FCRATS_NRETS_-_PWS_(2016-10-06).docx

PERFORMANCE WORK STATEMENT

FOR

ON-CALL REPAIR

F-16 A/B C/D FIRE CONTROL RADAR ANTENNAS TEST SYSTEMS (FCRATS) AND THE F-16 NOSE RADOME ELECTRICAL TEST SYSTEMS (NRETS)

FOR

523 EMXS/MXDPB

Hill Air Force Base

06 October 2016

TABLE OF CONTENTS

SECTION 1 – DESCRIPTION OF SERVICES 3

SECTION 2 – SCOPE 3

SECTION 3 – BASIC SERVICES 3

SECTION 3.1 – ON CALL (Telephone) TECHNICAL SUPPORT 3

SECTION 3.2 – ON-SITE TECHNICAL SUPPORT 3

SECTION 3.3 – SOFTWARE SUPPORT 4

SECTION 3.4 – NRETS / FCRATS TEST STAND INFORMATION 4

SECTION 4 – SERVICE SUMMARY 5

SECTION 5 – GENERAL INFORMATION 6

SECTION 5.1 – SECURITY REQUIREMENS 6

SECTION 5.2 – PHYSICAL SECURITY 7

SECTION 5.3 – HOURS OF OPERATION 7

SECTION 5.4 – MANPOWER REPORTING 7

SECTION 5.5 – CONSERVATION OF UTILITIES 8

SECTION 6 – ENVIRONMENTAL CONTROLS 8

SECTION 6.2 – NOTIFICATION OF ENVIRONMENTAL SPILLS 8

SECTION 6.3 – SAFETY PROGRAM 9

SECTION 6.4 – MATERIAL STORAGE USE 9

SECTION 7 – GOVERNMENT OBSERVATIONS 9

APPENDIX A – ACRONYMNS AND ABBREVATIONS 10

APPENDIX B – TEST STAND INFORMATION 11

APPENDIX C – SAFETY 12

1.

DESCRIPTION OF SERVICES

1.1. This requirement is to provide support for two (2) each F-16 A/B C/D Fire Control Radar Antenna Test Systems (FCRATS) and two (2) each Nose Radome Electrical Test Systems. (NRETS). The contractor shall provide all management, tools, parts, supplies, equipment, and labor necessary to accomplish any telephone support, and/or on-site range maintenance. The contractor shall be responsible for parts needing repair off-site to ensure they are repaired and returned to the Government.

2. Scope

2.1. The contractor shall provide telephone technical assistance for the FCRATS and NRETS test systems.

2.2. The contractor shall provide on-site support when requested for repair of the test stands. The on-site support will provide all labor, parts, tools and supplies necessary to repair the FCRATS and NRETS test systems.

2.3. The contractor shall coordinate on all parts needing in shop repair by the OEM.

3. BASIC SERVICES

3.1. Telephone Technical Support

3.1.1. The Contractor shall provide a primary and secondary phone number and email addresses, as contact details to enable the Wage Leader or above, to effectively communicate. The contractor shall have up to the next half business day after government request technical support to respond to Wage Leader or above. The Contractor shall notify the Government of any point of contact changes.

3.2. On-Site Repair / Technical Support

3.2.1. The contractor shall be onsite within two business days after the 523EMXS RF Shop contacts and identifies a need for on-site service. The Contractor shall repair the test stand to a Fully Mission Capable (FMC) status.

3.2.2. The contractor shall follow all procedures outlined by current Technical Orders (TO) and the Original Equipment Manufacturers (OEM) for repair of the test equipment.

3.2.3. After maintenance or repairs are completed, the contractor shall perform a complete check of all test stand functions, support equipment or test stand adapters.

3.2.4. Contractor shall provide a brief synopsis of the work performed, action taken, items checked during the process and other maintenance information so that the government can enter this data into Depot Repair Information Logistics Systems (DRILS) for the problems including the results of those repairs and any recommendations within 5 business days of repairs. (CDRL 0/1/2/3/4 001)

3.2.5. The Contractor shall keep detailed records of all diagnoses, repairs, and solutions for the failures found on the FCRATS and NRETS. (CDRL 0/1/2/3/4 002)

3.2.6. Contractor shall provide to the 523EMXS RF Shop Wage Lead or above a final sell-off report after repairs are completed, certifying that the systems are FMC. Upon completion of work, the Contractor shall certify that all repairs have been completed and that the test system(s) are FMC. Each report shall be verified and signed by both the Contractor and the 523EMXS RF Shop Wage Lead or above. (CDRL 0/1/2/3/4 003)

3.2.7. The contractor shall meet with the 523EMXS RF Shop Wage Lead or above in an informal quality summary meeting to discuss the problems found, their ultimate solutions, the repairs completed, and the recommended preventative measures.

3.2.8. The contractor shall determine if parts needing repair shall be shipped to the contractor facility. Parts needing repair shall be shipped to the OEM facility for further repair and returned to the EMXG.

3.3. SOFTWARE SUPPORT

3.3.1. The contractor shall be responsible for maintaining the FCRATS and NRETS software packages. The contractor shall be required to update, change and modify the software as needed to meet mission requirements. Any changed or revised software shall be submitted to 309 SMXG for configuration management. The government retains all data rights to software that is created, revised or updated.

3.3.2. The Contractor shall provide to the Wage leader or above within 30 days of actual release a new CD-ROM containing updated software for the FCRAT/NRET. (CDRL 0/1/2/3/4 004)

3.4. Component Repair

3.4.1. The contractor shall be responsible to ensure that parts needing in-shop repair by the OEM are shipped and returned by the appropriate OEM.

3.5. NRETS / FCRATS Test Stand Information (Appendix B)

3.5.1. The contractor shall support the test stations as identified in Appendix B

4. SERVICE SUMMARY

5. GENERAL INFORMATION

5.1. Government Furnished Property

5.1.1. The contractor shall be responsible for parts needing repair off-site to ensure they are repaired and returned to the Government. See Appendix D for list of GFP.

5.2. Security Requirements

5.2.1. The Contractor shall be responsible to gain access to Hill Air Force Base through the contract. Once at Building 5, where the FCRATS/NRETS are held, the contractor shall be escorted at all times.

5.2.2. Badge/Common Access Card (CAC) Information/Unescorted Entry Authorization: Contractor shall contact government security manager for a (CAC). Government security manager will direct contractor to appropriate location and registration processes.

5.2.3. If required, the government security manager shall complete a "Request for Identification Credential" (AFMC Form 496) for each employee of the contractor requiring access to Hill AFB. The requests shall be submitted to Pass and Registration (South or West Gate Visitors Center).The Contractor shall coordinate with the Contracting Officer (CO) and security to gain access to Hill Air Force Base. The Contractor shall be escorted at all times while on site.

5.2.4. If needed, the contractor employee shall also obtain a Building ID and access card from the appropriate government security manager.

5.2.5. The contractor shall not release or remove system documentation, data or reports generated by or through the use of Government systems. The contractor shall not divulge any information regarding files, data processing activities/functions, user IDs, passwords, or other knowledge that may be gained to anyone who is not authorized to have access to such information. All requests for information shall be forwarded to the TPM. A Non-Disclosure Agreement (NDA) will be required. 523 EMXS or the Government TPM will assist the contractor in processing the necessary DoD forms to obtain base or area badges for access to Government facilities, networks and programs. The contractor shall comply with all clearance and access requirements throughout the period of performance. Contractor personnel working for the contractor on Government equipment shall be required to have a security clearance which is equal to the security requirements of the equipment, software, and location where the work shall be accomplished. A security clearance of SECRET shall be required for the contracted company and for all contractor personnel having access to the SECRET data required to perform the tasking in this PWS; a DD Form 254 shall be required. Contractor personnel shall be expected to conform to the rules and regulations regarding the use of Government facilities.

5.2.6. When the period of performance is complete and/or contractor leaves work, on this project, they shall have five (5) working days to terminate all their network user account(s) and to return all access cards and base identification badges.

5.3. Physical Security

5.3.1. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

5.4. Hours of Operation

5.4.1. Normal Hours of Operation

5.4.1.1. The contractor shall perform the services required under this contract during the following hours: Monday through Thursday 0600–1530 – EXCEPT FEDERAL HOLIDAYS. All Friday times are to be negotiated with the 523EMXS RF Shop Supervisor and are at the 523EMXS RF Shop Supervisor discretion if Fridays are needed.

5.4.2. Recognized Holidays

5.4.2.1. Unless otherwise required by the Government, the contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

5.4.3. MICAP Emergency Exceptions to Normal Hours of Operation

5.4.3.1. If the government requires support from the contractor due to a MICAP situation, the contractor shall continue to perform services under this contract on days identified as “Recognized Holidays” if such a day falls during the service.

5.5. Manpower Reporting

5.5.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under Ranges service contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

5.5.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

5.5.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil

5.6. CONSERVATION OF UTILITIES

5.6.1. The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

6. Environmental Controls

6.1. The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

6.1.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

6.2. Notification of Environmental Spills

6.2.1. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 523EMXS RF Shop Supervisor or above. The liability for the spill or release of such substances rests solely with the contractor and its agent.

6.3. Safety Program

6.3.1. The contractor shall implement a safety program that ensures protection of Government personnel and property. (See Appendix C)

6.3.2. In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the 523EMXS RF Shop Supervisor, who will forward it to OO-ALC safety.

6.4. Material Storage and Use

6.4.1. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes any hazardous materials.

7. GOVERNMENT OBSERVATIONS

7.1. During the period that the contractor is working on the Test Stands, Government personnel, other than CO, may from timetotime, observe contractor operations. However, these personnel may not interfere with contractor performance.

8. SECURITY

8.1. A security clearance of SECRET will be required for all personnel having access to classified data. The contractor shall comply with all clearance and access requirements throughout the period of performance. The contractor shall comply with all requirements of the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this contract.

APPENDIX A

ACRONYMNS AND ABBREVIATIONS

APPENDIX B

FCRATS / NRETS Test Stand Information

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

REPAIR CONTRACT

OF FCRATS NRETS

18 Mar 2015 Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH150303

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety AFPAM 91-210 Para. 6

NFPA 409/410

AFI 91-203 Chapters 6, 22

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Personal Protective Equipment AFI 91-203 Chapter 14

Materials Handling Equipment AFI 91-203 Chapter 35

Storage and Materials Handling DoDI 4140.62 DoDI 4145.19-R-1

APPENDIX D

List of Government Furnished Property (GFP)

Position Controller

NRETS / FCRATS REPAIR

10/26/2016 image1.jpeg