PWS.docx

PWS for F-16 Radar Azimuth-Elevation Amplifier Assembly 26 July 2018

DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER (AFMC)

HILL AFB, UTAH 84056-5609

Purchase Request No. FD20201801553-00

PERFORMANCE WORK STATEMENT

F-16 Azimuth-Elevation Amplifier Assembly

NSN: 1270-01-561-5728WF, P/N 145K256G01

WORK TYPE: REPAIR

EQUIPMENT TYPE: F16 C/D

416th Supply Chain Management Squadron

Table of Contents

1.0 DESCRIPTION OF SERVICES…………………………………….………………………..3

1.1 SCOPE

1.2 TERMS EXPLAINED

2.0 SERVICES SUMMARY (As Applicable)………………………………………………… 6

3.0 GOVERNMENT FURNISHED MATERIAL/ PROPERTY/ EQUIPMENT.…. 7

3.1 GOVERNMENT FURNISHED MATERIAL (GFM) / PROPERTY

(GFP) / EQUIPMENT (GFE)

3.2 SPECIAL TOOLS, SPECIAL TEST EQUIPMENT AND

SPECIAL EQUIPMENT (ST/STE/SE) AS GFE

4.0 GENERAL INFORMATION ………………………………………………………………..8

4.1 GENERAL WORK REQUIREMENT

4.1.6 CONDEMNATION

4.1.7 ACCESSORY AND COMPONENT REUSE, MAINTENANCE AND

REPLACEMENT

4.1.8 ELECTROSTATIC DISCHARGE

4.2 RECEIPT OF EQUIPMENT AT FACILITY………………………………………..….…….…. 11

4.4.3 CONTRACT DEPOT MAINTENANCE (CDM) PRODUCTION REPORT

4.4.4 GOVERNMENT PROPERTY INVENTORY REPORT

4.4.5 MAINTENANCE DATA COLLECTION REPORTING (DRILS)

5.0 TECHNICAL ORDERS AND OTHER DIRECTIVES ..........................……………..20

5.1 APPLICABLE GOVERNMENT DOCUMENTS………………………………………………..20

5.2 APPLICABLE NON-GOVERNMENT PUBLICATIONS

5.3 ADDITIONAL PUBLICATION INFORMATION

1.0 Description of Services

1.1 Scope

1.1.1 This performance work statement (PWS) F16 C/D establishes the work requirements for essential repair to restore the Azimuth-Elevation Amplifier Assembly (1270-01-561-5728WF) to a serviceble condition, but not like new cosmetically. Reference Section 3.1 for list of National Stock Numbers (NSN).

1.1.2 This effort is for: REPAIR of the F16 C/D, Azimuth-Elevation Amplifier Assembly. This repair consists of major overhaul including complete or substantial tear down into component parts. This repair includes reworking or replacing most parts in the SRU assemblies. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. Of special concern is P/N 563R072 which is DMS and commercially unavailable. These reusable components are not required to maintain the end-item identification. The SRU item parts shall be reassembled so as to furnish as totally serviceable item. The repair processes used by the contractor shall bring service life back to the reconditioned items. The SRU(s) will be restored to a serviceable condition in a facility owned and/or operated by the contractor.

1.1.3 All work performed by the contractor shall comply with the instructions and technical data requirements contained in the awarded contract.

1.1.4 The contractor shall not design, develop or manufacture tooling or test equipment of a specialized nature as a requirement under this performance work statement.

1.1.5 The functional capabilities for which the end-item was designed shall not be changed, modified.

1.1.6 The contractor will return the item to the original specifications of the item. The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government. If an item is returned for rework, as a result of a Product Quality Discrepancy Report (PQDR), more than 1 time in any 12 month period, then an Environmental Stress Screening (ESS) will be required before returning the item in serviceable condition. The contractor will coordinate actions with the government engineering authority should this occur. Any tests that will be excluded as part of this effort will have prior written approval from the engineering authority through the appropriate government contracting official.

1.1.7 The contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the Equipment Specialist. Upon completion of the contract, per existing disposal code assigned to the item, the contractor shall dispose of parts retained for cannibalization.

1.1.8 Items shall have correlated inputs into CAV for correct D035 supply adjustments to NSN inventory.

1.1.9 This effort is considered a Non-Mission Essential Service. According to Department of Defense Instruction (DoDI) 1100.22, it is determined that the contractor will not be required to provide services during crisis unless otherwise directed by an authorized government representative. The contractor will contact the contracting officer for instructions concerning services if a crisis situation occurs.

1.2 Terms Explained

1.2.1 “Acceptance Test”: The functional and operational tests performed on the end- item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition.

1.2.2 “ACO”: The Administrative Contracting Officer.

1.2.3 “Calibration”: A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested.

1.2.4 “CAV AF”: Commercial Asset Visibility Air Force. This is the end-item production reporting system for contractor repairs and GFM transactions.

1.2.5 “CCA”: Circuit Card Assembly

1.2.6 “CND”: Cannot Duplicate.

1.2.7 “CO”: The Contracting Officer.

1.2.8 “Condemn”: A normally repaired item which, due to the extent of required work process, DMS or catastrophic damage has been deemed uneconomical to make serviceable.

1.2.9 “Component”: Individually replaceable part, lowest level of repair.

1.2.10 “Government Approved Contractor Technical Data”: Contractor technical data that has been used in the manufacture/production for initial procurement of government end-items or any subsequent formal and approved update can be used for the repair of such items.

1.2.11 “Government Furnished Property (GFP)” – FAR Subpart 45. Property in the possession of or directly acquired by the government and subsequently made available to the contractor for the performance of a contract. The GFP can be Government Furnished Equipment (GFE) such as (ST/STE/SE/APP, etc.) or Government Furnished Material (GFM) for use in the end-item.

1.2.12 “IAW”: In Accordance With.

1.2.13 “Inspection”: A thorough examination of an item to determine its identity and condition.

1.2.14 “Item”: The part of assembly furnished to the contractor for maintenance.

1.2.2.15 “IUID”: Item Unique Identification. The Item Unique Identification program was an initiative incorporated by the government to improve the tracking of assets during transit, operation, storage, and repair. This program was implemented to provide an easier means for the contractor and DoD to track unique assets through electronically scanning the asset tag which identifies the item.

1.2.16 “MICAP”: Mission Capability

1.2.17 “N/A”: Not Applicable.

1.2.19 “Nuclear Weapon Related Materiel (NWRM)”: Classified or unclassified nuclear weapon system components whose purpose is to pre-arm, arm, launch or release nuclear weapon and require special controls to maintain and protect system integrity and security, as well as engineering and design information (e.g. guidance set, classified critical components, launch control, use control equipment).

1.2.20 “PQDR”: Product Quality Discrepancy Report.

1.2.21 “Production Management Specialist (PMS)”: That individual who develops and prepares the contract maintenance purchase request (PR) package, and is the contract POC for the duration of the contract. The PMS, as used in this document, refers to the production management specialist, office, and phone indicated on the title page.

1.2.22 “QAR”: Quality Assurance Representative.

1.2.23 “Reassemble”: To reinstall all the serviceable components that make up an end-item IAW the assembly instructions.

1.2.24 “Recoverable”: An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

1.2.25 “Repair”: The minimal parts, labor, and processes required restoring an item to a serviceable condition.

1.2.26 “Repairable”: An unserviceable recoverable end-item that may or may not be repairable and refers more to its logistics status.

1.2.27 “RTOK”: Retest Okay.

1.2.28 “Serviceable”: Capable of meeting the requirements and performing the function for which it was designed or modified and meets all test requirements established by this work statement and the technical data cited in Section 4.

1.2.33 “Technical Data”: All government and contractor drawings, specifications, standards, Technical Orders (T.O.s), technical manuals, and all other technical publications necessary to restore an item to a serviceable condition.

1.2.29 “Update”: To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional capability.

2.0 Services Summary

2.1 PRODUCT QUALITY DISCREPANCY REPORT (PQDR)

2.2 SAFETY AND HEALTH

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the contracting officer (CO), soon as feasible or within 30 days of any damage to government property with the understanding that more comprehensive cost information may take longer to provide.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

3.0 Government Furnished Property and Services

Government-Furnished Equipment (GFE): An all-inclusive term to define all types of equipment defined in FAR, Part 45. It includes facilities, plant equipment, agency peculiar property, special tooling, and special test equipment. For the purpose of annually reporting dollar values on Department of Defense (DoD) property in the custody of Contractors (DD Form 1662, DoD Property in the Custody of Contractors), items must be categorized according to the specific FAR property definitions. The GFE, if authorized on this contract, will be stated and identified in an attachment to this PWS or as another uniquely identified section as part of this contract. The contractor will comply with the GFE related clauses in the basic contract.

Government-Furnished Material (GFM): Government property supplied to the contractor, for incorporation into an end-item to be delivered under the contract or which may be consumed in the performance of the contract. It includes, but is not limited to, raw and processed material, parts, components, and assemblies. The GFM is also referred to as materials and direct materials under the terms of the contract (FAR 45.301).

3. 1 GOVERNMENT FURNISHED MATERIAL (GFM)/ PROPERTY (GFP)/ EQUIPMENT (GFE):

3.1.1. GFM Will "NOT" be provided.

3.1.2. GFP to be repaired:

Noun NSN P/N AZ/EL Comp 1270-01-561-5728WF 145K256G01

3.2. SPECIAL TOOLS, SPECIAL TEST EQUIPMENT and

SUPPORT EQUIPMENT (ST/STE/SE) as GFE:

3.2.1 ST/STE/SE necessary to accomplish maintenance and ensure serviceability of the end-item(s) will be identified below.

The government will furnish:

3.2 2. All other necessary ST/STE/SE will be furnished by the contractor unless identified within the PWS or appendix B if applicable. If substitute ST/STE/SE are proposed for use in this effort, authorization must be obtained by the ACO/CO from the Logistics Management Specialist (LMS).

3.2.3. For authorization of GFE on this contract, the LMS is to contact the ALC Loan CO for government loan property authorization.

3.2.4. While the GFE is in the possession of the contractor, it is the contractor’s responsibility to provide routine maintenance and calibration of the GFE to ensure the GFE is returned to the government in the same condition as when provided, less normal wear and tear. GFE will be provided with the delivery of the first unit for repair and returned after the completion of all repairs under this contract.

3.2.5. Any type of GFP (to include end-items) will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the ACO/CO, PMS, LMS or CAV AF representative. This is the authorized shipping document, not a DD250, so that the item can be properly identified upon contractor’s return.

4.0 General Information

4.1 General Work Requirement

4.1.1 Standard Repair is defined as returning an item to service through correction of a failure or unserviceable condition that successfully passes Factory ATP or Repair ATP (as applicable) per supplier’s repair directive, processes, and procedures.

4.1.1.2 Standard Repair consists of no more than 2 repair cycles. The level of repair will be limited to the efforts necessary to return a malfunctioned item to serviceable condition not necessarily new factory standards. Shop Replaceable Unit (SRU) will be disassembled only to the extent necessary to accomplish the required repair work. Any unassociated defect that does not affect fit, form, or function or effect to the repair may not require corrections. Some examples of these conditions are:

i. Measling on printed circuit boards.

ii. Printed circuit board delamination or coating imperfections from previous activity in areas that do not affect fit and function.

iii. Discolored printed circuit boards and terminal boards.

iv. Discolored or faded handles and hardware.

v. Chipped components provided that the hermetic seal or function is not affected.

vi. Work performed in other repair facilities unless the workmanship/material result in degradation of form, fit or function (Not applicable to equipment being overhauled/refurbished or restored).

vii. Parts or components with illegal markings.

viii. Any other non-functional defect will not be repaired as determined by the contractor’s cognizant Quality and Test Engineers.

4.1.1.3 The contractor shall expend no effort under this performance work statement for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed.

4.1.1.4 The functional capabilities for which the item was designed shall not be changed unless such changes are directed by this performance work statement and authorized by the government LMS.

4.1.1.5 MICAPs will be identified to the contractor and work priorities will be set by direction of the IM/MM, PMS or LMS to ensure “repair on demand “versus “Batch repairs”.

4.1.1.6 The contractor will be allowed to move components among end-items to expedite repair, versus maintaining serial number integrity, however this practice shall be limited as to not produce BER assets as a direct result.

4.1.1.7 Out of Scope (OOS) repairs are repairs that require scope in excess of a Standard Repair. In the event an Out of Scope repair is encountered the Contractor will submit a proposal for completion of the Out of Scope repair; the Customer may decide to fund the additional scope or request the item be returned as is IAW with procedures 4.1.6. The following repairs shall be considered out of scope:

a. Repairs that require in excess of two repair cycles

b. Minimum Buy Requirements Any need of a replacement part that requires procurement resulting in unplanned cost such as minimum buy requirements, supplier NRE or other significant added cost shall be OOS of this contract.

c. Precious repair by another entity If any returned for repair exhibits evidence of repair by another repair entity will be considered OOS.

4.1.1.8 Diminished Manufacturing Sources and Material Shortages (DMSMS) Is the loss of resources obsolescence and material needed to build, maintain, and operating warfighting equipment. If a DMS situation is identified, contractor shall use reasonable efforts to manage the DMS item to ensure parts availability; however the delivery period for any affected repairs shall no longer apply, nor shall any existing pricing apply to the extent adversely affected by the limited availability of the DMS item. If, as a result of DMS and/or vanished sources, contractor is unable to procure a form/fit functional part or component necessary to fulfill any of the requirements of the Contract. Contractor shall promptly notify the Customer to discuss any potential resolutions. The Customer and contractor shall negotiate any potential resolution, including any adjustment to price and/or schedule. Should the Customer elect not to fund actions required to resolve the DMS situation, Contractor shall be relieved of any obligation to complete the affected Purchase Order requirements and the part returned in as is condition with payment at the full repair price.

4.1.2 DATA:

4.1.2.1 MAINTENANCE RECORDS, FORMS, REPORTS AND PUBLICATIONS.

4.1.2.2 REPORTING REQUIREMENTS:

4.1.2.2.1 Reporting and data requirements shall be provided IAW the Contracts Data Requirements Lists (CDRLs), DD Form 1423-1.

4.1.2.2.2 Refer to the CAV Statement of Work (part of contract package) for the technical requirements / considerations responsibilities, training and reporting requirements of the Commercial Asset Visibility system (CAV AF).

4.1.3 TECHNICAL DATA: The removal, disassembly, inspection, essential repair, update, test, assembly, and reinstallation of component parts and equipment will conform to the instructions in this work statement and all applicable technical data/directives listed in Section 5.

4.1.4 SECURITY AND FOREIGN DISCLOSURE:

4.1.4.1 Contract Security Classification Specification DD Form 254 Is NOT required.

4.1.4.2 COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE. Contractors and subcontractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. The contractor’s policies and procedures shall be IAW AS5553 standard and DFARs clause 252.246-7008, Source of Electronic Parts.

4.1.4.3 Per export control limitations, Foreign Disclosure Restrictions IAW AFMCI 21-149, and 20-102 Do Apply

4.1.5 QUALITY: The inspection system requirements acceptable to the government are specified in Schedule Section E of the contract/order.

4.1.6 OUT OF SCOPE/CONDEMNATION: Authorization for condemnation shall be obtained in writing through the CO/ACO from the equipment specialist. Items that are not able to be repaired during the Standard Repairs defined at 4.1.1 & 4.1.2 will be either condemned or authorized for Out of Scope efforts. The contractor will submit a proposal for the Out of Scope efforts and they will be negotiated separately on a case by case basis. In the event of condemned assets, contractor shall be entitled to the established CLIN Form Fixed Price. If an asset is condemned after funding Out of Scope work then the contractor shall be entitled to the initial CLIN amount and the additional funding. The contractor shall not attempt to, without prior written approval from the CO/ACO, exceed 75% of the current stock list price (SLP) of a new item identified by the contract by the contract line item number (CLIN). If the contractor estimates the total costs of repair of any end-item received will exceed the above percentage of the SLP, the contractor shall promptly notify the resident DCMA Quality Assurance Representative and the PCO/ACO in writing and shall not perform further services on any such items accept at the direction of the PCO/ACO.

4.1.7 ACCESSORY AND COMPONENT REUSE, MAINTENANCE AND

REPLACEMENT: Maintenance and replacement of accessory and component parts will be IAW specific work requirements listed in Section 4 of this work statement, the technical data cited in Section 5, and the appropriate government-approved contractor technical data.

4.1.8 ELECTROSTATIC DISCHARGE: Proper ESD procedures shall be in place prior to contract award. The contractor shall implement or maintain an ESD control program (reference MIL-STD-1686C, MIL-HDBK-263B), Section 7, for all electronics ESD sensitive items and components.

4.2 RECEIPT OF EQUIPMENT AT FACILITY

4.2.1 HANDLING:

4.2.1.1 The contractor shall exercise care to prevent any damage, pilferage, or loss of GFP/GFE while it is in the contractor’s possession.

4.2.1.2 The contractor shall store all GFP in a secure area and provide protection against all adverse environment conditions.

4.2.1.3. Reusable shipping containers, packaging, and crating material in which the GFP is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered.

4.2.1.4. While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter.

4.2.2 INVENTORY INSPECTION:

4.2.2.1 An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility.

4.2.2.2 Any deficiencies found as a result of the above inspection shall be brought to the attention of the ACO or DCMA Quality Assurance Representative (QAR). Disposition shall be directed back from the Equipment Specialist, MM, PMS or LMS through the ACO or DCMA QAR.

4.2.3 PRESERVATION:

4.2.3.1 While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather or foreign matter.

4.3 SPECIFIC WORK REQUIREMENTS:

4.3.1 DISASSEMBLY: The contractor shall receive, inspect, and disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation and maintenance IAW technical data listed in Section 5 as applicable and government approved contractor technical data.

4.3.1.1 Replacement parts and materials shall also be IAW Section 5. In the event that a deviation from the technical data is required and the contractor desires the use of a substitute part, an approval request in letterform shall be submitted to the ACO/CO, who will obtain the appropriate engineering office determination and respond accordingly.

4.3.1.2 Serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as a matched set.

4.3.1.3 Maintenance of the items shall be accomplished using only current government approved technical data.

4.3.1.4 If any applicable technical data is changed, revised, amended, or supplemented after award of contract, and an increase or decrease in work requirements is involved, the contractor shall inform the ACO/CO and the LMS. Any increase in labor and/or materials shall be accomplished by a revision to this work statement and other appendix packages as applicable, and negotiated by the CO, prior to work being accomplished.

4.3.2 CLEANING: The contractor shall clean the end-items thoroughly prior to and after disassembly and maintain cleanliness during this maintenance effort IAW T.O. 1-1-689 and T.O. 00-25-234 and MIL-HDBK-454B.

4.3.3 INSPECTION:

4.3.3.1 The contractor shall accomplish a thorough inspection of each end-item, reusable or replacement component parts and materials (external and internal) for the following:

4.3.3.2 End-item for loose or missing parts, materials and attaching hardware.

4.3.3.3 End-item for dents, punctures, bent pins, cracked, wrinkled or misalign conditions that may cause chafing.

4.3.3.4 Component parts, material, and attaching hardware to determine serviceability, and conformance with the technical data.

4.3.3.5 Structural parts for dents, punctures, cracks, oversized holes, evidence of chafing, corrosion, and deterioration.

4.3.4 CORROSION CONTROL AND TREATMENT: Accomplish corrosion control and treatment as required, using methods and materials IAW and T.O. 1-1-689, MIL-STD-1250 and MIL-HDBK-1568.

4.3.5 MAINTENANCE: The contractor shall repair, update, inspect, reassemble, and test the reworked end-item and components and calibrate, if applicable, IAW T.O. 00-25-234 or other government approved technical data, and the technical data listed in Section 5 as applicable.

4.3.6 FINISHING:

4.3.6.1 The contractor shall replace damaged internal protective finish to the extent necessary to ensure serviceability and provide adequate protection IAW government approved contractor technical data, and the technical data listed in Section 5.

4.3.6.2 External finishing of the end-item shall be accomplished only to the extent necessary to provide adequate protection, using high quality commercially available finish materials.

4.3.6.3 The contractor shall replace damaged markings, identification, and decals as outlined per the applicable technical data, government approved contractor tech data and MIL-STD-130.

4.3.6.4 Each completed end-item will be legibly marked with the contractor’s facility identification. This identification will display the name of the contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., national stock number, part number as applicable.

4.3.6.5 DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line Item Release/Receipt Document. The DD Form 1348-1A will be initiated and printed in the Commercial Asset Verification Air Force (CAV AF) system. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor in completing the DD Form1348-1A perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in this contract, or can be as directed by the ACO, PCO, DCMA, PMS or CAV AF POC.

4.3.7 REPAIR/UPDATE: The contractor shall update the component requiring repair as necessary to confirm to the current revisions. This shall be accomplished concurrently with the maintenance required by this work statement, and shall be to the latest approved and supportable configuration.

4.3.7.1 The contractor is authorized to induct all configurations of any of the items listed in the contract. Performance and reliability Class 2 Revision Notices will be incorporated as determined by the contractor. These revision notices will be incorporated under the repair contract. Correction of deficiency (COD) updates and improvement engineering change proposals (ECPs) which are negotiated and funded separately, will be accomplished in accordance with the mutually agreed to schedules. Items will not be updated to the latest approved and supportable configuration specified in the contract under the following conditions:

4.3.7.1.1 Updates are not funded/authorized separately, e.g. spares not covered by the production COD clause.

4.3.7.1.2 Updates will not be required if the received configuration is compatible with configurations in use at the time of receipt and those updates are not required to satisfy update schedules which are bilaterally agreed to between the contractor and the government. Updates will be permitted in the event they are necessary to complete the repair and/or testing. However, all substitutions must have prior ESA approval.

4.3.8 Item Unique Identification (IUID) MARKING (IAW AFMCI 20-105 PARAGRAPH 3.12)

4.3.8.1 The contractor shall replace damaged markings, identification, and decals. IUID markings are required for all end-items and subcomponents to the end-item IAW with contractor’s technical order and the Government’s technical orders and directives listed in Section 11.

4.3.8.2 Each completed end-item will be permanently and legibly marked with the contractor’s facility identification. This identification will display the name of the contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number, Part Number as applicable.

4.3.8.3 For items that do not have an IUID marking specifications the contractor shall develop the marking specifications in accordance with the latest version of MIL-STD-130N.

4.3.8.4 IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the contractor shall notify the CO for determination.

4.3.8.5 IUID markings which will be potentially destroyed during repair due to technical direction (i.e. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same UII as part of the repair action.

4.3.8.6 The contractor shall submit the required and applicable data for legacy items to the DoD IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

4.3.9 CND/RTOK CONDITIONS: End-Items deemed to be serviceable on initial inspection and subsequently pass acceptance test procedures (ATP) will not be repaired and will be considered to be end-items that meet CND/RTOK conditions.

4.3.10 GOVERNMENT ACCEPTANCE INSPECTION: All completed work shall be subject to acceptance inspection by DCMA QAR.

4.3.10.1 The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government. Test and checkout shall be accomplished IAW the specifications found in Section 5 and government approved contractor tech data.

4.3.10.2 Upon satisfactory completion of final acceptance test, the contractor shall cover and seal all port, vents and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment IAW NAS 847.

4.3.11 MAINTENANCE PHILOSOPHY: It is the intent of the government under this contract that the contractor will induct funded end-item(s) (for the purpose of this contract, end-item is defined as the NSN listed under each CLIN) and repair that end-item and subcomponents. Items are to be repaired to a serviceable operating condition.

4.3.12 CLARIFICATION STATEMENT: NSN Stock classes change frequently. The item itself does not change. When the stock class changes but the NIIN does not change, treat the CLIN as the same item.

4.3.13 ENVIRONMENTAL STRESS SCREENING (ESS) REQUIREMENTS: The contractor shall accomplish requirements for electronic items IAW MIL-HDBK-263B and MIL-HDBK-344A.

4.3.14 NON-DESTRUCTIVE INSPECTION (NDI): The contractor shall accomplish NDI by disassembly to the extent necessary to assure a definite acceptance or rejection of the suspected item or area. (NOTE: T.O. 33B-1-1 provides examples of inspection methods and criteria).

4.3.14.1 The contractor shall accomplish inspections during the maintenance process while the item is accessible for the following:

4.3.14.2 Quality replacement parts when accomplished.

4.3.14.3 Correct dimensions of replacement parts.

4.3.14.4 Correct type and quantity of parts and materials.

4.3.14.5 Check for insulation between dissimilar metals.

4.3.15 CONTRACTOR MANPOWER EQUIVALENT REPORTING:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the repair of all items previously listed via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. User manuals are available at the CMRA link.

4.3.15.1 REPORTING PERIOD: Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk. The contractor shall input data by 31 October of each year. However, due to the delayed implementation, input of FY data is required by 31 March. User manuals are available at http://www.ecmra.mil.

4.3.16 USES AND SAFEGUARDING OF INFORMATION: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.4 DELIVERABLE DATA REQUIREMENTS:

4.4.1 Commercial Asset visibility air Force (CAV AF) End Item Reporting: The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV AF web site or CICA XML IAW CDRL A001. This information will be accessed by the program PMS and 416 SCMS/GUMAC personnel in order to ascertain production status. Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only; an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable. (CDRL A001)

4.4.1.1 Commercial Asset visibility air Force (CAV AF) End Item Reporting: The purpose of CAV AF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to USAF supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems.

4.4.1.2 DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line Item Release/Receipt Document. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor, in completing the DD Form1348-1A, perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in Section 11 and as directed by the Government.

4.4.2 COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE. Contractors and subcontractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. The contractor’s policies and procedures shall be IAW AS5553 standard and DFARs clause 252.246-7008, Source of Electronic Parts.

4.4.2.1 At a minimum, the CPP shall address:

4.4.2.1.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.4.2.1.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H).

4.4.2.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A).

4.4.2.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.4.2.1.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.4.2.1.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E).

4.4.2.1.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E).

4.4.2.1.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F).

4.4.2.1.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G).

4.4.2.1.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.4.3 Contract Depot Maintenance (CDM) Production Report: The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances, IAW DI-PSSS-81995, providing all listed DID requirements for each repair location, including subcontractor facilities, if applicable, for the contracts maintenance occurrence actions during the reporting period IAW CDRL A002.

4.4.4 Government Property Inventory Report: The contractor shall provide an Annual Government Property Inventory Report IAW CDRL A003. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physically inventory, the contractor shall provide the AF government inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor’s possession, by contract, and by National Stock Number (NSN).

4.4.5 Maintenance Data Collection Reporting: Serial number tracking by the contractor Is REQUIRED for all received assets. The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of repaired end-items in DRILS. The contractor shall load Maintenance Data to the Defense Repair Information Logistics System (DRILS) in IAW CDRL A004.

5.0 TECHNICAL ORDERS AND OTHER DIRECTIVES

5.1 APPLICABLE GOVERNMENT DOCUMENTS:

5.2 APPLICABLE NON-GOVERNMENT PUBLICATIONS:

· 145K56 Az/El Amp Drawing Schematic

· 145K253 Schematic

· T900A05 Test Specification

5.3 ADDITIONAL PUBLICATION INFORMATION:

Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the contractor, shall be acquired as authorized and directed by the ACO. Commercial publications can be substituted for technical orders and military standards if the contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.

NOTE: Primary source for military specifications and standards is:

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