Performance_Based_Work_Statement.pdf.pdf

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1670

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

EC-130J Warehouse Support

FD2060-18-32408

12 April 2018

Prepared by:

AFLCMC/WIU, SOF/PR

235 Byron Street, Suite 19A Robins AFB, GA 31098-1670

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 17-08-18). Other requests for this document shall be referred to AFLCMC/ WIU, SOF/PR, Robins AFB, GA 31098-1670.

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TABLE OF CONTENTS

SECTION TITLE PAGE

SECTION 1 DESCRIPTION OF SERVICES 3

SECTION 2 SERVICES SUMMARY 3

SECTION 3 GOVERNMENT FURNISHED PROPERTY 5

SECTION 4 TECHNICAL REQUIREMENTS 6

SECTION 5 GENERAL INFORMATION 13

SECTION 6 APPENDICES 17

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1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to accomplish Contractor Logistics Support (CLS). These services include depot level warehouse operations, reliability and maintainability analysis, replenishment spares and repair support.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF and the war fighter by providing timely replenishment spares and repair support activities for the EC- 130J Aircraft, ensuring time sensitive mission accomplishment.

1.3 Background: The EC-130J is a high demand/low density use aircraft in which downtime and manpower are critical to time sensitive mission accomplishment. The EC-130J is undergoing several Special Operation Forces (SOF) unique development and modifications programs over the Fiscal Year Development Plan (FYDP). The Contractor shall employ staff and manage a local warehouse capable of meeting performance activities identified in PWS paragraph 4.3.3, for supply support of all EC-130J aircraft unique components and sub-assemblies, on or before 31 July 2018. The Contractor shall provide all supplies and services to manage and perform the requisition, receipt, storage, issue, shipment, and transportation of EC-130J components and sub-assemblies.

2.0 Services Summary (SS)

The Contractor shall perform the tasks described in Section 4 and 5 in order to meet the performance objectives listed in the table below.

Performance Objective PWS Reference

Performance Threshold

Quality of Contract Data Requirements List (CDRL) Deliverable

4.2.1 There shall be no more than one rejection of any

deliverable. There shall be no more than 3 total rejection(s) of deliverables per quarter. The Government will reject a deliverable if 2 or more technical errors or 5 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL PWS or contract. A minor is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 3 business days of notification of Government rejection in accordance with the associated DD Form 1423 instruction requirements.

Receipt of CDRL Deliverable 4.2.2 There shall be no more than 2 late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document

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shall be delivered by the revised delivery date acceptable to the Government.

Management and delivery of requirements and data

4.3.1 Contractor shall not exceed financial requirements

and shall notify the Procuring Contracting Officer (PCO) and Contracting Officer’s Representative (COR) when they reach 75% expenditures. Monthly Status reports shall contain data that reflects cost and earned value, schedule, spares inventory, demand data, repair status, loan status and sub-Contractor status. Using historical failure data, forecasted future usage program data and acquisition lead-time for each item, the Contractor shall compute spares requirements on an annual basis. The contractor shall submit a status report by the 15th calendar day of the delivery month. The contractor’s report shall be complete and accurate, so that the number of report rejections shall not exceed one (1) per each six

(6) month period. Rewritten reports shall be resubmitted to AFLCMC/WIU within five (5) business days of notification that a rewrite is required.

Item Unique Identification

(IUID)

4.5 Unique Item Identification is to be established and

connected with the EJIMS system as stand alone.

Contractor Logistics Support 4.3.3 5.1.1

During duty hours, the Contractor shall issue the correct part within one (1) hour of notification of requirement 98% of the time. The contractor shall issue the correct part within two (2) hours for the remaining 2% of the time.

During after duty-hours and weekends, the Contractor shall issue the correct part within three

(3) hours of notification of requirement 98% of the time. The Contractor shall issue the correct part within four (4) hours for the remaining 2% of the time.

During deployment/contingency within Continental United States (CONUS), the Contractor shall issue the correct part within 48 hours 98% of the time. The Contractor shall issue the correct part within 72 hours for the remaining 2%.

During deployment/contingency Outside Continental United States (OCONUS), the Contractor shall issue the correct part within 72 hours 98% of the time. The Contractor shall issue the correct part within 96 hours for the remaining 2% of the time.

Contractor Manpower Reporting Application

(CMRA)

5.6 Within 30 calendar days of contract/order award, the

Contractor shall establish a record for the

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contract/order in eCMRA including Order Data, Contact Data and Location Data.

The Contractor shall provide a count of contractor/subcontractor personnel performing services for each fiscal year and report all contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

Adherence to Contractor Quality Management System

(QMS)

5.8 100% compliance with the QMS is required.

3.0 Government Furnished Property

3.1 Government Property: The Contractor shall be responsible for Government property in their possession in accordance with Federal Acquisition Regulation (FAR), Part 45, and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract

3.2 Government Property to be Provided: The Government will supply Government Furnished Property (GFP), to include warehouse racks, non-stock listed equipment and office furniture;

Government Furnished Material (GFM); and a Government Furnished Inventory (GFI) Management database for use in management of warehouse, no later than 90 days after contract award.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract. The accountablility of the Government Furnished Property (GFP) will be recorded through utilization of the EC-130J Inventory Management System (EJIMS) (https://ejims.robins.af.mil/ejims/splash.jsp). The Contractor shall record receipt and return of items in the Item Unique Identification (IUID) Registry.

Government property shall be listed as a GFP attachment and is created as a fillable document at http://dodprocurementtoolbox.com/.

3.4 Loss of Government Property:

3.4.1 Definition of “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing.

Unless otherwise stated in the contract, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

http://dodprocurementtoolbox.com/

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3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA)/Access To eTools.

3.4.3 Return/Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

3.5 Government System(s): The Government will provide Contractor personnel access to the EC-130J Inventory Management System (EJIMS) (https://ejims.robins.af.mil/ejims/splash.jsp), which is necessary to perform tasks under the contract. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquires (NACI) conducted. Upon completion/termination of the contract or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

4.0 Technical Requirements:

4.1 Period and Place of Performance:

4.1.1 Contract Period of Performance: The antricipated period of performance for the contract will extend from 1 July 2018 through 30 June 2023.

Basic: 1 July 18-30 June 19 Option I: 1 July 19-30 June 20 Option II: 1 July 20-30 June 21 Option III: 1 July 21-30 June 22 Option IV: 1 July 22-30 June 23

4.1.2 Place of Performance: The Contractor shall employ staff and manage a local warehouse at Harrisburg, PA, or immediate vicinity.

4.2 Contract Data Requirements List (CDRL):

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-80368A Status Report 4.3.1, 4.3.2, 4.3.5

A002 DI-ADMN-81249B Conference Agenda 4.3.2 A003 DI-ADMN-81250B Conference Minutes 4.3.2

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A004 DI-MGMT-80004A/T Management Plan-Mission Essential Services Plan 5.1.2 A005 DI-MGMT-80004A/T Management Plan-Transition Plan 4.3.7 A006 DI-FNCL-81116/T Financial Report 4.3.1

4.2.1 Quality of CDRL Deliverable: There shall be no more than one (1) rejection of any deliverable. There shall be no more than three (3) total rejection(s) of deliverables per quarter.

The Government will reject a deliverable if two (2) or more technical errors or five (5) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within three (3) business days of notification of Government rejection, in accordance with the associated DD Form 1423 instructions/requirements.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area WorkFlow e-Business Suite (WAWF) / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or be submitted directly to the MFT member identified on the CDRL. There shall be no more than two (2) late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Lifecycle Support Services:

4.3.1 Management: Contractor shall not exceed financial requirements and shall notify the Procuring Contracting Officer (PCO) and Contracting Officer’s Representative (COR) when they reach 75% expenditures. Monthly Status reports shall contain data that reflects cost and earned value, schedule, spares inventory, demand data, repair status, loan status and sub-Contractor status. Using historical failure data, forecasted future usage program data and acquisition lead-time for each item, the Contractor shall compute spares requirements on an annual basis. The contractor shall submit a status report by the 15th calendar day of the delivery month. The contractor’s report shall be complete and accurate, so that the number of report rejections shall not exceed one (1) per each six (6) month period. Rewritten reports shall be resubmitted to AFLCMC/WIU within five (5) business days of notification that a rewrite is required. (CDRL A001, DI-MGMT-80368A, Monthly Status Report)(CDRL A006, DI-FNCL-80331/T, Financial Report)

4.3.2 Program Reviews and Working Groups: The Contractor shall provide the services necessary to support EC-130J Program Reviews and Working Groups (to include Management Reviews, Weapon System Logistics Reviews, Technical Information Meetings, etc.). The Contractor shall conduct and record the minutes of quarterly reviews of program schedule and technical status. The Contractor shall conduct and support other program meetings as tasked to evaluate progress, resolve technical and management issues, and review cost, schedule and technical performance for the program. The Contractor shall conduct and support meetings at the Contractor or Government facilities, as directed and mutually agreed upon. No more than four (4) meetings are anticipated for the basic year and two (2) meetings per year for each option.

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(CDRL A001, DI-MGMT-80368A, Status Report; CDRL A002, DI-ADMN-81249B, Conference Agenda; CDRL A003, DI-ADMN-81250B, Conference Minutes)

4.3.3 Contractor Logistics Support: The Contractor supply support shall be normally Monday through Friday during normal duty hours, approximately 40 hours per week. Government holidays shall be observed; however, normal work hours may be adjusted to accommodate the occasional requirement for support during non-duty hours including weekend Unit Training Assembly (UTA) coverage. The Contractor’s warehouse schedules shall be mutually agreed to by the Government and the Contractor. The Contractor shall provide one (1) hour delivery to the 193rd Special Operations Wing (SOW) facilities during normal duty hours and three (3) hour delivery during on call periods. The Contractor shall accomplish asset spares/repair support (to include asset distribution) to meet urgent requirements. On call support is acceptable for after duty hours and on weekends. During deployment/contingency, the Contractor shall provide 48-hour Continental United States (CONUS) delivery of spares and 72-hour Outside Continental United States (OCONUS) delivery of spares via 193rd SOW.

4.3.4 Warehouse Management: The Contractor shall employ staff to manage a warehouse capable of meeting delivery specified in PWS paragraph 4.3.3 for supply support of all EC-130J aircraft unique components and sub-assemblies, on or before 31 July 2018. The Contractor shall provide all supplies and services to manage and perform the requisition, receipt, storage, issue, shipment, and transportation of EC-130J components and sub-assemblies.

4.3.5 Item Management: The Contractor shall perform stock level analysis and spare requirements analysis to maintain issue effectiveness (Ref Paragraph 2.0 Sevices Summary, Contractor Logistics Support). The Contractor shall perform trend and root cause analysis for Line Replaceable Unit (LRU) and sub-assembly components. The Contractor shall monitor vendor and suppliers for service life and Diminishing Manufacturing Sources (DMS), and plan for component and sub-assembly obsolescence. The Contractor shall report failure and obsolescence issues and recommend corrective action. The Contractor shall support development of logistics support planning. The Contractor shall conduct Logistic Support Analyses (LSA), to generate LSA data or update existing data for EC- 130J and EC-130J interface systems. The Contractor shall create and maintain database of LSA data generated by the LSA. The Contractor shall support incorporation of LSA data in technical manuals as appropriate and directed. The analyses and database tracking shall include Failure Mode Effects and Criticality Analysis (FMECA), Reliability Centered Maintenance Analysis (RCMA), Maintenance Task Analysis (MTA), and Failure Reporting and Criticality Analysis (FRACAS). Using historical failure data, forecasted future usage program data and acquisition lead time for each item, the Contractor shall compute spares requirements on an annual basis. Item Management data will be captured on Monthly Status Reports. (CDRL A001, DI-MGMT-80368A, Monthly Status Report)

4.3.6 Warehouse and Equipment Operating Expenses: The Contractor shall furnish a warehouse with a minimum of 19,350 square feet. The warehouse shall meet all safety and fire suppression requirements In Accordance With (IAW) AFI 91-203 and local/State requirements. The Contractor shall furnish a warehouse and equipment operating expenses which provides all supplies and services to manage and perform the requisition, receipt, storage, issue, shipment, and transportation of EC-130J components and sub-assemblies. Warehouse coverage shall

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normally be Monday through Friday during normal duty hours, approximately 40 hours per week. Government holidays shall be observed; however, normal work hours may be adjusted to accommodate the occasional requirement for support during non-duty hours including weekend UTA coverage. The Contractor shall be responsible for receiving all the warehouse material from the current location to the new established location on or before 31 July 2018. The Contractor shall also be required to inventory all received assets to ensure they are in the GFI Management database. The current contract warehouse location is 1420 Stoneridge Drive, Suite A, Middletown, PA 17057.

4.3.7 Transition: The Contractor shall deliver the tailored Status Report for the Transition Period to the Government no later than ten (10) calendar days after contract award. Transition Period shall address critical path leading to a successful transition to include but not limited to transfer of GFE/GFI from the current contractor to the new contractor and timelines of events. (CDRL A005, DI-MGMT-80004A/T, Management Plan-Transition)

4.3.8 No-Fail Transition-Out: In compliance with a Government issued transition-out, the existing contractor, Wolf Creek Federal Inc. (WCFI), shall supply a transition team to perform a no-fail transition-out, while continuing support for all CLS services activities and to include supporting joint inventories. WCFI shall provide expertise to ensure smooth handover of CLS resources and activities while accomplishing the following transition activities:

4.3.8.1 Secure Facility: Assume responsibility for security.

4.3.8.2 Asset Transfer: One (1) month prior to the start of the new contract, the current Contractor shall supply the Government a 100% inventory of Government Furnished Equipment/Government Furnished Information (GFE/GFI) to include conditions of the assets and locations of the inventory items, to include identifying unaccounted for items and quantities.

The report shall include items out for repair, replenishment spares purchases not received and assets waiting return from the 193rd SOW. During the transition-out, asset transfer accountability shall remain with the current Contractor until assets are witnessed by the new Contractor and assets are appropriately delivered to the new Contractor’s facility. The new Contractor shall off load material and material shall be accepted by the new Contractor at their facility. Prior to packaging assets for shipment to the new Contractor’s facility, the current Contractor shall inventory assets with the new Contractor witnessing. The inventory document shall be included inside and outside of packaged material. Material shall be packaged appropriately to military standards and transported to new Contractor’s facility. Acceptance of material by the new Contractor shall be when the material is received at the new Contractor’s facility and the new Contractor signs appropriate acceptance documentation. Control of GFE/GFI is essential and any discrepancies shall be worked accordingly by current Contractor prior to transfer. Current Contractor WCFI shall be fully responsible for open repair/replenishment spares contracts until all the contracts are complete and closed. Before Government can close the transition period, all GFE/GFI shall be electronically captured in the GFE/GFI database and report GFE/GFI asset status.

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Transition Participants: The transition phase shall be a joint effort to include transition- out Contractor WCFI and transition-in new Contractor; however, Defense Contract Management Agency (DCMA), 193rd SOW, and/or Program Office may assist if deemed necessary.

4.3.9 No-Fail Transition-In: In compliance with a Government issued transition-in, the new Contractor shall supply a transition team to perform a no-fail transition-in. The Contractor shall provide expertise to ensure smooth handover of GFE/GFI, CLS resources and activities while accomplishing the following transition activities:

4.3.9.1 Secure Facility: Assume responsibility for security upon receipt of GFE/GFI.

4.4 Repair Details:

4.4.1 Replenishment Spares and Repairs: The Contractor shall manage the spare and repair inventory and turn-around time. The Contractor shall use best marketplace practices to procure spares (LRUs and sub-assemblies, bench stock, and piece parts) necessary to maintain stock levels and issue parts to support the field unit during contingency and non-contingency operations (Reference paragraph 2.0, Services Summary, Contractor Logistics Support). The Contractor shall return failed units to the appropriate depot location or vendor facility, identified in database supplied by Government, for repair. After contract award, all purchase requests required to repair a failed item or to obtain spare parts shall require PM concurrence and PCO approval prior to purchase in the EC-130J Inventory Management System (EJIMS) (https://ejims.robins.af.mil/ejims/splash.jsp). When the Contractor initiates a buy for equipment that is new to the Air Force inventory, the Government retains the right to request first articles for testing. The requests for purchase of equipment shall be submitted to the PM and PCO via email. Government approval for purchase of equipment will be provided within a reasonable amount of time based on workload upon receipt of request. The Contractor shall issue the correct part within one (1) hour of notification of requirement 98% of the time. The Contractor shall issue the correct part within two (2) hours for the remaining 2% of the time. The Contractor shall compute spares requirements on an annual basis.

The Contractor shall populate, use, maintain, and potentially update a GFI Management database, supplied by the Government. The Contractor shall track the location and status of all items out for repair via the Government supported EJIMS database (https://ejims.robins.af.mil/ejims/splash.jsp).

4.4.2 Repair Items: The Government will review and complete negotiations for the quantity, unit price, and delivery schedule for repair items with the Contractor. The PM and PCO will provide approval to the Contractor for the repair item. The Government will fund an estimated amount (pool of funds) on the Contract Line Item Number (CLIN) for acquisition of Repair Items upon contract award. After delivery and acceptance of Repair Items, the contractor shall bill for the Repair Items from the estimated amount (pool of funds) provided on the CLIN.

4.4.3 Spare Items: The Government will review the quantity, unit price, and delivery schedule for spare items with the Contractor. The PM and PCO will provide approval to the Contractor for

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the Spare items. The Government will fund an estimated amount (pool of funds) on the CLIN for acquisition of Spare Items upon contract award.

4.4.4 Materials Required in Support of Obsolete Items: For any Materials Required in support of Obsolete Items, the Contractor shall submit a proposal and pricing information (to include the negotiated Material add-on factor and vendor quote, to include item description, quantity, unit price, delivery schedule) for the Material Required in Support of Obsolete Items to the PM. After Government review and completion of negotiations for the quantity, unit price, and delivery schedule of the Materials Required in Support of Obsolete Items, the PM and PCO will provide approval to the Contractor for the Materials Required in Support of Obsolete Items. The Government will fund an estimated amount (pool of funds) on the CLIN for acquisition of Materials Required in Support of Obsolete Items upon contract award. After delivery and acceptance of Materials Required in Support of Obsolete Items, the contractor shall bill for Materials in Support of Obsolete Items from the estimated amount (pool of funds) provided on the CLIN.

4.4.5 Replenishment Repairs/Spares and Materials Required in Support of Obsolete Items Process: The Contractor shall ship Replenishment Repairs/Spares and Materials Required in Support of Obsolete Items to the appropriate depot location or vendor facility, identified in database supplied by Government. All purchase requests approved by the Government for Replenishment Repairs/Spares and Materials Required in Support of Obsolete Items shall be maintained in the GFI Management database. The Contractor shall process shipment of Replenishment Repairs/Spares and Materials Required in Support of Obsolete Items. Upon receipt of Replenishment Repairs/Spares and Materials Required in Support of Obsolete Items, the Contractor shall process them to stock or issue/deliver to the 193rd SOW.

4.4.6 New Equipment Inventory: The Contractor shall submit a proposal and pricing information (vendor quote to include item description, quantity, unit price, delivery schedule) for the New Equipment Inventory to the PM and PCO. After Government review and completion of negotiations for the quantity, unit price, and delivery schedule for New Equipment Inventory, the PM and PCO will provide approval to the Contractor for the New Equipment Inventory. When the Contractor initiates a buy for Equipment that is new to the Air Force inventory, the Government retains the right to request first articles for testing, if deemed necessary by Government engineers. The Government will fund a CLIN for acquisition of New Equipment Inventory after contract award. After delivery and acceptance of the New Equipment Inventory, the contractor shall bill for the New Equipment Inventory from the funds provided on the CLIN.

4.4.7 Mission Capability (MICAP)/Emergency Buy Process: The Contractor shall purchase parts and materials in support of MICAP/Emergency buys after receipt of request(s) from the 193rd SOW. All MICAP/Emergency buy requests shall be submitted to the PM and PCO for review and approval prior to purchase and maintained in the GFI Management database. The Contractor shall adhere to the following process steps after receipt of request(s) from the 193rd

SOW:

Step 1 - The Contractor shall notify the PM and PCO via email of the Mission Capability (MICAP)/Emergency Buy request from the 193rd SOW.

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Step 2 – To expedite the MICAP/Emergency buy process, the Contractor shall request a not-to- exceed (estimated) price from the vendor (to include item description, quantity, unit price, delivery schedule) for the parts and materials for the MICAP/Emergency buy.

Note: If time permits, the Contractor shall request a firm proposal from the vendor (to include item description, quantity, unit price, delivery schedule) for the parts and materials for the MICAP/Emergency buy.

Step 3 – The Contractor shall submit a written request for the MICAP/Emergency buy parts and materials to the PM and PCO (to include vendor quote) via email for review and PCO approval. The Government will provide funds on a CLIN for acquisition of MICAP/Emergency buy parts and materials after contract award.

Step 4 – The Contractor receives the item from the vendor.

Step 5 – The Contractor shall issue/deliver the item to the 193rd SOW. After delivery and acceptance of the MICAP/Emergency buy parts and materials, the contractor shall bill for the MICAP/Emergency buy parts and materials from the funds provided on the CLIN.

4.5 Item Unique Identification (IUID):

4.5.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) and recorded in the EJIMS system.

4.5.2 Reporting in IUID Registry

4.5.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.5.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the EJIMS system.

4.6 Counterfeit Electronic Parts:

The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory.

The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all

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applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.7 Travel:

The Contractor may be required to travel in performance of warehouse support activities identified in this PWS. Travel requests for contractor personnel shall be submitted for approval to the PCO prior to costs being incurred and a minimum of five (5) business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

5.0 General Information:

5.1 Continuation of Mission-Essential Services During a Crisis:

5.1.1 The Functional Commander (FC) has determined certain services under this contract are mission-essential and will continue in the event of a crisis. The designation of services as mission-essential will apply to an entire contract, but will apply only to services specifically identified as mission-essential by the FC. The mission-essential services under this contract include reference table on Contractor Logisitics Support. (reference PWS paragraph 2.0)

5.1.2 Mission-Essential Contractor Services Plan: The Contractor shall submit a plan describing procedures for continuing performance of mission-essential services during a crisis. The Contractor shall identify provisions for ensuring required personnel and resources are available to support continuity of operations for up to 30 calendar days or until normal operations can be resumed. The Contractor shall submit any revision to the plan for approval prior to implementation. The Contractor shall activate the plan only if authorized by the PCO acting under the direction of the FC or civilian equivalent. (CDRL A004, DI-MGMT-80004A/T, Management Plan-Mission Essential Services Plan)

5.1.3 Non-performance of Mission-Essential Services/Government Contingency Plan:

If the Contractor anticipates not being able to perform the mission-essential services, they shall notify the PM and PCO as soon as possible and fully cooperate with the Government’s efforts to maintain continuity of operations in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

5.2. Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: Contractor personnel shall possess a Secret clearance IAW attached DD Form 254, DoD Contract Security Classification Specification. At a minimum, all

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Contractor personnel who require access to Government automated information system resources and/or Government facilities shall be required to have a DoD National Agency Check Plus Written Inquiries (DNACI) conducted IAW DoD 5200.2-R, Personnel Security Program. The Contractor shall establish and administer personnel and physical security programs IAW DoD 5200.2-R; AFI 31-101, Air Force Installation Security Program; and RAFBI 31-101, Installation Security. The programs shall include requirements and procedures needed to meet PWS and contract requirements.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the Secret level for proper accomplishment of contract/order requirements.

The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Contractor shall submit an DD form 2875 as required to gain access to Government Websites. The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.7 Access to Government Facility or Military Installation:

5.2.7.1 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.2.8 Common Access Card (CAC)

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5.2.8.1 The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete a Contractor Verification System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

5.2.8.2 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

5.3 Environmental Management System (EMS):

5.3.1 Services will be performed at the Contractor’s facility; therefore, the EMS requirement does not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State, local statute or requirement.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements:

5.5.1 Contractor Compliance: The contractor shall comply with Government Safety and Health regulations including Public Law 91-596 as amended by Public Law 101-552 (Occupational Safety and Health Act of 1970 (OSHA) and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.5.3 Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps including damage to DoD property;

occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall http://www.osha.gov/dcsp/vpp/index.html

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ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within 4 business hours. The Contractor shall cooperate with Government safety investigations.

5.5.4 Safety and Health Plan:

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

5.6 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S.

Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data.

Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.7 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via iRAPT.

5.8 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan http://www.ecmra.mil/

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(QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

5.9 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A: References

Publication Title of Publication Date of Publication Section(s) That Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM).

February 28, 2006 Change 1 - March 28, 2013 4.8, 5.2.3

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005 N/A

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012 5.2.2

DoD Manual 5205.02- M

DoD Operations Security (OPSEC) Program Manual November 3, 2008 5.2.2

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004 N/A

52.245-1 Federal Acquisition Regulation (FAR) 15 April 2012 3.3

Part 45 Federal Acquisition Regulation (FAR) 9 March 2005 3.1

MIL-STD-1686C

Department of Defense Standard Practice / Electrostatic Discharge Control Program 25 Oct 95 4.8

MIL-HDBK-263B

Military Handbook / Electrostatic Discharge Control Handbook 31 Jul 94 4.8 http://www.state.gov/j/tip

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MIL-STD-2073-1E

Standard Practice for Military Packaging 7 Jan 11 4.8

DoD 5200.2-R Personnel Security Program 3 Apr 17 5.2.1

AFI 31-101

Air Force Installation Security Program 7 Feb 17 5.2.1

AFI 91-204

Safety Investigations and Reports 10 Apr 14 5.5.3