Statement_of_Work_Composite_Paint_ _Layup_Area_HVAC_06JAN16.pdf

STATEMENT OF WORK

(SOW)

For

B9001 Composite Paint & Layup Area HVAC

PREPARATION DATE: 06 January 2016

MB-2016-0055

PREPARING ORGANIZATION: OC-ALC/76 CMXG/ENB TINKER AFB OK 73145

ii

1.0 SCOPE

1.1 BACKGROUND

2.0 APPLICABLE DOCUMENTS

2.1 DEPARTMENT OF DEFENSE SPECIFICATIONS

2.2 DEPARTMENT OF DEFENSE STANDARDS

2.3 AIR FORCE POLICY DIRECTIVES AND INSTRUCTIONS

2.4 AIR FORCE MANUALS

2.5 USAF TECHNICAL ORDERS

2.6 AFMC INSTRUCTIONS AND MANUALS

2.7 TINKER AIR FORCE BASE (TAFB) INSTRUCTIONS

2.8 FORMS

2.9 NON-GOVERNMENT STANDARDS AND OTHER PUBLICATIONS

2.9.1 UNIFIED FACILITY CRITERIA (UFCS) TO INCLUDE

2.9.2 NATIONAL FIRE PROTECTION AGENCY (NFPA)

2.9.3 INTERNATIONAL CODE COUNCIL (ICC) CODE PUBLICATIONS TO

INCLUDE

3.0 REQUIREMENTS

3.1 SPECIFICATIONS

3.1.1 Layup Room

3.1.1.1 Monitoring and Controls

3.1.2 Paint Booth

3.1.2.1 Monitoring and Controls

3.1.3 DIMENSIONS

3.1.4 ELECTRICAL CHARACTERISTICS

3.1.5 FOUNDATION

3.1.6 MANUALS

3.1.7 MAINTENANCE AND REPAIR

3.1.8 ENGINEERING DRAWINGS AND DESIGN

3.1.9 EQUIPMENT IDENTIFICATION

3.2 MANAGEMENT REQUIREMENTS

3.2.1 CONTRACTOR PERSONNEL

3.2.2 KEY PERSONNEL QUALIFICATION REQUIREMENTS

3.2.3 PROGRAM MANAGER

3.2.4 QUALITY MANAGER

3.3 KEY PERSONNEL PERFORMANCE REQUIREMENTS

3.3.1 PROGRAM MANAGER

3.3.2 QUALITY MANAGER

3.4 REPORTS

3.4.1 PROGRAM PROGRESS REPORT

3.4.2 CONTRACT FUNDS STATUS REPORT (CFSR)

3.5 COMPLIANCE WITH LAWS AND REGULATIONS

3.6 MEETINGS

3.7 QUALITY SYSTEM REQUIREMENTS

3.7.1 QUALITY SYSTEM

3.7.2 QUALITY PROGRAM

3.7.3 DEFICIENCY REPORTS

3.8 DESIGN REVIEW

iii

3.8.1 25% REVIEW

3.8.2 65% REVIEW

3.8.3 100% REVIEW

3.8.4 INSTALLATION PROGRESS REVIEW

3.8.5 PROGRAM MANAGEMENT

3.9 ENVIROMENTAL PROTECTION AND SAFETY

3.10 WARRANTY

4.0 Schedule and Hours of Operation Requirements

4.1 Hours of Operations

4.2 Emergency POC

4.3 Outages

4.4 Operational Test

5.0 ACRONYMS

Appendix A References

DATA DESCRIPTIONS and DOCUMENTS Appendix B Data Points

1.0 SCOPE

The contractor shall supply all engineering, labor, materials, parts, tools, equipment, supplies, transportation, software and incidentals necessary to design, assemble, and install real time process monitoring and controls system furthermore to refine the current Heating, Ventilation, and Air Conditioning (HVAC) system for one (1) existing Aircraft Composites Layup Room and one (1) Aircraft Parts Paint Booth in the Aircraft Structural Repair Facility located in building

9001 in Tinker Air Force Base, Oklahoma City, OK.

The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of this Statement of Work (SOW). The Contractor shall provide and use only new parts and material unless authorized by the Contracting Officer (CO).

The Contractor shall be responsible for insuring all services, parts and Original Equipment

Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this SOW.

The monitoring system portion must have the capabilities for visual and/or audible alarms, email alerts, and/or shut down the process when critical limits are breached. This system will have data storage and trending capabilities as well. The controls system must be closed looped with the monitoring system to adjust the process so that the process operates within the required limits. The contractor will evaluate the existing equipment, and make the necessary upgrades/replace the existing equipment to meet the requirement of this SOW as described below. The contractor shall also provide training in the operation and maintenance of the new systems. The contractor shall have 90 days after contract approval to complete this SOW.

1.1 BACKGROUND

The Composite Paint & Layup Area HVAC solution will support production of aircraft composite parts. Additional weapon systems may also be supported for new or expanded workloads in the future.

The Composite Shop had been relocated from B2211 to B9001 West Dogleg extending from

Post A-10 to Post G-21. The Layup Room was constructed at Post F-14 by leveraging any available equipment on-site that came as part of the B9001 lease from Oklahoma City, OK to gain economic effectiveness of the construction project. With the goal of providing flexible and responsive manufacture and repair of aerospace components for the warfighter and also to be the premier aerospace maintenance operation supporting the US Air Force, it is in the best interest to improve the Composite Paint & Layup Area HVAC to be consistent with the Mission and Vision of the complex.

Currently the Layup Room HVAC does not meet the temperature and relative humidity requirements year-round whereas in order to be consistent with the mission and vision of the complex these parameters will need improvement. To illustrate this, data points were collected and are illustrated in Figure 1 and also the details of the data points are located in Appendix B of this SOW. Furthermore, for sub-freezing outside air temperatures the system is at-risk for damaged heat exchangers once Process Chilled water is integrated as planned. This SOW sets forth the requirements to verify and ensure reliable freeze protection during this foul weather condition for both the Layup Room and Paint Booth HVAC heat exchangers. This logic is simply consistent with the flexible portion of the complex’s mission statement.

Figure 1 - Layup Room Temperature and Relative Humidity Data Points (CW with ≈30% Propylene Glycol

Flowrate: 230 gpm, Ts: 42 degrees Fahrenheit)

Figure 2 - Temperature and Humidity Allowables for

Bonding and Layup; Source: TO 1-1-690 Fig. 3-1

2.0 APPLICABLE DOCUMENTS

The Contractor shall ensure requirements in this SOW are accomplished In Accordance With

(IAW) the latest version of the following documentation if it does not impact cost and delivery schedules or if a conflict does not arise in implementation of the new procedures. If any of the preceding conditions occur, a written evaluation, along with specific backup data and estimated cost data for those changes which impact the Contractor’s performance shall be provided to the

Procurement Contracting Officer (PCO) within ten (10) workdays after receipt of an updated publication. The Contractor shall not incorporate these publication changes until approved by the PCO. In the event there are conflicts between two or more referenced documents, the

Contractor shall provide written evaluation, along with specific backup data to the PCO within ten (10) workdays after knowledge of the conflict. Resolution of the conflict will be provided by

60 64 68 72 76 80 84 88

R h ro o m

Troom [F] the PCO. In addition, the Contractor shall immediately implement those publication changes that result in no change in contract price or delivery or have no conflicts. The Contractor shall be aware that only those military, federal, and contractor specifications cited in Section II, down to and including the equipment and product specifications and there first-tier references shall be mandatory for use and that lower tier references are for guidance only and will not be contractually binding unless raised to the direct cite level.

2.1 DEPARTMENT OF DEFENSE SPECIFICATIONS

None.

2.2 DEPARTMENT OF DEFENSE STANDARDS

2.3 AIR FORCE POLICY DIRECTIVES AND INSTRUCTIONS

2.4 AIR FORCE MANUALS

a. AFMAN 23-110 USAF Supply Manual (CD)

b. AFMAN 23-110V2PT13 Standard Base Supply Customer’s Procedures

c. AFJMAN 23-209 Storage and Handling of Hazardous Materials

d. AFJMAN 23-215 Reporting of Supply Discrepancies

2.5 USAF TECHNICAL ORDERS

a. TO 00-5-1 AF Technical Order System

b. TO 00-5-2-102 Automated TO Management System (ATOMS)

c. TO 00-5-15 Air Force Time Compliance Technical Order System

d. TO 00-5-17 USAF Computer Program Identification Number (CPIN) System

e. TO 00-5-18 USAF Technical Order Numbering System

f. TO 00-5-19 Security Assistance Technical Order Program

g. TO 00-20-1 Aerospace Equip Maint Inspection, Documentation, Policy and

Procedures

h. TO 00-25-203 Contamination Control of Aerospace Facilities, U.S. Air Force

i. TO 1-1-690 General Advanced Composite Repair Processes Manual

j. TO 1-1-8 Application and Removal of Organic Coatings, Aerospace and

Non-Aerospace Equipment

k. TO 42B-1-22 Quality Control of Compressed and Liquid Breathing Air

2.6 AFMC INSTRUCTIONS AND MANUALS

a. AFMCI 21-107 Tool Control and Accountability Program

b. AFMCI 21-122 Foreign Object Debris FOD/ Dropped Object Prevention

DOP

2.7 TINKER AIR FORCE BASE (TAFB) INSTRUCTIONS

a. Tinker AFB Base Standard for Building/Utility Electrical Distribution Systems

b. Tinker AFB Facility Standard (includes Architectural Compatibility Plan)

c. Tinker AFB Specification Standards 00 70 0 General Requirements for Construction on

Tinker AFB

d. Tinker AFB Specification Standards 00 71 00 General Safety Requirements for Tinker

AFB

e. Tinker AFB Specification Standards 00 72 00 Environmental Requirements for

Construction of Tinker AFB

2.8 FORMS

a. DD 1149 Requisition and Invoice

b. DD 1348 DoD Single Line Item Requisition System Document (Manual)

c. DD 1348-1A Issue Release/Receipt Document

d. DD 1387 Shipment Label, Military

e. DD 2345 Military Critical Technical Data Agreement

f. DD 2875 System Authorization Access Request (SAAR) http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2875.pdf

2.9 NON-GOVERNMENT STANDARDS AND OTHER PUBLICATIONS

2.9.1 UNIFIED FACILITY CRITERIA (UFCS) TO INCLUDE

a. UFC 1-200-01, General Building Requirements

b. UFC 3-310-04, Seismic Design for Buildings

c. UFC 3-520-01, Interior Electrical Systems

d. UFC 26-05-13-00, Medium Voltage Cables

2.9.2 NATIONAL FIRE PROTECTION AGENCY (NFPA)

a. NFPA 70, National Electric Code (NEC)

b. NFPA70E, National Electric Safety Code

c. NFPA 101, Life Safety Code

d. NFPA 241, Standard for Safeguarding Construction, Alterations, and Demolition

Operations

2.9.3 INTERNATIONAL CODE COUNCIL (ICC) CODE PUBLICATIONS TO

INCLUDE

a. International Building Code

b. International Fire Code

3.0 REQUIREMENTS

The contractor shall provide a turnkey HVAC solution consistent with the respective requirements in this section. Furthermore the contractor shall also provide a turnkey monitoring and controls systems that work seamlessly with the final Layup Room and Paint Booth HVAC configuration without adding a roof penetration. The services performed by the contractor shall include, but not limited to the following items. In some cases, the contractor must upgrade/replace the existing equipment to satisfy the requirements identified in this SOW.

3.1 SPECIFICATIONS

Upon completion of this project the Performance Requirements associated with the Composite Paint &

Layup Area HVAC, specifically the existing Layup Room and Paint Booth mentioned in section 1, shall satisfy the requirements set forth herein in the following subsections.

3.1.1 Layup Room

The make-up air unit shall have humidity and temperature control capability for maintaining a range of 0 to 60 percent relative humidity and 65 to 84 degrees Fahrenheit simultaneously via a control station.

Based on 280 gallons per minute at 47 degrees Fahrenheit Process Chilled Water system availability year-round, the Layup Room HVAC shall have the following:

a. Any ducting subjected to a temperature differential significant enough to be below a dew point temperature shall be adequately insulated such that water does not condense on the surface.

b. Supply ventilation configured such that conditioned supply air contains no more than a 3 degree Fahrenheit difference among supply air diffusers in the Layup Room.

c. Adequate freeze-protection in the associated system’s Air Supply House during all days of the year where subfreezing temperatures exist.

d. Layup Room HVAC shall be capable of 10 air changes per hour (ACH) or more.

e. Consistent with Class 300,000 Controlled Room requirements in Technical Order

(TO) 00-25-203 CH3 Controlled Areas (Class 300,000).

f. Consistent with all requirements in TO 1-1-690 CH 3 Facilities.

g. Consistent with AFM 88-4 CH5 Section E Controlled Area.

h. Utilize the Variable Frequency Drive (VFD) capabilities of both the supply and exhaust fans to have regulated speed dependent upon the Layup Room’s particle count, inside air Relative Humidity, inside air dry bulb temperature, and inside ambient air pressure criteria presented in Table 1.

i. Air exhausted equal no more than 80-90% supplied OA.

j. The outside air intake design criteria for the Layup Room HVAC shall be 90 degrees

Fahrenheit Dry Bulb Temperature and 78 degrees Fahrenheit Wet Bulb Temperature.

k. Configure the associated cooling coil’s condensate drain pan to where water will freely drain away and out such that water will never pool/accumulate in the condensate drain pan and will freely drain away into the proper sewer system.

3.1.1.1 Monitoring and Controls

The contractor is responsible for installing any metering device as well as the monitoring software to collect process data, monitor that data real time and either alert production by emailing, flashing light/audible alarms and/or shut the process down. The monitoring system must have storage capabilities and enough capacity to enable historical trending for up to 6 months. This system must get the necessary approval with BCE to access the Tinker local area network, and will also have the capability to display the charts on the web site. The contractor is also responsible for installing/upgrading equipment, which may include, but not limited to variable frequency drive, higher capacity equipment, to ensure the process parameters being monitored operate within the limits. The control system must be closed loop with the monitoring system. The Table 1 summarizes the parameters to be monitored along with the desired operating range and alerting strategy.

Table 1 – Composite Layup Room Monitoring Parameters

Equipment Parameter Range Alarm type Failure Mode Comment

Layup Room Room air pressure

≥ 0.05 inch WC positive relative to B9001 and/or OA

Email Low Per TO 00-25-203 and 1-1-690

Layup Room Room Relative

Humidity Figure 2 Email High/Low Per TO 00-25-203 and 1-1-690

Layup Room Room Dry

Bulb

Temperature

Figure 2 Email High/Low Per TO 00-25-203 and 1-1-690

Layup Room Air Dew Point

Temperature

≤ 51 o F Email High Monitor – Direct

Correlation of RH and Temperature

Layup Room Air Particle

Count

< 300,000 ppm at 0.5 micron size

Email High Per TO 00-25-203 and 1-1-690

Layup Room Air Particle

Count

< 1,000 ppm at

5.0 micron size

Email High Per TO 00-25-203 and 1-1-690

ASH-313 Filter DP TBD Email Range Proactively plan for filter changes

Layup Room

HVAC

Utilities consumption

N/A N/A N/A Monitoring --> cost

Layup Room VOC controls Per Regs Increase ACH High Safety/fire prevention

Blower RPM Monitor Email Outside normal Monitor health of blower

Blower Incoming CFM Monitor N/A N/A Monitor

Blower Exhaust CFM Monitor N/A N/A Monitor

Process Chilled

Water

Temperature in to cooling coil

Monitor N/A N/A Monitor for efficiency of process

Process Chilled

Water

Temperature out of cooling coil

Monitor N/A N/A Monitor for efficiency of process

Cooling Coil Air Pressure drop

Monitor N/A N/A Monitor health of process

3.1.2 Paint Booth

The paint booth (OC2130, Post D-16) is of the cross flow type design. Ventilating and conditioned make-up air equipment for the paint booth is roof mounted. Inlet and outlet air are drawn and discharged from the building exterior via roof penetrations. The booth includes a breathing air system fully capable of supporting up to four (4) personnel working in the booth.

The conditioned make-up air / exhaust system equipment utilizes natural gas for heating and electricity for cooling using a close loop heat exchanger with the chilled water that is available.

The system is to provide a minimum airflow velocity of 100 feet per minute (FPM), this measurement is to be taken in the cross section of the booth with all doors closed. The contractor shall verify and make sure that the make-up air unit be interconnected with the fire alarm system. The make-up air system shall shut off in the event of a fire, so make-up air does not feed the fire.

The make-up air unit shall be capable of maintaining a range of 30 to 80 percent relative humidity and 60 ˚F to 90 ˚F. The booth must also operate at a slightly negative pressure at all times to keep the air from getting outside of the booth.

Based on 160 gallons per minute at 47 degrees Fahrenheit Process Chilled Water system availability year-round, the Paint Booth HVAC shall have the following:

a. Configure the cooling coil’s condensate drain pan to where water will freely drain away and out of ASH-304 such that water will never pool/accumulate in the condensate drain pan and will freely drain away into the proper sewer system.

b. Integrated with a secondary loop containing Propylene Glycol and Water mixture chilled water loop for ASH-304 cooling coil integrated with Process Chilled Water system as the primary loop.

c. The outside air intake design criteria for the Paint Booth HVAC shall be 90 degrees

Fahrenheit Dry Bulb Temperature and 78 degrees Fahrenheit Wet Bulb Temperature.

3.1.2.1 Monitoring and Controls

The contractor is responsible for installing any metering device as well as the monitoring software to collect process data, monitor that data real time and either alert production by emailing, flashing light/audible alarms and/or shut the process down. The monitoring system must have storage capabilities and enough capacity to enable historical trending for up to 6 months. This system must get the necessary approval with BCE to access the Tinker local area network, and will also have the capability to display the charts on the web site. The contractor is also responsible for installing/upgrading equipment, which may include, but not limited to variable frequency drive, higher capacity equipment, to ensure the process parameters being monitored operate within the limits. The control system must be closed loop with the monitoring system. The Table 2 summarizes the parameters to be monitored along with the desired operating range and alerting strategy.

Table 2 - Paint Booth Monitoring Parameters

Equipment Parameter Range Alarm type Failure Mode Comment

Booth Booth air pressure

< 0 inch WC Email High Per OSHA/BEF regulations

Booth Booth air temperature o F-90 o F Email High/Low Per TO 1-1-8

Booth Booth Air flow ≥ 100 FPM Email Low Per

OSHA/BEF/Fire regulations

Booth Filter DP < 1 inch WC Email High Proactively plan for filter changes

Booth Utilities consumption

N/A N/A N/A Monitoring --> cost

Booth VOC controls Per Regs Shut down High Safety/fire prevention

Blower RPM Monitor Email Outside normal Monitor health of blower

Blower Incoming CFM Monitor N/A N/A Monitor

Blower Exhaust CFM Monitor N/A N/A Monitor

Secondary

Chilled Water

Loop

Temperature in to cooling coil

Monitor N/A N/A Monitor for efficiency of process

Secondary

Chilled Water

Loop

Temperature out of cooling coil

Monitor N/A N/A Monitor for efficiency of process

Cooling Coil Air Pressure drop

Monitor N/A N/A Monitor health of process

Breathing air Quality Control Table 2-1 of

TO 42B-1-22

for Source II

Email Outside limits Health requirements

3.1.3 DIMENSIONS

The final deliverable(s) shall be integrated and fit seamlessly with utilized existing equipment.

3.1.4 ELECTRICAL CHARACTERISTICS

The final deliverable(s) shall be connected to utilities provided by the Government.

3.1.5 FOUNDATION

The final deliverable(s) shall be installed on a contractor designed and installed isolation pad.

3.1.6 MANUALS

The final deliverable(s) shall be delivered with training, operation, complete engineering drawings, and repair manuals.

3.1.7 MAINTENANCE AND REPAIR

The final deliverable(s) shall be installed to allow for easy access for maintenance and repair.

3.1.8 ENGINEERING DRAWINGS AND DESIGN

All Engineering Drawings and all data associated with B9001 Composite Paint and Layup Area

HVAC, including Monitoring and Controls, shall be provided and become property of the US

Government. The Engineering Drawings shall be IAW ASME Y14.100-2013 Engineering

Drawing Practices and all references cited within the standard. All associated Engineering

Drawings shall be delivered to 76 CMXG/ENB in hardcopy form and also digital form via

Compact Disc (CD) as PDF formatting.

The Engineering Drawings shall be complete to fully represent the Composites Paint and Layup

Area Heating, Ventilation, and Air Conditioning system along with Monitoring and Controls equipment including all equipment/system integration.

3.1.9 EQUIPMENT IDENTIFICATION

All equipment shall have unique identification such as name plating posted on, or in near proximity of, the equipment in plain view. At minimum the Equipment Identification shall convey type of equipment, such as make and model. For the Monitoring and Controls portion, all connections shall be explicitly labeled to illustrate what parameter is being

Monitor/Controlled referenced in Tables 1 & 2.

3.2 MANAGEMENT REQUIREMENTS

The contractor shall ensure the following requirements are accomplished:

3.2.1 CONTRACTOR PERSONNEL

The selection, hiring, assignment of duties, reassignment of duties, transfer, supervision, management, control, and termination of Contractor employees in performance of this SOW shall be the responsibility and prerogative of the Contractor. Contractor employees who are required to communicate with Government personnel shall have the ability to clearly read, write, and speak English.

3.2.2 KEY PERSONNEL QUALIFICATION REQUIREMENTS

The Contractor shall ensure the key personnel identified below meet the following requirements:

3.2.3 PROGRAM MANAGER

The Program Manager shall have a working knowledge of all rules and regulations associated with the scope of work contained in this SOW. Also, the Program Manager shall have a basic working knowledge of monitoring systems, HVAC systems, and the subsystems of those mentioned. The Program Manager shall possess the abilities necessary to perform the following tasks:

a. Execute and implement contract provisions.

b. Organize, direct, coordinate, and implement support activity plans.

c. Prepare and evaluate short and long-range plans.

d. Interpret and convey policies, procedures, and instructions.

e. Plan for and implement contingencies.

f. Organize and set organizational priorities.

g. Resolve organizational conflicts.

h. Interface and interact with personnel.

3.2.4 QUALITY MANAGER

The Quality Manager shall have a working knowledge of computers and Microsoft Office software applications. The Quality Manager shall possess the abilities necessary to perform the following tasks:

a. Manage quality assurance system.

b. Schedule and direct inspection and audit activities.

c. Develop and implement corrective and preventive actions.

d. Develop and provide quality inspection and audit metrics.

e. Execute quality plans.

f. Prepare and execute quality related data collection and analysis.

g. Attend meetings and conferences to discuss quality related issues.

3.3 KEY PERSONNEL PERFORMANCE REQUIREMENTS

The Contractor shall ensure the following key personnel performance requirements are accomplished:

3.3.1 PROGRAM MANAGER

The Contractor shall provide a Program Manager who shall be responsible for the performance of the work and shall have full authority to act for the Contractor on all matters relating to the performance of this contract. The Program Manager shall:

a. Be responsible for all work performed under this SOW.

b. Provide in writing to the PCO, within ten (10) working days after contract award, the

Program Manager name with both duty hour and non-duty hour telephone numbers.

c. Select, hire, assign duties, reassign duties, transfer, supervise, manage, control, and terminate Contractor employees in performance of this SOW.

d. Maintain a program management structure to accomplish administrative planning and integration of program requirements to optimize workflow actions by organizing, directing, and controlling overall program requirements, to include the following:

1. Develop, maintain, and deliver an organizational chart, which reflects key personnel with a line of responsibility between the organizational elements.

2. Be available to be contacted by telephone during duty hours to discuss issues.

3. Be available to be contacted by telephone during non-duty hours to discuss and resolve critical issues.

4. Develop, maintain, and deliver a contact list of individuals who can address routine questions and provide data and status information during duty hours.

5. Deliver all plans, reports, correspondence, briefings, and documents required by this

SOW, including forms, CDRLs, and required notifications in Microsoft (MS) Office format via e-mail unless otherwise directed by the CO and approved by the PCO.

6. Establish and maintain a risk management program for the purpose of early identification of program risk and mitigation of risk such that minimal acceptable contract performance is not impacted.

7. Brief risk management status during program reviews and other.

8. Identify, review, analyze, and forecast all budgetary and financial impacts to program.

3.3.2 QUALITY MANAGER

The Contractor shall provide a Quality Manager who shall be responsible for all quality assurance requirements of this contract. The Quality Manager shall:

a. Manage the Contractor’s Quality Assurance (QA) system.

b. Provide in writing to the PCO, within ten (10) working days after contract award, the

Quality Manager’s name and duty phone number.

c. Oversee management of the inspection and audit program of the Contractor's QA system.

d. Process requests for quality corrective actions, quality assistance, and quality assurance assessments.

e. Schedule and direct inspection and audit activities.

f. Prepare and execute quality related data collection and analysis.

g. Attend meetings to discuss quality related issues.

3.4 REPORTS

3.4.1 PROGRAM PROGRESS REPORT

The Contractor shall develop and maintain processes to evaluate and monitor progress made by the Contractor in accomplishing the requirements of this SOW.

3.4.2 CONTRACT FUNDS STATUS REPORT (CFSR)

The Contractor shall develop and maintain processes to identify and document contract funds requirements, funding changes, budget estimates, and funds in excess of contract needs.

3.5 COMPLIANCE WITH LAWS AND REGULATIONS

The Contractor shall be knowledgeable of and comply with all applicable Federal, State, and

Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws and regulations change during the term of this contract, the Contractor shall be required to comply with such laws when they come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the PCO of the change and the PCO will determine if an equitable adjustment is required.

3.6 MEETINGS

The Contractor shall support monthly meetings with all stakeholders to discuss risk planning, risk assessment, risk handling, and risk monitoring related to the work in-progress and all future work in the final approved contract.

3.7 QUALITY SYSTEM REQUIREMENTS

The Contractor shall ensure the quality system and quality program meets the following requirements:

3.7.1 QUALITY SYSTEM

The Contractor shall provide and maintain a quality system The Contractor shall utilize existing quality documents that meet the requirements of the contract. The Contractor shall support the

Government’s requested quality audit for inspections, verifications, and evaluations to ascertain conformance to requirements and the adequacy of implementing procedures. The Contractor shall allow on a non-interference basis Government audits to be performed on Contractor maintained files. Upon completion of the Government’s quality audit, the Contractor shall incorporate into the repair process corrective action(s) to eliminate the cause of the defects. The

Contractor shall ensure all material purchased or subcontracted from other contractors meets all technical requirements of this contract.

3.7.2 QUALITY PROGRAM

The Contractor shall ensure the quality program is designed to detect and correct conditions adverse to quality. The Contractor shall investigate all Deficiency Reports (DRs) submitted against defective items manufactured, repaired, or overhauled by the Contractor. The Contractor shall ensure each deficiency report is processed IAW T.O. 00-35D-54, USAF Deficiency

Reporting and Investigating System.

3.7.3 DEFICIENCY REPORTS

If the Contractor receives defective items, the Contractor shall develop and deliver a Deficiency

Report (DR) or Quality Deficiency Report (QDR). The Contractor shall report IAW TO 00-

35D-54 Government Furnished Material (GFM) found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the

Contractor shall determine and record probable cause.

3.8 DESIGN REVIEW

The project design review is broken-up into four sub-reviews and is described in the following subsections.

3.8.1 25% REVIEW

The 25% design review shall take place within 1 week of contract signing. This review shall show equipment location (to include foot prints of all major pieces), any roof penetrations needed to be ready prior to installation, and utility drops. Also, a timeline that shows major milestone dates, such as design reviews, fabrication dates, delivery, installation, training, design reviews, and completion of each booth. The Government shall have 2 business days to review and respond to the contractor regarding the proposal.

3.8.2 65% REVIEW

This review shall take place within 2 business days of the 25% review and shall include details about type of equipment specifications, utility requirements, air flow calculations, and safety equipment locations. This review shall allow the Government to review all applicable documentation to verify compliance with all regulations noted. The Government shall have 2 business days to review and respond to the contractor regarding the proposal.

3.8.3 100% REVIEW

This review shall take place within 2 business days of the 65% review to include all details necessary for the Government to verify that all changes have been made to meet the stated intent of this SOW. The Government shall have 2 business days to review and respond to the contractor regarding the proposal.

3.8.4 INSTALLATION PROGRESS REVIEW

The Contractor shall conduct a review with the Government of installation progress against the schedule on a weekly basis. During the Installation progress review, the Contractor shall formally report the results of the installation to date as well as respond to issues identified by the

Government, address design changes made during the installation process, and recommend design changes as a result of installation issues including trade-off impacts. The Contractor shall http://www.tinker.af.mil/shared/media/document/AFD-111101-010.pdf http://www.tinker.af.mil/shared/media/document/AFD-111101-010.pdf incorporate all changes approved during the Installation Review briefings into the final as-built drawings provided at project completion and buy-off. Only the Contracting Officer (CO) may approve changes which the Contractor asserts, alters the scope, cost or schedule of the project contract.

3.8.5 PROGRAM MANAGEMENT

The Contractor shall establish and maintain management operations that include the following area:

a. Project Management Plan

b. Sub-Contractor Control

The Contractor shall develop and maintain a project plan, including a schedule that clearly defines how the project will be managed and controlled. The Contractor shall take into account human interaction with the system from a safety and maintenance view. The Contractor shall ensure that supportability design criteria and characteristics are considered and incorporated into the design to meet availability requirements stated in the SOW.

3.9 ENVIROMENTAL PROTECTION AND SAFETY

Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force

Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per

Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and

Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping

Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS): Upon COR receipts of the “No

HAZMAT Usage” certification, the requirements of this section no longer apply.

The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Material Safety Data Sheets

(MSDSs) or Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, MSDS/SDS http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/

Information Sheet. The Contractor shall receive approval from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer MSDS/SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements

IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication

Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The COR will forward all MSDS/SDS submittals to 72 ABW/CEIE for approval. A current manufacturer MSDS/SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer

MSDSs/SDSs for all chemicals and MSDSs/SDSs shall be readily accessible at all times by

Contractor personnel as well as government employees.

Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB.

Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air

Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials

Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental

Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” in writing on company letterhead.

This certification shall be provided to the COR within ten (10) days after award. Upon COR receipts of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or sanitary sewer will be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).

The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works

(POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the

Contractor may discharge during the contracted service.

Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record.

The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1) Name and contact number of person reporting the spill

2) Date and time of incident

3) Location and source of spill

4) Substance or pollutant spilled

5) Amount spilled and rate of discharge

6) Any damages or injuries involved

7) Extent of area impacted

8) Potential hazards

9) Actions taken

10) Organizations contacted

11) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

Environmental Training: Upon COR receipts of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure

Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm%3B http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFBI

32-7004, “Hazardous Waste Management”.

3.10 WARRANTY

The contractor shall warranty all equipment and workmanship free of defects for a period of two

(2) years from the completion date. The contractor shall be notified of defects by the

Government in writing. The contractor shall respond to all reported problems within 24 hours.

Defects shall be remedied at no cost to the Government within 10 calendar days.

http://www.lion.com/Storing-Hazardous-Waste-for-LQGs

4.0 Schedule and Hours of Operation Requirements

The contractor shall complete the project prior to five (5) after contract award date. The contractor shall submit a demolition and an installation schedule to the government project engineer to obtain coordination and approval before the implementation.

4.1 Hours of Operations

During the contract performance, the contract shall not interrupt the government production operation without at least a two (2) week written notice and last no longer than three (3) days.

The contractor shall perform the work from Monday through Friday, between 6:45AM and 11:00

PM, excluding Federal Holidays and the base closures, unless otherwise directed by the

Contracting Officer.

The contractor shall ensure that prior to starting any work at the project site the contractor shall give at least a seven (7) calendar day notice in writing to the contracting officer to designate his time schedule.

The contractor shall ensure all work at the project site shall be scheduled with the government project engineer at least five (5) calendar days in advance.

4.2 Emergency POC

An Emergency and Project Point of Contact Telephone List shall be jointly developed. The contractor shall provide a list of emergency and project telephone list to the government QAP.

4.3 Outages

Outages for utility interconnections will be coordinated with the Government. This shall be done at least three weeks prior.

4.4 Operational Test

After the complete installation, the contractor shall apply power and perform a checkout of all installed systems to verify the technical performance requirements in section 3.0. If necessary, the contractor shall make changes to achieve correct operations of the systems at no additional cost to the Government. After the system checkout, the point of contacts for the Government and the contractor shall jointly inspect all deliverables. The contractor, at no additional cost to the Government, shall correct deficiencies.

5.0 ACRONYMS

AF Air Force.

AFI Air Force Instruction.

AFMAN Air Force Manual.

AFMCI Air Force Material Command Instruction.

AFPD Air Force Policy Document.

AFTO Air Force Technical Order.

ANSI American National Standard Institute.

ASQC American Society for Quality Control.

ASTM American Society for Testing and Materials.

CDRL Contract Data Requirements List.

DLAR Defense Logistics Agency Regulation.

DoD Department of Defense.

DR Deficiency Report.

GIDEP Government Industry Data Exchange Program.

HMMP Hazardous Materials Management Program.

IAW In Accordance With.

IEC International Electrotechnical Commission.

IPPS Initial Provisioning Performance Specification.

ISO International Standards Organization.

LMI Logistics Management Information.

MIL-STD Military Standard.

MS Microsoft.

OC-ALC Oklahoma City Air Logistics Center.

OSS&E Operational Safety, Suitability, & Effectiveness.

PCO Procurement Contracting Officer.

PIO Provisioned Item Order.

PTD Provisioning Technical Documentation.

QA Quality Assurance.

SDFP Supplemental Data For Provisioning.

SF Standard Form.

SOW Statement of Work.

TAFBI Tinker Air Force Base Instruction.

TO Technical Order.

USAF United States Air Force.

Appendix A References

SECURITY

Document ID Document

Status

FSC/

Area

Title

FED-STD-1026 Active TELE INTEROPERABILITY AND SECURITY

REQUIREMENTS FOR USE OF THE DATA

ENCRYPTION STANDARD IN THE PHYSICAL

LAYER OF DATA COMMUNICATIONS

FED-STD-1027 Active TELE GENERAL SECURITY REQUIREMENTS FOR

EQUIPMENT USING THE DATA ENCRYPTION

STANDARD

FED-STD-1028 Active TELE TELECOMMUNICATIONS: INTEROPERABILITY

AND SECURITY REQUIREMENTS FOR USE OF THE

DATA ENCRYPTION STANDARD WITH CCITT

GROUP 3 FACSIMILE EQUIPMENT

FIPS-PUB-31 Active IPSC GUIDELINES FOR AUTOMATIC DATA PROCESSING

PHYSICAL SECURITY AND RISK MANAGEMENT

FED-STD-800 Active MISC TERMS, DEFINITIONS AND SYMBOLS FOR

SECURITY EQUIPMENT AND PRACTICES

DI-MCCR-80339 Active MCCR COMMUNICATION SECURITY EQUIPMENT

DESCRIPTION

DI-MCCR-80340 Active MCCR COMMUNICATION SECURITY SYSTEM

DESCRIPTION

DI-MGMT-80625A Active MGMT COMMUNICATIONS SECURITY CUSTODIANS

REPORT

DI-MISC-80840 Active MISC PRELIMINARY SYSTEM SECURITY CONCEPT

(PSSC)

DI-MISC-80841 Active MISC SECURITY VULNERABILITY ANALYSIS

DI-MISC-81341 Active MISC INFORMAL SECURITY POLICY MODEL

DI-MISC-81346 Active MISC FORMAL SECURITY POLICY MODEL

DI-MCCR-81349 Active MCCR SECURITY FEATURES USER'S GUIDE

DI-NDTI-81351 Active NDTI SECURITY TEST PLAN

DI-MISC-81364 Active MISC SECURITY REQUIREMENTS LIST http://astimage.daps.dla.mil/quicksearch/doc_id_help.cfm#doc_id http://astimage.daps.dla.mil/quicksearch/doc_status_help.cfm#doc_status http://astimage.daps.dla.mil/quicksearch/doc_status_help.cfm#doc_status http://astimage.daps.dla.mil/quicksearch/fsc_area_help.cfm#fsc_area http://astimage.daps.dla.mil/quicksearch/fsc_area_help.cfm#fsc_area http://astimage.daps.dla.mil/quicksearch/title_help.cfm#title http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=53854 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=53855 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=71715 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=93215 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=69303 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=204902 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=204903 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205069 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205949 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205952 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205372 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205386 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205390 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205393 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205986

SAFETY

Document ID Document

Status

FSC/

Area

Title

MIL-STD-882D Active SAFT SYSTEM SAFETY

DI-SAFT-80101B Active SAFT SYSTEM SAFETY HAZARD ANALYSIS REPORT

(SSHA)

DI-SAFT-80102B Active SAFT SAFETY ASSESSMENT REPORT (SAR)

DI-SAFT-80103B Active SAFT ENGINEERING CHANGE PROPOSAL SYSTEM

SAFETY REPORT (ECPSSR)

DI-SAFT-80104B Active SAFT WAIVER OR DEVIATION SYSTEM SAFETY

REPORT (WDSSR)

DI-SAFT-80105B Active SAFT SYSTEM SAFETY PROGRAM PROGRESS REPORT

(SSPPR)

DI-SAFT-80178 Active SAFT MANUFACTURING SAFETY CHECKLIST

DI-MISC-80370 Active MISC SAFETY ENGINEERING ANALYSIS REPORT

DI-SAFT-80970A Active SAFT CRITICAL SAFETY ITEM, CHARACTERISTIC AND

CRITICAL DEFECT REPORT

DI-SAFT-81065 Active SAFT SAFETY STUDIES REPORT

DI-SAFT-81066 Active SAFT SAFETY STUDIES PLAN

DI-ENVR-81375 Active ENVR ENVIRONMENTAL HEALTH AND SAFETY PLAN

(HSP)

http://astimage.daps.dla.mil/quicksearch/doc_status_help.cfm#doc_status http://astimage.daps.dla.mil/quicksearch/fsc_area_help.cfm#fsc_area http://astimage.daps.dla.mil/quicksearch/fsc_area_help.cfm#fsc_area http://astimage.daps.dla.mil/quicksearch/title_help.cfm#title http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=36027 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=209470 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=206532 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205743 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205744 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205746 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=204951 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205805 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=208228 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205269 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205270 http://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205856

SOFTWARE

Document ID Document

Status

FSC/

Area

Title

IEEE12207.0 Active IPSC SOFTWARE LIFE CYCLE PROCESSES

IEEE12207.2 Active IPSC SOFTWARE LIFE CYCLE PROCESSES-

IMPLEMENTATION CONSIDERATIONS

DI-MCCR-80459 Active MCCR SOFTWARE DEVELOPMENTAL STATUS REPORT

(SDSR)

DI-MCCR-80491 Active MCCR COMPUTER SOFTWARE FLOWCHART

DI-MCCR-80700 Active MCCR COMPUTER SOFTWARE PRODUCT END ITEMS

DI-MCCR-80902 Active MCCR SOFTWARE DEVELOPMENT SUMMARY REPORT

DI-IPSC-80942 Active IPSC COMPUTER SOFTWARE SYSTEM DOCUMENT

DI-NUOR-81412 Active NUOR SOFTWARE CERTIFICATION PLAN (SCP)

DI-IPSC-81427A Active IPSC SOFTWARE DEVELOPMENT PLAN (SDP)

DI-IPSC-81428A Active IPSC SOFTWARE INSTALLATION PLAN (SIP)

DI-IPSC-81429A Active IPSC SOFTWARE TRANSITION PLAN (STRP)

DI-IPSC-81433A Active IPSC SOFTWARE REQUIREMENTS SPECIFICATION

(SRS)

DI-IPSC-81435A Active IPSC SOFTWARE DESIGN DESCRIPTION (SDD)

DI-IPSC-81438A Active IPSC SOFTWARE TEST PLAN (STP)

DI-IPSC-81439A Active IPSC SOFTWARE TEST DESCRIPTION (STD)

DI-IPSC-81440A Active IPSC SOFTWARE TEST REPORT (STR)

DI-IPSC-81441A Active IPSC SOFTWARE PRODUCT SPECIFICATION (SPS)

DI-IPSC-81442A Active IPSC SOFTWARE VERSION DESCRIPTION (SVD)

DI-IPSC-81443A Active IPSC SOFTWARE USER MANUAL (SUM)

DI-IPSC-81444A Active IPSC SOFTWARE CENTER OPERATOR MANUAL

(SCOM)

DI-IPSC-81445A Active IPSC SOFTWARE INPUT/OUTPUT MANUAL (SIOM)

MIL-HDBK-1467

NOT 1

Active MCCR ACQUISITION OF SOFTWARE…