01ADC.pdf

Attachment 2

USAF STATEMENT OF WORK - AMMUNITION DATA CARDS

Version Date: October 15, 2013 (CAD/PAD IPT Contracts Only)

When to Use:

As specified in the USAF Airmunitions Specification

Text:

1. Ammunition Data Cards (ADC) shall be prepared in accordance with

MIL-STD-1168 and shall follow the format required by the world wide web application identified as WARP or Worldwide Ammunition-data Repository Program.

2. The criteria and procedures for the assignment of lot numbers for energetic mixtures including energetic materials (pyrotechnics, propellants, explosives) and their constituents shall be in accordance with MIL-STD-1168.

3. All energetic mixtures including Energetic materials (pyrotechnics, propellants, explosives) used in assemblies and sub-assemblies shall be entered in the ADC using the actual manufacturer’s part number, lot number, and date of manufacture. This applies regardless of whether the material is manufactured, blended, mixed, or synthesized in-house or procured from a supplier. Subassemblies that contain energetic materials shall also be entered in the ADC using the actual manufacturer’s part number, lot number, and date of manufacture. If the energetic material(s) is/are older than the age specified on the Airmunitions Specification at the time of loading/use, the date of energetic material recertification and/or any associated requests for waiver or deviation shall be listed in the note section. The actual manufacturer’s part number, lot number, and manufacturing date for piece parts shall be used. This requirement is mandatory for critical component parts as designated by the technical data package, system engineer or equipment specialist. Critical parts designated by Hill AFB personnel are as follows: (Specific or additional items not already called out in the supplier’s drawing packages may be added by the Engineer or ES and shall be listed in the Airmunitions Specification). In the case where the original manufacturer’s lot number is not available for piece parts and they are not critical components, the vendor’s internal traceability information shall be listed.

Materials such as solvents, paints, labels, dust caps, not affecting the reliability, aging or function/operation of the device shall not be listed.

4. The ADC data and information entered in WARP for all materials and components ideally shall stand alone for traceability to the actual manufacture’s information (Mfg P/N, Mfg date, Mfg lot number etc.).

If contractor uses their own P/N, reference date for acceptance or other “trace”/traceability identification used internally for the piece parts, it shall be noted in the remarks section (i.e. “trace ID, or PO used for piece parts”). In the event of conflict or if there is a need for clarification, the applicable engineer or equipment specialist shall be contacted to resolve any issues.

5. A “sample” ADC shall be developed in WARP and coordinated through the Army for format and content approval by the USAF CAD/PAD IPT.

Upon approval of the sample ADC, a final version shall be completed in WARP and uploaded to Wide Area Workflow (WAWF) for review and acceptance prior to shipment of product. The WARP ADC program will not allow the submission of additional ADCs until such time as the sample ADC has been approved in the system.

WARP will reside within the Munitions History Program (MHP). Additional details on these WARP applications are provided below.

MHP-WARP Access Procedures

Government or Contractor employee with CAC and AKO account:

(a) Click on the MHP hyperlink which is https://mhp.redstone.army.mil/

(b) Enter CAC PIN when prompted

(c) Click on WARP (ADC)

(d) Click on Help

(e) Click on WARP Request Access and follow instructions

Contractor or Government employee without CAC and AKO account: MHP- WARP uses PKI authentication requiring a DoD approved digital certificate as a security measure to protect the integrity of stored data. There are three vendors that have been approved to issue DoD approved certificates per an External Certification Authority (ECA) program. You are required to use one of the approved vendors listed on the following DISA website: http://iase.disa.mil/pki/eca/index.html A nominal fee is charged for each certificate. The Contractor, including any subcontractors, shall assume the responsibility for all costs of obtaining each digital certificate needed.

After the required certificate is obtained:

(a) Click on the MHP-WARP hyperlink:

https://mhpwarp.redstone.army.mil/

(b) Enter ECA password

(c) Click on Help and follow the instructions for obtaining the necessary access

HELP Numbers are as follows:

MHP Access – (256)313-2143; DSN 897-2143 JMC Quality Administrators for WARP issues – (309)782-2697 or (309)782-7107

Worldwide Ammunition-data Repository Program (WARP)

An online user’s manual will provide additional help and criteria in the development of an ammunition data card. It is recommended that you download and read the user’s manual prior to creating and filling out your initial ammo data card. The user's manual also contains screen shots, which depict what the data entry person will see during the ADC input process.

Ammunition Data Card Input

ADC input allows current contractors and government facilities the capability to create, and submit for approval, both sample ADCs and production lot ADCs which meet the format requirements of MIL-STD-1168 and as specified in this USAF SOW for ADCs. ADCs are automatically forwarded to the respective Government Agency Responsible for Acceptance (GARA). The GARA in most cases is the Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR), who reviews contractor input for accuracy and completeness, and after updating the disposition code for the specific lot, submits the ADC to the database. The contractor’s data entry person is granted access only to ADCs identified with its specific manufacturing code, as identified in MIL-HDBK-1461, Manufacturer's Symbols. The use of previously inputted ADCs through the TEMPLATE option significantly reduces input effort, while increasing accuracy and consistency of data.

Email Notification WARP provides immediate, automated notification to process participants when actions are required. When the producer has completed an ADC submission, an email message is routed to the GARA advising that an ADC awaits review and approval. If the GARA approves the ADC as submitted, the ADC is released to the WARP database and an email, with approved data card, is routed back to the originator. If the ADC requires modification or correction to conform with MIL-STD-1168 and/or the approved format and technical content as approved by the USAF, an email is provided to the ADC originator advising that corrective action is required prior to approval.

Information Updates It is important that the System Administrators are apprised when a producer receives a new contract. The producer shall notify usarmy.RIA.jmc.mbx.warp@mail.mil within 30 days after receipt of a new contract.

Information to be included shall be the contract number, item, GARA, Manufacturer's identification symbol and the names of the individuals who will be inputting ADCs into the system. If you are a new producer and do not have a Manufacturer's identification symbol, you can obtain one by sending an email to usarmy.RIA.jmc.mbx.warp@mail.mil. The email must contain manufacturer's name, address where performance of the contract will take place, and a point of contact.

(End of statement of work)