SOW_Frozen_Sealant_AMXG_CMXG.pdf

Frozen Sealant IDIQ AMXG CMXG

24 March 2016 Page 1

STATEMENT OF WORK (SOW)

For

76 AMXG & 76 CMXG

Frozen Sealant IDIQ

Prepared By:

OC-ALC/OBCA

24 March 2016 Page 2

1. Background

1.0 The 76 Aircraft Maintenance Group (AMXG) and the 76 Commodities Maintenance Group

(CMXG) utilize six (6) types of Frozen Sealant. Workload is consistent and no decreases in demand are expected although surges, or sudden increases in demand, may occur. There are six

(6) storage locations for Frozen Sealant.

2. Objectives

2.0 The Frozen Sealant Supply effort shall provide a flexible and streamlined acquisition approach while ensuring that both AMXG and CMXG maintain proper stock levels of Frozen

Sealant.

3. Scope

3.0 The contract will include six (6) types of Frozen Sealant (see product list section). The contract vehicle is a fixed price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a one (1) year ordering period plus four (2) option years. The Government expects to place telephone orders on the 1 st and 15 th of each month. If the 1 st or 15 th occur on the weekend or on a holiday the Government will place the telephone order on the Thursday before.

4. Product List

Standard Size Shelf Life

@ -80°F

Frozen Sealant Qualified to AMS-S-8802 (QPL) Type II, Class B-2 2 oz. tube 60 Days

Frozen Sealant Qualified to AMS-S-8802 (QPL) Type II, Class B-2 6 oz. tube 60 Days

Weather Frozen Sealant Qualified to AMS3265 (QPL) Class B-2 2 oz. tube 60 Days

Weather Frozen Sealant Qualified to AMS3265 (QPL) Class B-2 6 oz. tube 60 Days

Sealant Qualified to MIL-PRF-81733 Type IV-48, Class I Grade A 6 oz. tube 60 Days

Sealant Qualified to AMS-S-8802 CL C-24 (80) 6 oz. tube 60 Days

5. Requirements

5.0 The government will provide the estimated yearly usage of each Frozen Sealant product.

5.1 In response to biweekly orders placed by authorized points of contact (POC) listed in

Attachment 2 (Frozen Sealant Authorized POCs); the Contractor shall ship and deliver Frozen

Sealant at negative 80 degrees Fahrenheit. The Frozen Sealant shall have at least a sixty (60) calendar day shelf life remaining at time of delivery.

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5.2 Periodically, Tinker Air Force Base experiences sudden increases or surges in workload or emergency circumstances which in turn create a sudden increase or surge in demand for the products listed in the product list section of this Statement of Work (SOW). The Contractor shall be prepared to support increases in demand.

6. Ordering/Delivery

6.1 Only the individuals listed in Attachment 2 are authorized to place orders and accept delivery of Frozen Sealant.

6.2 The Contractor shall coordinate delivery of Frozen Sealant with the receiving agency at least two (2) business days prior to delivery of Frozen Sealant. In response to biweekly orders placed by authorized points of contact frozen Sealant shall be delivered between the hours of 7:00AM and 1:00PM and within fourteen (14) calendar days of order.

6.3 The Contractor shall deliver Frozen Sealant to the authorized locations listed in Attachment 2 unless other location arrangements are made with an authorized POC listed in Attachment 2 prior to delivery.

6.4 The Contractor shall provide a Material Safety Data Sheet (MSDS) for each type of Frozen

Sealant to each delivery location with each delivery.

7. Contractor Personnel

7.1 The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and

Government POC, in writing, within five (5) business days after the contract award date. The

Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the

Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air

Force Base (AFB). The CM or alternate shall be available to meet on the installation with

Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

7.2 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel.

The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker

AFB. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

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8. Listing of Contractor Employees

8.1 The Contractor shall provide an initial listing of the Contractor employees’ names and position titles to the Government POC within five (5) business days after the contract award date.

Within five (5) business days, the Contractor shall also provide an updated listing of personnel to the Government POC when employees affecting the work of this contract change status or position.

8.2 The Contractor shall not employ persons on this contract if such employee is identified to the

Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction

(AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty Government POCs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this SOW shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this SOW and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

9. Testing and Acceptance

9.1 Testing specifications are found in Aerospace Material Specifications (AMS) and Military

Performance Specifications (MIL-PRF) listed in the product list section of this SOW. The

Contractor shall provide a certificate of conformance to the appropriate specification listed in the product list section for each type of Frozen Sealant to each delivery location with each delivery.

9.2 Usage timeframes for lots of Frozen Sealant shall conform to the Shelf Life identified in the product list section. Product labels shall identify a sixty (60) day shelf life at negative 80 degrees

Fahrenheit.

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9.3 Should any event occur in which the Contractor is required to replace either entire lots or portions of lots of product, the Contractor shall do so within forty-eight (48) hours. The

Contractor shall not delay replacement of Frozen Sealant due to waiting for mislabeled, contaminated, damaged, or failed Frozen Sealant to be returned by the Government.

9.4 In the event that a lot of Frozen Sealant fails to meet standards listed in the product list section of this SOW; the Contractor shall replace the lot with Frozen Sealant that meets specifications in accordance with section 9.3.

9.5 Should any portion of any lot of product be damaged or contaminated during shipping the

Contractor shall replace the damaged or contaminated product in accordance with section 7.3.

9.6 In the event that any portion of any lot of Frozen Sealant is mislabeled, the Contractor shall replace the mislabeled portion with properly labeled product in accordance with section

9.7 Should any event occur in which the Contractor is required to replace either entire lots or portions of lots of shipped product, the Contractor shall bear the expense for the return shipment of mislabeled, contaminated, damaged, or failed product in accordance with section 7.3.

10. Specification Changes

10.1 The Contractor shall ensure Frozen Sealant products continue to conform to AMS and MIL-

PRF specifications listed in the product list section of this SOW during the period of performance of this contract.

11. Quality Control

11.1 The Contractor shall provide a written Quality Control Plan (QCP) to the Contracting

Officer (CO) for approval no later than thirty (30) business days after contract start date. The

CO will notify the Contractor of approval or required modification no later than thirty (30) business days after QCP submittal. The Contractor shall make appropriate modifications at no additional cost to the Government. The QCP shall include a description of the Contractor’s

Frozen Sealant manufacturing processes and controls; including the process the company employs to ensure that each lot ordered consistently meets the appropriate specification listed in the product list section of this SOW throughout the entire quantity ordered.

11.2 The Contractor shall provide documentation showing either ISO 9002 and/or NADCAP certification as part of its quality control plan.

11.3 The Contractor shall designate a quality control program POC at the time of contract award.

This POC will work with the Government to resolve quality issues.

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12. Problem Resolution

12.1 The Contractor shall provide a POC appointed to resolve technical issues discovered following receipt of an order at the time of contract award. The Contractor shall respond to authorized POC or CO inquiries via electronic mail or telephone within one (1) business day. In urgent situations, the Contractor shall respond to the Government within two (2) hours via electronic mail or telephone.

12.2 The Contractor shall cooperate with the Government in providing flexible, proactive, and effective recommendations for solutions to critical contract and/or technical issues.

13. Environmental Protection & Safety

13.1 The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, instructions, and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions, or regulation changes during the term of this contract.

13.2 Contractors shall be compliant with the Tinker Air Force Base (AFB) Supplement to Air

Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker AFB Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per OC-ALC Sup to AFI 32-7086, “Hazardous Material Management” and OC-

ALC Instruction (OC-ALCI) 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

14. Hazardous Material (HAZMAT)

14.1 If HAZMAT shall not be brought on base or used in the performance of this contract; the

Contractor shall provide certification, in writing and printed on company letterhead, which states

“No HAZMAT will be brought on base” or “No HAZMAT Usage”. Said letter shall also contain the contract number for which the statement applies. This certification shall be provided to the Government POC within ten (10) business days after the contract award date. Upon the receipt of the certification by the Government POC, the requirements of this section are no longer applicable.

14.2 The Contractor shall not store chemicals or HAZMAT on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per the OC-ALC Supplement to AFI 32-

7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all

HAZMAT that is used on base. This usage log shall be provided to the Government POC monthly, the last business day of each month, or when the required work is completed. The

Government POC will forward the records to the Unit Environmental Coordinator (UEC) NLT the fourth (4 th

) calendar day of the following month or the first (1 st ) subsequent business day.

http://www.e-publishing.af.mil/

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15. Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS)

15.1 Upon the Government POC’s confirmed receipt of the Contractor’s written certification which states “No HAZMAT Usage”, the requirements of this section are no longer applicable.

Said certification letter shall be printed on company letterhead and contain the applicable contract number for which the services are being performed.

15.2 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this SOW on Tinker AFB before the written approval is provided by the 72

ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the Government POC, ten (10) calendar days after the contract award date, all

MSDS or SDS and a completed OC-ALC Form 152, MSDS/SDS Information Sheet. The

Contractor shall receive approval from the Government POC prior to shipping any chemical, material, or substance to Tinker AFB. A copy of the manufacturer MSDS/SDS shall accompany the shipment. The Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administration (OSHA) Hazardous Communication

Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Government POC will forward all MSDS/SDS submittals to the 72 ABW/CEIE for approval. A current manufacturer MSDS/SDS shall be submitted to the Government POC if the Contractor changes manufacturer or Contractor for any chemicals that were previously approved. The Contractor shall maintain copies of the manufacturer MSDS/SDS for all chemicals. The MSDS/SDS shall be readily accessible at all times by contractor personnel as well as Government employees.

16. Spills

16.1 Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the Government POC and UEC. The

Contractor shall provide five (5) copies of a typed or written report about the incident within four

(4) clock hours as follows:

16.2 One (1) copy to CO, two (2) copies to the Government POC, one (1) copy for the UEC, and one (1) copy for the record. The format of the report shall be left up to the Contractor; however, the report shall contain the following information.

name and contact number of the person reporting the spill date and time of incident location and source of spill substance or pollutant spilled amount spilled and rate of discharge any damages or injuries involved extent of area impacted potential hazards actions taken

24 March 2016 Page 8 organizations contacted remarks section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

17. Housekeeping

17.1 The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this SOW.

18. FOD and DOP

18.1 Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace

Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-

2232, AFMC Supplement 1, paragraph 9.2., and A4.3.4. (Initial)/A4.3.5. (Refresher). The

Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the Government POC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a contractor devised certificate to the Government POC for each employee within five (5) business days after the contract award date. The certificates shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide a contractor devised certificate of training to the Government POC prior to the employees starting work in the OC-ALC shops. On an annual basis, the Contractor and Contractor personnel shall be required to review the

FOD/DOP training and to provide an updated contractor devised certificate of training to the

Government POC within five (5) business days of the new period of performance (PoP) start date.

19. Privately Owned Motor Vehicles (POV)

19.1 Contractor personnel shall comply with the directives pertaining to operation of POVs on

Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The

Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

http://www.youtube.com/watch?v=tYcbodjFPnM

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20. Restricted Area Badge Holders

20.1 The Contractor shall contact the Government POC within five (5) business days after the contract award date for details and forms. The Contractor employees shall submit a request for an identification credential, AFMC 496, within seven (7) business days of the contract award date. After the contractor badge is issued, the Contractor’s security manager shall initiate the AF

2583, Installation Records Check, by taking the form to Building (Bldg.) 6611. The Contractor shall also fill out the AF 2586, Restricted Area Badge paperwork, then submit it with the AF

2583 to the Security Forces, 72 SFS Pass and Registration section, at Bldg. 6611. Prior to the

Contractor entering the restricted area, the Government POC will provide Phase I Security

Training which explains the do's and don’ts for the restricted areas applicable to the Contractor.

21. Visitors Pass

21.1 The Contractor shall contact the Government POC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The Government POC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is

South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors

Pass, which will be valid for up to thirty (30) calendar days.

22. Foreign Nationals

22.1 The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US

Government facility.

23. Safety and Health on Government Installations

23.1 While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the SOW. During the execution of the contract the

Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property where the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00. The Contractor shall notify the (CO) within one (1) business day of any injury to contract personnel which occurs while on a Government installation.

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23.2 Mishap notifications shall contain, as a minimum, the following information:

Contract, Contract Number, Name and Title of Person(s) Reporting

Date, Time and exact location of accident/incident

Brief Narrative of accident/incident (Events leading to accident/incident)

Cause of accident/incident, if known

Estimated cost of accident/incident (material and labor to repair/replace)

Nomenclature of equipment and personnel involved in accident/incident

Corrective actions (taken or proposed)

Other pertinent information

23.3 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

23.3.1 Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

23.4 While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

24. Safety and Health on Government Installations

24.1 While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated

Occupational Safety Instruction”, as established by this contract and Appendix C. The

Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, Government POC, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

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25. Emergency Procedures

25.1 The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.