PWS.pdf

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PERFORMANCE-BASED WORK SPECIFICATION (PWS)

FOR THE REPAIR OF WHEEL MOTOR COMPONENTS

Purchase Request: FD2060-13-00004

Date: 27 Mar 13

CONTENTS

SECTION TITLE PAGE

I DESCRIPTION OF SERVICES 2

II SERVICES SUMMARY 2

III GOVERNMENT FURNISHED PROPERTY & SERVICES 3

IV GENERAL INFORMATION 4

V APPENDICES 9

PREPARING ORGANIZATION:

410 SCMS/GULB

ROBINS AFB GA

Distribution Statement C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 99-06-16). Other requests for this document shall be referred to 410 SCMS/GULB, Robins AFB GA 31098.

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PERFORMANCE-BASED WORK STATEMENT (PWS)

Purchase Request: FD2060-13-00004

1.0 DESCRIPTION OF SERVICES. This Performance-Based Work Statement establishes the procedures to provide repair services for NSN 2530-01-227-6834, part number 60244-42080.

The contractor shall perform all actions necessary to return each item to a serviceable condition within Turnaround Time (TAT). These repairable components provide the necessary functions that enable the Nuclear Certified Munitions Lift Trailers (MLT) to perform duties related to safely upload, download and transport Air Launch Cruise Missiles (ACLM) from B-1, B-2 and B-52 aircraft. On time delivery is a pertinent requirement due to critical mission operations.

Provide quality repair with low to no Product Quality Deficiency Reports (PQDR). If or when deficiencies occur, which should be Low to None the contractor shall expedite all efforts to rectify the errors with minimal delay or compromise of quality outcome. The contractor shall punctually deliver correct data submittals. Additionally, the contractor shall be prompt with Mishap Notification and Reporting if an event occurs.

2.0 SERVICES SUMMARY

Performance Objective

PWS

Ref

Performance Threshold

Return each item in a serviceable condition within Turnaround Time.

4.4 Routine- delivered no later than ( NLT) 30 business days

after receipt of repairable asset/receipt of order whichever is later, 100% on time.

MICAPS - delivered 15 business days after receipt of repairable asset, 100% on time.

SURGE– delivered 15 business days after receipt of repairable asset, 100% on time.

Provide quality repair with low to no Product Quality Deficiency Reports (PQDR)

4.5 No more than one PQDR of total repaired assets in a

single contract year, with a goal of zero.

Submit data requirements correct and punctually

3.4, 4.0,4.7 4.18.1, 4.18.2

Data reported as stipulated on DD1423 and corrective actions are taken within seven calendar days of notification of error by the Production Management Specialist Seller.

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1 No Government Furnished Material/ Government Furnished Equipment (GFM/GFE) is authorized.

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3.2 The contractor shall furnish all material, support equipment, special tools, test equipment, and services required for the repair of the end item.

3.3 Reporting Loss of Government Property (FEB 2011)

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

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3.4 Commerical Asset Visibility AF (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT- 81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required

4.0 GENERAL INFORMATION: Inspect, service test, or check completed end item in accordance with applicable manufacturer’s specifications. The contractor shall report final test/inspection reports to evaluate compliance with system requirements, performance objectives, and, Original Equipment Manufacturer (OEM) specifications. (CDRL A002, DI-NDTI-80809B, Test/Inspection Report) The original design of the asset or the design functional capabilities of the referenced component, shall not be changed, modified, or altered unless such changes are authorized in writing by the Procuring Contracting Officer, (PCO) or by engineer, 410 SCMS/GUEA. Contractor shall repair submitted hardware, utilizing repair components that are equal to, or superior to OEM components. The contractor shall provide data reported as stipulated on DD1423 and corrective actions are taken within seven calendar days of notification of error by the Production Management Specialist Seller.

4.1 Original design of the asset thereof, or the design functional capabilities of the various component parts shall not be changed, modified or altered unless such changes are authorized in writing by the assigned engineer at 410 SCMS/GUEA and through the PCO.

4.2 Contractor furnished material or parts used for replacement shall equal or exceed the quality of those specified in the parts list. The material or parts shall be entirely suitable for restoration of the component part for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item. If there is a need to use parts other than the parts listed in the latest government furnished baseline, the standard parts approval procedures through the Defense Electronic Supply Center (DESC) or the Defense Industrial Supply Center (DISC) shall be followed. If a part is disapproved by DESC or DISC, the assigned 410 SCMS/GUEA engineer has approval authority.

4.3 Repairable Item Inspection Report: The Repairable Item Inspection Report may be prepared in the contractor selected format. The contractor shall prepare an inspection report of the malfunctioning unit for repair and the extent of repair performed on the unit to include inspection item analysis number, contract number, national stock number, part number, serial number, a listing of repair data codes on the unit, and quantitative details stating the electrical and physical test requirements and parameters which the part does meet. A concise description of the extent of repair actions required to restore the malfunctioning unit to proper operation, including a list of all parts replaced and a description of all alignments or adjustments. Indicate cause of item malfunction with all quantitative details, if known. The report will be emailed to the engineer whose contact info is provided in the QASP. (CDRL A003, DI-ILSS-80386, Repairable Item Inspection Report)

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4.4 The contractor shall complete production and ship serviceable asset no later than (NLT) 30 business days for routine assets, 15 business days for MICAPS, and 15 business days for SURGE requirements. The contractor shall forward any production problems (including delays in delivery) through the Administrative Contracting Officer (ACO) and the AFSC/PZAAC, Procurement Contracting Officer (PCO), Production Management Specialist Seller, (PMS), 410 SCMS/GULB.

4.5 The repaired item shall maintain a rate of no more than one Product Quality Deficiency Reports (PQDR) of total repaired assets per contract year, with a goal of zero.

4.6 When requested, the contractor shall assist the Contract Administration Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies IAW T.O. 00-35D-54, Investigation, and Resolution USAF Deficiency Reporting. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies in workmanship shall be an integral part of the contractor's Quality Program at no additional cost to the government. The contractor shall establish and maintain a program, approved by the Government Representative.

4.7 Contractor shall ensure early Contractor identification and reporting of Government repairable items which are misidentified, misdirected, or missing recoverable modules/subassemblies. The Contractor shall be required to submit all appropriate data requirements to GIDEP Government/Industry Exchange Program (GIDEP) as it is generated in accordance with the CDRL of this contract. Part, component, material, equipment, or manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The contractor shall maintain a record of the status and disposition of all Alert/Safe Alert reports.

(CDRL A004, DI-QCIC-80125B, GIDEP Alert Report) and Response to an Alert/Safe Alert (CDRL A005, DI-QCIC-80126B, GIDEP Alert Response).

4.8 Once an item has been determined beyond economical repair (BER), the following procedure is established to disposition the Governments assets.

4.8.1 Determination that the items are BER, shall be made by the contractor and communicated to the ACO for verification within 10 days of work start date. The contractor shall not repair any item where the total cost of parts and labor exceed 75% of the government replacement cost of the item unless authorized through the ACO to the PCO to PMS Seller. The ACO shall contact the PCO for repair or disposal instructions.

4.8.2 Once determination that the items are BER and to be destroyed, the contractor shall demilitarize the item in accordance with (IAW) DoD 4160.21-M-1, Defense Demilitarization Manual, Appendix 3, Demil Code D, by mutilation (total destruction of items and components), melting, cutting, tearing, scratching, crushing, breaking, punching, neutralizing, etc.

4.8.3 Record of such to include the certificate shall be retained by the contractor as evidence of disposal. Such evidence shall be maintained for the required period of time.

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4.8.4 Modification shall be issued by the ACO to identify all items that have been reviewed and determined BER and that the assets shall be destroyed in place.

4.8.5 Items shall be disposed, in a manner that the parts are never to be re-issued or used.

4.9 Inventory Inspection: Visually inspect each item received to determine proper identification, completeness, and condition. Report to the ACO any discrepancies, missing, or incomplete parts.

4.10 Preservation: Upon receipt of equipment, contractor shall provide adequate preservation necessary to protect the equipment while in storage prior to being placed in work. Any oil, grease, lubricants, and any special preservatives required to protect the equipment shall meet specifications IAW T.O. 1-1-689-1, Cleaning and Corrosion Control, Volume I Corrosion Program and Corrosion Theory

4.11 Finishing.

4.11.1 Replace damaged, illegible, or missing instruction or data plates.

4.11.2 Permanently and legibly mark each repaired end item with the contractor’s identification. This identification shall include the contractor’s name, the Air Force contract number, and date of repair and shall be affixed to the end item by decal or similar permanent means.

4.11.3 All painted portions of the end item shall be inspected to determine if repaint is required. Loose and scaled paint shall be removed. All bare metal surfaces shall receive corrosion treatment prior to application of primer and paint. Severely marred surfaces shall be repainted. Application of primer and paint shall be IAW T.O. 1-1-8, Application and Removal of Organic Coatings, Aerospace and Non-aerospace Equipment.

4.11.4 Upon completion of final tests and government inspection and acceptance, seal all ports, vents and openings with plugs, caps, and plates or enclose in a sealed plastic bag, as applicable, to prevent the entry of foreign matter. Install plugs and caps that meet the requirements for any electrical connectors to prevent damage during handling and shipment.

4.12 Performance of Service During Crisis The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

4.13 Inspection of Services Clause: The Federal Acquisition Regulation (FAR) 52.246-4, Inspection of Services - Fixed Price, gives the Government the right to inspect Contractor Performance.

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4.14 Green Procurement Program (GPP) GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.15 Security Requirements (UNCLASSIFIED)

4.15.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.15.2 Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.15.3 Employee Clearances: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the 638 SCMG/OMOS Security Office, 235 Byron, Ste 19A, Robins AFB GA 31098 for processing.

4.15.4 Security Incidents and Violations: The contractor shall immediately notify the 638 SCMG/OMOS Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.16 Safety Requirements: The contractor shall comply 100 percent of the time.

4.16.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1925 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1925, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

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4.16.2 Mishap Notification: The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable. Follow all other reporting requirements as identified on the DD1423, for Accident/Incident Report (Mishap Notification & Reporting), (DI-SAFT-81563, CDRL A006).

4.16.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.17 Packaging and Transportation: (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.18 Item Unique Identification (IUID) Requirements: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS).

All assets subject to marking must be recorded in the DoD IUID Registry.

4.18.1 IUID Marking Plan. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by 410 SCMS/GUEA engineer (Reference address in Block 14 of CDRL) prior to implementation.

(DI-MGMT-81803, CDRL A007).

4.18.2 IUID Marking Activity And Verification Report. The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(DI-MGMT-81804, CDRL A008)

4.19 Contractor Manpower Reporting Requirements: Per reference SAF/AQ Memo, 13 Nov 12, the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site.

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The contractor shall completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

4.19.1 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.19.2 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option if you are working an AF requirement).

4.20 Procedure For Invoicing/Payment/Acceptance: The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.ef.mil.

5.0 APPENDICES:

Appendix A: References

Name of Publication Sections that Apply

Date of Publication

Title of Publication

MIL-STD-129P

With Change 4 Entire 19 Sep 07 Military Marking for Shipment and Storage

MIL-STD-130 Entire 17 Dec 07 DoD Standard Practice Identification Marking of US Military Property

DFARS 252.211–

7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1d Entire 10 May 02 Standard Practice for Military Packaging DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce

Mix.

FAR 23.404 Paragraph “b” 1 Oct 10 Agency Affirmative Procurement Program

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OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Safety and Health Regulations for Service Contracts

Part 1925 30 Dec 71 Occupational Safety and Health Act (OSHA) of

DoD 4100.39-M Entire May 2010 and

Change Letter

Oct 2010

Federal Logistics Information System

T.O. 00-35D-54

Entire Document

1 May 07 USAF Deficiency Reporting, Investigation, and Resolution

FAR 52.245-1 Entire Aug 2010 Government Property

FAR 52.246-4 Entire Aug 1996 Inspection of Services-Fixed Price

DoD 4160.21-M-1 Appendix 3 14 Feb 95 Defense Demilitarization Manual

FAR 4.805 Entire Aug 2010 Storage, Handling and Disposition of Contract Files

T.O. 1-1-689-1 Entire 1 Mar 05 Cleaning and Corrosion Control, Volume I Corrosion Control and Corrosion Theory

T.O. 1-1-8 Entire 12 Jan 10 Application and Removal of Organic Coatings, Aerospace and Non-aerospace Equipment

AFMC FAR

5352.247-9019

Entire Apr 2001 Fast Transportation

T.O. 11N-H5083-2-1 Entire 5 Apr 10 Technical Manual Operations and Maintenance Instructions Munitions Lift Trailer

T.O. 11N-H5083-4 Entire 12 Mar 12 Technical Manual Illustrated Parts Breakdown Munitions Lift Trailer

T.O. 11N-H5083-

6WC-1

Entire 26 Aug 11 Technical Manual Inspection and Lubrication Requirements – Workcards Munitions Lift Trailer

T.O. 11N-H5103-2 Entire 2 Feb 11 Technical Manual Operations and Maintenance Instructions with Illustrated Parts Breakdown Munitions Lift Trailer

T.O. 11N-H5067-3 Entire 30 Sep 05 Technical Manual Overhaul Instructions with Illustrated Parts Breakdown Hydraulic Wheel Motor

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APPENDIX B

List of Applicable Terms

CAVAF – Commercial Asset Visibility data reporting system.

Mission Incapable (MICAP) – An asset that has caused an aircraft platform to be mission incapable.

Surge of exchangeable - The process by which increased requirements generated by external contingency demands are supported during wartime. Exchangeable surge includes increasing shop production above the level that can normally be produced by available peacetime resource levels, expedited contract actions, and other options for support that would not be authorized under peacetime operations.

Quality Deficiency – Attributed to errors in workmanship, nonconformance to specifications (initial failure), drawing standards, or other technical functional requirements, Product Quality Deficiency Reports are known as PQDRs.

Quality of Service – Repair provided continues to maintain reduced numbers of Quality Deficiency Reports.

Routine exchangeable repairs – Remanufacture of routine Government requirements other than MICAP and Surge.