spectrometer at a single site. A copy of the authorization form shall be provided to 404 SCMS/GUEEB Program Manager.

4.6.2.3 Sub-contractor responsibility. The contractor shall be responsible for the actions, handling and all relations with sub-contractors to include responsibility for equipment handled by a sub-contractor or released into the care of a sub-contractor.

4.6.2.4 Repair and maintenance problem reporting. The contractor shall forward any and all problems with the repair or maintenance of the spectrometers to the RAFB Program Manager or Contract Specialist. Contact info for these individuals can be found on the Quality Assurance Surveillance Plan signature page.

4.6.2.5 Completion of repairs. Upon completion of repairs, the contractor shall perform a test and an inspection of the spectrometer to ensure no further repairs are required and to assure the spectrometer is working in a serviceable condition, as is provided for in the manufacturer repair manual. A copy of the repair request form with work performed shall be provided to 404 SCMS/GUEEB Program Manager.

4.6.2.7 Schedule. The contractor shall return the spectrometers to a serviceable condition per the contractor’s technical data. In the event the contractor cannot perform within the schedule, the contractor shall immediately inform the Robins AFB Program Office, 404 SCMS/GUEBB, and PCO, AFSC/PZAAC, for approval/disapproval of extension.

4.6.2.8 Calibration. The calibration of measuring and testing equipment shall be performed by the repair team / Spectro Inc. upon each on-site repair as required by applicable technical data.

4.7 Travel (Air Force/Army). The contractor shall arrange and execute all travel necessary for the performance of the requirements of this PWS. All travel requests shall be submitted to the Robins AFB Program Manager for this effort, 404 SCMS/GUEEB and approval shall be sought from the PCO within seven workdays prior to any planned travel. The contractor shall submit a trip report after completion of each trip 10 workdays after completion of travel. Technical Report/Study Services (DI-MISC-80508B, A004)

4.8 Repair Quality (Air Force/Army)

4.8.1 Repair quality. The repair of the spectrometers shall be of such a quality that no more than two reworks shall be required in a contract period per Spectrometer.

4.8.2 Repair warranty. Rework of repairs shall take place at the expense of the contractor. The contractor shall warranty parts and labor on repairs for no less than six months.

4.8.3 Repair limitations. The contractor shall not repair any end items where the total cost of parts and labor exceed 75% of the Government replacement cost of the item as determine by T.O. 00-20-3, (Maintenance Processing of Reparable Property and the Repair Cycle Asset Control System) unless authorized through the ACO to the PCO to the Production Management Specialist.

4.8.4 Accessory and components reuse, repair, and replacement. The reuse, repair and replacement of accessories and components shall equal or exceed the quality of the original material or parts. Such requirements are obtained from T.O. 00-20-1, (Aerospace Equipment Maintenance Inspection Documentation, Policies, and Procedures) and the specific publication for the equipment.

4.8.5 Unserviceable items with missing parts. Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts by the contractor at no additional cost.

Material/parts used for replacement shall be selected in accordance with the applicable illustrated parts breakdown T.O.s and only those part numbers identified therein will be used. Subassemblies shall be repaired as a part of the next higher assembly.

4.9 Security Requirements (UNCLASSIFIED)

4.9.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. However, contractor personnel are required to perform this service in locations where security measures are in force and do not preclude access to classified information.

4.9.2 Operations Security (OPSEC): OPSEC is a process of identifying, analyzing, protecting and controlling critical information in order to safeguard the sensitive aspects of work associated with military operations. Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity. Contractor will be responsible for obtaining access to locations through local points of contact.

4.9.3 Employee Clearances: Contractor employees shall not be authorized access to classified information; access to classified materials, or permitted to perform work on classified projects without proper security clearances and a need to know. The contractor shall be responsible for obtaining security clearance to the level of Secret for proper accomplishment of contract requirements. Contractor employees whose clearance has been suspended or revoked shall immediately be denied access to classified information, sensitive but unclassified information and government computers. Contractor inability to obtain and/or maintain proper employee security clearance shall not constitute an excusable delay in contract performance.

4.9.3.1 Classified Information Access: The Contractor shall comply with the National Industrial Security Program Operating Manual (DoD 5220.22-M); and any revisions to that manual, notice of which has been furnished to the Contractor.

4.9.3.2 Notification of Government Security Activity and Visitor Group Security Agreements: Prior to beginning operations involving classified information on an installation, the contractor shall take the following actions:

(a) At least thirty days prior to beginning operations, notify the Information Protection Office shown in the distribution block of the DD Form 254 as to:

(1) The name, address, and telephone number of this contract company’s representative and designated alternate in the U.S. or overseas area, as appropriate;

(2) The contract number and military contracting command;

(3) The highest classification category of defense information to which contractor employees will have access;

(4) The Air Force installations in the U.S. (in overseas areas, identify only the APO number(s)) where the contract work will be performed;

(5) The date contractor operations will begin on base in the U.S. or in the overseas area;

(6) The estimated completion date of operations on base in the U.S. or in the overseas area; and,

(7) Any changes to information previously provided under this clause.

This requirement is in addition to visit request procedures contained in DOD 5220.22-M, National Industrial Security Program Operating Manual.

4.9.4 Security Incidents and Violations: The contractor shall immediately notify the 638 SCMG Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.9.5 Security Education: All full time contractor employees occupying physical space on Robins Air Force Base will comply with the 638 SCMG Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.10 Safety Requirements: The contractor shall comply 100 percent of the time.

4.10.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1925 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1925, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance.

The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. The intent of the Air Force Safety Program is to prevent injuries and to communicate our safety expectations with potential offerors as well as those contractors awarded a government contract. The Air Force’s interest is to protect personnel working in or around contractor operations, and to protect Air Force equipment/property.

4.10.2 Mishap Notification. The contractor shall telephonically notify the Installation Safety office, 78ABW/SEG, at (478)-926-6271 during duty hours and (478)-327-2612 after hours within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation.

No more than one instance of late mishap notification per contract year is acceptable.

Follow all other reporting requirements as identified on the DD1423, for Accident/Incident Report (Mishap Notification & Reporting), (DI-SAFT-81563, A005).

4.10.3 Mishap Investigation. If requested by the Government PCO or ACO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.10.4 Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the government via the DD 1423 Data Item Number A009 Data Acquisition Document Number DI-ENVR-81375 for Contractor’s Standard Operating Procedures (SOP) to receive the Contractor’s Safety and Health Plan Update.

4.10.6 Contract Safety Manager. As part of the Contractor Safety Program, the contractor shall assign in their plan, by name and phone number, a person who shall be the primary point of contact for safety and health issues for the on-site operation. The contractor shall keep the contract safety manager information current by notifying the contracting officer of any change in personnel or contact information.

4.10.7 Quality Control Plan (QCP). The contractor’s QCP is the foundation upon which quality work is based. The plan shall demonstrate that the contractor has fully considered the specific contract requirements and special factors peculiar to the project. The Government reserves the right to require necessary changes in the plan and in contractor operations to obtain the specified level of quality. If changes to the plan are necessary, the changes must be made and accepted by the Contracting Officer, prior to their implementation.

4.11 Inspection of Services Clause. The Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions – Commercial Items gives the Government the right to inspect Contractor Performance.

4.12 Procedure For Invoicing/Payment/Acceptance. An electronic copy of the Material Inspection and Receiving Report shall be submitted via Wide Area Work Flow. The Contractor shall submit payment requests using Wide Area Work Flow-Receipt and Acceptance (WAWF-RA). Data Items shall also be submitted in WAWF. Information regarding WAWF-RA is available on the Internet at https://wawf.af.mil

4.13 Item Unique Identification (IUID) Requirements. The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset.

The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry. IUID shall only be completed on spectrometers that are repaired on-site.

4.13.1 IUID Marking Plan. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by 403 SCMS/GUEEA prior to implementation. Item Unique Identification Marking Plan

(DI-MGMT-81803, A006)

4.13.2 IUID Marking Activity and Verification Report. The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. Unique Identification (IUID) Marking Activity (DI-MGMT-81804, A007)

4.14 Contractor Manpower Reporting Requirements. Per reference SAF/AQ Memo, 13 Nov 12, “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.14.1 Uses and Safeguarding of Information: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.14.2 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the ARMY CMRA link at http://www.ecmra.mil (select Department of the Air Force option if you are working an AF requirement)

5.0 APPENDICES

APPENDIX A: Technical Orders (TO) and Directives

Name of Publication Section Date Title MIL-STD-129P(4) Entire 19 Sep 07 Military Marking for

Shipment and Storage MIL-STD-130N Entire 17 Dec 07 DoD Standard Practice

Identification Marking of US Military Property

DFARS 252.211-7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1d Entire 10 May 02 Standard Practice for Military Packaging

DLAR 4155.24 Entire 20 Jul 93 Product Quality Deficiency Report Program

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services

DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce Mix.

FAR 23.404 Para “b” 1 Oct 10 Agency Affirmative Procurement Program

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

Safety and Health Regulations for Service Contracts

Part 1925 30 Dec 71 Occupational Safety and Health Act (OSHA) of 1970

DoD 4100.39-M Entire May 2010 and Change

Letter Oct 10

Federal Logistics Information System

FAR 52.212 Entire Apr 1 2013 Acquisition of Commercial Items Provisions and Clauses

MIL-HDBK-263B Entire 31 Jul 94 Electrostatic Discharge Control Handbook for Electrical and Electronic Parts, Assemblies and Equipment

Technical Order 00-5-1

Entire 15 Aug 09 AF Technical Order System

Technical Order 00-20-1 Chg 4

Entire 30 Apr 03 1 Sep 06

Aerospace Equipment Maintenance Inspection, Documentation, Policies, and Procedures

Technical Order 00-20-2

Entire 15 Nov 09 Maintenance Data Documentation

Technical Order 00-20-3 Chg 1

Entire 1 May 04 31 Dec 04

Maintenance Processing of Reparable Property and the Repair Cycle Asset Control system

Technical Order 00-25-234

Chg 39

Entire 1 Aug 88 21Jul 11

General Shop Practice Requirements for the Repair, Maintenance, and Test of Electrical Equipment

ISO 9001 Entire 10 Mar 00 Quality systems Manual AS 9000 Entire May 1997 Aerospace Basic Quality

System Standard AQAP 120 Entire Feb 1995 NATO Quality Assurance

Requirements for Production

APPENDIX B:

AF / Army OAP Spectro Inc. Spectrometer Part Request Form

Customer Information Account:

Laboratory POC:

Street:

City, State

Zip:

Country: Telephone DSN:

Email: Telephone Comm’l:

Reason for Request:

Instrument Serial No. Instrument Model No.

Additional Instruments Instrument 2 Serial No. Instrument Model No.

Instrument 3 Serial No. Instrument Model No.

Instrument 4 Serial No. Instrument Model No.

Spectro Inc. Information

Spectro POC: Michael Aldred (Customer Support Manager) Quote Date: Quote Exp. Date

Quote No. Estimated Total:

Case No. Invoice No.: Actual Total:

AF/ARMY OAP Information POC: Assigned Priority: Approval Date:

Repair Authorization No. Parts Authorization No.

Comments

One Executive Drive, Suite 101, Chelmsford, MA 01824-2563 USA • Tel: (978) 486-0123 • Fax: (978) 486-0030 Form Rev.2_12_05_2012

AF / Army OAP Spectro Inc. Spectrometer Repair Request Form

Customer Information Account:

Laboratory POC:

Street:

City, State

Zip:

Country: Telephone DSN:

Email: Telephone Comm’l:

Reason for Request:

Instrument Serial No. Instrument Model No.

Request for Routine Factory/Adjustment on Additional Instruments

Instrument 2 Serial No. Instrument Model No.

Instrument 3 Serial No. Instrument Model No.

Instrument 4 Serial No. Instrument Model No.

Spectro Inc. Information

Remarks:

Spectro POC: Kevin McFadden (Service Manager) Quote Date: Quote Exp.Date

Quote No. Estimated Total:

Case No. Invoice No.: Actual Total:

AF/ARMY OAP Information POC: Assigned Priority: Approval Date:

Repair Authorization No. Parts Authorization No.

Robins AFB Contracting Information POC: Travel Expenses

Approval Date:

Comments

One Executive Drive, Suite 101, Chelmsford, MA 01824-2563 USA • Tel: (978) 486-0123 • Fax: (978) 486-0030 Form Rev.7_12_05_2012

APPENDIX C: Terms Explained

Administrative Contracting Officer – That individual having overall administrative responsibility for the contract.

Calibration – a comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument being compared.

Components – a separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of the end item.

Data – All management, engineering and logistic information, reports and documentation which are required.

End Item – A recoverable piece of equipment listed as a line item on a government contract.

Inspect or Check – An examination of an item to determine identity, condition and proper installation.

Investment Items – these are non-consumable items with an ERRC Designator XD1, XD2, ND2 or NF2 (ERRC codes C, T, S and U are non-consumable items). The ERRC Code for an item is identified by the last letter of the Source-Maintainability- Recoverability code listed in the system Illustrated Parts Breakdown TO.

JOAP Office – Service (Army, Air Force) point of contact at Tinker AFB, OK

Operational Check – A functional test of an accessory, component or system accomplished in its installed environment to assure proper installation and operation.

Procuring Contracting Officer (PCO) – The individual authorized to enter into contracts for supplies and services on behalf of the government and who is responsible for the overall acquisition process

Quality Assurance Representative (QAR) – the government representative responsible for the administration of the Quality Assurance Function for this contract.

Recoverable – another name for investment items

Repair – the restoration of replacement of parts or components of an end item as necessitated by wear and tear or damage in order to maintain the item in a serviceable condition.

Reparable – an unserviceable item that can be repaired and restored to a serviceable condition.

Serviceable – an item capable of meeting the requirement and performing the function for which designed or modified and meeting all test requirements established by the work specification

Technical Data – the instructions for removal, disassembly, inspection, repair, adjustment, test, assembly and reinstallation of components and equipment