SectionLFO.pdf

SECTION L

Information To Offerors (ITO)

And

Instructions for Proposal Preparation

2 December 2013

LOWEST PRICE TECHNICALLY ACCEPTABLE

415th SCMS Strategic Sourcing Contract

Full and Open Competition

FA8250-13-R-80468

FD2020-13-80466

Program Structure and Objectives

This solicitation is a strategic sourcing IDIQ to fulfill various requirements for the Space and C3I programs. This effort is to increase efficiency within the 415th Supply Chain

Management Squadron (SCMS) and the 748th Supply Chain Management Group

(SCMG) contracting office regarding repair contracts, by instituting a split-award

Indefinite Delivery Indefinite Quantity (IDIQ) contract. The contract will consist of five, twelve month ordering period. Delivery schedule will vary by NSN. Each offeror, may bid on as many NSN's that they feel qualified for. If the offeror's cage code is not listed as an approved source, a source qualification package must be submitted in accordance with the attached source qualification statement.

1.1. Budget/Funding Information

Not applicable.

2.0 General Instructions

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in Drawing Specifications, and Contract Data Requirements List (CDRL).

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation solely on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation.

2.1.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business

Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5. Oral Presentations

2.1.6 Communications

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See

FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information will be transmitted via other appropriate means.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2.

The attachments identified in the table may be separately identified but bound in a single loose http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b15505 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b15506 http://www.fedbizopps.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/Far02.doc#T2101 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR03.DOC#b3104 leaf binder. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 2.2 - Proposal Organization

VOLUME ITO Paragraph

Number

VOLUME TITLE COPIES PAGE LIMIT

I 3.0 Technical Acceptability 4 20

II 4.0 Relevant Past Performance 4 20

III 5.0 Cost/Price 2 None

IV 6.0 Contract Documentation 2 25

The Consent and Client Authorization letters (Attachments 3 and 4 to Section L) shall not count toward the page limitation for Volume II.

A Small Business Subcontracting Plan shall not count toward page limitations.

2.2.1 Cost or Pricing Information

Cost or pricing information shall be submitted as indicated in Section M.

2.2.2 Classified Information

2.2.3 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal

2.2.4 Binding and Labeling

Be sure to apply all appropriate markings including those prescribed in accordance with FAR

52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

2.3 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation.

2.4 Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the Contracting

Officer and mailed or hand carried to:

Logan Kashanipour – Buyer http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.215.doc#b522151 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.215.doc#b522151 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR03.DOC#b31044

AFMC AFSC OL:H/PZAAA

6050 Gum Lane

Bldg 1215

Hill Air Force Base, UT 84056

Phone: (801) 777-8693

DO NOT send copies of the proposal to the Administrative Contracting Officer (ACO) or the

Defense Contract Audit Agency (DCAA) unless specifically requested to, by the PCO.

3.0 Volume I – Technical Acceptability

3.1 General

Provide evidence that you have met the qualification requirements for each NSN that you submit a quote for.

3.2 Format and Specific Content-Technical Acceptablility

In the Technical Acceptability volume, the offeror must address (and satisfy) all of the requirements mentioned in the attached “Repair Source Qualification Statement”.

4.0 Volume II – Relevant Past Performance

Utilize the template provided in Attachment 1 to document relevant past performance as it pertains to the subfactors for relevant past performance as outlined in Section M, 2.0, Factor 2.

Offerors shall provide past performance data on no more than two contracts within the past ten years.

5.0 Volume III - Cost/Price

5.1 General Instructions

5.1.1 Cost/Price Reasonableness and Realism

This section is to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. The Government reserves the right to determine what is considered an unbalanced proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

5.1.2 Cost/Price Information

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position.

5.1.3 Cost or Pricing Information Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

5.1.4 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

5.2 Other Information

5.2.1 Cost Summary by Cost Elements

The offeror’s Total Evaluated Price shall be as follows:

The offeror shall propose a price for each NSN that it is interested in repairing. The Air Force shall evaluate NSN by NSN to determine the source for each NSN and not by combining the prices for more than one NSN. The offeror shall use the format below for each NSN.

NSN Ordering Period Best Est. Qty Unit Unit Price Extended Price

XXX ONE Each $ $

XXX TWO Each $ $

XXX THREE Each $ $

XXX FOUR Each $ $

XXX FIVE Each $ $ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b154031 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b154033 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b154035 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR15.DOC#b154031

Total Evaluated Price $ ___________________

The Air Force shall not consider offers that do not cover all 5 ordering periods. Offerors are free to propose increases or decreases to unit prices for each ordering period to account for changing conditions, such as increased efficiency or inflation, as they perceive them. The resulting contract(s) shall be subject to the Service Contract Act. This Act requires the contractor to pay minimum wages by labor category as determined by the Department of Labor

(see http://www.wdol.gov/ for additional information). This wage determination will be attached to each resulting contract. At the 12 month anniversary date of the contract (and each ordering period thereafter) the Air Force shall review the wage determinations and if the Dept of

Labor issued an update, the Air Force shall attach the updated wage determination to the contract. The contractor shall have an opportunity to propose a price adjustment if the updated wage determination causes a change in the cost of repair. The hours proposed by the offeror in table 5.2.1 below shall be the base hours to which any SCA price adjustments shall apply.

Hours and wages incurred by non SCA labor shall not be subject to SCA wage determinations and are not subject to adjustment over the 5 year ordering period.

Provide a cost summary by major cost elements by NSN using the format shown below:

Table 5.2.1 - Cost Summary by Cost Elements (required for ordering period 1 only)

COST ELEMENT NSN 01 NSN 02 NSN 03 etc

Prime Hours

SCA* hours (category as described by the Department of Labor, hours and hourly rate)

Non SCA hours (list by category)

Total Hours

Direct Labor ($)

Overhead ($)

Material ($)

Subcontracts ($)

Interdivisional ($)

Other Direct Costs ($)

Subtotal ($)

G&A ($)

Estimated Cost ($)

Facility Capital Cost of Money ($)

Profit/Fee ($)

Total Price ($)

*Service Contract Act http://www.wdol.gov/

5.2.2 Probable Subcontractors

Submit a list of the proposed probable subcontractors and inter-divisional transfers showing (a) the supplier, (b) description of effort, and (c) type of contract.

5.2.3 Major Material Items and Equipment

Submit a list of each major material item and applicable equipment with an extended value exceeding $5,000 showing nomenclature, part number, quantity required, unit price and extended price, (i.e. basis of estimate such as vendor quotes, purchase orders, engineering estimates, etc.), and commercial item determination support, if applicable.

5.2.4 Total Evaluated Price

The total evaluated price shall be the sum of the extended price for the 5 ordering periods (as described in 5.2.1) for each priced NSN. The contractor who submits the lowest evaluated price, is technically acceptable and presents acceptable past performance will be awarded the award for that NSN.

6.0 Volume IV - Contract Documentation

7.1 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the

Model Contract, and Sections A through K.

Section A - Solicitation/Contract Form

Signature and date for block 27. Signature by the offeror on the SF1447 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

Section B - Supplies or Services and Costs/Prices

The offeror shall fill in the unit and extended price for each priced CLIN or NSN.

Section F - Deliveries or Performance

The Bidder shall provide acceptance of the required delivery schedule for all CLINs.

Section G - Contract Administrative Data

Section H - Special Contract Requirements

Section I - Contract Clauses

Section K - Representations, Certifications, and other Statements of Offerors

Completed representations, certifications, acknowledgments and statements.

6.1 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2.

Table 6.1 - Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion Rationale

SPEC, Model

Contract, ITO, etc.

Applicable

Page and

Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

6.2 Other Information Required

6.2.1 Authorized Offeror Personnel

Provide the name, title, telephone number and email of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.2.2 Government Offices

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant

Contract Administration Office, and DCAA. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

6.2.3 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small) under NAICS code 811219; and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

6.2.4 Attachments to the Model Contract

The offeror shall provide the following as attachments to the model contract:

6.2.4.1 Participation of Small Disadvantaged Businesses (SDB)

6.2.4.2 Subcontracting Plan - Participation of Small Businesses (SB), Historically Black

Colleges and Universities, or Minority Institutions (HBCU/MI)

Applicable if proposal is greater than $650,000.00. Small business submitting quotes are exempt from sumbmitting subcontracting plans.

6.2.4.3 Make or Buy

Not applicable

6.2.4.4 GFP and/or Base Support Requirements

If the offeror requires the use of Government furnished items , the offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to cost/price volume paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO, as applicable. The offeror shall supply this information in the format shown in Table 6.2.

Table 6.2- Required Information for Using GFP/Base Support

Quan-tity

Federal

Stock #

Nomen-clature

Duration of Need

Rental

Value

Reason for Need

Cross Ref. to

Cost Prop

Needed to verify

Mechanical interface

6.2.4.5 Associate Contractor Agreements

Include Associate Contractor Agreements, if applicable.

6.2.4.6 Required Attachments

Attachments to Section L (ITO)

1. Past Performance Information

2. Consent Letter

3. Client Authorization Letter http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR45.doc#s451 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR45.doc#s452

ATTACHMENT 1: PAST PERFORMANCE INFORMATION

Provide the information requested in this form for each contract/program (citation) being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of citations submitted and the length of each submission to the limitations set forth at paragraphs 5.3 and 2.2, respectively, of Section L-III of this solicitation.

A. Offeror Name (Company/Division): ____________________

CAGE Code: ____________________

DUNS Number: ____________________

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to the instant acquisition is impacted by any company/corporate organizational change, note those changes. Refer to the "Organizational Structure Change

History" you provided as part of your Past Performance Volume.)

B. Program Title: ____________________

C. Contract Specifics:

1. Contracting Agency or Customer _____________________________________________

2. Contract Number __________________________

3. Contract Type __________________________

4. Period of Performance __________________________

5. Initial Contract Cost/Price _________________

6. Current/final Contract Cost/Price _________________

7. Annual Contract $ Value _________________

8. If Amounts for 5 and 6 above are different, provide a brief description of the reason

D. Brief Description of Effort as __Prime or __Subcontractor

(Please indicate whether it was development and/or production, or other acquisition phase and highlight portions considered most relevant to current acquisition)

E. Completion Date:

1. Original date: ____________________

2. Current Schedule: ____________________

3. Estimate at Completion: ____________________

4. How Many Times Changed: ____________________

5. Primary Causes of Change: ________________________________________

F. Primary Customer Points of Contact: (For Government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

1. Program Manager: Name ____________________

Office ____________________

Address ____________________

Telephone ____________________

2. Contracting Officer: Name ____________________

Office ____________________

Address ____________________

3. Administrative Name ____________________

Contracting Officer Office ____________________

Address ____________________

G. Address any technical (or other) area about this contract/program considered unique.

H. For each of the applicable subfactors under the Technical Acceptability factor in Section M, illustrate how your experience on this program applies to that subfactor.

I. Specify, by name, any key individual(s) who participated in this program and are proposed to support the instant acquisition. Also, indicate their contractual roles for both acquisitions.

J. Include relevant information concerning your compliance with subcontracting plan goals for small disadvantaged business (SDB) concerns, monetary targets for SDB participation, and notifications submitted under FAR 52.219-25, Small Disadvantaged Business Participation

Program—Disadvantaged Status and Reporting.

K. Include relevant information concerning your compliance with FAR 52.219-8, Utilization of

Small Business Concerns, on the contract you are submitting.

L. Identify whether a subcontracting plan in accordance with FAR 52.219-9, Small Business

Subcontracting Plan, was required by the contract you are submitting. If one was required, identify, in percentage terms, the planned versus achieved goals during contract performance. If goals were not met, please explain.

M. Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Also, estimate the percentage of the total proposed effort to http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.215.doc#b5221925 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.215.doc#b522198 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.215.doc#b522199 be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship

N. Identify any Earned Value Management (EVM) or similar metrics required to track contract performance. If such metrics were required for this contract, provide the summary level data.

ATTACHMENT 2: SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION

TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Performance Confidence Assessment

Group (PCAG) in assessing your past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your

Present/Past Performance Volume.

SAMPLE

Dear “Contracting Officer:”

We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, XXXX Air Force

Base, Request for Proposal XXXXXX-XX-R-XXXX for XXXXXX contract.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent letter to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

ATTACHMENT 3: CLIENT AUTHORIZATION LETTER

Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the offeror's performance. The government will need that consent before contacting commercial customers to assess the offeror’s past performance. In an effort to assist the Government's Performance

Confidence Assessment Group (PCAG) in assessing your past performance relevancy and confidence, we request that the following client authorization letter be completed by any commercial customers identified in your proposal. The completed client authorization letters should be submitted as part of your Present/Past Performance Volume.

Offerors should send with their list of references a letter similar to the following authorizing the reference to provide past performance information to the Government.

Dear “Client:”

We are responding to a Department of the Air Force, XXX Air Force Base Request for

Proposal XXXXXX-XX-R-XXXX for the XXXXXX contract.

In their acquisitions, the government is placing increased emphasis on past performance as a source selection factor. They are requiring those clients of entities responding to their solicitation to be identified, and their participation in the evaluation process is requested. In the event that you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms.____________________________ of your organization as the point of contact based on his/her knowledge of our work. Your cooperation is appreciated. Any questions may be directed to .

Sincerely,