SOW.pdf

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SOW – Refurbishment of Patriot Cooling System

STATEMENT OF WORK

REFURBISHMENT OF PATRIOT COOLING SYSTEM

9 MARCH 2012

1.0 GENERAL REQUIREMENTS. Contractor must be a factory trained field service engineer for the manufacturer.

2.0 INSTALLATION & SHIPPING

2.1 Contractor shall furnish all labor and materials necessary to perform the following:

2.1.1 Redesign of the process equipment for single batch processing to current original equipment manufacturer (OEM) standards.

2.1.2 Complete replacement of the electrical control panel.

2.1.3 Replacement of the operating water system.

2.1.4 Replacement of all wear parts of the centrifuge and pumps

2.1.5 Inspection shall be performed on all non-wear components such as the heater element, centrifuge bowl components, etc.

2.1.6 Cleaning of all system components including tank interiors and exteriors.

2.1.7 System shall be quality checked by field service engineer.

2.2 Contractor shall coordinate the installation dates with the government POC, Scott Mayfield, at 478-222-5282.

2.3 Contractor shall meet with the government POC, Scott Mayfield, to ensure minimum disruption of normal operations during installation. Contractor may examine the installation site to determine the conditions under which the work is to be performed.

2.4 Contractor shall provide all equipment and manpower required for complete installation.

2.5 Contractor shall assume full product liability for damage throughout installation. The contractor assumes full liability for damage until completion of the installation and acceptance by the government POC, Scott Mayfield, at 478-222-5282.

2.6 Contractor shall be responsible to repair any damage to facility caused by the contractor or his agents.

2.7 Working hours are 0700 - 1700 EST, Monday through Friday with the exception of federal government holidays and work curtailment days. Other hours of work may be arranged with the approval of the government POC, Scott Mayfield, at no additional cost to the government.

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2.8 TRAINING. The contractor shall provide field service engineers familiar with all aspects of the equipment’s maintenance and operation, for the training of facility personnel. All printed training aids shall become the property of the U.S. Government. Documentation shall be in the following format: MSWord files, and PDF. Operating procedures, maintenance manuals including manuals on all supplied devices, copy of annotated programming shall be provided. (CDRL A002, Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data, Technical Manuals, DI-TMSS-80527B)

2.9 FOLLOW-UP FIELD SERVICE ENGINEERING VISIT. The

contractor shall provide a follow-up visit by the field service engineering technician 6 months after installation. This shall include:

2.9.1 Two 6 hour days at Robins AFB and shall be scheduled no less than 14 days in advance of actual visit.

2.9.2 The field engineer shall meet with government POC, Scott Mayfield and system users personnel to review the operation of the system and discuss any questions or problems.

2.9.3 The system shall be evaluated for operating performance and mechanical integrity, including:

2.9.3.1 Audit of the operating logs to assess the system performance and indentify any problems to date.

2.9.3.2 Review operating procedures with the operators to assess their knowledge of the equipment and its operation (start-up, shut-down, cleaning, etc.)

2.9.3.3 Evaluate temperature control and separation efficiency.

2.9.3.4 Check system controls for proper operation and settings.

2.9.3.5 Check centrifuge and pump vibration levels.

2.9.3.6 Check pump seals.

2.9.3.7 Retrain operators as necessary.

2.9.4 System Maintenance and Repairs. The centrifuge, pasteurizer and all system pumps shall be disassembled and inspected for wear or other forms of damage or contamination. The following key items will be cleaned, inspected and replaced as deemed necessary:

2.9.4.1 Centrifuge bowl assembly – including bowl body, distributor, disc stack, sliding bowl bottom, control water paring device, bowl valves, bowl seal ring, drain orifices, all seals, gaskets and o-rings.

One bowl seal kit shall be included.

2.9.4.2 Centrifuge Frame and Cover Assembly – including gear

pumps, feed pipe and inlet/outlet assembly, vertical shaft and worm gear, spiral gear, horizontal drive shaft, clutch assembly (shoes and drum) and operating water manifold.

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2.9.4.3 Centrifuge Controls and Pipework – including relays, fuses, motor starters, start-up and full run amperage, solenoid valves, pressure regulators, air filter-regulators, all hoses, fittings, gauges and pipe connections.

2.9.4.4 Pasteurizer – including disassembly and cleaning of the housing and elements, test and set temperature controls, check all fittings and connections.

2.9.4.5 Pumps – including testing, flow rates, amperage, and

inspection of seals and wear parts when determined necessary by field service engineer.

3.0 UTILITIES

3.8 Utilities. The government shall provide all necessary utilities.

3.9 Safety Requirements:

3.9.1 The contractor shall comply with safety provisions, i.e., technical specifications, technical publications, Federal Occupational Safety and Health Administration (OSHA) standards, and other nationally or locally recognized sources of safety, health, and fire prevention standards and practices. The contractor will be responsible for the safety and accountability of all their personnel and the Government facilities/property and are subject to enforcement authority by federal and state safety and health officials. The AF is not responsible for ensuring that contractors comply with "personal" safety requirements that do not present the potential to damage Government resources (e.g., hearing protection, safety shoes, AF IMT 55, etc.).

3.9.2 Safety Mishaps/Incidents. The contractor shall notify the 402 MXW Safety Office telephonically at (478)-926-1708 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of any mishaps or incidents for damage to DoD property entrusted by this contract and employee injuries as a result of the contract operation.

3.10 Base Access. The contractor will be escorted by Government personnel at all times during all service calls.

3.11 Recycling. The contractor generating waste recyclable materials shall comply with the Base Quality Recycling Program (QRP) and shall be responsible for the following:

3.11.1 Segregating all recyclable items and place them in the appropriate recycling containers located around the Base.

3.11.2 Ensuring food waste is not discarded with recyclable materials as this contaminates the recyclable items.

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The contractor shall immediately and properly dispose of any refuse or trash generated in the performance of this SOW such as rags, brushes, paper trash, drink cans, etc.

4.0 ACCEPTANCE OF INSTALLATION. The inspection/acceptance of the installation shall be by government POC, Scott Mayfield, and acceptance shall be upon satisfactory demonstration of the installation to government POC.

Demonstration and acceptance does not relieve the contractor from providing any other portion of this statement of work.