Performance-Based_Work_Statement.pdf

PERFORMANCE-BASED WORK STATEMENT

FOR

Alexsys Team Pro 2 Support

FOR THE

OO-ALC Quality Office

(OO-ALC/QPQ)

Hill AFB, Utah

25 November 2014

Revision 25 November 2014

TABLE OF CONTENTS

SECTION 1 – DESCRIPTION OF SERVICES

SECTION 2 – BASIC SERVICES

SECTION 3 – TECHNICAL ASSISTANCE CALLS

SECTION 4 – GENERAL INFORMATION

SECTION 5 – APPENDICES

Alexsys Team Pro 2 Support

1. Description of Services

This requirement is to provide system support and full service for the Alexsys System, from here on referred to as Alexsys, in support of the OO-ALC. The Contractor shall be required to perform system support and full service for Alexsys. Due to the uniqueness of Alexsys the Contractor shall be knowledgeable in working with Alexsys. The Contractor shall provide personnel, equipment, tools, materials, supervision, and other items necessary to complete the requirement.

2. Basic Services The Contractor shall be provide and maintain all upgrades and components with Alexsys. The Contractor shall accomplish tasks in the following areas: systems integration; process improvements;

software reprogramming or adjustments to ensure compatibility with current or future hardware;

troubleshooting; identifying, designing, and testing solutions; and revising/updating software documentation. The contactor shall provide technical assistance by telephone to provide troubleshooting/diagnostics and maintenance/repair of problems when found with the Alexsys software. The development and documentation of test plans, procedures and executing system tests shall also be required. All documentation of the installing, maintaining, repairing, and verifying the Alexsys shall be submitted to the government as necessary.

2.1 The Contractor shall have 48 hours after award to make contact with the Government to begin support. The Contractor shall have a base knowledge on the Alexsys so that no time is lost in understanding engineering of the Alexsys.

2.2 The contractor shall separately quote for all government options.

3. Technical Assistance Calls

Contractor will have four (4) hours after Hill AFB has contacted the Contractor to respond by telephone.

4. General Information

4.1 Government Property and Government Data

The Contractor shall be responsible for safeguarding all government property and data provided for Contractor use. The Contractor shall make sure all government facilities, property, data, and materials shall be secured at all times.

4.2 Hours of Operation

The Contractor is responsible for designating work hours for their employees but at a minimum shall be available to support the Government during the following hours of operation:

4.2.1 Hours of operation applicable to Hill AFB: Normal duty hours at Hill AFB are 0600 to 1530 Mountain Standard Time (MST), Monday through Friday, except Federal holidays.

4.2.2 Unless otherwise required by the Government, the Contractor shall not have access to

Government facilities on federal holidays. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

5. Appendices

5.1 Appendix A: Acronyms and Abbreviations List

5.2 Appendix C: Safety Requirements

APPENDIX A

ACRONYMNS AND ABBREVATIONS

ACO Administrative Contracting Officer AFB Air Force Base AFI Air Force Instruction ACO Administrative Contracting Officer CA Contracting Administrator CM Contract Manager CMO Contract Management Office CO Contracting Officer FOD Foreign Object Debris/Damage GFP Government Furnished Property GR Government Representative HAFB Hill Air Force Base ISO International Standards Organization MST Mountain Standard Time PM Program Manager PWS Performance Work Statement QA Quality Assurance COR Contracting Officer Representative QCP Quality Control Program SS Service Summary

APPENDIX C

OGDEN AIR LOGISTICS CENTER

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION INDUSTRIAL SAFETY REQUIREMENTS

TYPE WORK: Logistics and Consulting Services for Depot Maintenance and Depot Supply Finance, Material and Production Systems and Processes (309 MXW) PREPARED BY: John A. Foreman, 309 MXW/QPE, DSN 586-4176

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

In context with AFMC Acquisition Reform initiatives, contract language will now focus on ensuring safety objectives are met through Contractor risk management rather than the traditional method of providing specific government guidance for risk elimination. With this new “performance-based” language, the government will provide the Contractor with areas of concern (Protection of government personnel and property) and the Contractor will be free to meet those objectives in a manner that is consistent with corporate standards. The Contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan and corresponding site specific checklist that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan and checklist will be approved by 309 MXW/QPE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All Contractor personnel shall be trained and qualified to perform their duties safely.

7. The Contractor shall include a clause in all subcontracts requiring the subContractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The Contractor shall notify 309 MXW Safety (Phone (801) 586-4176) who in turn will notify 75 ABW/SEG ((801) 777-3333) or 309 Wing Operations Center ( (801) 777-3238), or the Hill AFB Command Post (777-3007) after normal duty hours, and the designated Government Representative, i.e., the ACO, PCO, or COR within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to 309 MXW Safety. For information not available at the time of initial notification, the Contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. Ensure government contract lease agreements determine convening authority prior to executing the contract/lease agreements, and that all contracts ensure the following, IAW AFI 91-204, paragraph 2.4.6:

The Contractor will support and comply with the safety investigation and report requirements of AFI 91-204 A record of all mishaps involving Air Force resources will be entered into the Air Force reporting system

A record of mishaps involving other DoD resources will be forwarded to the involved agencies When a mishap involves a contract managed by DCMA, DCMA safety personnel will review the final safety report and send their response to HQ AFSC

3. Ensure contract/lease agreements for aerospace vehicles state: The Air Force is responsible for the investigation of mishaps involving aerospace vehicles. The Air Force is authorized to investigate mishaps involving non-accepted Air Force aerospace vehicles (Non-delivered vehicles for which the government has accepted responsibility; DD Form

250. Material Inspection and Receiving Report, HAS NOT been executed).

4. If requested by authorized government personnel (ACO, PCO, COR, safety representative, Fire Department, and Security Forces), the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

C. General Safety Requirements If the safety plan is modified, the Contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

Follow all applicable federal, USAF, state, and local safety directives outlined in Section II below.

Ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the 309 MXW Safety Office.

SECTION II – SPECIFIC REQUIREMENTS

The Contractor’s prepared Safety Plan shall:

Demonstrate a management commitment to employee safety and health

Identify applicable rules and regulations

Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

Identify work to be performed and location of expected operations

Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

Identify employee safety and health training requirements and the documentation process

Include emergency response plans and procedures that relate to protection of government personnel and property

Include a workplace inspection frequency, to include the identity of the individual responsible for conducting the inspection

Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

Identify first aid and injury procedures

Identify procedures for accident reporting and investigation

Identify the process for tracking controlled hazards in Contractors work area

Provide a facility description to include the electrical wiring and fire protection systems (i.e., fire suppression, fire detection, fire extinguishers, fire walls, etc.), required equipment and any other items necessary to fulfill the elements referenced below for the protection of government personnel and property. The Contractor’s safety plan shall meet or exceed the referenced standards below.

The authorized Government Representative (309 MXW Safety Office) shall approve the Contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification /Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety *AFPAM 91-210 Para. 6

Mishap Notification/Reporting Appendix A, Section I *AFI 91-204 Para. 4.9 Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

*AFOSH STD 91-501 Para. 6.2.4.5, 6.2.9, 6.2.10, 6.2.11, and 6.2.17

Handling, Storage and use of Flammable/ NFPA 30, 33 Combustible Liquids *AFOSH Std 91-501

Para. 22.1 through 22.4

Storage and Materials Handling *DoD 4145.19-R-1

Hazardous Material Management AFI 32-7086 Hill Sup