RFI No.1.docx

RFI# 1

1. Offerors will submit pricing within 2 days and award of delivery order will be made with 72 hours or less from receipt of proposal. Offerors have the ability at this time to lower their NTE pricing.

Does mean we will bid per propane delivery request?

This requirement will award up to three IDIQ contracts. The contractor that get the IDIQs awarded to them. At the delivery order level will be solicited for specific amount of propane, with two days to propose and award made within 72 hours of receipt of proposals.

2. May you provide the use for the propane? Driven by weather

3. Tank size?

4. How often will orders be made? Typically, 2 to 3 delivery orders are issued per year

5. Who is the incumbent for this requirement?

6. The incumbent contractors are:

1. BSE Performance – FA850119DA009

22471 N 82ND AVE, PEORIA, AZ 85383 USA

2. Coastal Energy – FA850119DA016

250 RICEFIELD WAY, BRUNSWICK, GA 31525 USA

3. Merrimac Energy Group – FA850119DA015

3738 BAYER AVE STE 204, LONG BEACH, CA 90808 USA

7. Please advise what documents will be needed to submit to be considered responsive.

The Signed RFP and the TEP worksheet. If amendments are issued, acknowledge those.

8. Can you provide clarification on the below listed in the solicitation:

At delivery order level, contractors will have the ability to lower their transportation price if they elect to do so. The proposed transportation cost is to be multiplied to the current market index cost using the U.S. Energy Information Administration website. Offerors are required to utilize Attachment 2, Total Evaluated Price (TEP) Worksheet when submitting their NTE transportation pricing.

· Please advise if the above means on every quote that we can adjust our transportation cost? We cannot increase but we can decrease the transportation cost. Yes – you can decrease. Those are Not To Exceed (NTE) prices.

· With that state if were able to decrease the transportation cost lower. Then the transportation cost will not be fixed for the duration of the contract Please advise They are fixed NTE prices.

· Can you please advise where we are to list down the market pricing for propane. Not seeing a place to input pricing for propane. You are not proposing any market pricing at this point. That would be at task order level.

· Can you please advise if were to utilize market pricing from the date of January 25, 2024? If so where do we submit the pricing for propane? You are not proposing any market pricing at this point. That would be at task order level.

· Can you please advise if we need to submit fuel market pricing in the below sheet. No. Only fill in the TEP sheet.

9. How does the billing get handle? Do we bill direct to the Base or the contractor? If issued a delivery order, upon delivery and acceptance of the order the prime contractor will invoice WAWF and payment would be made electronically through the WAWF system.

10. How do we get access to the tanks? if issued a delivery order, contractor will be provided a POC to coordinate delivery to the base. Access would be worked out at that time.

11. We need to complete our own safety inspection of the tanks. Answer: Contractors are not required to perform safety inspections of GOV tanks. IDIQ contract is for delivery of propane only.

a. How is this scheduled? N/A

12. What the understanding of the Fixed price? I see a Fix Rate Max for Normal and Urgent Deliveries. The Fixed price is a Not To Exceed (NTE) transportation price that would be multiplied against the propane price at time of delivery order solicitation to calculate your price for that particular delivery order requirement. Your proposal should have that price proposed for each year as shown as the TEP Sheet.

13. How do the delivery request get to the 3 awarded contracts? at the delivery order level each contractor of the contractors with an IDIQ award would be given fair opportunity to propose for that instant requirement.

a. Do we have to submit a price on each request for delivery? Price proposal would be solicited at time of requirement need.

14. Is there a primary contract awardee and what services can we provide outside of delivering LP? this requirement is only for the purchase and delivery of propane.

15. At 60,000 gallons in 7 -10 days and how do bill? The amount shown in the TEP sheet and in the Purchase, Description are estimates only and do not obligate the government. The only propane purchased will be at the delivery order level.

a. as you deliver, after each Order, weekly, monthly etc. Billing is at the delivery order level; upon receipt of delivery order and accepted delivery of the propane shipment the contractor will invoice in WAWF against that delivery order number.

16.