CSS FA813223Q0036_X-Ray Producing System Maintenance_Amd 1.pdf

X-RAY PRODUCING SYSTEM PREVENTIVE AND REMEDIAL MAINTENANCE

Tinker AFB, OK

Solicitation # FA813223Q0036, Amendment 1

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) purchase order for X-Ray Producing System Maintenance. See Section 2 – entitled Services and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-02, Defense Federal Acquisition Regulation Supplement Change as of 4/27/2023, and Air Force Federal Acquisition Regulation Supplement Change as of 05/08/2023.

Period of Performance (PoP): 1 Aug 2023-31 Jul 2024

Option year will be exercised as needed and at the Government’s discretion.

This is a 100% Small Business Set-aside.

NAICS Code: 811210; Size standard: $34M; PSC: J049

Large businesses are not eligible for award.

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on two evaluation factors:

1. The lowest Total Evaluated Price; and,

2. Offeror capability and experience [Pass/Fail].

TOTAL EVALUATED PRICE

1. The Total Evaluated Price – or TEP – is a price which will be used strictly for evaluation purposes. It is calculated based on the sum of the following items:

a. Addition of all PM Line Items – Base and all Option Years

b. Addition of all quoted RM Line Items, which is your Burdened Labor Rate multiplied by the estimated Annual Hours of Labor for that year.

c. A six-month Extension of Services IAW FAR Clause 52.217-8, Option To Extend Services, the pricing of which will be calculated by the Government using the final month price of Option Year 4 and multiplied by six (to represent a six-month extension). This extension is not priced by the Offeror but is calculated by the Government.

2. The TEP will differ from the actual award amount for two reasons:

a. All of the Remedial Maintenance (RM) line items will be awarded with additional money on them which covers labor, materials, and misc. costs (travel, etc). The additional amount will be based on past usage history of these line item types for this type of service.

b. The TEP’s six-month service extension amount is not included on the award; it is an option which is exercised unilaterally at the Government’s discretion.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 20 Jun 2023/12:00 PM (Noon, Central Daylight Time)

Primary POC Alt POC _____________________________ Jennifer L. Azbill Michael Acree Contracting Officer Contract Specialist jennifer.azbill@us.af.mil michael.acree.8@us.af.mil

PAYMENT TERMS

Payment terms will be Net 30. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in the Government’s invoicing application, Wide Area Workflow (WAWF), which can be found in the Procurement Integrated Enterprise Environment (PIEE; https://wawf.eb.mil). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered.

Standard commercial warranties apply.

PROVISIONS AND CLAUSES

52.212-1 -- Instructions to Offerors – Commercial Items

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation, and which will be most advantageous to the Government, price and capability & experience considered. The Contract’s estimated start date is 1 Aug 2023. The following factors shall be used to evaluate quotes:

A. Price – the Government will award this requirement to the Offeror based on the lowest TEP of all Contract Line Item Numbers (CLINs; Basic and Option year; to include the 6-month option IAW FAR Clause 52.217-8) B. Capability & Experience - the Government will ensure the Offeror is able to perform this work based on their --

i. Capability – you must show the ability to obtain and provide employees with International Fluid Power Society (IFPS) Certifications commensurate to the size and complexity of this system (an IFPS-certified Level 3 Industrial Hydraulic System; see the attached Performance Work Statement – or PWS – para. 1.3.2, and the System Architecture for details) prior to the estimated 1 Aug 2023 start date.

ii. Experience – We require no less than two of your customers as references. Please provide --

a. The business name, location, and point of contact information (name, phone #, and email address) of your commercial and/or Government customers.

b. Your customers shall be within the last 5 years, with at least one of those reference being within the last two years from solicitation issue date.

c. Total dollar amount of business done with each of these customers.

d. Describe the service provided to the customers. Contract or Agreement #s must be provided, if applicable (must be provided if Local, State, or Federal customer).

NOTICE TO OFFERORS – CONFORMANCE TO SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

2. Quotes in response to this solicitation must be submitted no later than 20 Jun 2023 / 12:00 PM (Noon) CDT. Quotes must be submitted via email to Jennifer Azbill (Cc Michael Acree).

3. The following items must be completed and returned by the Offeror:

A. Contract Line Item Number (CLIN) Pricing – Please complete pricing for all CLINs found in Attachment 3 on pgs 1-7.

mailto:jennifer.azbill@us.af.mil mailto:michael.acree.8@us.af.mil https://wawf.eb.mil/

i. PM – this is for all preventive maintenance related to this system (see PWS, para 1.2). Invoicing will be quarterly after completion of PM.

ii. RM – this for all maintenance outside the prevue of PM (see PWS, para 1.3). It can be maintenance discovered during a PM visit, or maintenance required at any other time. This work must be approved by a CO prior to starting, and invoicing for this will be as needed and in the approved amount only. The successful Offeror is not entitled to the entire amount of this CLIN, but only in the amount approved by the CO.

NOTICE TO OFFERORS – EXTENSION OF SERVICES

The Government will include a six-month extension of services option IAW FAR Clause 52.217-8, Option to Extend Services, in the contract which will be exercised only if needed: it will not be included in the contract as a period of period of performance. Offerors do not need to provide a price for this extension; it will be calculated by the Government using the final month price of Option Year 4 and multiplied by six

(to represent a six-month extension). The Government will add this six-month extension to each Offeror’s quote to come up with each Offeror’s TEP.

B. Offeror Info and Certification of Response – see Attachment 3, pg 1 and 7.

C. Capability and Experience Document – the Offeror will provide the Government with information about their experience performing the same or similar type of work on an X-Ray Producing System within the last 5 years.

Information should include, but is not limited to:

i. Describe the ability to meet the maintenance requirements and schedule as described in the PWS.

ii. Customers – we require no less than two of your customers as references. Please provide --

a. The business name, location, and point of contact information (name, phone #, and email address) of your commercial and/or Government customers.

b. Your customers shall be within the last 5 years, with at least one of those reference being within the last two years from solicitation issue date.

c. Total dollar amount of business done with each of these customers.

d. Describe the service provided to the aforementioned customers. Contract or Agreement #s must be provided, if applicable (must be provided if Local, State, or Federal customer).

CAPABILITY AND EXPERIENCE CRITERIA RESPONSES

Each Offeror must provide their written approach to the Capability & Experience criteria in order to be considered responsive for this factor.

Statements such as "Concur", "I Concur", "We Concur", or any equivalent will not be acceptable to the Government.

There is not a specific template or format for the requested information in this document. This document must be no longer than 30 pages and shall be readable by Microsoft Word & Excel or Adobe Reader/Acrobat.

4. We intend to issue the contract without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to consider or reject late quotes.

Failure to follow all of these instructions may render you ineligible for award.

(End of Provision Addendum)

52.212-2 -- Evaluation – Commercial Items

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation and which will be most advantageous to the Government, price and capability & experience considered. The Contract will start on 1 August 2023 barring any unforeseen circumstances. The two Evaluation factors for this requirement are:

a. Total Evaluated Price (TEP)

i. This is the sum of all CLINs (PM and RM) for all five years.

ii. TEP also includes A six-month Extension of Services IAW FAR Clause 52.217-8, Option To Extend Services, the pricing of which will be calculated by the Government using the final month price of Option Year 4 and multiplied by six (to represent a six-month extension). This extension is not priced by the Offeror but is calculated by the Government base on each Offer received.

b. Offeror Capability and Experience – this will be evaluated by a Subject Matter Expert (SME) and Contracting.

2. Quote Review – after closing of this solicitation, Contracting will calculate each Offerors’ TEP and review the three quotes with the lowest TEP for the following items:

a. Quote Completeness [EVAL FACTOR 1] – Contracting will review all quotes for completeness. Contracting will review each submission to ensure the Offerors submitted complete pricing and that all items required by the addendum to FAR Provision 52.212-1, paras 1 and 2, were submitted and are complete. Incomplete quotes can be considered ineligible for award.

b. Price Reasonableness [EVAL FACTOR 1] – The Offerors’ prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business.

Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106-3(a).

c. Price Realism [EVAL FACTOR 1] – The Government intends to determine price realism based on adequate price competition. In the event the Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in FAR 13.106-3(a). The Government may also use other evaluation techniques, as needed. To be realistic, the price list must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

d. Unbalanced Pricing [EVAL FACTOR 1] – Offerors’ quotations will be reviewed for unbalanced pricing. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when the unit or total price of one or more price list years is significantly over or understated as demonstrated by application of price analysis techniques, such that:

i. There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quote; or,

ii. The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

e. Offeror Capability and Experience Document [EVAL FACTOR 2] – This is a Pass/Fail review. A Government SME and Contracting personnel will review Offeror documentation – after redaction by Contracting – to ensure that that all items required by the addendum to FAR Provision 52.212-1, para 3, subpara C, were submitted and are complete.

i. Ability to Recruit and Hire IFPS-Certified Employees – required per 52-212-1, para 3, subpara C, item i. The Offeror’s approach must demonstrate their ability to have these employees on-staff prior to the 1 Aug 2023 start date and with the proper certifications listed in para. 1.3.2 of the PWS.

ii. Ability to meet the maintenance requirements and schedule as described in the PWS – required per 52.212-1, para 3, subpara C, item ii. The Offeror’s approach must demonstrate that they can handle this type of workload and the magnitude of the work. Statements such as "Concur", "I Concur", "We Concur", or any equivalent will not be acceptable to the Government.

iii. Customer information (name, location, contact info, timeframe, amount of business, and description of services) – provided per 52.212-1, para 3, subpara C, item iv (a-d). The Offeror’s references – no less than two customers – must be legitimate businesses, fit within the timeframe specified, include a dollar amount of business conducted, and must describe the services provided. The Government will contact these references to confirm the Offeror’s experience.

There is not a specific template or format for the requested information in this document. This document must be no longer than 30 pages and shall be readable by Microsoft Word & Excel or Adobe Reader/Acrobat.

3. Terms and Conditions Review – Contracting will review all quotations to ensure they conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. The Government reserves the right to reject any or all quotes which do not conform to all of the solicitations stated terms, conditions, representations, and certifications.

IAW FAR 9.104-6(a), Contracting will review Contractor registration, performance, and integrity information the System for Award Management (SAM), Contractor Performance Assessment Reporting System (CPARS), the Supplier Performance Risk System (SPRS), the Federal Awardee Performance and Integrity Information System (FAPIIS), and Past Performance Information Retrieval Information System (PPIRS) to ensure the Offeror is registered to do business with the Government, a responsible source, and can be counted on to perform the contract IAW the Government’s requirements. No award will be made to an Offeror with 10% or more negative performance indicators – marginal, unsatisfactory, unacceptable, non-compliant, fail, etc. – in any of the systems listed. A lack of past performance information does not constitute negative performance.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

If none of the three lowest quotes selected for review are acceptable IAW the criteria above, the next three lowest quotes will be selected for review.

4. Contracting will notify the successful Offeror that they will receive the award via email or phone call.

5. Unsuccessful Offerors will not be notified personally, but can find the award information online (SAM.gov) within 24 hours of award. The information posted will be as follows:

a. Offeror/Business Name

b. City and State

c. Contract #

d. TEP and the Total (Actual) Award Amount

(End of Provision Addendum)

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217-5 -- Evaluation of Options (Jul 1990)

52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of the end of the current period of performance.

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of the end of the current period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

52.222-42 -- Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage Fringe Benefits

DOL 23460 Instrument Mechanic $26.86 See Wage Determination for additional info

Clauses/Provisions IAW FAR 12.30:

52.204-7, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-13, System for Award Management Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving On Base 52.232-33, Payment by Electronic Funds Transfer – System for Award Management 52.222-41, Service Contract Labor Standards 52.222-55, Minimum Wages Under Executive Order 13658 52.222-62, Paid Sick Leave Under Executive Order 13706

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.223-7008, Prohibition of Hexavalent Chromium 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.232-7017, Accelerating Payments to Small Business Subcontractors - Prohibition on Fees and Consideration 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Air Force Federal Acquisition Regulation Supplement (AFFARS) – https://www.acquisition.gov/affars

LIST OF ATTACHMENTS

# OF

ATT # DESCRIPTION DATE PAGES

1 Performance Work Statement (PWS) 16 May 2023 17 2 Equipment List 09 May 2023 1 3 Quote Sheet 19 May 2023 7 4 Wage Determination 27 Dec 2022 11 https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars