SRMM_BAA_SOO.pdf

1 of 27 14 June 2013

Broad Agency Announcement

FD2020-13-51330

Solid Rocket Motor Modernization Stage Options and Deployment Studies

DISTRIBUTION STATEMENT E: Distribution authorized to DoD Components only for administrative and operational use determined 8 Jan 2013. Refer other requests for this document to ICBM Systems Directorate, 6014 Dogwood Ave Bldg 1258, Hill AFB, UT 84056-5816.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C. 2751 et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401, et seq. Violation of these export-control laws is subject to severe criminal penalties. Dissemination of this document is controlled under DODD 5230.25.

DESTRUCTION NOTICE: For classified documents follow the procedures in DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Section 5-705, or DoD 5200.1-R, Information Security Program, Chapter 6. For unclassified documents destroy by any method that will prevent disclosure of contents or reconstruction of the document.

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TABLE OF CONTENTS

PREFACE

INTRODUCTION

SECTION A: STATEMENT OF OBJECTIVES (SOO)/NEEDS

SECTION B: AWARD INFORMATION

SECTION C: PROPOSAL PREPARATION INSTRUCTIONS

SECTION D: BASIS FOR AWARD

SECTION E: OTHER INFORMATION TO OFFERORS

ATTACHMENT 1: CONTRACTOR PERFORMANCE-BASED WORK STATEMENT (PWS)

GUIDELINES

ATTACHMENT 2: GUIDELINES FOR INFORMATION OTHER THAN COST OR PRICING

DATA

ATTACHMENT 3: GUIDELINES FOR COST OR PRICING DATA

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Solid Rocket Motor Modernization Stage Options and Deployment Studies Broad Agency Announcement Number: FD2020-12-50036

PREFACE:

I. Broad Agency Announcement (BAA) Title: Solid Rocket Motor Modernization Stage Options and Deployment Studies

II. Points of Contact (POC):

1. Technical Point of Contact:

Major Jason Webb 6077 Indigo Lane, Bldg 1530

HAFB, UT 84056-5830

Voice: 801-586-7295 E-mail: jason.webb@hill.af.mil

2. Contracting Point of Contact:

Mica Stark (Contracting Officer) Voice: 801-586-8166 E-mail: mica.stark@hill.af.mil

Mailing Address:

6014 Dogwood Ave, Bldg 1258 Hill AFB, UT 84056-5816

III. Proposal Due Date and Time: TBD

IV. Proposals shall be submitted in accordance with the instructions included in this announcement.

V. The proposal shall be submitted to the Contracting Officer on two (2) identical compact discs (CDs). Each proposal shall include a technical/management proposal, a business/price proposal, and past performance information. Proposals shall be prepared according to the instructions in Section C. NOTE: Proposals received after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3).

VI. If after reading this announcement, you have questions or concerns, please contact a Contracting POC immediately.

mailto:jason.webb@hill.af.mil mailto:mica.stark@hill.af.mil

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INTRODUCTION:

I. Proposal Call: The AFNWC/Intercontinental Ballistic Missile (ICBM) Systems Directorate, Hill AFB, Utah will solicit unclassified technical and price proposals for the effort described in Section A below. This announcement provides a complete description of the topic.

Proposals should be addressed to a Contracting POC stated in the Preface with the appropriate markings. Except as stated in paragraph II below this is an unrestricted acquisition. The North American Industry Classification (NAICS) applicable to this acquisition is 541330 with annual receipts of $27 M as the threshold between small business and large business classification. Small businesses are encouraged to propose on this solicitation. Proposals shall be submitted in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. Offerors should be alert for any BAA amendments that may permit extensions to the proposal submission date.

II. Foreign Participation & Disclosure Restrictions: This acquisition involves technology that has a military or space application. The foreign disclosure office has determined that limitation of foreign participation is appropriate. Foreign owned or influenced firms; foreign governments or foreign nationals are prohibited from participation as a prime contractor in this acquisition.

III. Access to Restricted Technical Information: This acquisition involves technology that is subject to U.S. Export Control Laws. Only U.S. Contractors who are registered and certified with the Defense Logistics Services Center (DLSC), Federal Center, Battle Creek, MI 49017- 3084 (1-800-352-3572) and have a legitimate business purpose may have access to restricted technical information. If you are registered with the DLSC, you must submit a copy of the approved DD Form 2345, Military Critical Technical Data Agreement, with your request for the data.

IV. Central Contractor Registration: To be eligible for award an offeror must be registered in the Systen for Acquisition Management (SAM) database pursuant to Federal Acquisition Regulation (FAR) Subpart 4.1102. Federal guidance and registration information is available at https://www.sam.gov .

V. Non-Government Personnel: All proprietary material shall be clearly marked and held in strict confidence. Restrictive notices notwithstanding, proposals may be handled for administrative purpose by Government contractors. Also input on technical aspects of the proposals may be solicited by the Government from non-Government consultants and experts who are bound by the appropriate non-disclosure requirements. Non-Government personnel from Booz Allen Hamilton, Inc. and Tecolote may have access to proposals for the purposes specified above.

VI. Small Business Subcontracting Plan: Large businesses responding to this announcement whose proposals exceed $550,000 where subcontracting possibilities exist are required to submit a Small Business Subcontracting Plan in accordance with FAR clause 52.219-9. This plan shall be submitted with the proposal in accordance with Alternate II of FAR clause 52.219-9. The requirement for a Small Business Subcontracting Plan does not apply to small businesses.

https://www.sam.gov/

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SECTION A

STATEMENT OF OBJECTIVES (SOO)/NEEDS

I. INTRODUCTION

A. Purpose: The purpose of this effort is to develop and investigate propulsion options to determine the best motor options for replacement or modernization of the Minuteman III (MM III) fielded force.

B. Scope: This effort includes the development and analysis of data to support the acquisition program plan definition for MM III propulsion sustainment beyond 2030.

This shall be accomplished by evaluating options and impacts of integrating stages III, II and I motors into MM III Missile system either individually as the stages age out or as a complete stack. The offeror will outline which components will have to be replaced with new technology versus heritage technology and assess the impacts of replacing obsolete technology in the fielded MM III missile system.

C. Background: MM III Propulsion Replacement Program (PRP) motors were remanufactured and delivered to Hill AFB as individual motors over a period of several years (from 2001 thru 2009). They were assembled into a booster stack (at Hill AFB) and deployed to the field for insertion into the MM III silos. The Post Boost Vehicle was then mated to the booster stack.

Prior to the start of PRP deployment, each of the three stage motors was evaluated and analyzed to determine the service life of each motor based on a demonstrated or historical standpoint. This analysis resulted in “establishing” a service life estimate (SLE) for each motor. For the purpose of this study, the 2007 SLE indicates motor age out dates as follows:

• Stage III: 17 yrs.

• Stage II: 20 yrs.

• Stage I: 37 yrs.

Based upon changes to motors developed during the PRP, the ICBM Systems Directorate has concluded, for planning purposes, the Stage III motor life is 20 years.

A second replacement/modernization program is estimated to start in the near term to allow production and delivery of (individual) stage III, II and I motors to Hill AFB starting in the early 2020 time frame. The objective of the study is to provide an analysis of available motor options and the cost, schedule, and performance impacts associated with pursuing each option.

All physical and functional interfaces will be maintained for the individual stages. When considering refurbishment options, flexibility exists with the offeror to select alternate technologies that meet MM III requirements to address obsolescence issues.

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D. Contractor Requirements: The Contractor shall conduct trade studies to determine the best option for integrating replacement motor stages into the fleet. Trade study data will be incorporated into Concept Characterization and Technical Descriptions (CCTDs) for each booster stack fielding option and updated Technical Requirements Document (TRD) shall be reported in Technical Report-Study/Services IAW CDRL A009, DID # DI- MISC-80508B/T. The analysis will include requirements traceability, risks, maintainability, and reliability, and assess the following configuration options to modernize or replace existing MM III motors:

1. Technologies demonstrated by the Propulsion Applications Programs (PAP) in Medium Class advanced motors for stages III, II and I

2. Repeating the previous (i.e., the current) Propulsion Replacement Program (PRP) motor configuration for stages I and II and using an advanced stage III motor using a qualified case material

3. A combination or mix of alternatives 1 and 2

4. Additional options or alternatives identified by continuing studies and trades

E. Analyze fielding options

1. Engineering and Manufacturing Development (EMD) and production of all stages completed at the same time, irrespective of age out.

2. Field individual motor stages as they age out F. Life Cycle Cost, Schedule and Performance of:

1. Technologies demonstrated by the Propulsion Applications Programs (PAP) in Medium Class advanced motors for stages III, II and I

2. Repeating the previous (i.e., the current) Propulsion Replacement Program (PRP) motor configuration for stages I and II and using an advanced stage III motor using a qualified case material

3. Producing motors according to the PRP production run vs. a continuous low rate production

4. Replacing individual stages in a booster stack based on age out.

G. Additional Considerations

1. Stage hardware loss due to multiple disassembly/reassembly.

2. Technology insertion due to component obsolescence.

3. Impacts on other weapon subsystems

4. All cost associated with gathering technical data will be included in offeror’s submittal.

H. Options to be priced separately

1. Trade Study - GEMS vs. Thrust Termination, to include but not limited to:

a. GEMs with existing NS50

b. PAP developed thrust termination with current NS50

2. Roll Control options

3. Inputs to Acquisition Documentation

4. Inputs to SEP

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5. Life cycle management.

6. Level 3 System/Program/Operations Work Breakdown Structure

7. Aging and surveillance model to predict confidence of existing Minuteman III motor life.

I. Program Reviews / Technical Interchange Meetings:

1. Host a kick-off meeting to review Government program objectives, potential solutions, constraints, etc. and coordinate contractor’s comments, questions, etc.

2. Prepare a Program Management Plan, IAW CDRL A005, DID # DI-MGMT-81797, defining scheduled major milestones including program reviews, technical interchange meetings, component development testing, demonstration motor components fabrication and assembly, test readiness review, demonstration motor testing, etc.

3. Conduct a preliminary program review / technical interchange meeting to be held within 60 Calendar Days (CD) after contract award. Provide a Meeting Agenda IAW CDRL A002, Conference Agenda (Meeting Agenda) DID # DI-ADMN 81249A, 7 CD prior to the meeting. Provide handouts IAW CDRL A003, Briefing Materials, DID # DI-MGMT-81605. A Record of Meeting Minutes Report IAW A004, DID # DI-ADMN-81505, shall be provided 14 CD after the meeting. The agenda for the meeting shall include a review of the following:

a. Program Management Plan, IAW CDRL A005, DID # DI-MGMT-81797 and schedule of major milestone events.

4. Conduct up to four additional program reviews / technical interchange meetings over the course of the program. Provide a Meeting Agenda IAW CDRL A002, Conference Agenda (Meeting Agenda) DID # DI-ADMN 81249A, 7 CD prior to the meeting. Provide handouts IAW CDRL A003, Briefing Materials, DID # DI- MGMT-81605, 7 CD prior to the meeting. A Record of Meeting Minutes Report IAW A004, DID # DI-ADMN-81505, shall be provided 14 CD after the meeting

5. Program reviews / technical interchange meetings shall be held at agreed upon government or contractor facility.

II. Deliverables:

A. Integrated Program Management Report IAW CDRL A001, DID # DI-MGMT-81861

Project or Primavera format.

B. Status Report IAW CDRL A006, DID # DI-MGMT-80368A

C. Contract Funds Status Report (CFSR) IAW CDRL A007, DID # DI-MGMT-81468

D. Final report IAW CDRL A008, Contract Summary Report, DID # DI-ADMN-80447A/T that summarizes the total contracted performance including recommended stacking options and component obsolescence.

E. Supporting analyses including risk assessment analysis, etc. generated in support of the program IAW CDRL A010, Technical Report-Study/Services (Trade Studies), DID # DI-

MISC-80508B/T

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F. Risk Management Status Report IAW CDRL A011, DID # DI-MGMT-81809 Contractor’s format acceptable

G. Small Business Subcontracting Report IAW CDRL A012, DID # DI-MGMT-81642

H. Data Items as stipulated in Exhibit A below

I. Software: None

J. Hardware: None

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EXHIBIT A

III. Program Period of Performance: This BAA will have one (1) award, with a period of performance not to exceed eighteen (18) calendar months.

IV. Additional Guidance/Considerations:

A. All offerors shall propose to the entire SOO/Needs outlined above.

B. All offerors shall provide a Performance-Based Work Statement (PWS) in response to the

SOO.

C. Distribution of Information: All technical data generated or delivered under any contract resulting from this BAA is controlled by the International Traffic in Arms Regulation (ITAR), 22 CFRR Sections 121 through 128. Distribution shall be in accordance with

ITEM Ref.

Para TITLE DID FREQUENCY

A001 II.A Integrated Program Management Report

DI-MGMT-81861

Project or Primavera format

Due on the 15th of each month following contract award.

A002 I.I.3 I.I.4

Conference Agenda (Meeting Agenda) DI-ADMN-81249A As Required

A003 I.I.3 I.I.4 Briefing Material DI-MGMT-81605 ASREQ

A004 I.I.3 I.I.4

Report, Record of Meeting Minutes DI-ADMN-81505

Meeting minutes due 15

CD after meeting

A005 I.I.2 I.I.3.a Program Management Plan DI-MGMT-81797 ONE/R

A006 II.B Status Report DI-MGMT-80368A QTRLY

A007 II.C Contract Funds Status Report (CFSR) DI-MGMT-81468 QTRLY

A008 II.D Contract Summary Report DI-ADMN-80447A/T ONE/R

A009 I.D Technical Report- Study/Services DI-MISC-80508B/T ONE/R

A010 II.E

Technical Report-

Study/Services (Trade Studies)

DI-MISC-80508B/T

A011 II.F Risk Management Status Report DI-MGMT-81809

Due quarterly Contractor’s format acceptable

A012 II.G Small Business Subcontracting Report DI-MGMT-81642

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DD Forms 1423, Contract Data Requirements Lists, which will be included in the contract.

D. Classification: It is anticipated that all information generated under this contract will be UNCLASSIFIED. However, work to be performed may require SECRET/NOFORN facility clearance and safeguarding capabilities. Therefore, personnel identified for assignment to a classified effort must be cleared for access to SECRET/NOFORN information at the time of award.

E. Security: Contractor will require access to classified material in the performing this contract. Contractor shall adhere to the regulations and controls for classified material in DOD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

Contractor shall perform classified activities as set forth in the DD Form 254.

F. Associate Contractor Agreements:

1. The Contractor shall enter into Associate Contractor Agreements (ACA) for any portion of the contract requiring joint participation in the accomplishment of the Government’s requirement. The agreements shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the integration of the Propulsion Application Program (PAP) Medium Class Stage (MCS) III Motor Technology Demonstration, which shall ensure the greatest degree of cooperation for the development of the program to meet the terms of the contract.

Associate contractors are listed in (8) below.

2. ACAs shall include the following general information:

a. Identify the associate contractors and their relationships.

b. Identify the program involved and the relevant Government contracts of the associate contractors.

c. Describe the associate contractor interfaces by general subject matter.

d. Specify the categories of information to be exchanged or support to be provided.

e. Include the expiration date (or event) of the ACA.

f. Identify potential conflicts between relevant Government contracts and the ACA;

include agreements on protection of proprietary data and restrictions on employees.

3. A copy of such agreement shall be provided to the Contracting Officer for review before execution of the document by the cooperating contractors.

4. The Contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate contractor.

5. Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement shall rest with the parties to the agreement, and not the Government.

6. All costs associated with the agreements are included in the negotiated cost of this contract. Agreements may be amended as required by the Government during the performance of this contract.

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8. The following contractors are associate contractors with whom agreements are required: TBD

9. Offerors shall include ACA requirements in the proposed PWS consistent with the requirements in this paragraph F.

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SECTION B

AWARD INFORMATION

I. Anticipated Award Date: TBD

II. Contract Type: Cost Plus Fixed Fee

III. Number of awards anticipated: One

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SECTION C

PROPOSAL PREPARATION INSTRUCTIONS

I. General Instructions:

NOTE: All offerors must comply with all provisions of FAR 52.215-1 (Jan 2004) “Instructions to Offerors - - Competitive Acquisitions.” A copy of this provision may be obtained from http://farsite.hill.af.mil.

A. Offerors may consider the information contained in the AFRL BAA Industry Guide (May 2006), which can be accessed on line at http://www.wpafb.af.mil/shared/media/document/AFD-070125-041.rtf. This guide was specifically designed to assist offerors in understanding the BAA proposal process. If there is a contradiction between the instructions in the AFRL BAA Industry Guide and the instructions contained in this announcement, then instructions in this announcement shall take precedence. The proposal consists of two (2) parts; the Technical/Management proposal, and the Business/Price proposal which will include the Model Contract Section B Schedule of Contract Line Item Numbers (CLINs), representations and certifications, a signed offer sheet, any exceptions to the Government’s terms and conditions, and price information. The written proposal submitted by an offeror is the only vehicle available to the offeror for receiving consideration for award. The proposal must stand on its own merit; only information provided through the proposal can be used in the evaluation process leading to an award. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities necessary to perform the work proposed. The requested Business/Price proposal must accompany the Technical/Management proposal, because both volumes are reviewed simultaneously.

B. Technical/Management (Volume I) and Business/Price proposals (Volume II) shall be submitted as separate volumes, and must be valid for 180 days. Submit Past Performance Data in accordance with the instructions provided below. Proposals must reference the announcement number identified on page one (1) of this BAA. The Offeror shall submit two (2) CD-ROMs, each containing the complete proposal, to the contracting point of contact identified in the Preface of this announcement. Do not send proposals to any other address or they may not be considered for award. Proposals submitted by fax or email shall not be considered for award. Label each CD-ROM with your proposal title.

Apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Each volume shall be in a separate directory on each CD-ROM. Use separate files to permit rapid location of all portions, including exhibits, annexes, and attachments, if any. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2003, MS Excel 2003, MS-Project 2003, and MS- PowerPoint 2003, as applicable. Cells in MS Excel files shall include formulas. All data files and electronic media delivered to the Government must be reviewed to ensure that they are virus-free. The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting contract or to any other contract.

http://www.wrs.afrl.af.mil/contract/ http://www.wrs.afrl.af.mil/contract http://www.wrs.afrl.af.mil/contract/

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However, it may be an allowable expense to the normal bid and proposal indirect costs as specified in FAR 31.205-18.

C. Proposal Format:

1. General Information: All proposals shall be in written format

a. All pages shall be marked with:

(1) Prime Offerors name

(2) Page number

b. The Cover Page shall include the following information

(1) BAA Number and Title

(2) Company / Division Name

(3) Identity of Prime Offeror and list of key subcontractors or team members, if applicable.

(4) Technical Contact (name address, phone and email)

(5) Administrative / Business Contact (name address, phone and email)

(6) Date

2. Page Restrictions: Written proposals shall have the following characteristics:

a. All narrative text shall be one-and-one-half-spaced. Figures, schematics, drawings, diagrams, and tables may be single-spaced.

b. Each page shall be standard 8.5 x 11 inches white paper with 1-inch margins all around.

c. Narrative text shall be no smaller than 12 point font size except for the reproduced sections of the model contract. Figures, schematics, drawings, diagrams and tables may be in a smaller font, but shall be no smaller than 8 point font size.

d. Technical/Management proposals shall be limited to a maximum of 50 single pages including foldouts. Foldouts will be counted as their appropriate single page equivalent (i.e. 11 x 17 inches = 2 pages). All narrative/text pages shall be single sided portrait layout. The page limitation includes all information e.g., indices, photographs, foldouts, appendices, attachments, etc. Blank pages, title pages, table of contents, list of figures, lists of tables, WBS dictionary, tabs, cover sheets, the cover page, cover letter, or blank dividers are not counted toward the Technical/Management proposal page count. There is no page limit on Business/Price proposals.

e. Pages over the page limitation shall be removed prior to evaluation. Removed pages shall not be evaluated.

II. Technical/Management Proposal Instructions: The offeror is required to submit a written, unclassified Technical/Management proposal in response to the government SOO outlined in Section A of this announcement. The Technical/Management proposal is composed of a PWS, a technical management work plan, resumes of key personnel, and past/present

15 of 27 14 June 2013 performance data. The cover page shall also contain the proprietary data disclosure statement, if applicable. To ensure all technical submittals/presentations receive proper consideration, the following instructions shall be followed as closely as possible.

A. Unclassified PWS: Section A of this announcement outlines the government

SOO/Needs. Offerors are required to submit a PWS which accomplishes the objectives stated. Offerors are cautioned to include only that information which is essential to a clear, concise, and binding PWS. This document will be made part of any resulting contract. Information extraneous to a clear, concise PWS will be removed prior to award.

Refer to Attachment 1 in this announcement for guidance on PWS development.

Offerors are cautioned to exclude proprietary information in the PWS. Offerors may request copies of contracts under the Freedom of Information Act; consequently, it is imperative that no company-sensitive information be included in the PWS.

B. Technical and Management Work Plan: All offerors shall include a Technical and

Management Work Plan. The plan shall include all information necessary to substantiate the proposed approach for successful completion of this program and provide the Government the information necessary to assess the soundness of the proposed approach.

1. All offerors shall include an organizational structure, organizational interfaces, Work

Breakdown Structure (WBS), schedule, narrative description of methodology; any special or unique security requirements, resources chart, planned travel, and deliverables list.

2. All offerors shall provide a program schedule. The program schedule represents the offeror’s commitment to perform the program tasks in a logical and timely manner.

Each major task identified in the PWS should appear as a separate line on the program schedule, including milestones and decision gates. The schedule shall include a critical path that includes long lead item order and delivery information and periodic milestones consistent with the SOO. All decision points, planned meetings, presentations (including final), Technical Interchange Meetings, Design Reviews, etc., must be included in the schedule. The schedule shall also indicate the anticipated meeting site.

a. Each discrete long lead item (>12 months) for future fiscal year commitments over $25,000 in value shall be identified.

b. All offerors shall include a list of relevant reviews and hardware/software milestones. Milestones shall include relevant reviews, tests, and hardware/software deliveries.

C. Resumes: Include the resumes only for the Program Manager, Chief Engineer, Lead, Systems Engineer and the Lead Integration and Test Engineer.

D. Past/Present Performance Data: Each proposal shall include information on at least two

(2) contracts within the last five (5) years that the offeror considers relevant in demonstrating the ability to perform the proposed effort. This information may cover work performed by other divisions, critical subcontractors, or teaming contractors only if

16 of 27 14 June 2013 such resources will be brought to bear on or significantly influence the performance of the proposed effort. The following information shall be provided for each relevant contract.

1. Company/Division Name

2. Program Title

3. Contracting Agency

4. Contract Number

5. Type of Contract

6. Period of Performance

7. Original contract Dollar Value and Final (Current) Contract Dollar value, indicate any over-run or under-run

8. Original Completion Date and Final (or Current) Completion Date; indicate whether or not it was or is on schedule

9. Name, address and valid telephone number of current (or last, if contract has been completed) Government program director/manager and PCO

10. Key subcontractor company name(s) and applicable experience associated with relevant contracts

11. A brief description of the contract effort, indicating whether it was basic research, development, or production; briefly describe the relevance to the proposed effort; and address major risks and challenges associated with the cited effort.

E. Data Items: A sample Contract Data Requirements List (CDRL) is discussed in Section

A of this announcement. Offerors are encouraged to propose alternate data items that are standard in-house reports. Other data items that will streamline and/or enhance the effectiveness of the program may also be proposed. If an alternate or other data item is proposed, a description of the item, including how it is generated and the frequency, is required. The description for an alternate data item must show that the alternate will meet the documentation requirements of the listed CDRL. A sample document may be included. Proposals must show a list of CDRL items that were priced in the offeror's proposal.

F. Government Furnished Property (GFP): Provide the following information, as applicable, if proposing GFP: Identify the source and location of the GFP; who owns it (include a point of contact with phone number); approval from the property owner and how, when and the length of time it will be made available under the proposed effort.

III. Business/Price Proposal Instructions:

A. Price Information:

1. Every offeror will be required to submit price information. It is anticipated that adequate price competition will be achieved on this BAA. Your submission shall be in accordance with Attachment 2 to this announcement, “Guidelines for Information Other than Cost or Pricing Data”.

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2. The government reserves the right to request complete cost or pricing data in the event that adequate price competition (APC) is not achieved. If your proposal is over $700,000 and APC is not achieved, you will be requested to provide complete cost or pricing data (FAR 15.403-4). You will be allowed 7 CD to respond to a request for cost or pricing data. Attachment 3 to this announcement, “Guidelines for Cost or Pricing Data,” contains additional information regarding submission of cost or pricing data.

3. Basis of Estimate (BOE): Offerors shall submit a BOE supporting the proposed hours, materiel, and other direct costs by WBS/Major Task. The BOE shall convey a clear understanding of how the labor and materials were estimated for each task. The BOE for labor shall include sufficient detail to identify what work is being performed and why the offeror believes the proposed person-loading is sufficient, of the proper labor mix and reasonable for each task.

4. Where applicable, historical data for similar tasks shall be identified along with any judgmental factors that were applied. The applicability of the historical data shall be explained, and all factors shall be defined and justified.

B. Government Facilities: If an offeror proposes to use Government Facilities, the offeror shall propose only the cost of their effort required to support their specific activity at the identified Government Furnished Facility.

C. Exceptions: Normally, there are no exceptions taken to the requirements called out in this announcement. If the contractor does anticipate any differences, these should be clearly stated and priced in the Business/Price proposal.

D. Subcontracting Plan Requirements: Offerors submitting proposals requiring a subcontracting plan in accordance with FAR 19.702 shall include an individual subcontracting plan as an attachment to their Business/Price proposal. See FAR 52.219-9 with its alternate II for further requirements. If an offeror has a comprehensive subcontracting plan, the offeror shall so state in their Business/Price proposal and provide a copy of the signature page of the comprehensive subcontracting plan and any supplements to the plan, the identification number thereof, and any pages identifying the subcontracting goals. Subcontracting plans must be approved by the Contracting Officer prior to contract award.

E. Model Contract and Section K: A Cost Plus Fixed Fee (CPFF) model contract containing the typical terms and conditions for awards resulting from this BAA is attached to this announcement. Contractors are required to complete an Online Representations and Certifications Application (ORCA) to enter into contracts with the government. ORCA is an on-line system that is located on the internet. The ORCA site can be found within the System for Acquisition Management (SAM) by going to http://www.sam.gov . All offerors submitting one or more proposals must submit a completed set of certifications and representations with each proposal. Offerors are instructed to submit them in their original Business/Price proposal. Any exceptions taken to the terms and conditions in the model contract should also be addressed in the Business/Price proposal.

http://www.sam.gov/

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SECTION D

BASIS FOR AWARD

I. Proposals received will be evaluated and categorized as Category I, II, or III which are defined as follows: Category I proposals are well conceived, scientifically and technically sound proposals pertinent to program goals and objectives, and offered by a responsible contractor with the competent scientific and technical staff and supporting resources needed to ensure satisfactory program results. Proposals in Category I are recommended for acceptance and normally are displaced only by other Category I proposals. Category II proposals are scientifically or technically sound proposals requiring further development and are recommended for acceptance, but are at a lower priority than Category I. Category III proposals are not technically sound or do not meet agency needs.

II. The Government reserves the right to select for contract award all, part or none of each proposal received in response to this announcement. The selection of the sources for contract award shall be based upon an integrated best value assessment considering technical merit and price. A scientific and engineering evaluation will be conducted on all proposals received. The purpose of this evaluation is to determine the relative merit of the technical approach proposed in response to this announcement. This evaluation shall consider technical aspects and price as related to technical effort. The technical evaluation area will be ranked as first priority in the evaluation. The price area, while considered substantial, will be second in priority. Organization and clarity of information are critical to all of the evaluation criteria.

III. Sequence of Awards: Awards are usually made to Category I proposals prior to awards being made to any Category II proposals. Only proposals receiving a rating of Category I or II will be eligible for selection for award. If there are no Category I proposals, a Category II proposal may be selected for award. It may be the case that while your overall proposal may be ranked in Category II (or even Category III) a certain part of the proposal may be ranked Categories I or II. In this case the flexibility of the BAA process will allow the Government to make an award for that portion of your proposal that is of high interest to the Government.

It may also be the case that another agency may be interested in your proposed approach (or a portion of the proposal) and provide funds to make an award for your effort. Once again, the flexibility of this process allows us to make awards in these instances. Category III proposals, with the exception of certain parts of the proposal (as described above) essentially have no chance for award.

IV. Proposal Evaluation Criteria:

A. Technical/Management:

1. The Technical/Management Proposal evaluation will be based on the following criteria:

a. Criterion 1 – Understanding of the problem

(1) Clear and accurate understanding of technical requirements

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b. Criterion 2 – Sound technical approach

(1) Logical approach to integration and test of the Stage (technology)

(2) Clear and well written PWS

(3) Clear and concise technical description of system engineering approach, technical trade studies, and mission assurance strategy

c. Criterion 3 – Sound project management approach

(1) Identification of resources and key personnel

(2) Commitment for adherence to program schedule and cost control

(3) Use of strong engineering lead for technical coordination

(4) Well documented integrated schedule

d. Criterion 4 – Past Performance

(1) Demonstrated relevant and successful past/present performance of a propulsion technology development program

(2) Demonstrated successful past/present cost control management and execution of relevant program

(3) Demonstrated successful past/present schedule management and execution of relevant program

− Criteria 1, 2 and 3 are of equal importance to each other.

− Criterion 4 is less important than Criteria 1, 2, and 3.

B. Price:

1. To be acceptable, an offeror’s price must be fair, reasonable, realistic and balanced.

This includes the reasonableness of the proposed price as compared to the proposed scope of work. It is anticipated that adequate price competition (APC) will be achieved between the offers received. Only data deemed essential for determining a fair and reasonable contract price will be requested. If APC is not achieved, the offerors will be requested to submit cost or pricing data IAW FAR 15.403-4. The cost evaluation will include:

a. Realism of costs for the work to be performed; clear understanding of the requirements and consistency with the various elements of the proposal.

b. Reasonableness of the proposed price to include completeness and as compared to the Independent Government Estimate (IGE) and the other submitted proposals.

c. Balance of the prices proposed compared to the amount of effort and period of performance of that effort.

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C. No further evaluation criteria will be used in assessing the proposals. The technical and price information will be evaluated at the same time.

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SECTION E

OTHER INFORMATION TO OFFERORS

I. Ombudsman: In accordance with AFFARS 5352.201-9101, an Ombudsman has been appointed to mediate concerns from offerors or potential offerors during the pre-proposal phase of competitive negotiated acquisitions. The Ombudsman does not participate in the proposal evaluation or the contractor selection. The Ombudsman can work with responsible acquisition officials or respond to concerns, but shall not detract from the authorities of the Program Manager or Contracting Officer. When requested, the Ombudsman is Kevin Flinders, OO-ALC/PKC, Hill AFB, UT. His commercial telephone number is 801-777-6549 and the e-mail address is Kevin.Flinders@HILL.af.mil.

II. Administration: The Government shall reply to questions relating to this BAA and shall make replies to questions of general interest available to prospective bidders. All correspondence including questions and requests for access to question responses regarding this solicitation should be directed to the contracting point of contact listed in Preface paragraph II. The Government prefers to use electronic mail for correspondence regarding this BAA. Please submit questions in email format to the contacts listed in Preface paragraph

II.

III. Wide Area Work Flow (WAWF) Notice: Any contract award resulting from any current

Hill Air Force Base solicitation shall contain the clause at DFARS 252.232-7003, Electronic Submission of Payment Requests, which requires electronic submission of all payment requests. The clause cites three possible electronic formats through which to submit electronic payment requests. Pursuant to that clause, the Department of Defense is adopting Wide Area Work Flow-Receipt and Acceptance (WAWF-RA). Contractors are encouraged to take advantage of the available training (both web-based and through your local DCMA office), and to register in the WAWF-RA system. Information regarding WAWF-RA, including web-based training and registration, can be found at <https://wawf.eb.mil/>.

IV. Debriefings: For debriefing instructions see FAR Subpart 15.5 for post-award debriefs.

https://wawf.eb.mil/

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ATTACHMENT 1

CONTRACTOR PERFORMANCE-BASED WORK STATEMENT (PWS) GUIDELINES

1. It is the Government's intent to incorporate the contractor's PWS, as written, into the applicable resulting contract. This will occur only if the contractor's PWS is performance based, accurately describes the work to be performed, is enforceable, and is void of inconsistencies. If, in the Government's opinion, the contractor's PWS does not reflect these requirements, the Government will prepare a PWS using information available in the offeror's proposal; this process may delay award. The PWS shall be a separate and distinct document. The proposed PWS must contain a summary description of the technical methodology as well as the task description, but not in so much detail as to make the contract inflexible or create a classified or proprietary PWS.

2. The following format is mandatory for all proposed PWSs. Include the following sections in the PWS:

1.0 Objective: This section is intended to give a brief overview of the project. It should describe why the effort is being pursued and what is to be accomplished.

2.0 Scope: This section includes a statement of what the PWS covers. Included should be the technology area to be investigated, specific quantifiable goals, major milestones, deliverables and/or residuals for the effort.

3.0 Applicable Documents/Background: The offeror shall identify appropriate specifications, standards and other documents applicable to the effort to be performed. This section also includes any information, explanations, or constraints that are necessary in order to understand the requirement. It may include relationships to previous, current and future operations.

4.0 Task/Technical Requirements: The descriptions of tasks, which represent the work to be performed under the contract, are to be considered binding. Thus, it should be developed in an orderly progression and in enough detail to establish the feasibility of accomplishing the overall program goals. The PWS must contain every major task to be accomplished. The tasks must be definite, realistic, and clearly stated.

5.0 Services Summary: The offeror shall suggest a summary of the performance objectives and performance thresholds that the government may use to assess contractor performance.

Include performance surveillance methods and reference to specific tasks outlined in the

PWS.

3. The offeror shall use “shall" whenever the work statement expresses a provision, which is binding. Use "should" or "may" whenever it is necessary to express a declaration of purpose.

Use "will" in cases where no contractor requirement is involved: i.e. power will be supplied by DoD/NASA. Specifically identify tasks that the contractor shall perform verses government involvement. If teaming, specifically identify which tasks each contractor will be performing.

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4. The offeror shall reference/acknowledge in the PWS all specified data items that were included in Section A of this announcement, and/or any others not identified but considered necessary by the contractor. Each data item should be identified in parentheses at the end of the paragraph(s) that it refers to.

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ATTACHMENT 2

GUIDELINES FOR INFORMATION OTHER THAN COST OR PRICING DATA

1. Offerors are requested to submit an abbreviated business/price volume containing information other than cost or pricing data as described in FAR 15.403-5. This information will be used to support price reasonableness and cost realism. Following is a description of the cost information required.

2. Cost Summary by Cost Elements: Provide a cost summary by major cost elements as applicable including labor categories by Contractor Fiscal Year (CFY) using the format shown below. Include a definition of the dates of the CFY. Ensure the totals for any cost elements, which require further breakdown, as specified below, agree with the totals reflected on this table. For cost realism purposes, identify in electronic spreadsheet labor rates by category and CFY as well as all other direct and indirect rates by CFY. A separate cost summary by major cost elements must be provided for each proposed option.

COST ELEMENT CFY13 CFY14 etc... TOTAL Direct Labor Hours & Dollars Engineering Hours Engineering Dollars Manufacturing Hours Manufacturing Dollars Etc.

Subtotal Direct Labor Hours Subtotal Direct Labor Dollars Overhead Material Subcontracts Other Direct Costs Subtotal G&A Estimated Cost Facility Capital Cost of Money Fee Total

Sample Cost Summary by Cost Elements

3. Subcontractors: Provide the following two lists of subcontracts. Ensure the sum of the two lists agrees with the total reflected in the Cost Summary required in paragraph 2 above.

a. Submit a list of all subcontracts less than $50K each. Include the total price and total hours for each subcontractor.

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b. Submit a list of all subcontracts over $50K, showing: (1) the name, (2) description of effort, (3) type of contract, (4) total price and total hours proposed by each, and (5) the portion of the subcontractor’s price and hours included in the prime’s proposal. If one subcontractor is 25% or more of the total proposed price by the prime, then the same documentation required of the prime shall also be required of the subcontractor.

4. Materials: Provide the following information.

a. If the total cost of all proposed materials is less than 10% of the proposed contract cost, provide the number of vendors proposed and the cost per vendor.

b. If the total cost of all proposed materials is between 10% and 20% of the proposed contract cost; provide the kinds, types, and quantities proposed.

c. If the total cost of all proposed materials is greater than 20% of the proposed contract cost, submit a complete Bill of Materials. Identify the kind, type, and detailed pricing of material (by CFY) and the basis of cost, e.g., engineering estimate (based on what historical program or other quantitative analysis), purchase order history, firm purchase order, vendor quotation, vendor ROM, catalog price, etc., including any escalation applied to historical data. Application of any applied decrement factor should be described including basis for factor (company historical factor or specific history with a specific vendor). Ensure the total dollar amount agrees with the total reflected in the Cost Summary required in paragraph 1 above.

5. Government Furnished Property (GFP): Provide the following information, as applicable, if proposing Government Furnished Property (GFP): identify the source and location of the property, who owns it (include point of contact with phone number), approval from the property owner and how, when and for how long it will be made available under the proposed effort.

6. Use of Government Furnished Facilities: Provide the following information if a government furnished facility is to be proposed: Identify the facility, its’ purpose, and POC information for that facility. Offeror shall propose only the cost of their effort required to support their specific activity at the identified Government Furnished Facility.

7. Cost Information: The offeror shall submit electronically encoded cost information using Microsoft Excel. Any cost information submitted must be consistent with the offeror’s approved estimating system. Formulas should be accessible, not locked, and able to be edited by the government.

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ATTACHMENT 3

GUIDELINES FOR COST OR PRICING DATA

1. Introduction: Submission of cost or pricing data as defined at FAR 15.401 will be required for proposals submitted in response to this BAA, if the Contracting Officer has not determined that Adequate Price Competition exists. If cost or pricing data is requested, it must be submitted in accordance with FAR Part 15, Table 15-2 as the business/price.

2. Certificate of Current Cost or Pricing Data: A Certificate of Current Cost or Pricing Data is required for all negotiated contracts expected to exceed $700,000 (FAR 15.403-4), when cost or pricing data as defined by FAR 15.401 was required. The certificate, if required, should be submitted at the conclusion of negotiations or soon after.

3. Cost Element Breakdown(s): Supporting breakdowns for each cost element should be consistent with the offeror's cost accounting system, in accordance with the offeror’s disclosed accounting practices. All direct costs (labor, material, travel, computer, etc.) as well as labor and overhead rates should be provided by contractor fiscal year. The cost element breakdown(s) should include the following.

a. Person hours: Labor hours should be presented by category of labor [by CFY] and task or phase, when appropriate and must agree with the labor mix schedule in the technical/management volume.

b. Rates: Labor, overhead and G&A rates, fringe benefits, etc., should be listed by category and by CFY. When under a Forward Pricing Rate Agreement, reference the date(s) the agreement(s) was (were) signed.

c. Travel: The number and duration of trips, destination, purpose of each trip including task or WBS reference, and number of personnel involved should be included. Identify airfare, application of per diem, lodging costs, allowances for local travel, and/or rental vehicles. When lodging and per diem costs are in accordance with the Joint Travel Regulations (JTR), cite the date of the JTR update used. If corporate agreements exist, reference the applicable agreement. Identify the source of airfare rates, including any anticipated seating class. All travel costs must be in accordance to FAR 31.205-46.

d. Subcontracting: Subcontractor's proposals must be similarly structured as the prime's.

All subcontracted work must be properly identified as such with appropriate references to the technical effort to be accomplished.