PWS_UEGun.pdf

PERFORMANCE WORK STATEMENT (PWS)

ANNUAL CALIBRATION AND REPAIR OF

UE SYSTEM ULTRASOUND GUNS

OC-ALC/OBCA

10 January 2018

Section One

1.1Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, and quality control, transportation and inspection manuals necessary to perform the annual Calibration and repair of UE System Ultrasound Gun for the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in Government Furnished Property (GFP) Attachment #2.

1.1.1 The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services: The Contractor shall perform one (1) annual calibration on each piece of equipment listed in Attachment #2. Each unit shall be calibrated to OEM specifications. The Contractor shall also provide Over and Above (O&A) repair services for each unit as needed.

1.3 Calibration: The Contractor shall provide annual commercial calibration and certification on each UE System Ultrasound Gun in Attachment #2.

1.3.1 The calibration of the equipment and the associated calibration certificate must meet International Organization for Standardization (ISO) 17025 requirements. The Contractor shall place a calibration sticker on each UE System Ultrasound Gun after the calibration is completed.

1.4 Certificate of Traceability: The Contractor shall provide to the GPOC, a Calibration Certificate of Traceability for each UE System Ultrasound Gun. The Calibration Certificate shall meet ISO 17025. The certificate shall include the following information as a minimum:

a. The title, e.g. “Calibration Report” or “Calibration Certificate”.

b. The name and address of the laboratory and the location of where the calibration was completed if it is different from the equipment location of Bldg. 3001, Post W-43, OC-ALC, Tinker Air Force Base (AFB), Oklahoma (OK).

c. Unique identification of the calibration report or certificate (e.g., the serial number) on each page as an identifier to ensure the page is recognized as a part of the calibration report or certificate. Each page of the calibration report or certificate shall also be numbered, if applicable, as page one (1) of XX pages. The end of the report or certificate shall be annotated clearly on the last page “End of the Calibration Report/Certificate”.

d. The name and address of the customer. Note: A requirement for the name and address may be waived with customer coordination/concurrence.

e. Identification of the method used to perform the calibration of the equipment. Note: The calibration report or certificate shall identify the method used in a manner similar to the following examples: A calibration procedure number; an American Society for Testing and Materials (ASTM), International Electro-technical Commission (I EC) or other standard specification, or a narrative description of the method used (i.e. compared with laboratory standard X at 10 points (between 10% and 100% of full scale).

f. A description of the condition of the equipment and an unambiguous identification of items calibrated.

g. The date of the receipt of calibration items where this is critical to the validity and application of the results and the dates the calibration was performed.

h. Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results. Note: The calibration report of certificate might not reference a sampling plan as sampling plans rarely apply to calibration; sampling plans normally are used in testing laboratories.

i. The calibration results with, where appropriate, the units of measurement. Note: Units of measurement would be appropriate if needed by the User (calibration factors, correction factors, etc.) to operate the Test, Measurement and Diagnostic Equipment (TMDE).

j. The printed names and functions as well as the legible signatures or equivalent identification of the persons authorizing the calibration report or certificate.

k. Where relevant, a statement to the effect that the results relate only to the items calibrated.

l. The conditions (e.g., environmental) under which the calibrations were completed which may have an influence on the measurement results.

m. The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof. Note: A calibration report or certificate which contains a statement of compliance to the original manufacturer’s specifications (with any exceptions or limitations noted) may satisfy this requirement.

n. Evidence that the measurements are traceable to the National Institute of Standards Technology (NIST). This evidence shall be so stated on the calibration report or certificate.

1.5 Completion of Calibration Services: The Contractor, upon completion of the calibration services, shall provide proof to the GPOC and Government Subject Matter Expert (SME) that all aspects of the system are calibrated and are properly functioning IAW the manufacturer’s specifications, industry standards and this PWS.

1.6 Over and Above (O&A): O&A is defined as work discovered during the course of performing the repair efforts that is within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements In Accordance With (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-

7028. PGI 217.77.

1.7 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the GPOC by fax or email no later than (NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

the equipment ID# date of evaluation description of findings and recommendations required parts and part numbers (P/N) cost of parts number of parts needed estimated labor hours required to complete the repair

Any recommendations cited shall consider:

the priority of the requested service available source for obtaining new parts the availability of the new parts shipping and delivery schedules of parts other factors which may be peculiar to the specific repair requirement

1.8 Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The GPOC will coordinate any repair actions with the Government Subject Matter Expert (SME) and the CO in order to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government SME that the repairs have been completed.

1.8.1 Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the GPOC, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The GPOC will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.9. Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five

(5) business days must be identified and provide sufficient documentation supporting the delay.

1.10. Service Report: Immediately upon completion of the maintenance support services and before shipping to the OC-ALC, the Contractor shall provide a written Service Report to the Government SME. When necessary the Government SME will forward the service report to the GPOC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the GPOC. As a minimum, the final service report shall contain the following information:

name of the company requested service date contract number equipment ID# description of services provided additional services recommended (if any) printed name and signature of technician who performed the services (electronic signatures are acceptable) printed name and signature of on-site Government SME or GPOC (electronic signatures are acceptable) start and completion dates complete breakdown of the labor cost (hours and rate) materials and parts used details of any other charges printed name and signature stating only new parts and materials were used (electronic signatures are acceptable) written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.11. Increase/Decrease of Equipment: The Government reserves the right to increase and/or decrease the number of the UE System Ultrasound Gun Annual Calibration and repair to be serviced by 20%, through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon UE System Ultrasound Gun Annual Calibration and repair PM/RM services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.12 Off-Site Repair: The Contractor shall not remove from the premises any system, sub-system or peripheral at any time in order to affect repair without the written consent of the Government.

The Contractor shall provide written documentation which supports a request to remove from the premises any system, sub-system or peripheral. Said written documentation and request shall include, as a minimum, the information listed below.

contract number part number, OC #, S/N, as applicable description of the part, OC #, S/N, as applicable corresponding estimate repair report number

When determined necessary by the GPOC to ship items to the Contractor’s off-site facility for repair, the Contractor shall arrange for the scheduling, repair of the failed item and provide the appropriate shipping data to the GPOC. The GPOC will process the required shipping documents and arrange for transportation of the item to the appropriate shipping bay for packaging, shipment, and transporting to the designated off-site facilities Free on Board (FOB) destination [see GFP Attachment #2 (Off-Base)].

1.13. Return of Equipment: Upon completion of the approved repair, the Contractor shall conduct a performance check on the repaired equipment to verify it is restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW paragraph 1.11, Service Report, of this PWS. The Contractor shall return the repaired equipment to the Government within the timeframe identified on the Estimate Repair Report.

1.14. Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.15. Shipping: The Contractor shall provide to the GPOC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free On Board (FOB) Destination. The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68 Tinker AFB, OK 73145-3052

1.16. Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.17. Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.18. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.19 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.20. Environmental Certification: The Government will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the GPOC three (3) business days prior to the pick-up or shipment of the part or equipment. The GPOC will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

The Contractor shall ensure and provide written certification that the repaired part or equipment is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB. Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable). This certification shall be provided to the GPOC two (2) business days prior to the return of the part or equipment.

1.21. Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.30. Batteries Disposed of by the Contractor: The contractor shall recycle or dispose of the batteries removed from the equipment serviced by the terms of this contract. The contractor shall provide a certificate of recycling or a letter from the company stating the method of disposal for the batteries. A copy of the certificate or letter shall be provided to and approved by Tinker AFB’s Hazardous Waste Program Manager, 72 ABW/CEIE, ten (10) calendar days after contract award date. The GPOC will place a copy of the certificate or letter in the contract file. The contractor shall report the quantity of batteries, in pounds, sent for recycling or disposal on a monthly basis by providing an email or a copy of the actual certificate of recycling or disposal to the GPOC no later than the third (3rd) day of the month following the last business day of the month. The GPOC will forward the information to the Hazardous Waste Program Manager, 72 ABW/CEIE.

1.31. Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.32. Safety and Health off Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. During the execution of the contract, the Contractor shall notify the CO, GPOC, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00.

Mishap notifications shall contain, as a minimum, the following information:

Contract, Contract Number, Name and Title of Person(s) Reporting Date, Time and exact location of accident/incident Brief Narrative of accident/incident (Events leading to accident/incident) Cause of accident/incident, if known Estimated cost of accident/incident (material and labor to repair/replace) Nomenclature of equipment and personnel involved in accident/incident Corrective actions (taken or proposed) Other pertinent information

If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Section Two (Reserved)

Section Three

3.1. Government Furnished Property.

3.1.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Note: Same as Government Property Incidental to Government Installation or Site.

Not Applicable.

3.1.2. GFP - Repair/Maintenance/Calibration Off-Base.

The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property contract clauses will be cited in the solicitation/contract. The GFP is identified in Attachment #2.

3.1.2.1. Shipment to Contractor. In accordance with PWS Section One.

3.1.2.2. Return Shipment to Government. In accordance with PWS Section One.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.2. Shared Property of the Government. Not Applicable

3.3. Government Furnished Services (GFS). Not Applicable.

3.4. Intangible Government Property. Not Applicable

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost, or Travel Contract Line Item Numbers (CLINS). Not Applicable.