FNAL_-_20170202_PLATING_MHU_PWS_-_FINAL.doc

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

MAINTENANCE SERVICES

MATERIAL HANDLING UNIT 196/204 TRAILER PLATING

(581 MMXS)

2 Feb 2017

TABLE OF CONTENTS

1.0 Description of Services

2.0 Basic Services

3.0 Technical Requirements

4.0 Certification Requirements

5.0 Services Summary

6.0 Government Furnished Property

7.0 General Information

8.0 Appendices

1.0 DESCRIPTION OF SERVICES:

1.1 The Contractor shall provide required personnel, equipment, parts, tools, materials, supervision and services necessary to provide plating services to include stripping existing coating and preparing the part prior to accomplishing the plating of Material Handling Unit (MHU) 196/204 parts for the duration of the Service Life Extension Program (SLEP). Some of the parts will require nickel plating; some require chrome plating and some require manganese phosphate coating. These non-personal services will be performed at the Contractor’s facility. Performed services are in support of the 309th Missiles Maintenance Group (309 MMXG), 581 Missile Maintenance Squadron (581 MMXS), at Hill Air Force Base (HAFB), Utah.

2.0 BASIC SERVICES:

2.1 Due to the urgency of need, Contractors must be able to pick up, plate and deliver the assets within 10 calendar days, with required certification.

2.2 The Contractor shall pick up and deliver the asset(s) to/from HAFB to Contractor’s facility, and from the Contractor’s facility back to HAFB. DODAC: FB2029. Contractor must maintain positive inventory control of assets at all times.

2.3 The Contractor shall coordinate delivery times, pick up times, and expected delays with the Exchangeable Production Support Center (EPSC) in the MHU Organization. A receipt shall be generated by the Government at the time of pickup, a copy will be provided to the Contractor and the Contracting Officer Representative (COR).

2.4 The Contractor shall receive asset(s), provide secure storage, perform plating, and repack asset(s) in the original packaging (if reusable, if not providing the appropriate packaging), and deliver within ten (10) business days. A receipt shall be generated by the Government at the time of delivery, a copy will be provided to the Contractor and the COR.

2.5 The Contractor shall perform plating services on the items listed in the technical section 3.0 of this PWS.

2.6 The Contractor shall strip existing coating and prepare the part prior to accomplishing the plating services, in accordance with (IAW) AMS-C-26074 Electro less Nickel, AMS-QQ-C-320 Chromium Plating, AMS-QQ-N-290 Nickel Plating, MIL-STD-808A Finishes, MIL-DTL-16232 Phosphate Coating standards and Section 3.0 Technical Requirements listed in this PWS.

2.7 Contractor shall provide a finished product, verifying/certifying plating meets the requirements IAW AMS-C-26074 Electro less Nickel, AMS-QQ-C-320 Chromium Plating, AMS-QQ-N-290 Nickel Plating, MIL-STD-808A Finishes, MIL-DTL-16232 Phosphate Coating standards and Section 3.0 Technical Requirements listed in this PWS.

2.8 Contractor shall record all problems found, all suggested solutions, ultimate solutions, and courses of action taken in resolution of the problems. The results of those repairs, future recommendations, upgrades, and recommended preventive measures shall be submitted in a technical/quality report in para 2.10 below. Contractor shall notify the Cognizant Engineer within two (2) business days of any problems found that prevent the plating IAW Tech Data by email. Contractor shall cease work on that part until guidance is provided by Congnizant Engineer.

2.9 Defects found in parts delivered by the Contractor, shall be corrected by the Contractor, and returned within five (5) business days from notification from the Government of the defect, at no additional cost to the Government.

2.10 The Contractor shall send monthly technical reports of all work done on plating MHU 196/204 Trailer parts. (CDRL A002). The reports shall be submitted no later than the fifth (5) business day of the following month to the COR. In each report there will be detailed information containing at a minimum the following:

Every visit made to Hill Air Force Base

Total work hours need to complete work per repair

Total hours charged

Record all suggested solutions (per PWS paragraph 2.8)

Repairs completed

Material status

Ordered

Received

Estimated Scheduled Delivery

2.11 If a part is damaged by the Contractor, the Contractor shall notify the COR, CO and the Engineer within one (1) business day.

3.0 TECHNICAL REQUIREMENTS

3.1 Parts requiring Nickel Plating include but are not limited to:

3.1.1 Contractor shall accomplish nickel plating IAW processes and procedures in AMS-C-26074 Electro less Nickel, AMS-QQ-C-320 Chromium Plating, AMS-QQ-N-290 Nickel Plating, MIL-STD-808A Finishes.

3.1.2. Contractor shall provide documentation that nickel plating was accomplished IAW processes and procedures in AMS-C-26074 Electro less Nickel, AMS-QQ-C-320 Chromium Plating, AMS-QQ-N-290 Nickel Plating, MIL-STD-808A Finishes, to the EPSC in the MHU Organization and the COR.

3.2 Parts requiring Nickel Plating on top of Chrome Plating include but are not limited to:

3.2.1 Contractor shall accomplish nickel plating on top of chrome plating IAW processes and procedures in AMS-C-26074 Electro less Nickel, AMS-QQ-C-320 Chromium Plating, AMS-QQ-N-290 Nickel Plating, MIL-STD-808A Finishes.

3.2.2. Contractor shall provide documentation that nickel plating on top of chrome plating was accomplished IAW processes and procedures in AMS-C-26074 Electro less Nickel, AMS-QQ-C-320 Chromium Plating, AMS-QQ-N-290 Nickel Plating, MIL-STD-808A Finishes, to the MHU Organization and the COR.

3.3 Parts requiring Manganese Phosphate Plating include but are not limited to:

3.3.1 Contractor shall accomplish manganese phosphate plating IAW processes and procedures in MIL-DTL-16232 Phosphate Coating, Heavy, Manganese or Zinc Base.

3.3.2. Contractor shall provide documentation that manganese phosphate plating was accomplished IAW processes and procedures in MIL-DTL-16232 Phosphate Coating standards AMS-C-26074, to the MHU Organization and COR.

3.4 Parts requiring Post Hydrogen Embrittlement Bake:

3.4.1 Parts greater than 180 KSI will require post hydrogen embrittlement bake.

3.4.2 Contractor shall accomplish post hydrogen embrittlement bake IAW processes and procedures in applicable plating specification.

3.4.3 Contractor shall provide documentation that post hydrogen embrittlement bake was accomplished IAW processes and procedures to the MHU Organization and the COR.

4.0 CERTIFICATION REQUIREMENTS

4.1 The Contractor shall be NADCAP certified. The Contractor shall provide the certification/recertification number and expiration date for validation by the Government upon award for certification and in 5 days upon re-certification. This will be provided to the COR and Cognizant Engineer 30 days after award and annually (CDRL A001).

4.2 In lieu of NADCAP certification, the contractor may be ISO 9001 certified with a documented quality control plan and proof that the contractor is meeting the quality control plan. The Contractor shall provide the certification/recertification number and expiration date for validation by the Government upon award for certification and in 5 days upon re-certification. This will be provided to the COR and Cognizant Engineer 30 days after award and annually (CDRL A001).

4.3 The Contractor shall provide a Quality Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The Contractor's QCP shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Society of Quality (ASQ), and International Standard Organization (ISO) family of standards. The Contractor shall submit the QCP with their initial proposal and then to the COR, CO and Cognizant Engineer annually (CDRL A004). The QCP must be approved by the Cognizant Engineer before work commences.

The quality control plan at a minimum must include:

-Method for process auditing to include determination if the process specification are being adhered to and the interval of auditing.

-Overview of how found descrepancies are rectified i.e. reaction plan

-Method for descrepancy reporting

-Plan for training affected personnel

-Method for documenting work instructions and procedures

-Method for ensuring that plated parts meet required specifications

4.4 The Government (309 MMXG/EN Process Engineering and/or AFLCMC/WNZ) will survey the Contractor’s site for process and equipment compliance prior to Period of Performance (POP). The right to inspect facility and processes shall be granted through the duration of this contract.

5.0 SERVICE SUMMARY (SS)

3.0 Performance is acceptable if there is 95% performance threshold per month.

The Contractor shall provide the Technical/quality report IAW Section 2.10 in this PWS.

(CDRL A002)

6.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1 The Government will provide items to be plated, as per paragraph 3.0 of this PWS.

6.2 The Contractor shall be responsible for safeguarding all Government property provided for Contractor use.

7.0 GENERAL INFORMATION

7.1 QUALITY CONTROL

7.1.1 The Contractor shall provide a "Letter of Conformity" included with each completed asset stating that all plating requirements were accomplished according to Section 3.0 Technical Requirements listed in this PWS. (CDRL A003).

7.1.2 The COR is the authorized Government Representative(s) who will perform assessments of the Contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining duties and authority will be promptly furnished to the Contractor.

7.1.3 The COR or alternate will inform the Contractor when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted.

7.1.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO).

7.1.5 The services to be performed by the Contractor during the period of this contract are at all times and places subject to review by the CO, COR or authorized representative(s).

7.1.6 The Government will periodically evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the Contractor’s performance through inspections and receipt of complaints from base personnel.

7.1.7 The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints

7.1.8 Voluntary Protection Program (VPP)

7.1.9 For any incident occurring at HAFB, Contractors are required to provide from their OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rate by 15 January of each year to the COR for submission as part of the installation's annual OSHA VPP self-evaluation report.

7.2 SAFETY AND HEALTH: In performing work under this contract, the Contractor shall:

7.2.1 The Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health.

7.3 ENVIRONMENTAL

7.3.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur at the Contractor’s industrial areas. While the Contractor shall not perform duties at the Government’s industrial area, there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. The Contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards.

7.3.2 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

7.3.3 The liability for the spill or release of such substances rests solely with the Contractor and its agent.

7.4 RECORDS

7.4.1 The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five (5) working days of receipt of the request.

7.5 HOURS OF OPERATION

7.5.1 The Contractor shall have access to perform services during normal working hours up to Force Protection Condition (FPCON) C. Normal shop working hours at Hill AFB are from 6:00 AM – 3:30 PM local time Monday through Thursday, and every other Friday from 6:00 AM to 2:30 PM.

7.5.2 Unless otherwise required by the Government, the Contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

7.5.3 If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

7.5.4 All visits shall be scheduled by the EPSC in the MHU Organization. Schedules may have to be modified in the case of incidents or emergencies, to include natural hazards, furloughs or similar circumstances.

7.6 GOVERNMENT OBSERVATIONS

7.6.1 During the course of performing this work, trained personnel from MMXG and AFLCMC/WNZ may monitor the Contractor’s personnel. Government personnel, other than contracting officers (COs) may from time to time observe Contractor operations. Government personnel may not interfere with Contractor performance, and only the CO may make changes to the contract.

7.6.2 Contractor Identification Badges

7.6.2.1. Unescorted Entry Authorization, IAW Hill AFB Instruction 36-812.

7.6.2.2. For a Identification Card to be issued to the Contractor, the process as outlined in HAFB OI 36-812 will be followed. The forms shall be submitted to the Complex/Group Security Manager(s) for approval.

7.6.2.3. The COR will provide the Contractor an AFMC Form 496, Application for AFMC Identification Card, with contract information filled in.

7.6.2.4. The Contractor shall complete an AFMC Form 496, for each employee and submit forms back to the COR, who will review, and forward to the Group Security Manager or Trusted Agent for processing.

7.6.2.5. As required, the Contractor employee shall also obtain a Building ID and access card from the appropriate Building Security Manager.

7.6.2.6. When the POP has ended or the task is considered complete, Contractor shall have five (5) working days to terminate all their network user accounts and to return all access cards and base identification badges to the COR.

7.6.2.7. During performance of the contract and at the completion or termination of the contract, the Contractor shall be responsible for obtaining required identification of newly assigned personnel. Lost badges shall be reported to the appropriate Security Officer within one (1) working day of loss.

7.6.2.8. Should a security violation occur, the Contractor shall: immediately report to the Complex Security Manager all available facts related to each instance; take such precautions as the Complex Security Manager may reasonably require for security purposes; take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Governement conducts an investigation of the violation. Participation shall last until the investigation is completed.

7.6.2.9. The Contractor shall provide all pertinent information on the Incident/Mishap when a contract employee loses a Identification Card, immediately to the COR and the Complex Security Manager.

7.7 MANPOWER REPORTING

7.7.1 The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

7.7.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

7.7.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

8.0 APPENDICES

A. Acronyms & Abbreviations list

B. Estimated Workload

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

ACO

Administrative Contracting Officer

AF

Air Force

AFED

Air Force Engineering Data

AFTD

Air Force Technical Data

ANSI

American National Standards Institute

AS

Aerospace Standard

ASO

American Standards Organization

ATP

Automated Test Procedures

AFI

Air Force Instruction

AFB

Air Force Base

AFMC

Air Force Material Command

AMSO

Acquisition Management Support Office

AMSS

Acquisition Management Support Specialist

CAC

Common Access Card

CAR

Corrective Action Report

CFR

Code of Federal Regulation

CO

Contract Officer

COR

Contracting Officer Representative

CQCP

Contractor Quality Control Plan

DoD

Department of Defense

DFAR

Defense Federal Acquisition Regulation

ECM

Engineering Change Memorandum

FAR

Federal Acquisition Regulation

FPCON

Force Protection Condition

HAFB

Hill Air Force Base

IAW

In Accordance With

NELAP

National Environmental Laboratory Accreditation Program

OEM

Original Equipment Manufacturer

OSHA

Occupational Safety and Health Act

PARA

Paragraph

PE

Performance Evaluation

PPE

Personal Protective Equipment

PWS

Performance-Based Work Statement

QCP

Quality Control Plan

QASP

Quality Assurance Surveillance Plan

OEM

Original Equipment Manufacture

QAS

Quality Assurance Specialists

QVI

Quality Verification Inspections

OJT

On The Job Training

SS

Service Summary

TO

Technical Order

TP

Test Plan

APPENDIX B

Estimated Workload:

-The MHU 196/204 program will repair up to one (1) Trailer in FY17, FY18 and FY19 -Increasing up to twenty (20) trailers per year for each of the remaining years of this IDIQ contract -There are one-hundred and fifteen (115) Plated Parts on each MHU Trailer that could require plating, there is a small chance that the number could icrease as other trailers are inducted -The first Trailer had 51% of of the total Plated Parts that were damaged and required Plating

-Fifty-nine (59) Parts required Plating

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