Attachment_I_-_Section_L_070119_Final.pdf

ATTACHMENT 1 – INSTRUCTIONS TO OFFERORS

1 (of 12)

SECTION L

INSTRUCTIONS TO OFFERORS

1.0 Program Structure and Objective

1.1.1. The Government plans to award a single contract for MISSILE TECHNICAL

ORDER SUPPORT (MTOS) for the Air Launched Cruise Missile (ALCM), Conventional

Air Launched Cruise Missile (CALCM. The TO support will include the following: Creation of technical data; digitization of existing technical data; preparation of TO updates, Time

Compliance Technical Orders (TCTO), and maintenance manual supplements; Identification of Technical Publications Sheets (ITPS); and storage and maintenance of manuals, Direct

Image Reproducible (DIR), negatives, and digital data.

1.1.2. Award will be made on the basis of “Lowest Price Technically Acceptable”. Award will be made to the Offeror that provides the “best value” utilizing LPTA. Contract type will be Firm

Fixed Price IDIQ using FAR Part 12 Acquisition of Commercial Items, FAR Part 13 Simplified

Acquisition Procedures, and FAR Part 15 Contracting by Negotiation. Based upon the planned contract/task order CLIN structure, the Government reserves the right to award all, one, or none of the planned CLINs depending on the quality of the proposals, process submitted, and the availability of funds. The final decision will be determined by the Government. The Government intends to award without discussions, but reserves the right to conduct discussions if necessary.

1.2. Budget/Funding Information:

Funding will be obligated for the Firm-Fixed-Price (FFP) Contract Line Item Number (CLIN) for the base period, to include the four option periods. Options will be funded at the time of option award.

2.0 General Instructions

2.1.1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the

Performance Work Statement (PWS) and appendices. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

2.1.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

2.1.3. Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.4. The proposal acceptance period is specified on the front page of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal

ATTACHMENT 1 – INSTRUCTIONS TO OFFERORS

2 (of 12) documentation volume that the proposal is valid until this date.

2.1.5. In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8 (Government

Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.2. General Information

2.2.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation.

2.2.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

The CO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.2.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

2.2.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities

(FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.2.5. Amendments to Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal are subject to solicitation provision FAR

52.215-1.

2.2.6. Submission, Modification, Revision, and Withdrawal of Proposals

Proposals and modifications to proposals shall be submitted in an electronic format. This format shall consist of email to all addresses listed below and two (2) copies on electronic media mailed to the address listed below http://www.fbo.gov/

3 (of 12) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

Oral Presentation – Oral presentations will not be utilized.

Communications -- Exchanges of source selection information between Government and offerors will be controlled by the CO. E-mail (encrypted when possible) may be used to transmit such information to offerors and shall include “Source Selection Information –

See FAR 2.101 & 3.104” in the Subject line.

AFNWC/PZNT

ATTN: Eneshal

Borders-Jones 7330

Sentry Blvd Rm 14

Tinker AFB, OK

73145-3020

Eneshal.borders-jones@us.af.mil

Erin.crabtree.1@us.af.

mil

Joshua.Irwin.4@us.af.

mil

2.2.7 Each volume shall be submitted on a separate Compact Disk (CD). The content and page size of electronic copies should be identical to the hard copies. In such cases where a discrepancy exists between submitted documents, a clarification EN may be issued to allow offerors the opportunity to make documents consistent with each other.

For electronic copies, indicate on each Compact Disc Read Only Memory (CD-ROM) the volume number and title. Use separate files to permit rapid location of all portions, including sub factors, required plans, exhibits, appendices, and attachments, if any. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft

(MS) Word 2012, 2013, or 2016, MS Excel 2013, or 2016, and MS-Power Point 2012, 2013, or 2016. The Government reserves the right to eliminate a proposal from consideration if access to proposal data is prohibited due to viruses, passwords, and/or wrong format. Within the Price Volume CD(s), the estimated price matrix shall also be provided in WRITABLE Excel format with formulas.

2.3. Organization/Number of Copies/Page Limits

The Title Page of each volume must show solicitation number, name, address, and telephone and facsimile numbers of the offeror and electronic e-mail address if available.

2.3.1. A Team List of the offeror’s primary Point of Contacts shall be included in proposal submission. .

2.3.2. Page Limitations

mailto:Eneshal.borders-jones@us.af.mil mailto:Eneshal.borders-jones@us.af.mil mailto:Erin.crabtree.1@us.af.mil mailto:Erin.crabtree.1@us.af.mil mailto:Joshua.Irwin.4@us.af.mil mailto:Joshua.Irwin.4@us.af.mil

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Proposal shall be no more than 50 pages including cover pages.

2.3.3 Pricing Information

All pricing information shall be addressed ONLY in the MSD Pricing

Matrix (Attachment IV) and Section B CLIN line items of model Contract

2.3.4. Cross Referencing

A formal technical proposal is not required however proposal shall contain a technical section. Offerors shall propose in accordance with the requirements in the Performance

Work Statement and Price/Cost section of the RFP. Proposal will be evaluated in accordance with the Attached Sections L and Section M of the solicitation. Offererors are reminded that all requirements specified in the solicitation area mandatory. By your proposal submission you are representing that your firm will perform all the requirements specified in the solicitation. In addition, the technical section shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other sections of the proposal. Information required for the technical proposal evaluation, which is not found the technical section, will be assumed to have been omitted from the proposal, and will not be considered in the technical evaluation.

Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity. The price evaluation will utilize information from each respective section for the evaluation as well.

2.3.5. Indexing

Proposal shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.3.6. Include an indexed list of Tables and Figures.

2.3.7. Glossary of Abbreviations and Acronyms

Each proposal shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.4. Electronic Page Size and Format

2.4.1. A page in electronic format is defined as one page when assessing page count restrictions. Page line spacing shall be 1.5 lines. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 12 points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by section.

2.4.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and text size shall be no less than Times New Roman

10 points.

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2.5. Labeling Classified and Unclassified document handling.

Only unclassified documents shall be submitted via email. All classified documents shall be submitted in accordance with FAR 52.212-1, Instruction to offerors –Commercial

Items. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR

3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.6. Electronic Offers

See above mentioned submission instructions.

2.7. Distribution

The "original" proposal shall be clearly identified. Proposals shall be addressed and mailed to the following:

DEPARTMENT OF THE AIR FORCE

AFNWC/PZNT: ATTN: Josh Irwin

7330 Sentry Blvd, Bldg. 469 Suite 14

Tinker AFB OK 73145-9093

3.0 FACTOR 1 –TECHNICAL

3.1 General

A formal technical proposal or volume is not required; however proposal should have a clearly labeled technical section. Legibility, clarity and coherence are very important.

Your responses will be evaluated against the Technical sub factors defined in SECTION

M, Evaluation Factors for Award. All requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.0 FACTOR 2 – PRICE

4.1 In the price section, the Offeror shall provide the following information in addition to the pricing in Supplies or Services and Prices/Cost Section (Part B) of the solicitation.

These instructions are to assist you in submitting information required to evaluate the reasonableness of your proposed price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

4.1.1 General Instructions

Information beyond that required by this instruction shall not be submitted, unless you

6 (of 12) consider it essential to document or support your price position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the PriceSection. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

4.1.2 Price Reasonableness

The Government will evaluate proposals for reasonableness. Normally, price reasonableness is established through adequate price competition however FAR Part 12

Acquisition of Commercial Items applies. Commerciality does not alleviate the

Government’s responsibility to determine pricing fair and reasonable. According to FAR

15.403-3 (c), requiring information other than cost or pricing data is generally limited with adequate price competition and commercial item acquisition. However, at a minimum, the

Contracting Officer must use price analysis to determine whether the price is fair and reasonable. Proposed pricing is not determined fair and reasonable based solely on the fact that a price-- in and of itself-- is included in a catalog. If the Contracting Officer cannot determine whether an offered price is fair and reasonable, even after obtaining additional information from sources other than the Offeror, the Contracting Officer must require the

Offeror to submit information other than cost or pricing data to support further analysis

(see FAR 404-1).

5.2.4 Balance Pricing

The Offeror is cautioned against submitting an offer that exhibits unbalanced pricing.

Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable Total

Evaluated Price (TEP), the price of one or more contract line items (CLINs) is significantly over or understated as indicated by application of price analysis techniques.

The Government shall analyze offers to determine whether they are balanced with respect to separately priced CLINs. To assist with this requirement Offerors are but may also be determined through other price analysis techniques. The burden of proof for credibility of proposed costs/prices rests with the offeror. Offerors shall provide sufficient rationale describing how prices were developed

(such as assumptions, historical data, projections, expertise, management decisions, etc.).

Offerors shall provide rationale for any proposed CLIN price increase greater than 5% from one year to another, or any proposed CLIN price decrease from one year to another.

Unexplained price variances from year-to-year could suggest unbalanced pricing. It is in the Offerors best interest to provide explanations or supporting rationale for any significant annual CLIN price variances.

To assist in the determination of balanced pricing, Offerors shall complete the attached Pricing Matrix (Attachment IV). Completion of the Pricing Matrix

(Attachment IV) allows efficient comparison of proposed pricing with the PWS requirements.

4.1.3 Price Realism

The Government will evaluate proposals for price realism to determine whether proposed prices are based on an adequate understanding of contract requirements and to ensure the proposed price does not pose a risk to performance. Offerors shall provide

7 (of 12) sufficient rationale describing how prices were developed (such as assumptions, historical data, projections, expertise, management decisions, etc).

4.1.4 Cost or Pricing Information Requirements

FAR 12.209 gives the requirement to establish price reasonableness IAW 13.106-3

(Simplified Acquisition Procedures), 14.408-2 (Sealed Bidding), or 15.4 (Contract

Pricing by Negotiation), as applicable. FAR part 15 applies. In accordance with FAR

15.403-3(b), prices based on adequate price competition do not require submission of cost or pricing data. HOWEVER, IAW FAR 15.403-3(a), information other than cost or pricing data is being required to support price reasonableness. FAR 15.403-3(a)(1) provides for obtaining information other than cost or pricing data if needed to determine price reasonableness.

4.1.5 Rounding

All dollar amounts shall be rounded to the nearest dollar.

4.2 PRICING VOLUME ORGANIZATION

The Price volume shall contain Table of Contents, summary descriptions of estimating, purchasing, and accounting systems and other than certified cost or pricing information and supporting data, to include estimating methodology.

The Government does not anticipate providing Government Furnished

Property/Government Furnished Equipment (GFP/GFE) or base support. However all cost associated with maintaining and safeguarding Government Furnished Information should be clearly identified in this section. Lastly Price volume shall contain a copy of

“Supplies or Services and Prices/Costs” (Section B) from RFP with Offeror’s proposed prices outlined in Pricing Matrix (Attachment IV).

4.3 PRICING SUPPORT INFORMATION

4.3.2 Estimating System

Provide a summary description of your standard estimating system or methods. Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

4.3.3 Accounting System

Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal.

4.3.4 Annual Price Changes

Proposed price increases greater than 5% per period shall be verified and addressed for reasonableness in this section.

4.3.5 Other Documentation

Other documentation considered by Offerors to be essential for support of proposed prices shall be presented in this section. Offerors are requested to address any proposed prices which reflect a business decision to offer prices

8 (of 12) at or below cost.

4.3.6 Submission of Price/Cost Matrix

Submit an electronically encoded price/cost matrix Attachment IV in support of the proposed Total Evaluated Price (TEP). Any price/cost matrix submitted must be consistent with your approved estimating system and must duplicate the logic and mathematical formulas reflected in the paper copy of your proposal. Price models submitted must comply with the following format requirements:

a) Data file as provided at Attachment IV

b) Data file shall be submitted on a CD

c) Data file shall be .XLS file format (MS-Excel 2007 through 2016

(preferred)) compatible format

5.1 CONTRACT DOCUMENTATION

5.2 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

5.2.2 Solicitation/Contract Form (Section A)

Completion of blocks 12, 17 and signature and date for blocks 30a, 30b and 30c of the

SF1449. Signature by the offeror on the SF1449 constitutes an offer, which the

Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

5.2.3 Supplies or Services and Costs/Prices

(Section B) Completed pricing information in Section B of the model contract.

5.2.4 Contract Clauses (Section I)

The offeror shall provide required information to complete clauses as required.

5.2.5 Representations, Certifications, and other Statements of Offerors (Section

K)

The offeror has completed the annual representations and certification electronically via the SAM website at http://sam.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and

Certifications—Commercial Items are correct.

5.3 EXCEPTIONS TO SOLICITATION REQUIREMENTS

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award.

http://sam.gov/

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5.4 OTHER INFORMATION REQUIRED

5.4.2 Ombudsman

An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition. The Ombudsman for this acquisition is OC- ALC/PKC. This does not diminish the authority of the program director or CO, but communicates offeror concerns, issues, disagreements and recommendations to the appropriate Government personnel. When requested, the

Ombudsman shall maintain strict confidentiality as to the source of the concern. The

Ombudsman does not participate in the evaluation of proposals or in the source selection process; interested parties are invited to call OC-ALC/PKC at 405-736-3273.

5.4.3 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the

Government.

5.4.4 Government Offices

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, and Government Paying Office.

5.4.5 Company/Division Address, Identifying Codes, and Applicable

Designations Provide company/division's street address, county and facility code;

CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

5.4.6 Attachments to the Model Contract

The offeror shall provide the following as attachments to the model contract:

LIST OF DOCUMENTS, EXHIBITS OR ATTACHMENTS

Form

Number Description/F ile Attachment I Instructions to Offerors

Attachment

II

Evaluation Factors

Attachment

III

Performance Work Statement

(PWS)

Attachment

IV

Pricing Matrix

Attachment

V CDRLs

Attachment

VI

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