PWSAugust142017.pdf

PWS

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DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER (AFMC)

HILL AFB, UTAH 84056-5609

Purchase Request No. FD20201700007

PERFORMANCED BASED WORK SPECIFICATION

For The

WORK TYPE: REPAIR

EQUIPMENT TYPE: USAF F16 C/D

Production Management Specialist Allen Davis Jr. (801) 777-6636

Material Manager Lisa Cheney (801) 586-3007

Equipment Specialist Nate Agren (801) 777-7237

Engineer Jed Foy (801) 775-4569

Logistics Management Specialist Chris R. Checketts (801) 775-4577

416th Supply Chain Management Squadron

USAF F-16 Common Color Multi-Functional Display

(CCMFD)

1 August 2017

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Table of Contents

1.0 DESCRIPTION OF SERVICES…………………………………….………………………..3

1.1 SCOPE

1.2 TERMS EXPLAINED

2.0 SERVICES DESCRIPTION SUMMARY (As Applicable)…………………………...7

3.0 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES…………8

4.0 GENERAL INFORMATION…………………………………………………………………..9

4.1 GENERAL WORK REQUIREMENT

4.1.2 DATA

4.1.2.1 MAINTENANCE RECORD, FORMS, REPORTS, AND PUBLICATIONS

4.1.2.2 REPORTING REQUIREMENTS (CAV AF/COUNTERFEIT PARTS)

4.1.3 TECHNICAL DATA

4.1.4 SECURITY

4.1.5 QUALITY

4.1.6 CONDEMNATION AND REPAIR, UPDATE

4.1.7 ACCESSORY AND COMPONENT REUSE MAINTENANCE AND REPLACEMENT

4.1.8 ELECTROSTATIC DISCHARGE (ESD) PROTECTION

4.2 RECEIPT OF EQUIPMENT AT FACILITY………………………………………..….…….…11

4.2.1 HANDLING

4.2.2 INVENTORY INSPECTION

4.2.3 PRESERVATION

4.3 SPECIFIC WORK REQUIREMENTS……………………………………………………

4.3.1 DISASSEMBLY

4.3.2 CLEANING

4.3.3 INSPECTION

4.3.4 CORROSION CONTROL AND TREATMENT

4.3.5 MAINTENANCE

4.3.6 FINISHING

4.3.7 REPAIR AND UPDATE

4.3.8 UNIQUE IDENTIFICATION (UID) MARKING

4.3.9 CND/RTOK CONDITIONS

4.3.10 GOVERNMENT ACCEPTANCE INSPECTION

4.3.11 MAINTENANCE PHILOSOPHY

4.3.12 CLARIFICATION STATEMENT

4.3.13 ENVIRONMENTAL STRESS SCREENING (ESS)

4.3.14 NON-DESTRUCTIVE INSPECTION (NDI)

4.3.15 CONTRACTOR MANPOWER EQUIVALENT REPORTING

4.3.16 USES AND SAFEGUARDING OF INFORMATION

4.4 DELIVERABLE DATA REQUIREMENTS ………….…………………………………………16

5.0 TECHNICAL ORDERS AND OTHER DIRECTIVES ..........................……………..17

5.2 APPLICABLE GOVERNMENT DOCUMENTS..…

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1.0 Description of Services

1.1 Scope

1.1.1 This Performance Work Specification (PWS) establishes the minimum work requirements for essential repair to restore the F16 CCMFD to a serviceble condition, but not like new cosmetically. All Fluorescent configuration of the CCMFD will be repaired to serviceable condition, but not like new cosmetically where possible. Where

Fluorescent configurations are not repairable do to Diminishing Manufacture Sources

(DMS) issues the CCMFD will be modified/upgraded to an LED configuration of the

CCMFD in serviceable condition but not like new cosmetically. All LED configuration

CCMFDs sent to the contractor for repair will be repaired to serviceble condition, but not like new cosmetically. All assets sent to contractor are expected to be repaired or modified/upgraded to a serviceable condition. If asset is deemed Beyond Economical

Repair (BER) or meets Over and Above Repair requirements, DCMA must verify and sign off on this claim and a request must be issued to contracting officer within 60 days of receipt of asset. 416 SCMS will then either modify delivery order or have contractor send asset back to supply and send in a replacement asset on the delivery order.

Reference Section 5 for list of National Stock Numbers (NSN). Additional items within this PWS/Appendix A: None Listed

1.1.2 This effort is for: REPAIR of the USAF F16 C/D CCMFD. This repair consists of major overhaul including complete or substantial tear-down into component parts. This tear-down includes reworking or replacing most parts in the SRU assemblies. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. These reusable components are not required to maintain the end item identification. The SRU item parts shall be reassembled so as to furnish a totally rebuilt item. The repair processes used by the contractor shall bring service life back to the reconditioned items. The SRU(s) will be restored to a serviceable condition in a facility owned and/or operated by the contractor. Repair/Upgrade of Fluorescent

CCMFD to an LED CCMFD configuration will be required when Fluorescent configuration is not repairable due to DMS issues.

1.1.3 All work performed by the contractor shall comply with the instructions and technical data requirements contained in the awarded contract. Additional work discovered after award of contract that is not covered by the contract will be negotiated and approved by the CO through the ACO prior to work being started.

1.1.4 The contractor shall not design, develop or manufacture tooling or test equipment of a specialized nature as a requirement under this work specification without the express direction of the CO through the ACO.

1.1.5 The functional capabilities for which the end-item was designed shall not be changed, modified, or altered unless such changes are directed by this work specification and authorized by the Cognizant Engineer.

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1.1.6 The contractor will be allowed to move components among reparable end items to expedite repair, versus maintaining serial number integrity.

1.1.7 The contractor will return the recoverable item to the original specifications of the item. The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government. If an item is returned for rework, as a result of a Product Quality Discrepancy Report (PQDR), more than 1 time in any 12 month period, then a limited Environmental Stress Screening (ESS) will be required before returning the item in serviceable condition. The contractor will coordinate actions with the government engineering authority should this occur. Any tests that will be excluded as part of this effort will have prior written approval from the engineering authority through the appropriate government contracting official.

1.1.8 MICAPs will be identified to the contractor and work priorities will be set by direction of the Material Manager (MM), Production Management Specialist (PMS) or

Logistics Management Specialist (LMS) to ensure “repair to demand” versus “batch repairing”.

1.1.9 The contractor shall expend no effort under this PWS for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed.

1.1.10 The contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the Equipment Specialist. Upon completion of the contract, per existing disposal code assigned to the item, the contractor shall dispose of parts retained for cannibalization.

1.1.11 Items shall have correlated inputs into CAV for correct D035 supply adjustments to NSN inventory.

1.1.12 This effort is considered a Non-Mission Essential Service. According to

Department of Defense Instruction (DODI) 1100.22, it is determined that the Contractor will not be required to provide services during crisis unless otherwise directed by an authorized government representative. The contractor will contact the Contracting

Officer for instructions concerning services if a crisis situation occurs.

1.2 Terms Explained

1.2.1 “Acceptance Test”: The functional and operational tests performed on the end-item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition.

1.2.2 “ACO”: The Administrative Contracting Officer.

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1.2.3 “Calibration”: A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested.

1.2.4 “CAV AF”: Commercial Asset Visibility Air Force. This is the end item production reporting system for contractor repairs and GFM transactions.

1.2.5 “CCA”: Circuit Card Assembly

1.2.6 “CND”: Cannot Duplicate.

1.2.7 “CO”: The Contracting Officer.

1.2.8 “Condemn”: A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

1.2.9 “Component”: Individually replaceable part, lowest level of repair.

1.2.10 “DD Form 1348-1A”: Department of Defense form required to be created and attached on all government property being shipped from the contractor’s facility IAW

DLM 4000.25-1 (ref most current amendment or replacement).

1.2.11 “Disassemble”: To remove the components that make up the end-item in accordance with disassembly instructions in the technical data specified in Section 5 and government approved contractor technical data.

1.2.12 “ESS”: Environmental Stress Screening

1.2.13 “End-Item”: The item furnished to the contractor for maintenance.

1.2.14 “OO-ALC”: Ogden Air Logistics Center.

1.2.15 “Government Approved Contractor Technical Data”: Contractor technical data that has been used in the manufacture/production for initial procurement of government end-items or any subsequent formal and approved update can be used for the repair of such items.

1.2.16 “Government Furnished Property (GFP)” – FAR Subpart 45. Property in the possession of or directly acquired by the government and subsequently made available to the contractor for the performance of a contract. GFP can be Government Furnished

Equipment as GFE (ST/STE/SE/APP, etc) or Government Furnished Material as GFM for use in the End-Item.

1.2.17 “IAW”: In Accordance With.

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1.2.18 “Inspection”: A thorough examination of an item to determine its identity and condition.

1.2.19 “Item”: The part of assembly furnished to the contractor for maintenance.

1.2.20 “IUID”: Item Unique IDentification. The Item Unique Identification program was an initiative incorporated by the government to improve the tracking of assets during transit, operation, storage, and repair. This program was implemented to provide an easier means for the contractor and DoD to track unique assets through electronically scanning the asset tag which identifies the item.

1.2.21 “MICAP”: MIssion CAPability

1.2.22 “N/A”: Not Applicable.

1.2.23 “Nuclear Weapon Related Materiel (NWRM)”: Classified or Unclassified nuclear weapon system components whose purpose is to prearm, arm, launch or release nuclear weapon and require special controls to maintain and protect system integrity and security, as well as engineering and design information (e.g. guidance set, classified critical components, launch control, use control equipment).

1.2.24 “PQDR”: Product Quality Discrepancy Report.

1.2.25 “Production Management Specialist (PMS)”: That individual who develops and prepares the Contract Maintenance Purchase Request (PR) package, and is the program manager for the duration of the contract. PMS, as used in this document, refers to the production manager, office, and phone indicated on the title page of the

Appendix A.

1.2.26 “QAR”: Quality Assurance Representative

1.2.27 “Reassemble”: To reinstall all the serviceable components that make up an end-item IAW the assembly instructions.

1.2.28 “Recoverable”: An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

1.2.29 “Repair”: The minimal parts, labor, and processes required restoring an item to a serviceable condition.

1.2.30 “Reparable”: An unserviceable recoverable end-item that may or may not be repairable and refers more to its logistics status.

1.2.31 “RTOK”: ReTest OKay.

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1.2.32 “Serviceable”: Capable of meeting the requirements and performing the function for which it was designed or modified and meets all test requirements established by this work specification and the technical data cited in Section IV.

1.2.33 “Technical Data”: All government and contractor drawings, specifications, standards, Technical Orders (T.O.s), technical manuals, and all other technical publications necessary to restore an item to a serviceable condition.

1.2.34 “Update”: To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional capability.

2.0 Services Description Summary (SDS)

2.1 PRODUCT QUALITY DESCREPANCY REPORT (PQDR)

Performance Objective Performance Threshold

The contractor must perform a test evaluation of items returned due to failures reported from the field units.

Must maintain 100% accuracy in reporting all required discrepancy report documentation.

The contractor must perform a test evaluation of items returned due to failures reported from the field units.

Must maintain 100% completeness on all required discrepancy report documentation.

The contractor must repair each item to a serviceable condition.

Item should not be returned for rework more than 1 time in a 12 month period. A 2nd return during a 12 month period will require

ESS testing.

The contractor will perform

Environmental Stress Screening (ESS), when applicable.

When ESS testing is required, the contractor must maintain a 100% accuracy rate to pass the ESS tests.

2.2 SAFETY AND HEALTH

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

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h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

3.0 Government Furnished Property and Services

Government-Furnished Equipment (GFE): An all-inclusive term to define all types of equipment defined in FAR, Part 45. It includes facilities, plant equipment, agency peculiar property, special tooling, and special test equipment. For the purpose of annually reporting dollar values on Department of Defense (DOD) property in the custody of Contractors (DD Form 1662, DOD Property in the Custody of Contractors), items must be categorized according to the specific FAR property definitions. GFE is authorized on this contract, see attachment one. The Contractor will comply with the

GFE related clauses in the basic contract.

Government-Furnished Material (GFM): Government property supplied to the

Contractor, for incorporation into an end item to be delivered under the contract or which may be consumed in the performance of the contract. It includes, but is not limited to, raw and processed material, parts, components, and assemblies. GFM is also referred to as materials and direct materials under the terms of the contract (FAR 45.301).

3. 1 GOVERNMENT FURNISHED MATERIAL (GFM):

3.1.1. GFM will not be provided.

3.2. SPECIAL TOOLS, SPECIAL TEST EQUIPMENT and SUPPORT

EQUIPMENT (ST/STE/SE) as GFE:

3.2.1 ST/STE/SE necessary to accomplish maintenance and ensure serviceability of the end-item(s) may be furnished by the Government.

The following is the list of Right To Use (RTU) GFE that is assigned to other contracts that will be used to support this contract:

3.2 2. All other necessary ST/STE/SE will be furnished by the contractor unless

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identified within the PWS or appendix B if applicable. If substitute ST/STE/SE are proposed for use in this effort, authorization must be obtained by the ACO/CO from the Logistics Management Specialist (LMS).

3.2.3. For authorization of GFE on this contract, the PMS will contact the ALC Loan

Control Officer for government loan property authorization.

3.2.4. While the GFE is in the possession of the contractor, it is the contractor’s responsibility to provide routine maintenance and calibration of the GFE to ensure the

GFE is returned to the government in the same condition as when provided, less normal wear and tear. GFE will not be requisitioned until it is actually required and will be turned in when no longer required.

3.2.5. Any type of GFP (to include end-items) will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the ACO/CO, PMS, LMS or CAV

AF representative. This is the authorized shipping document, not a DD250, so that the item can be properly identified upon contractor’s return.

4.0 General Information

4.1 General Work Requirement

4.1.1 This Performance Work Specification establishes the minimum work requirements for the disassembly, inspection, repair and update to the latest approved configuration, re-assembly and test to restore USAF F-16 repaired items to a serviceable condition (but not like new cosmetically).

4.1.1.1 The contractor shall expend no effort under this Performance Work Specification for additional engineering design or development of the items or components however, suggested reliability or maintainability improvements are welcomed.

4.1.1.2 The functional capabilities for which the item was designed shall not be changed unless such changes are directed by this Performance Work Specification and authorized by the government LMS.

4.1.1.3 3 MICAPs will be identified to the contractor and work priorities will be set by direction of the IM/MM, PMS or LMS to ensure “repair on demand “versus “Batch repairs”.

4.1.1.4 The contractor will be allowed to move components among end items to expedite repair, versus maintaining serial number integrity, however this practice shall be limited as to not produce beyond economical repair (BER) assets as a direct result.

4.1.1.5 Over and above repairs will be separately priced after the work is discovered and verified and signed off by the local DCMA representative. They will be priced, negotiated, and approved by the cognizant contracting officer prior to the work being

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initiated. Over and above repair request must be processed within 60 days of receipt of asset.

4.1.1.6 Over and above repair work required on assets are defined by one or more of the following: burned, crashed, submerged, misapplication of power applied to end items, damage from improper packing or handling, misconfigured, cannibalized, received with a quantity of greater than two defective SRUs that will require complete replacement.

Information gathered during initial inspection should be documented. Retain any evidence of possible Over and Above issues to show Beyond Fair Wear and Tear

(BFWT). If BFWT is suspected, as a minimum, photos of the damage equipment shall be taken and a narrative of the findings shall be sent to the Contracting Officer (CO). Final judgment on suspected BFWT will be made by the CO in coordination with the 416

SCMS program office.

4.1.2 DATA:

4.1.2.1 Maintenance Records, Forms, Reports and Publications.

4.1.2.2 Reporting Requirements:

4.1.2.2.1 Reporting and data requirements shall be provided IAW the Contracts Data

Requirements Lists (CDRLs), DD Form 1423-1.

4.1.2.2.2 Refer to the CAV Statement of Work (part of contract package) for the technical requirements / considerations, responsibilities, training and reporting requirements of the Commercial Asset Visibility system (CAV AF).

4.1.3 TECHNICAL DATA: The removal, disassembly, inspection, essential repair, update, test, assembly, and reinstallation of component parts and equipment will conform to the instructions in this work specification and all applicable technical data/directives listed in section 5.

4.1.4 SECURITY AND FOREIGN DISCLOSURE:

4.1.4.1 Contract Security Classification Specification DD Form 254 Is NOT required.

4.1.4.2. Per export control limitations, Foreign Disclosure Restrictions IAW AFMCI 21-

149 , and 20-102 Do Not Apply

4.1.4.3 COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE.

Contractors and subcontractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the

USAF/DoD supply chain. The contractor’s policies and procedures shall be IAW AS5553 standard and DFARs clause 252.246-7008, Source of Electronic Parts.

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4.1.5 QUALITY: The inspection system requirements acceptable to the government are specified in Schedule Section E of the contract/order.

4.1.6 CONDEMNATION AND REPAIR, UPDATE: Authorization for

condemnation shall be obtained in writing through the CO/ACO from the Equipment

Specialist. Items subjected to a catastrophic failure will not be repaired at the delivery order repair price, but will be negotiated separately on a case by case basis. Government expects all assets sent to contractor to be repaired, and the Contractor shall repair all units per agreed upon repair price. Any asset that meets BER or Over and Above requirements must be verified and signed off by DCMA, and the CO must be notified in writing within

60 days of receipt of the asset. If 416 SCMS agrees to the claim, either a modification to delivery order will be performed to fund the asset, or the asset will be directed to be shipped back to Air Force Supply and another unit will be shipped to Contractor to take the original asset’s place. The Contractor shall not attempt to, without prior written approval from the CO/ACO from the 416 SCMS, exceed 75% of the current Stock List

Price (SLP) of a new item identified by the contract by the contract line item number

(CLIN), as this is considered beyond economical repair (BER). If the Contractor estimates the total costs of repair of any end item received will exceed the above percentage of the SLP, the Contractor shall notify DCMA who must verify and sign off request and then send the request to the PCO/ACO in writing within 60 days of receipt of asset. Contractor shall not perform further services on any such items except at the direction of the PCO/ACO. The Contractor will take special effort and ensure costs are not built up past the quoted delivery order repair price of any item. Beyond Economical

Repair CLIN is meant to reimburse for screening efforts when assets are identified not to be feasibly repairable before work takes place and not meant to compensate all troubleshooting efforts on an item after the work is done. All costs Contractor expects to be compensated above repair price must be negotiated before work is to be performed.

4.1.7 ACCESSORY AND COMPONENT REUSE, MAINTENANCE AND

REPLACEMENT: Maintenance and replacement of accessory and component parts will be IAW specific work requirements listed in Section 3 of this work specification, the technical data cited in Section 4, and the appropriate government-approved contractor technical data.

4.1.8 ELECTROSTATIC DISCHARGE: Proper ESD procedures shall be in place prior to contract award. The contractor shall implement or maintain an Electrostatic

Discharge (ESD) control program (reference MIL-STD-1686C, MIL-HDBK-263B), Section 7, for all electronics ESD sensitive items and components.

4.2 RECEIPT OF EQUIPMENT AT FACILITY

4.2.1 HANDLING:

4.2.1.1 The contractor shall exercise care to prevent any damage, pilferage, or loss of

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Government Furnished Property/Equipment (GFP/GFE) while it is in the contractor’s possession.

4.2.1.2 The contractor shall store all GFP in a secure area and provide protection against all adverse environment conditions.

4.2.1.3. Reusable shipping containers, packaging, and crating material in which the

Government Furnished Property are received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered.

4.2.1.4. While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter.

4.2.2 INVENTORY INSPECTION:

4.2.2.1 An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility.

4.2.2.2 Any deficiencies found as a result of the above inspection shall be brought to the attention of the ACO or DCMA Quality Assurance Representative (QAR). Disposition shall be directed back from the Equipment Specialist, MM, PMS or LMS through the

ACO or DCMA QAR.

4.2.3 PRESERVATION:

4.2.3.1 While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter.

4.3 SPECIFIC WORK REQUIREMENTS:

4.3.1 DISASSEMBLY: The contractor shall receive, inspect, and disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation and maintenance IAW technical data listed in Section 5 as applicable and government approved contractor technical data.

4.3.1.1 Replacement parts and materials shall also be IAW Section 5. In the event that a deviation from the technical data is required and the contractor desires the use of a substitute part, an approval request in letter form shall be submitted to the ACO/CO, who will obtain the appropriate engineering office determination and respond accordingly.

4.3.1.2 Serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as a matched set.

4.3.1.3 Maintenance of the items shall be accomplished using only current government approved technical data.

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4.3.1.4 If any applicable technical data is changed, revised, amended, or supplemented after award of contract, and an increase or decrease in work requirements is involved, the contractor shall inform the ACO/CO and the LMS. Any increase in labor and/or materials shall be accomplished by a revision to this work specification and other appendix packages as applicable, and negotiated by the CO, prior to work being accomplished.

4.3.2 CLEANING: The contractor shall clean the end-items thoroughly prior-to and after disassembly and maintain cleanliness during this maintenance effort IAW T.O. 1-1-

689 and T.O. 00-25-234 and MIL-HDBK-454B.

4.3.3 INSPECTION:

4.3.3.1 The contractor shall accomplish a thorough inspection of each end-item, reusable or replacement component parts and materials (external and internal) for the following:

4.3.3.2 End-item for loose or missing parts, materials and attaching hardware.

4.3.3.3 End-item for dents, punctures, bent pins, cracked, wrinkled or misalign conditions that may cause chafing.

4.3.3.4 Component parts, material, and attaching hardware to determine serviceability, and conformance with the technical data.

4.3.3.5 Structural parts for dents, punctures, cracks, oversized holes, evidence of chafing, corrosion, and, deterioration.

4.3.3.6 The inspection will be documented in CDRL A002.

4.3.4 CORROSION CONTROL AND TREATMENT: Accomplish corrosion

control and treatment as required, using methods and materials IAW and T.O. 1-1-689, MIL-STD-1250 and MIL-HDBK-1568.

4.3.5 MAINTENANCE: The contractor shall repair, update, inspect, reassemble, and test the reworked end-item and components and calibrate, if applicable, IAW T.O. 00-25-

234 or other government approved technical data, and the technical data listed in Section

5 as applicable.

4.3.6 FINISHING:

4.3.6.1 The contractor shall replace damaged internal protective finish to the extent necessary to ensure serviceability and provide adequate protection IAW government approved contractor technical data, and the technical data listed in Section 5.

4.3.6.2 External finishing of the end-item shall be accomplished only to the extent necessary to provide adequate protection, using high quality commercially available

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finish materials. Minor scratches are to be touched up or spot painted to provide necessary protection.

4.3.6.3 The contractor shall replace damaged markings, identification, and decals as outlined per the applicable Technical Data, government approved contractor tech data and MIL-STD-130.

4.3.6.4 Each completed end-item will be permanently and legibly marked with the contractor’s facility identification. This identification will display the name of the contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number, Part

Number as applicable.

4.3.6.5 DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line Item Release/Receipt Document. The DD Form

1348-1A will be initiated and printed in the Commercial Asset Verification Air Force

(CAV AF) system. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor in completing the

DD Form1348-1A perpetuate some information from the incoming shipping document

DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in this contract, or can be as directed by the

ACO, PCO, DCMA, PMS or CAV AF POC.

4.3.7 REPAIR/UPDATE: The contractor shall update the end-items as outlined in technical orders and other directives listed in Section 5. This shall be accomplished concurrently with the maintenance required by this work specification, and shall be to the latest approved and supportable configuration.

4.3.7.1 The contractor is authorized to induct all configurations of any of the items listed in the contract. Performance and reliability Class 1 and 2 Revision Notices will be incorporated as determined by the contractor and brought to the attention of the Program

Manager. These Revision Notices will be incorporated under the repair contract.

Correction of deficiency (COD) updates and improvement Engineering Change Proposals

(ECP’s) which are negotiated and funded separately, will be accomplished in accordance with the mutually agreed to schedules. Items will not be updated to the latest approved and supportable configuration specified in the contract under the following conditions:

4.3.7.1.1 Updates are not funded/authorized separately, e.g. spares not covered by the production COD clause.

4.3.7.1.2 Updates will not be required if the received configuration is compatible with configurations in use at the time of receipt and those updates are not required to satisfy update schedules which are bilaterally agreed to between the contractor and the

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government.

4.3.7.2 The contractor shall propose to the Government, replacements IAW the NSN.

4.3.7.3 Serial number tracking by the contractor Is REQUIRED for all received assets.

4.3.8 UNIQUE IDENTIFICATION (UID) MARKING: Check that components requiring UID mark IAW MIL-STD-130 have supplemental label/tags installed and that they can be verified, refer to T.O. 00-25-260. The supplemental UID mark shall be placed adjacent to or near existing label not to cover any existing marking.

4.3.9 CND/RTOK CONDITIONS: End Items deemed to be serviceable on initial inspection and subsequently pass Acceptance Test Procedures (ATP) will not be repaired and will be considered to be end items that meet CND/RTOK conditions.

4.3.10 GOVERNMENT ACCEPTANCE INSPECTION: All completed work shall be subject to acceptance inspection by DCMA QAR.

4.3.10.1 The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government. Test and checkout shall be accomplished IAW the specifications found in section 5 and approved contractor technical data.

4.3.10.2 Upon satisfactory completion of final acceptance test, the contractor shall cover and seal all port, vents and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment IAW NAS 847.

4.3.11 MAINTENANCE PHILSOPHY: It is the intent of the government under this contract that the contractor will induct funded end item(s) (for the purpose of this contract, end item is defined as the NSN listed under each CLIN) and repair that end item and subcomponents. Items are to be repaired to a serviceable operating condition.

4.3.12 CLARIFICATION STATEMENT: NSN Stock classes change frequently. The item itself does not change. When the stock class changes but the NIIN does not change, treat the CLIN as the same item.

4.3.13 ENVIRONMENTAL STRESS SCREENING (ESS) REQUIREMENTS: The contractor shall accomplish requirements for electronic items IAW MIL-HDBK-263B and

MIL-HDBK-344A.

4.3.14 NON-DESTRUCTIVE INSPECTION (NDI): The contractor shall accomplish

Non-Destructive Inspection (NDI) by disassembly to the extent necessary to assure a definite acceptance or rejection of the suspected item or area. (NOTE: T.O. 33B-1-1 provides examples of inspection methods and criteria). The contractor shall accomplish

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inspections during the maintenance process while the item is accessible for the following four items:

4.3.14.1 Quality replacement parts when accomplished.

4.3.14.2 Correct dimensions of replacement parts.

4.3.14.3 Correct type and quantity of parts and materials.

4.3.14.4 Check for insulation between dissimilar metals.

4.3.15 CONTRACTOR MANPOWER EQUIVALENT REPORTING:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the repair of all items previously listed via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. User manuals are available at the CMRA link.

4.3.15.1 REPORTING PERIOD: Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk. The contractor shall input data by 31 October of each year. However, due to the delayed implementation, input of FY data is required by 31

March. User manuals are available at http://www.ecmra.mil.

4.3.16 USES AND SAFEGUARDING OF INFORMATION: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.4 DELIVERABLE DATA REQUIREMENTS:

4.4.1 CAV AF: The contractor will report Supply and Maintenance transactions through the repair process from receipt to shipment. Refer to the CAV SOW for the technical requirements/ considerations, responsibilities, and reporting requirements of the

Commercial Asset Visibility system (CAV AF). The Purpose of CAVAF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to Air Force Supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems. IAW

CDRL A001.

4.4.2 DRILS: The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of repaired end-items by part number(s) in DRILS. IAW CDRL A002.

http://www.ecmra.mil/ http://www.ecmra.mil/

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4.4.3 Monthly Status Report: The contractor shall deliver a monthly status report which includes the total quantity of assets at the repair facility, monthly production of assets, configuration changes (class I and II) and any issues or concerns. This report should be organized by contract order number, line item, NSN, part number, nomenclature, on order quantity, assets received/ in work/ shipped/ not on contract, quantity shipped to date, and any applicable notes IAW CDRL A003.

4.4.4 IUID: N/A. IUID is accomplished by OO-ALC Depot when asset is inducted into screening line. Any assets that don’t contain IUID will be brought to the attention of the

Program Manager and disposition instructions will be provided to send asset back for

Depot to apply IUID label.

5.0 TECHNICAL ORDERS AND OTHER DIRECTIVES

5.1. Contractor maintains own T.O.s; however any design changes to the CCMFD need to be communicated to the LMS and detailed in the Monthly Status report.

5.2 APPLICABLE GOVERNMENT DOCUMENTS:

AFMCI 21-149 Contract Depot Maintenance (CDM) Program

DoDI 4140.1 Supply Chain Material Management Policy (Replacing

DoD Directive 4140.1 Dec 2011)

DoDI 4140.67 DoD Counterfeit Prevention Policy (Apr 26 2013)

DoD 4160.28-M Vol 1.Publication, Defense Demilitarization: Program

Administration (Incorporated and cancelled DoD 4160.21-

M-1 June 2011)

DoD 4100.39-M Federal Logistics Information System (FLIS Manual)

DLM 4000.25.1 Military Standard Requisitioning and Issue Procedures

(MILSTRIP) replacing DoD 4000.25-1-M Jun 2012

DLM 4000.25-2 Military Standard Transaction Reporting and

Accountability Procedures (MILSTRAP) replacing DoD

4000.25-2-M Jun 2012

CAV AF Manual Commercial Asset Visibility Air Force (Version 8.01 or higher)

MIL-HDBK-344A Environmental Stress Screening of Electronic Equipment

MIL-I-46508 Insulating Compound, Electrical

MIL-HDBK-454A Requirements for Electronic Equipment

MIL-HDBK-1250 Corrosion Prevention and Deterioration Control of

Electronic Components and Assemblies

MIL-HDBK-263B Electrostatic Discharge Control Handbook for Protection of

Electrical and Electronic Parts, assemblies and Equipment.

MIL-HDBK-1568 Materials and Processes for Corrosion Prevention and Control in Aerospace Systems

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NAS 847 Cap and Plug, Protective, Dust and Moisture Seal

MIL-STD-1686C Electrostatic Discharge Control Program for

Protection of Electrical and Electronic Parts, Assemblies and Equipment.

MIL-STD-130 Identification Marking of U.S. Military Property

T.O. 00-5-1 AF Technical Order System

T.O. 00-5-2 AF Technical Order Distribution System

T.O. 1-1-689 Avionics Cleaning/Corrosion Manual

T.O. 1-1-691 Aircraft Weapon System Cleaning and Corrosion Control

T.O. 33B-1-1 Non-Destructive Inspection Methods

T.O. 00-20-2 Maintenance Data Documentation

T.O. 00-25-260 Asset Marking and Tracking Item Unique Identification

(IUID) Marking Procedures

NOTE: Primary source for military specifications and standards is:

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Bldg. 4, Sec D.

Philadelphia, PA 1911-5094

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COMM: (215) 697-6396

WEB: http://quicksearch.dla.mil/ http://quicksearch.dla.mil/