RFP Attachment 1 - PWS Revision 2.docx

PRECISION MEASURMENT EQUIMENT LABORATORY

PERFORMANCE WORK STATEMENT

8 December 2008 Revision 2

1.0 DESCRIPTION OF SERVICES/GENERAL INFORMATION.

The contractor shall provide personnel, supervision, equipment, tools, materials, and services, necessary to perform Precision Measurement Equipment Laboratory (PMEL) services except as specified in Section 3, Government Furnished Property and Services. The contractor shall inspect, test, align, repair, calibrate, and certify Test Measurement and Diagnostic Equipment (TMDE) in accordance with applicable Calibration Measurement Summary (CMS), TO 33-1-27, TO 33K-1-100-1 or TO 33K-1-100-2. PMEL Services shall be provided for Warner Robins Air Logistics Center (WR-ALC) to include tenants, other Air Force installations in the geographic area as shown in Figure 4-1 of TO 00-20-14, and United States Air Forces Europe (USAFE) including the Azores, as specified in the Facility and Equipment Maintenance System (FEMS)/or its replacement TMDE Inventory Listing.

1.1 PMEL CERTIFICATION. The contractor shall maintain PMEL certification in accordance with AFI 21-113 and TO 00-20-14 Section 7, Air Force Metrology and Calibration Program. The contractor shall request certification from 562 CBSG/QP through the Functional Commander/Functional Director (FC/FD), Quality Assurance Evaluator (QAE), and AFMC PMEL Functional Manager within 30 days of contract award (TO 00-20-14 section 7). The contractor shall maintain PMEL certification throughout the term of the contract. The contractor, in conjunction with the PMEL FC/FD, shall assist in providing the documentation and records required by the Air Force Metrology and Calibration (AFMETCAL) evaluation team (TO 00-20-14, section 7).

1.2 TURN-AROUND TIME. The turn-around time shall start once a TMDE item is processed into a Received by PMEL (RBP) status and stops once the TMDE item is placed in Awaiting Government Quality (AWGQ). At this point the contractor presents the TMDE item for acceptance by the Government.

1.2.1 Unless stated otherwise, all turn-around times are expressed in calendar days.

1.2.2 The turn-around time does not include the time the TMDE item is in a hold status or work stoppage for awaiting parts, technical data, facilities, equipment, or standards.

1.2.3 For items that have exceeded the turn-around days, the contractor shall provide written explanation to the QAE within 5 days, documenting the reason for not meeting schedule turn-around time and proposed corrective action.

1.2.4 The report shall document reason(s) for delay and action taken to eliminate and prevent future TMDE delays. Corrective action shall be approved by the Government prior to implementation. The contractor shall strive to reduce turn-around time of TMDE since this is critical to customer service.

1.2.5 The estimated daily throughput of TMDE that shall be inducted into PMEL will be set at 120 TMDE items per day.

1.3 INPUT PRIORITY SYSTEM. All items processed through the PMEL shall be assigned a priority work code at the time the work order is generated. Items submitted to the Type IIA PMEL shall be worked IAW TO 00-20-14 Section 3 and the Robins AFB PMEL Quality Manual Section 3 depending on the priority status code. The contractor shall provide status of all TMDE on a daily basis. If the TMDE has exceeded the allotted turn-around time given of the priority work code, the contractor shall submit an action plan with an estimated completion date to the Government.

1.3.1 ROUTINE. Work orders for routine TMDE are generated by FEMS/or its replacement utilizing priority work code “0”. The contractor shall complete TMDE inducted with a turn-around time of 7 days; or 10 days if TMDE item is selected for a Quality Review (QR). Routine PMEL shall be worked during contractor’s normally scheduled work week until completed or placed into a hold status as described in paragraph 1.2.2. Once the reason for hold has been corrected, the TMDE item is placed back into in-progress and worked until completed.

1.3.2 EMERGENCY TMDE. Work orders for emergency TMDE are generated by FEMS/or its replacement utilizing priority code “5”. TMDE identified as requiring emergency calibration shall be placed into work immediately and worked continuously (around the clock) until completed or placed into a hold status described in paragraph 1.2.2. Once the reason for hold has been corrected, the TMDE item is placed back into in-progress and worked continuously (around the clock) until completed.

1.3.2.1 The contractor shall provide daily status to include estimated labor hours to complete the item to the FC/FD and ACO for coordination on all emergency TMDE items.

1.3.2.2 Historical data shows TMDE calibrated on an emergency priority no more than one per year.

1.3.3 PARTNERSHIP TMDE. Work orders for partnership TMDE are generated by FEMS/or its replacement utilizing priority code “4”. Partnership is the creation of a Government-vendor relationship where the TMDE is owned by a vendor, operated by either the vendor or Government personnel to produce war fighter assets. Robins AFB PMEL is considered a sub-contractor responsible for calibration of the vendor’s TMDE. The time allotted to complete partnership TMDE depends on the Implementation Agreement (IA) of the weapons system. If the IA does not state an allotted time, the turn-around time is 3 days. Partnership TMDE is worked continuously during the contractor’s normally scheduled work week until completed or placed into a hold status described in paragraph 1.2.2. Once the reason for the hold has been corrected, the TMDE item is placed back into in-progress status and worked until completed.

1.3.4 RE-ENGINEERING 21ST CENTRY (RE-21)/ MISSION ESSENTIAL. Work orders for partnership TMDE and Mission Essential are generated by FEMS/or its replacement utilizing priority code “3” and “2” respectively. RE-21 is a consolidation of critical avionics and weapon systems from operational bases to Robins ALC. RE-21 TMDE is considered the same as mission essential TMDE. The turn-around time for RE-21/Mission Essential TMDE is 3 days. RE-21/Mission Essential shall be worked continuously during the contractor’s normally scheduled work week until completed or placed into a hold status described in paragraph 1.2.2. Once the reason for the hold has been corrected, the TMDE item is placed back into in-progress status and worked continuously until completed.

1.3.5 PMEL OWNED STANDARDS. Work orders for PMEL owned TMDE are generated by utilizing priority code “1”. PMEL standards shall be worked before routine TMDE. The turn-around time for PMEL Standards is 5 days; or 8 days if TMDE item is selected for a Quality Review (QR). PMEL standards that require continuous monitoring or testing over 5 days are exempt from the 5 day turn-around. PMEL standards shall be worked during the contractor’s normally scheduled work week until completed or placed into a hold status described in paragraph 1.2.2. Once the reason for the hold has been corrected, the TMDE item is placed back into in-progress status and worked until completed.

CODE

WORK STATUS

Emergency

“5” Shall be placed into work immediately and worked continuously around the clock (24/7) until completed or placed in a valid hold status.

Partnership

“4” Shall be worked continuously during normal working hours until completed or placed in a valid hold status. Time allotted to complete partnership TMDE shall depend on statement in IA or if not stated is 3 days.

RE-21/

Mission Essential

RE-21 “3”

Mission Essential “2”

Shall be worked continuously during normal working hours until completed or placed in a valid hold status. Turn-around time is 3 days.

PMEL Owned Standards

“1” PMEL Owned Standards not assigned a higher priority code. Normal turn-around time is 5 days and 8 days if selected for a quality review (QR).

Routine

“0” All calibration/repair work not assigned a priority code. Normal turn-around time for routine TMDE is 7 days and 10 days if selected for a quality review (QR).

1.4 ACCURACY OF CALIBRATION. The contractor shall maintain a 95% defect free rate of all TMDE calibrated/inspected monthly. The accuracy shall be checked through the use of output sampling and Quality Deficiency Reports (QDR) from customers. Customers have to complete a QDR within 30 days of calibration date in FEMS/or its replacement. The method of sampling and auditing TMDE items shall be accomplished using TO 00-20-14 Section 9.

1.4.1 Defects will be given back to the Contractor for re-work. The contractor will correct the deficiency in 5 days or submit a corrective action plan on estimated date when TMDE shall be repaired.

1.4.2 The contractor shall have 5 days to answer the QDR report submitted with defective TMDE. The report shall state the problem and the corrective action taken to correct the defect.

1.5 HOUSEKEEPING. The contractor shall maintain assigned areas in a clean, safe, and sanitary condition. The general laboratory area shall be kept clean in accordance with TO 00-20-14, Section 3, Section 8, and AFOSH STD 91-90 paragraph 2.1.

1.6 TECHNICAL ORDER LIBRARY. The contractor shall maintain in current status the necessary publications library according to AFI 21-303, Technical Orders, and TO 00-5-1, AF Technical Order System. In addition, the contractor shall appoint a customer account representative for all Government publications and forms. IAW TO 00-20-14 paragraph 3.6k, technical data will be maintained on all equipment owned by the PMEL.

1.6.1 AFTO FORM 22. The contractor shall initiate AFTO Form(s) 22 on technical order deficiencies in accordance with TO 00-5-1, Chapter 9. A copy of the report shall be provided to the Government.

1.6.2 PROPRIETARY DATA. If TMDE requires proprietary data, it shall be used solely for the repair, alignment, calibration, and certification of TMDE. Any reproduction or other use of proprietary data is strictly forbidden. Proprietary data shall be controlled by the Government.

1.7 FOD PROGRAM. The contractor shall comply with AF 21-101 AFMCSUP 1, Chapter 14, Section 14B, Foreign Object Damage (FOD), Dropped Object Prevention (DOP) Program, and AFOSH STD 91-90 Section 2. The contractor shall ensure all tools, equipment, and hardware are accounted for at the end of each task. Contractor personnel shall remove watches, rings, chains, and other jewelry that could be dropped or become loose in the laboratory areas. Metal eyeglasses should be secured by a band or cord to prevent them from falling into energized electrical circuits. The contractor shall establish good housekeeping and work habits to minimize FOD hazards.

1.8 TOOL CONTROL The contractor shall establish and maintain a tool control program as outlined in AF 21-101 AFMCSUP 1, Chapter 10, Section 10B, , Tool and Equipment Management Program. The contractor shall provide its employees with necessary tools required except as listed in listed as GFE in Attachment 3 of the PWS.

1.8.1 The cleaning, preventive maintenance, replacement and laser etching of contractor tools shall be the responsibility of the contractor and conform to the requirements of AF 21-101 AFMCSUP 1 Chapter 10, Section 10B.

1.8.2 Lost tools will be handled IAW 402 EMXG GM 21-107, Lost Tool Reporting Guidance Memorandum.

1.9 TRAINING/RECORDS/TASK COMPETENCE. The contractor shall establish and maintain a training program to improve or update technical capabilities of assigned personnel. The Contractor shall provide all training required to meet requirements unless otherwise specified. The Government will provide classroom or computer based training as required for FEMS/or its replacement, Information Protection, Equipment Custodians, Technical Orders, Supply, Fire Extinguisher, Hazmat, and Lock-out/ Tag-out.

1.9.1 RECORDS. Individual training records shall be maintained on the qualifications, training, skills, experience, and task competency of each technical employee. IAW TO 00-20-14 paragraph 2.6.1, these records should be of sufficient detail to provide confidence in the task competence of assigned personnel. Records shall be made available to the QAP when requested. In addition, training records may be inspected during base or command inspection teams. The contractor shall maintain training records current and up-to-date.

1.9.2 CPR TRAINING. All contractor employees shall maintain CPR certification IAW AFOSH STD 91-90 paragraph 2.11.2 during the contract performance.

1.10 ENVIRONMENTAL (HAZMET) CONTROL. The contractor shall comply with applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. When environmental laws/regulations change, the contractor is required to comply when such laws come into effect.

1.10.1 NOTIFICATION OF ENVIRONMENTAL SPILLS. If the contractor spills or releases any substance contained in 40 Code of Federal Regulations (CFR) 302 into the environment, the contractor shall immediately report the incident to the Fire Department at 911. The liability of the spill or release of such substances rests solely with the contractor.

1.10.2 ENIROMENTAL MANAGEMENT. The contractor shall work with Environmental Management (EM) to ensure that hazardous material and waste generated is handled, used, stored and controlled in such a manner so as to eliminate or significantly reduce any hazards that jeopardize human health or safety of the environment. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

1.10.3 CHEMICAL SITE MANAGER. The contractor shall appoint a chemical site manager and alternate. The contractor shall obtain applicable training and maintain certification for assigned chemical site manager and alternate as required by the Government and State and Federal Environmental Protection Agencies.

1.10.4 MSD/CHEMICAL SITE PLAN. The contractor shall maintain Material Safety Data Sheets (MSDS) on all chemicals used and shall have and maintain a chemical site plan. The contractor, along with a Government representative, shall at the beginning of the contract, jointly inventory on-hand chemicals.

1.10.5 EM APPROVAL/NOTIFICATION. The contractor shall obtain initial approval from BIO/EM through the Hazmat Pharmacy to requisition chemicals, including restocking of on-hand chemicals required. The contractor shall inform EM monthly of the quantity and application of used chemicals. Chemicals identification shall include national stock number/part number, manufacturer, noun, unit of issue, quantity on hand, consumption per month and means of disposal.(CDRL A001)

1.10.6 HAZARDOUS WASTE COMPLIANCE. The contractor shall comply with AFI 32-7042, Solid and Hazardous Waste Compliance, and 402 MXW Operating Instruction 90-2, Environmental Management Program, for the handling, storage and disposal of hazardous materials. EM approval must be obtained by the contractor prior to disposal of any chemicals.

1.10.7 NOTIFICATION. The contractor shall provide the ACO and PMEL Flight Chief (MXDCA) all information relative to notices of violations, judgments and consent agreements pertaining to environmental violations.

1.11 PERSONNEL.

1.11.1 PROGRAM MANAGEMENT. The contractor shall designate in writing a program manager and alternate that has overall supervision of contractor services and personnel. The program manager shall be the on-site point of contact between the Government and the contractor. The program manager or alternate shall be available during normal duty hours to discuss problem areas. When the program manager is absent for a period of eight hours or more and the alternate program manager is acting, the Government shall be notified.

1.11.1.1 QUALIFICATIONS. The program manager shall have extensive supervisory experience in PMEL management environment and graduated from a DoD Accredited basic PMEL school. Experience should include advance training in metrology and management of personnel to install, test, modify, repair, align, calibrate and certify base reference standards, working standards and common TMDE. In addition, the program manager shall be knowledgeable of the Air Force PMEL Quality Program (to include conducting root cause analysis, leading/participating in trend analysis), as well as the PMEL Management System (to include Internal Audits and Management Reviews),

1.11.2 CONTRACTOR EMPLOYEES. Contractor personnel shall be easily recognized as contractor employees. Contractor employees, at all times, shall wear visible contractor-provided identification either as a part of, or attached to, their outer clothing

1.11.2.1 Contractor employees who, install, test, modify, repair, align, calibrate and certify base reference standards, working standards and common TMDE shall have graduated from a DOD accredited basic PMEL School or have an Associate’s Degree in Metrology. In addition contractor employees must be experienced to the Journeyman level as defined in AFI 36-2201 Vol. 3 paragraph 1.6.2.

1.11.2.2 The contractor may have 10% of their technician workforce in a trainee status. The 10% includes students enrolled and pursuing an Associates’ Degree Program in Metrology and individuals who have graduated from a DoD PMEL school or have an Associate Degree in Metrology and are not experienced to the Journeyman level.

1.11.2.3 The contractor may ask for a waiver from the FD/FC and ACO for a technician who does not fit the requirements of 1.11.2.1 and 1.11.2.2.

1.12 QUALITY CONTROL. The contractor shall establish and maintain the PMEL Type IIA Quality Program IAW TO 00-20-14 Section 9. The contractor shall use the current version of the Robins Quality Manual, which is policy mandated by the Government management team. The Government PMEL Flight Chief has overall responsibility for the administration of the Robins PMEL Quality Assurance Program.

1.12.1 The contractor shall conduct, assess, evaluate and document findings on Process Reviews (PR) and Quality Reviews (QR) on contractor personnel that certify TMDE IAW TO 00-20-14 Section 9.

1.12.2 Root Cause Analysis shall be completed NLT 30 days after discovery of a critical nonconformity. Any root cause analysis in need of correction will be returned to the Contract PM for re-work. The contractor has 5 days for re-work.

1.12.3 Contract PMEL Quality Assurance (PQA) Personnel: PQAs are selected using the criteria in TO 00-20-14 Section 1. PQA evaluators will be designated in writing.

1.12.4 STAMPS. The quality function of the contractor shall be responsible for issuance and control of "K" stamps. Stamps will be furnished and replenished by the Government.

1.13 GOVERNMENT QUALITY ASSURANCE. The Government (QAE’s) will evaluate the contractor’s performance IAW the Performance Plan. The TMDE certified by the contractor will be sampled at 3% and evaluated using the method of surveillance specified in TO 00-20-14 Chapter 9. All surveillance observations will be recorded by the Government and verified by the contractor. The Government will appoint a single point of contact (POC) for all PMEL Laboratory Operational Functions through which all Contractor provided services will be requested and/or accomplished. The appointed POC will serve as the point of contract for surveillance activities, only.

1.14 PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

1.14.1 KEY CONTROL. The contractor shall establish and implement methods of to ensure all keys issued are not lost, misplaced or used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the building manager any occurrences of lost or duplicated keys.

1.15 LIMITATION OF TMDE. The contractor shall not limit the certification or change the calibration interval of any item of TMDE without owner approval other than the exceptions listed in TO 00-20-14, Section 3. Owner approval will be annotated in the FEMS/or its replacement data base. All equipment with new or revised limitations will require a completed FEMS/or its replacement Slash Report.

1.16 ENVIRONMENTAL MONITORING (LABORATORY). The contractor shall monitor laboratory environmental control to assure temperature and humidity are in tolerance as specified in TO 00-20-14, Section 8. Out-of-tolerance conditions shall be reported to the building manager. The Government (MXDCA) will initiate trouble calls requesting facility problems including environmental outages. The contractor shall maintain a copy of the environmental records which reflect the period of time the out-of-tolerance condition existed.

1.17 RECORDS. Facility environmental records (if the Environmental Management System (EMS) system is not working) shall be maintained on file by the contractor until contract closure and shall be available for review by the Government. These records shall be turned over to the Government PMEL upon contract completion.

1.18 UNIT INSPECTION REQUIRMENTS. The contractor will be required to participate in, comply with the requirements of and pass all unit inspections including higher headquarters and command such as Logistics Standardization Evaluation Team (LSET) and Unit Compliance Inspection (UCI).

1.19 LOCALLY DEVELOPED PROCEDURES. Contractor developed calibration procedures and commercial data shall be submitted through the Government (MXDCA) to the AFMC PMEL Functional Manager and the 562 CBSG (AFMETCAL) for approval as required by TO 00-20-14 Section 3.

1.20 EQUIPMENT SCHEDULING AND CONTROL. The contractor shall assume responsibility for all workload in the PMEL facility at the beginning of the performance period. The number of items within the initial quantity-requiring repair may exceed the normal ratio of repair items. The initial workload shall include all AWP/AWS/AWT items presently in the PMEL.

1.20.1 The contractor shall unload TMDE at dockside, separate the Government TMDE workload from contractor workload and place the Government TMDE workload in a designated and marked location. The contractor shall load all TMDE at dockside. The contractor shall open, verify and document within twenty-four hours of receipt, incoming TMDE and place the reusable containers in a designated location.

1.20.2 The contractor shall contact the Government QAE upon receipt of any TMDE that is not accompanied by proper documentation or ancillary equipment. If instructed to return item to owner, all copies of work documents and FEMS/or its replacement Work Orders shall be returned with item to the owner and shall not be counted as a unit of work.

1.20.3 The contractor shall review and correct all forms to insure that data reflected is in accordance with CMS (Calibration and Measurement Summary) Section 2, TO 33K-1-100-2 Section 2, and TO 00-20-14 Section 5. It shall be the contractor's responsibility to promptly present completed TMDE to the Government QAE for final inspection and acceptance. After Government acceptance, the contractor shall promptly move TMDE to the outgoing area.

1.20.4 Test Measurement Diagnostic Equipment (TMDE) units in the PMEL when contractor begins the Operational Performance Period shall be the first units placed in work. When all of such backlog (from previous contract) units have been placed into work, the Contractor shall begin to place into work units received by the contractor since the beginning of the Operational Performance Period. All units (both backlog, and those received after beginning of the Operational Performance period) shall be placed into work on a “first-in/first-placed in work” basis, except those designated priority or emergency by the Government.

1.21 DISASSEMBLY/REPAIR. Disassembly shall be limited to the minimum required for the repair to be performed. The contractor shall prevent burring, marring, defacing, or otherwise damaging equipment during disassembly/reassemble. The removal of access panels, doors, and dust covers is not considered disassembly and shall be accomplished as required to permit inspection, repair, cleaning, and calibration of the end item. The contractor shall repair items of TMDE by replacing defective individual components; e.g. resistors, capacitors, coils, and transistors.

1.21.1 DISPOSITION OF TMDE. If the problem cannot be isolated down to component level, the contractor shall look to replace next higher assemblies, subassemblies, or printed circuit boards unless the cost of individual components to repair exceeds 75% of the cost of a new or replacement item, as determined from Government stock system or manufacturer's catalog. In these cases the contractor shall follow not-repairable-this-facility (NRTS) approval/disposition instructions in the Robins Quality Manual.

1.21.2 VENDOR REPAIR. The contractor will prepare and ship all TMDE that can only be repaired at a vendor facility when such repair is approved or directed by the FC/FD (or designated representative). The estimated quantity of TMDE NRTS is 250 units per year.

1.21.2.1 The contractor shall be reimbursed by the Government for the actual vendor’s repair cost and contractor incurred shipping cost.

1.21.2.2 At least two repair quotes must be obtained whenever possible. Some TMDE equipment can only be repaired at the OEM facility.

1.22 CALIBRATION AND CERTIFICATION OF TMDE. Every TMDE calibration shall be accomplished IAW the applicable Calibration Measurement Summary (CMS) or TO 33K-1-100-2 and 33K-1-100-1 Section 3. Calibrations will be traceable and accurate IAW TO 00-20-14 paragraph 3.1.6. When calibrated to the required accuracy and tolerance, the TMDE shall be certified by the calibrating technician using a TMDE Certification Stamp ("K" Stamp) as prescribed in TO 00-20-14, Section 5. Contractor shall assume responsibility for all workload in the PMEL facility at the beginning of the contract period. Anticipated workload at start of the contract performance period is estimated to be 320 items of TMDE.

1.22.1 All electronic or paper forms will be completed IAW TO 00-20-14 Section 5, Robins AFB Quality Manual, applicable maintenance TO, or other regulations.

1.22.2 Any item returned to the user uncalibrated (RTO) shall be accompanied by documentation identifying the owning work center person contacted, reason for return, and recommended action.

1.23 INSPECTION SYSTEM. The contractor shall establish and maintain an inspection system to ensure completed end items, materials, parts, and services conform to all requirements. The contractor shall, upon completion of final inspection, cap or seal all open waveguides, flexible and rigid lines, hoses, fittings, ports, and vents to prevent entry of foreign matter into the end item. Electrical connectors will be capped in accordance with TO 00-25-234, paragraph 2.9 to prevent damage due to dust and electro static discharge (ESD) during handling and shipment.

1.23.1 Each completed end item shall be inspected by the contractor, prior to presenting to the Government for acceptance or rejection by the Government QAE, to insure completeness, serviceability, and compliance with the quality requirements. If a TMDE item is not acceptable, it will be returned to the Contractor for re-work. A quality discrepancy report shall be initiated by the QAE. No more than 1% defective rate on TMDE produced monthly shall be permitted.

1.24 MEASUREMENT STANDARDS. The contractor shall maintain and use Air Force Reference Standards certified by the Air Force Metrology and Calibration Program (562 CBSG /AFMETCAL). These standards are traceable to the National Institute of Standards and Technology (NIST) and will be used to calibrate/certify working standards and TMDE. Other measurement equipment identical or equivalent to that certified as base reference standards are considered working standards and are the responsibility of the PMEL to certify. Government QAE personnel will require limited use of this equipment in the performance of their duties.

1.25 METROLOGY. The contractor shall provide technical services in the area of metrology to include:

1.25.1 Determine requirements for calibration/certification and repair of physical/dimensional, electro-mechanical, optical, and electronic TMDE when technical data and/or specified test equipment are not available.

1.25.2 Submit AFTO Form 45 requests to the Air Force Metrology and Calibration Program (562 CBSG /AFMETCAL) through the Government (MXDCA) to establish permanent category and calibration responsibility.

1.25.3 Resolve metrology problems generated by PMEL customers, within the geographical area concerning physical/dimensional, electro-mechanical, optical, and electronic TMDE.

1.25.4 Participate with base assigned and tenant activities in calibration of equipment which must be calibrated in place and requires skills and/or equipment available only in the PMEL.

1.25.5 Participate in the Proficiency Testing / Measurement Assurance Program (PT/MAP) as outlined in TO 00-20-14 Section 11.

1.25.6 Participate in Internal Audits and Management Reviews as required by TO 00-20-14 Section 10.

1.25.7 Verification and Validation of calibration software IAW TO 00-20-14 Paragraph 3.1.6.

1.25.8 Perform TO Verification on draft procedures IAW TO 00-20-14 paragraph 3.1.7.3.

1.26 MODIFICATION/FABRICATION. The contractor shall perform modification on assigned TMDE as required by TCTOs and engineering changes. Modification kits, parts and technical data required for performance shall be obtained in accordance with applicable TCTOs or engineering change orders. Fabrication of special circuits and mock-ups required for calibration/certification and repair shall be accomplished by the contractor in accordance with applicable technical data on TMDE.

1.27 TRAVEL. If travel is authorized by the ACO, a trip report shall be submitted to the FC/FD and ACO upon completion of travel.

1.28 FIRE PROTECTION. The contractor shall establish and maintain an effective fire prevention program using AFI 32-2001, The Fire Protection Operations and Fire Prevention Program, AFI 91-302, Air Force Occupational and Environmental Safety, Fire Protection, and Health (AFOSH) Standards, and RAFBI 32-2001.

1.29 ORIENTATION PERIOD. To ensure a smooth transition in the change of work effort from the current contract, the Contractor shall begin orientation as required by the solicitation. Orientation period will be a minimum of 15-days and will not exceed 30-days. The Contractor shall observe work accomplishments by the current employees and become thoroughly familiar with work requirements and work procedures. Complete personnel requirements (work force) including the hiring of personnel to assure satisfactory performance beginning on the first day of the operational performance period. The Contractor shall start training requirements and accomplish necessary training of employees and complete the development of necessary work plans/procedures.

Contractor will be allowed access to the PMEL facility to familiarize personnel with equipment, reporting, and procedures prior to the period of performance start date. However, such access will not interfere with the production efforts of current contract personnel.

1.30 PHASE OUT. If there is a change in Contractor or if the operation reverts to in-house, the incumbent Contractor shall provide familiarization, as described in the preceding paragraph entitled "Orientation", to the Government or the follow-on Contractor, whichever the case. During the phase-out familiarization period, the incumbent shall be fully responsible for operation of PMEL.

1.31 MISSION ESSENTIAL. In accordance with DODI 3020.37, Continuation of DOD Essential Services During Crisis, this task is not considered mission essential. In the event this task becomes mission essential, then a contingency plan shall be made for obtaining the service from an alternate source.

1.32 GREEN PROCUREMENT PROGRAM (GPP). The contractor shall comply with the non-paper office products and paper/paper products list of designated products and the accompanying recycled content recommendations of the Comprehensive Procurement Guidelines (CPG) located at http://www.epa.gov/cpg/products.htm and the use of USDA bio-based products list published at http://www.biobased.oce.usda.gov/fb4p/DesignationItemList.aspx for all bio-based products used in the performance of this service. Contractor and all subcontractors performing services on Robins AFB GA must complete GPP training within the 30-day orientation period.

1.33 ENVIRONMENTAL TRAINING REQUIREMENT. The contractor must complete Environmental Management System (EMS) awareness training provided by 78 CEG/CEV within the 30 day orientation period.

2.0 SERVICES SUMMARY.

Par Performance Threshold

#1 TMDE Accuracy and Documentation

#2 Turn-around Time

10 days if selected for QR RE-21, Mission Essential – 3 days Partnership – 3 days Emergency- Work continuously until completed PMEL Owned Standards – 5 days, 8 days if selected for a QR

#3 Government Acceptance Inspection

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will furnish property listed in Attachments 1 through 5.

3.0.1 The main PMEL facility is located in Building 162 on Cochran Street. Laboratory space consists of 23,000 square feet of controlled area (environmental control 73 degrees F +/- 6, 50% max, 20% min R.H.) and 680 square feet in the gage block area (environmental control 68 degrees F +/- 1, 50% max, 20% min R.H.). Power provided from raceways is 120/208V, 3 phase, 400 cycle; 115V, 3 phase, 400 cycle, delta; and 28VDC. 440V, 3 phase, 60 cycle power is available near chase openings under the raceways in the annex portion of the building. A minimum of 100 foot candles of light is available in all the laboratory area. Support space consists of approximately 320 square feet of office, 1900 square feet for parts storage, and 2800 square feet of general purpose space having comfort air conditioning. This building is of reinforced concrete construction with 2,360 feet of equipment room space that is maintained by the Base Civil Engineer. The basement of Building 162 consisting of 26,355 square feet is maintained as a fallout shelter for Robins AFB GA.

3.0.2 Building 162 is jointly shared by Contractor and Government personnel. Allocation of space is depicted in Attachment 1. In addition, the Government QAEs will require space for six work benches in the contractor’s lab area for performing audits.

3.03 The Contractor is restricted from altering the allocated facility without specific written permission from the FC/FD.

3.04 The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excluded.

3.05 These facilities shall be used for performance of this contract only.

3.1 PREVENTIVE MAINTENANCE. The contractor shall perform operator and/or preventive maintenance on hoists, vacuum pumps, eye wash stations, temperature baths, laboratory TMDE, reader/printers used in reproducing technical data, shoe cleaners, office equipment and all other GFE furnished items to the contractor by the Government. After the preventive maintenance has been performed, the AFTO Form 244 cards must be annotated IAW TO 00-20-1.

3.2 SUPPLY SUPPORT

3.2.1 The contractor shall use AFMAN 23-110 Vol. 2 Pt 2 procedures for each requisition. In the event an item is not available from the DOD supply system, the contractor shall acquire the item as Government reimbursable items.

3.2.2 Records for Equipment Authorization Inventory Data (EAID) equipment will be maintained by the Government under the Air Force Equipment Management System (AFEMS) in accordance with AFMAN 23-110 Vol. 2 Pt 2. The contractor shall document receipt of Non-EAID items to QAP.

3.3 EQUIPMENT MANAGEMENT

3.3.1 The contractor shall appoint a primary and an alternate custodian to act as the focal point for all equipment transactions in accordance with AFMAN 23-110 Vol. 2, Pt 2. The contractor shall receipt for that equipment inventoried and applicable to the Equipment Authorization Inventory Data (EAID) records on the Custodian Account/Custody Receipt Listing (CA/CRL). The contractor shall justify and submit requirements for additional and/or turn-in of EAID equipment on AF Form 2005, Issue/Turn-In Request and/or AF Form 601, Equipment Action Request. The Government (MXDCA) shall approve these forms before submitting to supply.

3.3.2 The contractor shall conduct a total inventory of all equipment in the presence of a Government representative and the outgoing contractor immediately prior to the beginning of the operational performance period.

3.4 MATERIAL CONTROL

3.4.1 The contractor shall comply with AFMAN 23-110 Vol2 Pt 2 in requisitioning and management of all parts and materials including the following specific tasks:

3.4.2 The contractor shall operate and manage a supply support function.

3.4.3 The contractor shall establish and maintain a base supply customer's account.

3.4.4 The contractor shall comply with AFMAN 23-110 Volume 2, Pt 2 when processing turn-ins of items to Base Supply.

3.4.5 The contractor shall normally use Force Activity Designator (FAD) III (Deploy Readiness) on all requisitions to Supply Division. The contractor shall use FAD II (Combat Readiness) on organizations assigned FAD II. The contractor shall use the FAD provided and use the Urgency of Need Designator (UND) to assign priority for submitting requisitions.

3.4.6 The contractor shall review the (D18) Daily "A" Urgency Need Backorder List on Priorities "A2" to determine updated due-in status and supply delivery date. Follow up shall be made at least weekly on these high priorities for which satisfactory status and delivery date have not been received. The contractor shall review all requisitions for items on backorder every 30 days. Backorders shall be canceled when the requirement no longer exists.

3.4.7 The contractor shall attach a condition tag on all items returned to the Government. In addition, any incomplete items returned shall include a list of missing parts on the reverse side of the unserviceable condition tag in accordance with AFMAN 23-110 Volume 2, Pt 2.

3.4.8 The contractor shall maintain necessary bench stocks to support PMEL operations. The Government shall provide the initial stock of Government Furnished Material (GFM). Attachment 3 is a sample of the bench stock items. Immediately prior to the beginning of the Operational Performance Period, the incumbent contractor, the incoming contractor, and Government representatives shall jointly inventory this GFM initial stock and the incoming contractor shall accept accountability for same.

3.4.9 The contractor shall retain responsibility for all items assigned, until records are cleared through official Government actions. For example, in the event of a damaged item, the contractor shall retain responsibility for the salvageable items and residue until records are cleared by turning the items into Supply or Defense Reutilization Marketing Office (DRMO), as applicable. The Government will provide disposition instructions in all such cases.

3.4.10 The contractor shall comply with AFMAN 23-110 Volume 2, Pt 2 for management and control of critical items.

3.5 The Government will provide:

3.5.1 Facilities – See Attachment 1

3.5.2 Government Furnished Equipment (GFE) – See Attachment 2

3.5.3 Government Furnished Material (GFM) – See Attachment 3

3.5.4 Computer Equipment – See Attachment 4

3.5.5 CA/CRL Equipment Listing – See Attachment 5

3.5.6 All required Department of Defense, Air Force, Commercial manuals (where appropriate), forms, regulations, directives, publications, and technical orders required.

3.5.7 Equipment as listed in Facilities description and Attachments 2 & 4, to be used in the performance of this PWS. Government QAE personnel will require limited use of this equipment.

3.5.8 Inbound/outbound transportation services for supplies and equipment including preservation, packaging, packing and marking.

3.5.9 Pick-up and delivery of TMDE between on-base customers and the PMEL loading dock

4.0 APPENDICES.

REF

DATE

All 01 Feb 00

All 01 Apr 99

All 18 Apr 94

1 Nov 98

(LANTIRN) Calibration and Measurement Summary

Attachment 1 Page 16 of 16