SECTION_L_FA8212.pdf

1 | 4 P a g e

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INTRODUCTION:

1. This section provides guidance for preparing proposals and specific instructions on the required format and content. To assure timely and equitable proposal evaluation, offerors shall propose in accordance with this section and all solicitation requirements (i.e. provisions, clauses, appendices, attachments, forms, etc.). Non-conformance with the instructions provided in this section or the requirements and statements of the solicitation may result in a proposal disqualification (i.e. the offeror was non-responsive to the solicitation requirements).

2. The Government representative identified below shall be the sole points of contact for this acquisition.

All questions, comments, and/or concerns shall be directed to the below points of contact.

Procurement Contracting Officer (PCO) Leslie Evans 6050 Gum Lane, Bldg 1215 Hill AFB, UT 84056 EMAIL: Leslie.Evans.1@us.af.mil Tel: 801-888-4549

3. If an offeror believes that the solicitation contains errors, omissions, or is otherwise unsound the offeror shall immediately e-mail the PCO with supporting rationale. Upon consideration the Government may continue, amend, extend, or cancel the solicitation

4. The Government reserves the right to award this effort based on initial proposals, as received, without discussions IAW FAR 52.215-1. However, if the PCO determines that entering inter to discussions is in the best interest of the Government, the PCO may do so.

5. IAW 5.207(c)(16), Synopsis Description, All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency. In addition, the offeror does not have to be technically qualified in order to submit a bid but, must be technically qualified to receive a contract award per FAR Part 9.202 Policy, “The qualification requirement must be demonstrated before contract award”.

6. Acquisition Type: IAW FAR 6.1 Full & Open Competition (F&OC) – Total Small Business Set- Aside.

7. Contract Type: Firm-Fixed Price (FFP) Production Contract – Single Award 5YR IDIQ

8. Fund Type: Funded with 97X4930 CSAG-S Working Capital Fund (WCF). Revolving funds do not expire, even when obligated on to a production contract.

9. The contract is scheduled for award within 60 days after the RFP close-out date. Contract award shall not be delayed to qualify new sources due to the timeliness of the acquisition being critical to the mission IAW FAR 9.202, Policy (e)

2 | 4 P a g e

(e) “The contracting officer need not delay a proposed award in order to provide a potential offeror with an opportunity to demonstrate its ability to meet the standards specified for qualification.”

B. PROPOSAL FORMAT:

1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

2. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. Failure to properly meet all of the solicitation terms and requirements may result in an offer being determined ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3. A single award contract will be awarded as an all or none basis; however, the Government reserves the right to award no contract at all.

4. Only one (1) proposal per offeror will be considered. The offeror shall complete the solicitation as part of their bid, including the clause fill-ins, and sign and date the solicitation/RFP and its amendments. The RFP includes the solicitation and all its amendments (if applicable). In doing so, the offeror accedes to the contract terms and conditions as written in the RFP/ bid. The offeror agrees to hold its signed bid/offer firm for 60 days and that their bid constitutes the model contract. Submit one copy via e-mail to the Contracting Officer at leslie.evans.1@us.af.mil.

5. SOURCE SELECTION EVALUATION FACTOR - PRICE ONLY. Must be balanced to demonstrate that the offeror understands the requirement. The Government intends to award the contract to the proposal which provides the best value to the Government according to a best value determination IAW 15.2.

5.1. Total Evaluated Price (TEP). For each priced line item the offeror shall quote total prices (unit price x quantities). The TEP will be determined by adding the total price for each of the priced line items plus the option quantities x the highest unit price for the out-years to arrive at the maximum IDIQ value and

TEP.

5.2. Pricing First Articles. The requirement is for production articles and for a sample of the production articles as First Article(s). If the offeror intends to submit a first article waiver the offeror shall do so well in advance before the RFP closes so that the Government has reasonable time to process the waiver and the offeror has sufficient time to submit a bid. If the First Article is waived, the first article becomes part of the production articles quantity and thus, the offeror shall price the first article as the same unit price as the production articles with the same delivery terms as the production articles as part of the TEP.

6. In order to have a complete bid the offeror must have the following in their bid package:

6.1. Formal solicitation/ Request For Proposal (RFP) completed and signed.

6.2. All RFP amendments, page 1 signed.

6.3 Recent/current performance record(s) from Govt source(s) (ie..DCMA office/ Contractor Supplier Risk Report from the Supplier Performance Risk System (SPRS) via Procurement Integrated Enterprise Environment (PIEE.eb.mil)).

6.4. Milestone schedules for all the quoted delivery times in a format that clearly demonstrates

3 | 4 P a g e the delivery times are fair and reasonable and that the original delivery terms can be met. The format must allow the milestone schedules to be attached to SECTION J of the contract.

6.5. Higher level certification AS9100.

6.6. Complete SAR package if not a technically qualified source and one has not already been submitted.

6.7. The offeror shall complete and submit a signed Attachment 1, Contractor Responsibility Determination Questionnaire with supporting documents.

6.1. The offeror may also submit with their bid package:

6.1.1. Manufacturer’s performance record that shows the current on-time delivery (OTD) rate and quality rate. The manufacturer’s record must be current and relevant and must include DoD contracts for similar requirements. In order to have equal information from offeror to offeror the context of the data must be the same. The manufacturer’s OTD and quality rating must be based on the last contractual due-in date and identify if delivery was on-time or if it was late. The manufacturer will list the problems encountered on the identified contracts and their corrective actions that resulted in satisfactory resolution and/or on-time delivery.

7. Based on market research the Contracting Officer has determined there is a high probability of receiving competitive pricing, schedule, and delivery and within scope of the acquisition. Upon examination of the offerors, the Contracting Officer will review this determination and if, in the Contracting Officer's determines adequate competition exist, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the price is fair and reasonable and/or may extend, amend, or cancel the solicitation. If only one proposal is received the procedures in DFARS 215.371 Only One Offer will be followed.

8. Meeting Required Delivery Times is Part of the Government’s Requirement per FAR Part 19.202-1(c).

On-time delivery is a major acquisition problem in supporting our warfighters worldwide with A-10 spares. The offerors shall propose competitive delivery schedules that meets or exceeds the Government’s required delivery times within the solicitation. The required delivery times are no later than (NLT) times and are the USAF’s need dates in order to meet the mission. The offerors shall submit a milestone schedule for each of the proposed delivery times that demonstrates that they can be met fair and reasonably. The proposed milestone schedules shall be attached to SECTION J of the contract and thus, the format must allow this. In order to be determined responsible to receive the award the offeror must “(b) Be able to comply with the proposed delivery schedule taking into consideration the current market conditions and all the existing and future commitments” and this requirement’s “DO” priority rating per FAR Part 9.104.

8.1. IAW FAR clause 52.211-15, Defense Priority and Allocation Requirements (APR 2008), this requirement has a “DO” rating. DO rated contracts, to include subcontracts, have a higher priority than commercial contracts. The proposed delivery schedule shall factor-in this higher priority rating when quoting delivery schedules.

9. TDP. Offers shall be IAW the current TDP: The qualified manufacturer shall build and deliver on-time serviceable quality A-10 parts to the USAF. To meet the requirement the qualified manufacturer is responsible for reviewing the entire TDP before bidding on the requirement and identifying any discrepancies in the TDP that will prevent the manufacturer from delivering serviceable assets in reasonable time to resolve the discrepancies and bid on-time. RFPs will not be extended for vender issues.

4 | 4 P a g e

9.1. TDP Access: The PCO is the point of contact for TDP access. The current TDP is attached to SECTION J of the RFP/Contract. The zip files must be downloaded from SAM.gov. To download the zip files from SAM.gov search for the RFP# and e-mail the PCO to approve access request to the controlled data. The request must be for official business only. DoD contractors must provide their CAGE code and if they are interested in bidding on the requirement before the PCO can approve the access request. The PCO is leslie.evans.1@us.af.mil for pre-award and for post-award, the assigned

PCO.

10. Potential offerors must be technically qualified to receive the award. IAW DFARS 217.7502, General

(b) “Replenishment parts must be acquired so as to ensure the safe, dependable, and effective operation of the equipment”, military aircrafts, and thus the spares are subject to qualification requirements per FAR 17.7, Acquisition of Replenishment Parts and FAR 9.2, Qualification Requirements.

10.1. Potential offerors that are not qualified may submit a Source Approval Request (SAR) per the attached Source Qualification Statement Spares (SQSS). All responsible manufacturers may submit a bid, proposal, or quotation which shall be considered by the agency. The potential offeror must be technically qualified and acceptable in order to receive the award. IAW FAR Part 9.206 -

“(c) If a qualification requirement applies, the contracting officer need consider only those offers identified as meeting the requirement or included on the applicable QPL, QML, or QBL, unless an offeror can satisfactorily demilesmonstrate to the contracting officer that it or its product or its subcontractor or its product can meet the standards established for qualification before the date specified for award.

10.2. Small business challenges do not need to be referred to the Small Business Office Administration per FAR 9.202, Policy (d);

(d) The procedures in subpart 19.6 for referring matters to the Small Business Administration are not mandatory on the contracting officer when the basis for a referral would involve a challenge by the offeror to either the validity of the qualification requirement or the offeror’s compliance with such requirement.