SectionL.docx

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INSTRUCTIONS:

1. Section L provides guidance for preparing proposals and specific instructions on the required format and content. To assure timely and equitable proposal evaluation, offerors shall propose in accordance with this section and all solicitation requirements and statements (including provisions, clauses, appendices, attachments, forms, etc.). Non-conformance with the instructions provided in this section or the requirements and statements of the solicitation may result in an unfavorable evaluation or proposal disqualification.

2. The government representative identified below shall be the sole point of contact for this acquisition. All questions, comments, and/or concerns shall be directed to this person.

Don Hoover 6050 Gum Lane, Bldg 1215 Hill AFB, UT 84056 don.hoover.1@us.af.mil Phone: 801-775-5063

3. If an offeror believes that the solicitation contains errors, omissions, or is otherwise unsound, the offeror shall immediately notify the aforementioned government representative in writing with supporting rationale. Upon consideration the government may continue, amend, or cancel the solicitation.

4. The government reserves the right to award this effort based on initial proposals, as received, without discussions. Communications conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

B. PROPOSAL FORMAT:

1. Offerors may submit a hardcopy proposal or a digital proposal.

a. Hardcopy proposals shall be submitted via courier to the aforementioned government representative. The volumes of a hardcopy proposal shall be presented in a single three-ring binder. Volumes shall be separated by tabbed page dividers. Documents within volumes shall be separated by tabbed page dividers. Offerors that choose to submit hardcopy proposals shall submit 3 copies.

b. Digital proposals shall be submitted via email to the aforementioned government representative.

2. Offerors shall adhere to proposal volume or document page limitations. Proposal volume or document pages beyond established page limitations will be removed/deleted from the proposal prior to evaluation. A page is defined as a side of a sheet of paper or digital page displaying text or graphics. Page size shall be 8.5” x 11”. The text size shall be no less than 11 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or presentation software. Use no less than 1” margin on the top and bottom and a ¾” margin on the sides. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

3. Proposals shall consist of the following volume(s) and document(s):

a. VOLUME I: PRICE Page Limit: 2

REQUIRED DOCUMENT(S):

1. PRICE SPREADSHEET

Page Limit: 2

A. The offeror shall prepare a spreadsheet similar to the example portrayed below (all example quantities and prices are arbitrary). The offeror shall propose a unit price and extended price for each CLIN that requests pricing. A “No Charge” or $0.00 unit price is not acceptable. The offeror shall sum the extended prices and provide the government with a Total Proposal Price.

· Example:

b. VOLUME II: TECHNICAL Page Limit: Equal to the sum of document page limits

REQUIRED DOCUMENT(S):

1. APPROVED SOURCE CERTIFICATION

Page Limit: 2

A. Offerors shall submit evidence that they are an approved source.

1. Offerors that submit evidence that they are an approved source in accordance with the AF form 762 will be determined to be “Technically Acceptable.”

2. Offerors not identified on the AF form 762 are encouraged to contact the aforementioned government representative to obtain technical pre-qualification information. Offerors that do not become technically pre-qualified, “Approved Source” offerors before the RFP closing date will not be considered for award.

VOLUME III – PAST PERFORMANCE

1. Offerors may submit recent, relevant contracts as defined in Section M. The government will consider this information, along with information obtained from other sources (e.g. Past Performance Information Retrieval System (PPIRS), customer interviews, etc.).

1.1Offerors are encouraged to address any performance problems/issues that the Government may identify and explain corrective action taken and current status. The Government will consider this information in determining the offerors past performance rating.

1.2.An offeror’s failure to address performance problems/issues within this volume does not preclude the government from using such information in determining a past performance rating.

c. VOLUME IV: CONTRACT DOCUMENTATION Page Limit: None

REQUIRED DOCUMENT(S):

1. SOLICTATION/CONTRACT: STANDARD FORM 1447

Page Limit: None

A. The offeror shall complete blocks 11, 13, 15, 21, 22, and 27 of the front page.

B. The offeror shall propose a unit price and extended price for each CLIN that requests pricing. A “No Charge” or $0.00 unit price is not acceptable.

Example B:

C. The offeror shall propose a delivery for each CLIN that requests asset delivery. If the offeror does not enter a proposed delivery it is assumed that the offeror agrees to the required delivery. A proposed delivery beyond the established required delivery may result in a non-responsive proposal. Early delivery is acceptable unless specifically prohibited.

Example C:

D. When a CLIN requires ‘Origin’ Inspection and Acceptance the offeror shall identify its asset inspection location (address and CAGE code) in Section E of the solicitation document.

NOTE: When packaging will occur at a different location the offeror shall identify its packaging inspection location (address and CAGE code) in addition to the asset inspection location.

Example D:

E. When a CLIN requires ‘FOB ‘Origin’ the offeror shall identify its ‘FOB Address’ in Section F of the solicitation. The ‘FOB Address’ is the final ship from location NOT the final ship to location.

Example E:

F. The offeror is expected to review ALL sections of the solicitation and complete representations as required.

Example F:

OPTIONAL DOCUMENT(S):

1. EXCEPTIONS OR INCLUSIONS

Page Limit: 2

A. The offeror must clearly identify any exception or inclusion to the solicitation and substantiate the exception or inclusion with supporting rationale. The government is not obligated to accept exceptions or inclusions. Failure to meet all solicitation requirements may result in an unfavorable evaluation or proposal disqualification.

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