Attch1_SectionL.pdf

22 May 2018

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

F-16 BRACKET PARTS AND KIT ASSEMBLIES

1. GENERAL INSTRUCTIONS

1.1. Program Structure and Objectives

This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition Regulation Supplement (AFFARS), DoD Source Selection Procedures, 31 March 2016, and Air Force Mandatory Procedures 5315.3, 3 October 2017. These regulations are available electronically at the Air Force FARSite, http://farsite.hill.af.mil. The Government intends to select up to five (5) offerors whose proposals represent the lowest evaluated prices from among those meeting the acceptability standards for non-price factors. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability requirements. Contract(s) may be awarded to offerors who are deemed responsible in accordance with FAR Part 9.1, as supplemented, whose proposals conform to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and are judged, based on the evaluation factors and sub-factors, to represent the lowest price technically acceptable proposals. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and, therefore, professional judgment is implicit throughout the process.

1.2. Number of Contracts to be Awarded

The Government intends to award up to five (5) Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts for the F-16 Bracket Parts and Kit Assemblies competitive effort. However, the Government reserves the right to award fewer than five (5) contracts, or no contracts at all, depending on the quality of the proposals, prices submitted, and the availability of funds.

1.3. Proposal Preparation

The offeror’s proposal must include all data and information requested by this Instructions to Offerors (ITO) and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated in the solicitation, Statement of Work (SOW), and Contract Data Requirements Lists (CDRLs). Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

1.4. Include Sufficient Detail

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

1.5. Embellishments Not Desired

Do not provide elaborate brochures or documentation, binding, detailed artwork, or other embellishments. These are unnecessary and are not desired.

1.6. Proposal Acceptance and Validity Dates

The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A, of the Contract Documentation Volume (Volume IV), that the proposal is valid until this date.

1.7. Disposition of Proposals:

In accordance with FAR 4.8 (Government Contract Files), the Government will retain one copy (the “original”) of all proposals. Unless the offer requests otherwise, the Government will destroy extra copies of proposals, immediately following completion of all source selection activities, or as directed by the Source Selection Authority (SSA).

2. GENERAL INFORMATION

2.1. Point of Contact

The Procuring Contracting Officer (PCO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the PCO, and courtesy copy the Buyer as well. Written requests for clarification may be sent to the PCO at the address located in Section A of the model contract/solicitation and below (email is preferred):

Alan Davis (Procuring Contracting Officer) 6072 Fir Ave, Bldg. 1233 Hill AFB, UT 84056-5820 Phone: (801) 777-0204 Email: alan.davis.9@us.af.mil

Laurie Auernig (Buyer) 6072 Fir Ave, Bldg. 1233 Hill AFB, UT 84056-5820 Phone: (801) 586-3442 Email: laurie.auernig@us.af.mil

2.2. Debriefings

The PCO will promptly notify offerors of any decision to exclude them from the competitive range, in accordance with FAR 15.503; whereupon they may request and receive a debriefing, in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. Regardless, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful offerors, who participate in the competitive range, of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO, in writing, with supporting rationale as well as the remedies the offeror is requesting the PCO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. The solicitation number for this effort is FA8232- 18-R-3014.

2.5. Communications

Exchanges of source selection information between the Government and offerors will be controlled by the PCO.

Email may be used to transmit information to offerors only if the email includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. Otherwise, source selection information will be submitted via mail to the PCO and the Buyer (as defined in Section 2.1).

2.6. Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in “Table 2.6 – Proposal Organization”, below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified in the table. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph, as noted in the table.

Table 2.6 – Proposal Organization

Volume ITO Para.

Number

Volume Title Original Additional

Copies Electronic* Page Limit

I 3 Executive Summary 1 Hard Copy 1 Hard 1 Copy 10 II 4 Technical 1 Hard Copy 1 Hard 1 Copy 20 III 5 Price 1 Hard Copy 1 Hard 1 Copy None IV 6 Contract Documentation 1 Hard Copy 1 Hard 1 Copy None

* Electronic copies shall be submitted on a single CD, with proposal volumes separated as different files. If there are any discrepancies between the original, hard copies, and/or the electronic copies of the proposal, the original copies will take precedence and be used for evaluation.

2.6.1. Page Limitations

Page limitations identified in Table 2.6 shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and, for paper copies, will be destroyed as soon as practicable. Each page shall be counted except for cover pages, tables of contents, tabs, and glossaries.

Page limitations may be placed on responses to Evaluation Notices (ENs), if discussions are necessary. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

2.6.2. Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Pages shall be 8.5 x 11 inches in size, white in color, and printed on standard office paper. Pages shall be 1.5 spaced and typed. Except for any reproduced sections of the solicitation document, the text size shall be no less than 12 point font in Times New Roman typeface. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall also apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 8.5 by 11 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 8 point Arial typeface in both electronic and hard copy format. These limitations shall apply to both electronic and hard copy proposals.

2.6.3. Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without the use of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Additionally, cross-referencing within a proposal volume is not permitted.

The offeror shall complete the Solicitation Traceability Matrix, located at Attachment 3 in Section J of the solicitation, indicating the proposal reference information as it relates to the ITO, Section M, Statement of Work, Contract Line Item Numbers (CLINs), and/or Contract Data Requirements List (CDRL) references found therein. This Matrix will be provided as part of Volume I, Executive Summary, as described in Paragraph 3.

2.6.4. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.6.5. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

2.6.6. Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror’s name. Markings shall clearly distinguish between the “original” and subsequent copies. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restrictions on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.6.7. Electronic Copies

The content and page size of electronic copies must be identical to the “original” documents. Electronic copies shall be submitted on a single CD. Volumes shall not be combined into a single electronic file, but shall rather be separated into different files and clearly labeled. The offeror shall submit volumes in electronic format, using recordable CDs, in accordance with Table 2.6. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a readable and searchable format by Adobe Acrobat Reader (PDF), Microsoft (MS) Office Word 2013, MS Office Excel 2013, and/or MS Office Power Point 2013.

If there are any discrepancies between the original and the electronic copy of the proposal, the original will be used for evaluation.

2.7. Distribution

The “original” hard copy proposal shall be clearly marked and identified. Proposals shall be addressed to the PCO and Buyer and mailed or hand carried to:

AFLCMC/WWMK

Alan Davis (Procuring Contracting Officer) Laurie Auernig (Buyer) 6072 Fir Ave, Bldg. 1233 Hill AFB, UT 84056-5820 Phone: (801) 777-0204 Solicitation #: FA8232-18-R-3014

All proposal binders and CDs shall be externally marked “For Official Use Only” and “Source Selection Information— See FAR 2.101 and FAR 3.104”.

3. VOLUME I – EXECUTIVE SUMMARY

In the Executive Summary, the offeror shall provide the following information:

3.1. Narrative Summary

The offeror shall provide a concise narrative summary of the entire proposal, and a highlight of any key or unique features, excluding price. The salient features should tie in with Section M evaluations factors and sub-factors. Any summary material presented here shall not be considered as meeting the requirements for any portions of the other volumes of the proposal.

3.2. Table of Contents

Include a master table of contents of the entire proposal. (Excluded from the page count under Executive Summary)

3.3. Solicitation Traceability Matrix

Include a completed version of the Solicitation Traceability Matrix, located at Attachment 3 in Section J of the solicitation, indicating the proposal reference information as it relates to the ITO, Section M, Statement of Work, Contract Line Item Numbers (CLINs), and/or Contract Data Requirements List (CDRL) references found therein.

(Excluded from the page count under Executive Summary)

4. VOLUME II – TECHNICAL

4.1. General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical sub-factors defined in Section M, Evaluation Factors for Award.

Using the instructions provided below, provide, as specifically as possible, the actual methodology you would use for accomplishing/satisfying these sub-factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2. Format and Specific Content

In the Technical Volume, address your technical solution through submission of a manufacturing and/or program management plan, describing how you intend to meet the Government’s minimum performance or capability requirements of each technical sub-factor.

The Technical Volume shall be organized according to the following general outline:

Table of Contents (excluded from page count) List of Tables and Drawings (excluded from page count) Glossary (excluded from page count) Sub-factor One: Manufacturing Sub-factor Two: Program Management Sub-factor Three: Sample Task/Initial Delivery Order (IDO)

4.2.1. Sub-factor One: Manufacturing

The proposed approach shall demonstrate the offeror’s ability to source material and manufacture required bracket parts and/or kit assemblies and shall, at a minimum, address the offeror’s, and/or significant subcontractors’, ability to accomplish the following:

Interpret a detailed Technical Data Package (TDP) and successfully execute manufacturing processes.

Obtain and handle a wide variety of required materials, given applicable specifications defined in a TDP.

Machine parts (i.e. form, contour, manipulate large and small unformed stock).

Conduct post-manufacturing processes (e.g. heat treat, peen, anodize, plate, paint, apply specialized coatings, harden, etc.).

Apply metrology and inspection to ensure dimensional conformity.

Perform non-destructive testing to ensure specifications are met.

4.2.2. Sub-factor Two: Program Management

The proposed approach shall demonstrate the offeror’s abilities related to program management processes and shall, at a minimum, address the following:

Resource and manufacturing capacity.

Supply chain management and/or logistics processes required for integrating, kitting, packaging, and shipping bracket parts and/or kit assemblies.

Subcontract management processes, if subcontractors will be, or are anticipated to be, used in the performance of this effort.

Quality assurance processes that comply with SAE AS9100 (or equivalent) and SAE AS9102 (or equivalent), where applicable. The offeror shall include a description of its ability to return Forms 1, 2, and 3 of SAE AS9102 standard (or equivalent), as deemed applicable by the Government on individual orders.

4.2.3. Sub-factor Three: Sample Task/Initial Delivery Order (IDO) The proposed approach shall describe the offeror’s ability to meet the requirements listed in the Sample Task/IDO, per the requirements of the SOW (Attachment 4), the Sample Task/IDO letter RFP (Attachment 5), and the Technical Data Packages (TDPs) (Attachments 6 and 7). The offeror shall describe its plan to manufacture and deliver the items required in the Sample Task/IDO. Additionally the offeror shall include a work breakdown structure (WBS) for the Sample Task/IDO and shall clearly identify its ability to meet the required delivery schedule. The offeror shall also identify, if applicable, any long-lead materials or components which introduce risk to meeting the required delivery schedule and shall also identify effective strategies to mitigate those risks. Pricing shall not be included in this volume.

Note: the exception in SOW 9.1.1 does not apply to the Sample Task/IDO. Offerors shall propose to the required delivery schedule. The Government reserves the right to award the IDO as proposed by the offeror.

5. VOLUME III – PRICE

5.1. General

Pricing shall only be included in Volume III. If the offeror includes any additional pricing information outside of Volume III, that does not match what is provided under this section, the pricing in Volume III will take precedence. If the pricing in the electronic submission of Volume III does not match the pricing in the “original” submission, the “original” submission will take precedence.

5.2. Format and Specific Content

Offerors shall provide pricing information by completing the Contract Line Item (CLIN) fill-in sections of the Sample Task/IDO letter RFP, provided as Attachment 5 in Section J of the solicitation. A Total Evaluated Price (TEP) will be calculated by summing the total of all CLINs identified in the Sample Task/IDO letter RFP.

5.3. Pricing Data Requirements

Data, beyond what is required by this instruction, shall not be submitted unless you consider it essential to document or support your position or exception(s) to the terms of the contract. All data relating to the proposed price must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness, and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data. Data shall be provided in accordance with FAR 15.403-5.

5.4. Rounding

All proposed prices shall be rounded to the nearest penny or two decimal places.

6. VOLUME IV – CONTRACT DOCUMENTATION

6.1. Model Contract and Representations and Certifications

The purpose of this section is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the solicitation, and Sections A through K. This includes any contractor fill-ins throughout the solicitation and any amendments that require a contractor signature and return. The basic IDIQ will not have pricing. Pricing for Section B will only be provided on the Sample Task/IDO letter RFP, as described in Volume III – Price.

6.2. Exceptions to Terms and Conditions:

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.2. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

Table 6.2 – Solicitation Exceptions

Solicitation Document Page / Paragraph Requirement / Portion Rationale

6.3. Other Information Required

6.3.1. Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.3.2. Government Offices

Provide the mailing address, telephone number, and facility codes for the cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), and Government Paying Office. Also, provide the name and telephone number for the Administrative Contracting Officer (ACO).

6.3.3. Company/Division Address, Identifying Codes, and Applicable Designations Provide the company/division’s street address, county, and facility code; CAGE code; DUNS code; TIN; size of business (Large or Small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

6.3.4. Small Business Status

This contract is a Small Business Set-Aside. Offerors shall be active in the System for Award Management (SAM) and shall meet, and include evidence that they meet, the small business restrictions for NAICS 336413. Offerors shall provide the address and CAGE code associated with the SAM entry. Offerors who cannot comply with the small business restrictions will be ineligible for award.