SECTION_L.pdf

ND INSTRUCTIONS SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

1) GENERAL INSTRUCTIONS - (ALL INSTRUCTIONS PROCEDURES TO BE COMPLIANT

IAW THE RFP AND ORDERING PER THE BASIC CONTRACT CLAUSES):

a.) Instructions to the Offerors (ITO):

This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated in the Section B Schedule and the Statement of Work (SOW).

Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

b.) Include Sufficient Detail

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

c.) Format for Proposal:

i.) Contractor is to limit technical proposal to 25 single spaced pages. Glossaries, table of contents, attachments, cross-reference matrixes, and tabs do not count against the page limitations mentioned. The Executive Summary will not count against the page limitation. Proposals shall comply with the following format:

ii.) Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will be returned to the offeror as soon as practicable. Page limitations shall be placed on responses to Evaluation Notices (ENs) if any.

The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

iii.) All text shall be formatted to a minimum 10-point Arial font, except where noted, and shall be on

8 ½ x 11 inch paper (this applies only to Offeror generated documents, and not to certifications or other documentation not generated by the Offeror). Characters are to be in black ink, and all text shall be single-spaced.

iv.) Charts or graphs may be on a fold-out page with a maximum size of 11x17 inch. Fold-outs will count as one page. A maximum of 10 foldouts are permitted. A minimum 9-point Arial font may be used for tables and a minimum 8-point Arial font may be used for graphic callouts.

v.) Any paper that has text on one side shall be counted as one page. Any paper that has text on both sides shall be counted as two pages.

vi.) Margins shall be no smaller than 1 inch. Page identification (headers and footers containing page numbers, proprietary statement, and similar identifying data) may be outside the margins.

d.) Embellishments Not Desired:

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

e.) Proposal Acceptance and Validity Dates

The proposal acceptance period is specified in Section A of the solicitation. The offer shall make a clear statement in the proposal documentation that the proposal is valid until this date.

Proposals will be accepted electronically, by mail, CD or fax. In addition, one (1) paper copy submitted is required. The proposals are due as stated in Section A on of the solicitation. Please plan accordingly.

f.) Disposition of Proposals

In accordance with FAR 4.803(a)(10) (Contents of Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offer requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

g.) Request Access to Technical Data Process

Access to Technical Data Process. The following steps must occur to acquire the data referred to in the SOW, via CD. The distribution of the data is authorized and restricted to DoD and U.S. DoD contractors with a valid form DD 2345 only, for Administrative or Operational use. If a contractor does not have a DD 2345 to apply the process is:

i.) Fill out completed AF form 2345, Military Critical technical Data

Agreement, at the link: http://www.dlis.dla.mil/JCP , and send to the appropriate office listed at the top of the form. The process may take up to 5 to 30 working days for approval.

ii.) After the form is signed by DoD official at JCP and returned to

Contractor, send completed form with a request for CD to point of contacts in solicitation via e-mail.

iii.) Please check the form DD 2345, in the block 4 area, where it lists “the description of relevant business activity”, that the certified contractor has certification in the areas of aircraft sustainment or any of the aircraft component systems.

iv.) Contractor will be required to pay for postage of overnight mailing. A valid

Federal Express or similar account number must be provided.

v.) CD will be sent to Contractor after Contracting Officer receives e-mail with the form DD 2345 and the contractors Federal Express or similar account number for overnight mail.

http://www.dlis.dla.mil/JCP

2) GENERAL INFORMATION

a.) Point of Contact:

The Procurement Contracting Officer (PCO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the Contracting Officer, Benjamin R. Peterson at 6072 Fir Ave, Bldg 1233, Hill AFB, UT 84056-5820 or via e-mail to the following: benjamin.peterson.8@us.af.mil the buyer for this effort is Cale S. Barnard, cale.barnard@us.af.mil please include him on all e-mail.

b.) Debriefings:

The PCO will promptly notify offerors of any decision to exclude them from the competition in accordance with FAR 15.503. Whereupon they may request and receive a debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

c.) Discrepancies:

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

d.) Questions and Answers:

Offerors shall submit all questions within 15 days, to the Contracting Officer and buyer, after the release of this solicitation. Comments and questions will be received by the PCO via e-mail and answers will be published on the Federal Business Opportunities (FBO) web site.

3) SPECIFIC INSTRUCTIONS –

a.) FACTOR 1--TECHNICAL PROPOSAL

The Technical proposal should be specific and complete. Legibility, clarity and coherence are very important. Your responses to the factor will be evaluated in accordance with Section M of the solicitation.

All the requirements specified in the solicitation are mandatory. By your proposal submission you are representing that your firm will perform all the requirements specified in the SOW and solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

SUB-FACTORS

i.) Delivery schedule—Proposals will be evaluated to determine that contractor can reasonably deliver OBOGS Group A kits no later than 12 months after award / order. The first production of 64 Group A kits will be ordered under task order #1 as part of the minimum order guarantee.

The remaining quantity (max 228) may be ordered throughout the basic ordering period as stated within this RFP.

ii.) Proposals will be evaluated to determine whether or not the contractor has sufficient expertise and capability based on historical information provided. Provide two (2) examples of the previous work your company has completed that is similar to the effort requested.

mailto:benjamin.peterson.8@us.af.mil mailto:cale.barnard@us.af.mil iii.) Quality Management Process— Proposals will be evaluated to determine if contractor has a Quality Management System/Process and demonstrates how their quality management processes will be implemented on this effort to meet AS9100C standards.

iv.) Resources – Proposals will be evaluated to determine if suitable facilities and qualified and trained employees are available for manufacturing OBOGS Group A kits as outlined in the SOW.

v.) Proposed approach—Proposals will be evaluated to determine if contractor’s proposed approach meets all requirements as outlined in the SOW.

b.) FACTOR 2--PRICE PROPOSAL

Cost/Price Evaluation: The offeror’s cost/price proposal, Section B, will be evaluated for award purposes by adding the Total Evaluated Price (TEP) of all CLINs. Price proposals should include the price per unit / per year beginning in Year One (CLIN 0001) and ending in Year Five (CLIN 0005). Year One will begin at contract award and subsequent years will begin/end annually thereafter. Year One will be evaluated using the minimum order guarantee of 64 units, and Years Two through Five will be priced using a quantity of 41 units (228 total units – 64 minimum order guarantee = 164 remaining --- 164 / 4 ordering periods = 41 units per year).

CLIN QTY (kits) 0001 64 0002 41 0003 41 0004 41 0005 41

These are not to be considered “Best Estimated Quantities (BEQs), the Government may order any number of units, up to the maximum of 228 units, in any given year. Conversely, due to funding and other such restrictions, the Government may not be in a position to order any units beyond the minimum order guarantee of 64 units. Therefore, these quantities are for evaluation purposes only to establish a TEP for each offeror and ultimately the pricing matrix for the awardee.

Total Evaluated Price: Price analysis will be performed to determine the reasonableness of the offeror’s price proposal. Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Contract Line Item Numbers (CLINs) unit/extended prices plus other associated factors. Under Lowest Price Technically Acceptable (LPTA) source selection procedures, adequate competition is normally used to determine reasonableness; however, the Contracting Officer may conduct additional analysis as stated within this section.

Unrealistically Low Costs or Prices: Unrealistically low proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or the offeror has made an unrealistic proposal. If the evaluation team has reason to believe proposed costs or prices are unrealistically low, the Contracting Officer may request additional data (as stated in the following paragraph) for review prior to making any “unrealistically low” determination.

IAW FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness and balance. Information shall be provided IAW FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

c.) FACTOR 3--RELEVANT PAST AND PRESENT PERFORMANCE INFORMATION

The two examples of the previous work your company has completed that is similar to this effort, as asked for in the technical factor section above, will be used to evaluate Past Performance. Additional information that is deemed relevant by the offeror may also be submitted for past performance evaluation purposes; however, keep in mind the page count/proposal limitations as stated above.

Responsibility Determination IAW FAR 9.1 may constitute past performance in the LPTA process such as:

Past performance information may be gathered from both Government (such as CPARS, FAPIIS, etc.)

and commercial sources. Offerors will not be penalized if no past performance information is available.

Past performance will be rated as Acceptable or Unacceptable.

i.) PERFORMANCE CONFIDENCE ASSESSMENTS The contracting officer shall seek relevant performance information on all technically acceptable offers based on (1) the past and present efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant performance includes performance of efforts involving the following:

ii.) REVELANT PAST AND PERFORMANCE

Relevant performance includes performance of efforts involving relevant contracts including: manufacturing of DoD components or aircraft component manufacturing, that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation.

The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall rating of Acceptable or Unacceptable.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

d.) Discussions

It is the Government’s intent to award without discussions, therefore, it is imperative that offerors submit their best terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs), and the Final Proposal Revisions (FPRs) will be considered in making the source selection decision.

4) CONTRACT DOCUMENTATION –

a.) Model Contract/Representations and Certifications:

The purpose of this section is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K. This includes:

Section A—Solicitation/Contract Form: Completion of blocks 13 and 15 and signature and date for block 27 of the SF 1447. Signature by the offeror on the FA8202-18-R-1003 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

Section B—Supplies or Services and Costs/Prices: All pricing information shall be addressed Section B – The Schedule of the RFP. Information shall be limited to Contract Line Item Number (CLIN), Sub-CLIN or ELIN level pricing, including unit and extended pricing as specified in Section B.

Section F—Deliveries or Performance: Delivery/Period of Performance each CLIN is annotated in Section B under each line item.

Section I—Contract Clauses: The offeror shall complete the necessary fill-ins for this section of the solicitation. The offeror shall submit only those pages that require a fill-in with the offer.

Section K—Representations, Certifications, and Other Statements of Offerors: In order for the offeror to meet the requirements of this section, the offeror shall completed representations, certifications, acknowledgments and statements by registering at the Online Certification Representation Application (OCRA) at https://orca.bpn.gov/login.aspx.

b.) Exceptions to Terms and Conditions:

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 1. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

Table 1—Solicitation Exceptions

SOLICITATION

Document Paragraph/

Page Requirement/

Portion

Rationale

PWS, SPEC

Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement will not be met c.) Other Information Required:

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. Additionally, please provide the name and telephone number of the CEO, Division President, and/or Vice President.

Company/Division Address, Identifying Codes, and Applicable Designations: Provide company/division's street address, county and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

GFP/GFE/GFI and/or Base Support Requirements: If the offeror requires the use of Government furnished items other than those specified, the offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to cost/price paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO, as applicable.

Associate Contractor Agreements: Include Associate Contractor Agreements, if applicable.