SOW_Enviromental_Booths_Final_Revised_1-14-2015.pdf

STATEMENT OF WORK

(SOW)

For

Environmental Booths

PREPARATION DATE: 14 January 2015

PREPARING ORGANIZATION: OC-ALC/76 CMXG/QPX TINKER AFB OK 73145

1.0 SCOPE 4

1.1 PURPOSE 4

1.2 BACKGROUND 4

1.3 OVERVIEW 4

2.0 APPLICABLE DOCUMENTS 4

2.1 AIR FORCE POLICY DIRECTIVES AND INSTRUCTIONS 4

2.2 TINKER AIR FORCE BASE (TAFB) INSTRUCTIONS 6

2.3 NON-GOVERNMENT STANDARDS AND OTHER PUBLICATIONS 7

2.5.1 UNIFIED FACILITY CRITERIA (UFCS) 7

2.5.2 NATIONAL FIRE PROTECTION AGENCY (NFPA) 7

2.5.3 INTERNATIONAL CODE COUNCIL (ICC) CODE PUBLICATIONS 7

3.0 REQUIREMENTS 7

3.1 SPECIFICATIONS 7

3.1.1 DIMENSIONS 7

3.1.2 ELECTRICAL CHARACTERISTICS 7

3.1.3 FOUNDATION 7

3.1.4 MANUALS7

3.1.5 MAINTENANCE AND REPAIR 8

3.1.6 BOOTHS WALLS & CEILINGS 8

3.1.7 LIGHTING & ELECTRICAL 8

3.1.8 FILTRATION 9

3.1.9 PROCESS DOOR 9

3.1.10 PERSONEL DOOR 9

3.1.11 DECONTAMINATION AREA 9

3.1.12 CONTROL PANEL 10

3.1.13 MAINTENANCE ACCESS 11

3.1.14 UTILITIES INTERCONNECTION 11

3.1.15 FIRE PROTECTION AND ALARMS 11

3.1.15.1 Automatic Fire Sprinkler Water 11

3.1.15.2 Fire Alarm System 12

3.1.15.3 Breathing Air Alarm System 12

3.2 CONTRACTOR REQUIREMENTS 12

3.2.1 DESIGN REVIEWS 12

3.2.2 DOCUMENTATION 13

3.2.3 TRAINING 13

3.3 CONTRACTOR PERSONNEL 13

3.3.1 PROGRAM MANAGER 14

3.4 COMPLIANCE WITH LAWS AND REGULATIONS 15

3.5 QUALITY SYSTEM REQUIREMENTS 15

3.5.1 QUALITY SYSTEM 15

3.5.2 QUALITY PROGRAM 16

3.5.3 DEFICIENCY REPORTS 16

3.5.4 WARRANTY 16

4.0 ENVIRONMENTAL/BIO-ENVIRONMENTAL REQUIREMENTS 16

4.1 SURVEY 17

4.2 ENVIRONMENTAL PROTECTION & SAFETY 17

4.3 MATERIAL SAFETY DATA SHEET / SAFETY DATA SHEET (MSDS/SDS) 17

4.4 HAZARDOUS MATERIAL (HAZMAT) 17

4.5 HAZARDOUS WASTE 17

4.6 DISCHARGES 18

4.7 OFF-SITE DISCHARGES 18

4.8 SPILLS 18

4.9 ENVIRONMENTAL TRAINING 19

Appendix A Acronyms 20

Appendix B Reliability Centered Maintenance 22

Appendix C Shop Drawing 30

1.0 SCOPE

The purpose of this Statement of Work (SOW) is to design, procure, and install two turnkey Environmental Sanding Booths for composite part surface, preparation and pre-paint.

1.1 PURPOSE

The purpose of this Statement Of Work (SOW) is to establish the engineering, technical, and logistics support required to provide the subject two Environmental Surface Preparation Booths services. The Booths are for coverage of the Composite Shop area. The booths shall be installed inside building 9001.

The Environmental Booths shall provide support for the B-1B, B-2, B-52, E-3, and KC-135 weapon systems at the OC-ALC. The booths will be used for sanding and pre-paint preparation of aircraft components. No painting or chemical removal of paint will be done in the booths.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items (e.g. Personal Protective Equipment (PPE)) necessary to perform the requirements of this SOW and contract as defined in this Statement of Work (SOW).

The Contractor shall provide and use only new parts and material unless authorized by the Contracting Officer (CO).

1.2 BACKGROUND

Tinker Aerospace Complex (TAC) requires environmental booths to provide adequate cleaning and FOD control. The Advanced Composites Manufacturing area of Building 9001 shall require multiple Environmental Booths. The systems shall require the contractor to provide a turnkey system to include but not limited to design, fabricate, install, test, and conduct training for Tinker personnel.

1.3 OVERVIEW

The contractor shall provide two (surface preparation) booths. The booths shall be of a cross draft type design. The internal clear area measurements of the booths shall be 23 ft. wide by 14

ft. high by 31 ft. long on the west booth, and 17 ft. wide by 14 ft. high by 31 ft. long on the east booth. Equipment installations that are expected to exceed 20 feet in height shall be coordinated with the Government. The booths shall include connections to the shop breathing air system capable of supporting four (4) people working in conjunction.

2.0 APPLICABLE DOCUMENTS

The Contractor shall ensure requirements in this SOW are accomplished In Accordance With (IAW) the latest version of the following documentation if it does not impact cost and delivery schedules or if a conflict does not arise in implementation of the new procedures. If any of the preceding conditions occur, a written evaluation, along with specific backup data and estimated cost data for those changes which impact the Contractor’s performance shall be provided to the Procurement Contracting Officer (PCO) within ten (10) workdays after receipt of an updated publication. The Contractor shall not incorporate these publication changes until approved by the PCO. In the event there are conflicts between two or more referenced documents, the Contractor shall provide written evaluation, along with specific backup data to the PCO within ten (10) workdays after knowledge of the conflict. Resolution of the conflict will be provided by the PCO. In addition, the Contractor shall immediately implement those publication changes that result in no change in contract price or delivery or have no conflicts. The Contractor shall be aware that only those military, federal, and contractor specifications cited in Section II, down to and including the equipment and product specifications and there first-tier references shall be mandatory for use and that lower tier references are for guidance only and will not be contractually binding unless raised to the direct cite level. The contractor shall submit a list of hazardous materials planned to be used within 10 working days after contract award.

Document No. Title

2.1 AIR FORCE POLICY DIRECTIVES AND INSTRUCTIONS

a. AFI 32-7086 Hazardous Waste Material Management Program https://wwwmil.tinker.af.mil/tafbforms/docs/htm/32series.htm

b. AFI 91-301 Air Force Consolidated Occupational Safety Standard

2.2 TINKER AIR FORCE BASE (TAFB) INSTRUCTIONS

a. TAFBI 32-7004 Hazardous Waste Management Program https://wwwmil.tinker.af.mil/tafbforms/docs/htm/32series.htm

b. Tinker AFB Base Standard for Building/Utility Electrical Distribution Systems

c. Tinker AFB Facility Standard (includes Architectural Compatibility Plan)

d. Tinker AFB Specification Standards 00 70 0 General Requirements for Construction on Tinker AFB

e. Tinker AFB Specification Standards 00 71 00 General Safety Requirements for Tinker

AFB

f. Tinker AFB Specification Standards 00 72 00 Environmental Requirements for Construction of Tinker AFB

2.3 NON-GOVERNMENT STANDARDS AND OTHER PUBLICATIONS

a. ICS6-1993 Enclosures for Industrial Control Systems

b. 40 CFR 63

c. Subpart GG National Emissions Standard for Hazardous Air Pollutants

2.4 UNIFIED FACILITY CRITERIA (UFCS) TO INCLUDE

a. UFC 1-200-01, General Building Requirements

b. UFC 3-310-04, Seismic Design for Buildings

c. UFC 3-520-01, Interior Electrical Systems

d. UFC 26-05-13-00, Medium Voltage Cables

e. UFC 4-211-02 Aircraft Corrosion Control and Paint Facilities

f. UFC 3-600-01 Unified Facilities Criteria (UFC) Fire Protection Engineering for Facilities

2.5 NATIONAL FIRE PROTECTION AGENCY (NFPA)

a. NFPA 13, National Fire Protection Association

b. NFPA 70, National Electric Code (NEC)

c. NFPA70E, National Electric Safety Code

d. NFPA 101, Life Safety Code

e. NFPA 241, Standard for Safeguarding Construction, Alterations, and Demolition Operations

f. NFPA 72, National Fire Alarm

2.6 INTERNATIONAL CODE COUNCIL (ICC) CODE PUBLICATIONS TO INCLUDE

a. International Building Code

b. International Fire Code

3.0 REQUIREMENTS

3.1 SPECIFICATIONS

The contractor shall provide two (2) Environmental Booths with the following specifications:

3.1.1 DIMENSIONS

One Environmental Booth (west) shall be 16’ high, 24’ wide and 34’ long, maximum outside dimensions.

One Environmental Booth (east) shall be 16’ high, 18’ wide and 34’ long, maximum outside dimensions.

3.1.2 ELECTRICAL CHARACTERISTICS

The Environmental Booths shall utilize 480/3/60 building power. The Environmental Booths shall be connected to utilities provided by the Government. The contractor shall provide any transformers needed to vary the voltage from the supplied building voltage. The contractor shall inform 76 CMXG engineering of the required amperage and voltage in the approval drawings.

Power panels and wiring shall conform to National Electrical Code (NEC).

3.1.3 FOUNDATION

A foundation is typically not required for this type of system.

3.1.4 MANUALS

The Environmental Booths shall be delivered with three full sets of training, operation and repair manuals, in both hard copy and electronic form on CD.

3.1.5 MAINTENANCE AND REPAIR

The Environmental Booths shall be installed to allow for easy access for maintenance and repair.

Isolation valves shall be provided for incoming air at 4’ AFF. Any motors shall be provided with lubricators. Platforms with ladders and guard rails shall be provided for access to motors located above floor level. All fan motors shall comply with Appendix B requirements.

3.1.6 Booth Walls and Ceiling

The booth walls shall be steel. The booths shall have a powder coated exterior wall with a durable finish. The exterior shall be white. The walls of each booth shall contain multiple hose/pipe penetrations for usage inside the booth. The interior wall of the booth shall be smooth and free of flat horizontal surfaces to inhibit dust accumulation. The walls shall have a layer of sound suppressing insulation between the inner and outer wall. Sound insulation shall meet ASTM C-423 sound absorption coefficient of NRC 1.15. The walls shall be sealed completely at any seams and at the bottom where the wall meets the floor to allow no leakage of dust. The walls shall contain four (4) unique connections to breathable air, two (2) near the personnel door;

more detail is provided in the Breathing Air section. The booth shall contain four (4) shop compressed airlines connections with retractable compressed air hose reels with easy hookup quick connects (for assisting with pneumatic sanding equipment) evenly distributed on both sides of the booth inside walls and at a vertical height of 4 feet from the booth interior floor. Walls shall have the necessary connections in the booth to easily hook into the existing shop central housekeeping vacuum. There shall be at least two (2) cleanup vacuum connections inside the booth, 2” diameter. The contractor is responsible for the final connection to the building vacuum manifold.

The booth shall utilize two (2) or more exhaust stacks. The exhaust shall be interconnected with the lighting system. Exhaust fans shall be baselined for maintenance all measurements shall be provided to the Government. The exhaust shall be provided with dampers such that the air velocity does not damage any building structures, and mufflers to lower the noise level to 85 dB measured at the shop floor level 3 feet away from the side of the booth nearest the fans.

Controllers for fan speed shall employ a variable speed PLC. Make-up air shall be filtered air drawn from the interior of the building and exhausted to the interior.

3.1.7 Lighting and Electrical

The contractor shall provide externally mounted fluorescent lighting that meets the Class I Division II requirements for the booth. The lighting shall provide illumination of at least 125 foot-candles after two month burn-in. Individual light fixtures shall be about 4 feet long. All initial light bulbs shall be provided and installed by the contractor. The light switch shall be interlocked to the conditioned air / exhaust system to simultaneously turn on and off the booth lighting with the exhaust/ventilation for the booth. A switch shall be located near each personnel door and on the control panel. The contractor shall supply emergency lighting and exit signs for power outages that shall illuminate for at least 5 minutes after loss of power. There shall be one quad 110V outlet per side of the booth, 3’ AFF near the centerline of the booth. All electrical systems shall have a surge protector to protect the equipment.

3.1.8 Filtration

The contractor shall provide for air filtration according to applicable regulatory requirements.

Inlet air shall be drawn in through the doors and filtered (98% efficiency to 1 micron) to prevent dirt and other airborne debris from contaminating the workload. Outlet (exhausted) air shall be filtered to comply with applicable regulatory requirements. The contractor shall utilize HEPA filtration for each booth (99.97% efficiency to 0.3 micron) as part of a three (3) stage filter bank.

The contractor shall provide and install the initial set of filters. The system shall provide for a minimum airflow velocity of 100 feet per minute (FPM) across the cross-section of the airflow with new, clean filters. The system shall provide for a minimum airflow velocity of 75 feet per minute (FPM) with the filter bank measured at 50 percent filter blockage and 65 feet per minute (FPM) with the filters at 75 percent blockage. The contractor shall provide and install a magnehelic to monitor pressure differential across the filters bank for each filtration system. The pitot tubes for the gauges shall be at the centerline of the filter bank. A monitor for moisture detection behind the filter bank shall also be provided to ensure against buildup of dust inside the filter housing and detection of filter media breakdown. The filters used shall comply with the base approved filters list. Any deviation from the approved filters must be cleared through Base Environmental Flight, and be accompanied by lab testing reports from an approved lab. Filter manufacturer and model numbers shall be submitted in the 25% design review.

3.1.9 Process Door

The contractor shall fit the booth with two (2) each bi-fold type process access doors (door type shall not be changed without written authorization from the Government) that meet Class I Division II code requirements. The doors must have a sensor to stop compressed air from operating when open, to prevent sanding operations when open. The doors shall be at one end of the booth opposite from the filter bank. The inside door clearances shall be minimum 16 feet wide, and 12 feet high for the 24 foot wide booth, and 12 feet wide and 12 feet high for the 18 foot wide booth. The doors shall contain the intake air filters.

3.1.10 Personnel Door

The contractor shall fit the booth with one (1) outward opening personnel door. The personnel door shall be installed on the side wall of the booth, staggered to ensure side-by-side existing installed booths do not allow doors to swing into each other. The personnel access doors shall be functional within the passageway beside the booth or cause egress issues, and open to the exterior of the booth. The door shall be 36 inches by 84 inches. Coordination of the exact location of the personnel doors shall be determined between the contractor and the Government (CMXG engineering, safety, and fire department). The location of the doors shall be part of the 25% design review. Doors shall open to the outside and have a self-closing apparatus. All personnel doors shall have observation windows. The windows must be at least 14 inches wide by 14 inches high. The door thresholds shall be made so they do not present a trip hazard in accordance with OSHA standards.

3.1.11 Decontamination Exit/Air Shower

The decontamination exits shall be connected to the booths. One shall be located at the personnel exit of the booth, so the operator passes through the decontamination area before exiting the booth. The area shall have magnetic interlock door sensors with auto release if the power or the emergency off button is pressed. The area shall have laminar flow, flowing from the top of the area to the bottom. The area shall be raised up off the floor with a low profile (matching the booth). The air shall be moved through a 3 (three) stage filter system with the last stage being HEPA, like the booth. Air shall be pulled from and exhausted within the facility; if possible the exhaust shall be tied into the booth’s exhaust. The area shall have 15 air nozzles located on at least 2 walls that are pointed from vertical to straight down to allow angle adjustability. The air to these nozzles can utilize compressed air. A shut off valve for the air to each decontamination area shall be located on the outside wall of this area. The shut off valve for this area shall only cut the air for that area and not affect other operations. Lighting shall be at least 80 foot candles. The lighting shall be Class 1 Division II. The exit area shall have two

(2) breathing air hook ups (can use the same breathing air unit as the booth, list to be provided).

The area walls shall be white to match the booths. The area shall be at least 48 inches wide, by 56 inches long, by 84 inches plus low profile pad high. Maximum overall length including door swing is 100 inches measured from the outside wall of the booth. The exit shall be located on the left side of the booths as viewed from the front (south side on the east booth, north side on the west booth.) The exit area shall have sprinklers, fire alarm and be interconnected by the contractor. The exit area shall have an air flow of approximately 7,500 FPM velocity at the face of the air nozzles for the minimum area size. The area shall have a programmable air shower setting to allow the Government to set the time that the operator shall be showers. This program shall be capable of programming/running to at least 3 minutes. The area shall have two (2) vacuum drops that are connected to the Government’s central vacuum system. A magnehelic gauge shall be placed to measure pressure drop across the filter bank. A pitot tube shall be installed to measure the pressure at the front of the filter intake. The unit shall include a purge, which shall keep the air flowing down even when in use (continuous purge). A stainless steel wash sink shall be provided within 10 feet of the exit of the decontamination room (24’ booth only). The sink shall be connected with building water supply and provided with hot and cold water. The contractor shall provide shut off valves for the water lines. An inline water heater may be used in lieu of a tank style water heater. Provide and install one 4’ long bench for the purpose of changing protective clothing near the sink.

3.1.12 Control Panel

The contractor shall install a control panel on or near the exterior of the booth. Requirements of the control panel shall be governed by existing regulations.

3.1.13 Maintenance Access

The contractor shall provide maintenance access to the control panel, the filters, lighting, ventilation equipment, and access doors. Note ladders shall include fall guard. Catwalks with guard rails and fall protection shall be installed on top of the booth to allow maintenance easy access. The load rating on the catwalk shall be adequate to support personnel walk on the roof of the booth clearly marked where personnel can see the load rating.

3.1.14 Utilities Interconnection

The contractor shall route and connect required utilities to a Government-specified location within 25 feet of the booth. The Government will provide the utility interconnection points in such a way that the vendor can make the connections with appropriate coordination.

Compressed air, electricity, breathing air system, water and vacuum shutoff value(s) and breaker box(es) shall be located near each other on the same side of the booth (location specified on drawing, this location shall not be changed without written authorization from the Government).

The contractor shall provide pre-installed manifolds, regulators and pre-filters and proper end fittings and hoses for both the compressed and breathing air systems. The Government will provide a listing of approved hoses and fittings at the 25% design review.

The contractor shall install an electric power disconnect switch for the booth and it shall be located about 4 feet above the floor on the outside of the booth. All electrically powered equipment for the booth shall be routed through the electric disconnect switch. The contractor shall connect the disconnect switch to the Government-provided central power panel.

The contractor shall install an emergency shutoff valve for compressed air and it shall be located about 4 feet above the floor on the side of the booth. Regulators and pressure gauges shall be installed by the contractor.

The contractor shall install an emergency for shut-off valve for the central vacuum and it shall be located about 4 feet above the floor on the side of the booth. A regulator and pressure gauge shall be placed on this line by the contractor.

The contractor shall install an emergency water shutoff valve for the wash sink and it shall be located about 4 feet above the floor on the side of the booth near the wash sink .

3.1.15 Fire Protection and Breathing Air Alarms

3.1.15.1 Automatic Fire Sprinkler Water

The contractor shall provide for fire sprinkler protection in each booth IAW with UFC 3-600-01, and NFPA 13. This system shall connect to the facility fire suppression system. The contractor shall submit material data, shop drawings, and hydraulic calculations for approval prior to installation. Fire suppression system shall be properly linked to the building Simplex-Grinnell fire alarm system by the contractor. This work maybe preformed during off hours or weekends as approved by the Government. All prep work shall be done prior to this connection as to minimize down time of sprinkler system. A fire protection design analysis is required for all designs and must address the fire protection requirements of the project as required by the UFC and shall be included within the first design submittal at the 25% design review. The design analysis and final drawings shall be signed and sealed by a Fire Protection Engineer registered in the State of Oklahoma. The design analysis shall be given to the Government with the 100% design review. The final drawing analysis with the official stamp shall be given one (1) week after approval of the 100% design review, if anything in this design analysis changes the Government will review the new design analysis this will set a new date for the 100% design and its approval or disapproval. Installers shall be licensed in the State of Oklahoma and shall meet the qualification requirements of the UFC and NFPA.

3.1.15.2 Fire Alarm System

Fire alarm coverage is required, per NFPA 72, inside the booths. An audible alarm as beacon shall be required since the ambient noise inside the booth with the sanding operations would warrant it. This is required to be connected to the facility fire alarm, to be activated when the facility fire alarm system is activated. The contractor shall submit shop drawings in .dwg format, wire diagrams, and material data for approval with the 100% design review prior to installation.

Installers shall be licensed in the State of Oklahoma and shall meet the qualification requirements of the UFC and NFPA.

3.1.15.3 Breathing Air Alarm System

Breathing alarm coverage is required, per OSHA 1910.34, inside the booths. Both an audible alarm and a visible beacon shall be required since the ambient noise inside the booth with the sanding operations would warrant it. This shall be required to be able to connect to the local breathing air system controller alarm. The contractor shall submit shop drawings in .dwg format, wire diagrams, and material data for approval with the 100% design review prior to installation.

Installers shall be licensed in the State of Oklahoma and shall meet the qualification requirements of the UFC and NFPA.

3.2 CONTRACTOR REQUIREMENTS

3.2.1 DESIGN REVIEWS:

3.2.1.1 25% Review. The 25% design review shall take place within 2 week of contract signing. This review shall show equipment location (to include foot prints of all major pieces), fire sprinklers, fire alarms, safety alarms, etc. Also, a timeline that shows major milestone dates, such as design reviews, fabrication dates, delivery, installation, training, etc. The contractor shall provide any required MSDS’s for any chemicals to be used. The Government will have 1 week to review and respond to the contractor regarding the proposal.

3.2.1.2

65% Review. This review shall take place within 3 weeks of the 25% review and shall include details about type of equipment specifications, utility requirements, air flow, safety equipment locations, etc. This review shall allow the Government to review all applicable documentation to verify compliance with all regulations noted in para. 2.0. The Government will have 2 weeks to review and respond to the contractor regarding the proposal.

3.2.1.3

100% Review. This review shall take place within 3 weeks of the 65% review to include all details necessary for the Government to verify that all changes have been made to meet the stated intent of this SOW. The Government will have 2 weeks to review and respond to the contractor regarding the proposal.

3.2.2 DOCUMENTATION

• Minimum of three sets of the approved work plan and required shop drawings to the CO prior to beginning construction.

• Work plan drawings shall be stamped 'field verified as-built' by the Contractor prior to their final submittal as part of the Project Documentation requirements. Both hardcopy sets and electronic .dwg files on CD of the field verified drawings shall be delivered to the CO prior to the Project's final inspection.

• Operation and Maintenance (O&M) Manuals & Training: The Contractor shall provide electronic operations and maintenance training manuals. O&M’s shall be in electronic format if possible. Three hardcopy manuals are required.

• Detailed installation drawing(s) thirty (30) days after award to the Contracting Official.

The facility representative will review and make acceptance determination. The drawings shall be legible and in the English Language.

• Three (3) sets of installation drawings showing a dimensioned top view of the equipment, along with applicable electric and air requirements 90 days ARO to enable government lead time of roughed in utilities. Equipment grounding requirements shall be indicated on drawing and the installation of such grounding requirement shall be the responsibility of the contractor. This shall include detailed schematics for the breathing air alarms.

3.2.3 TRAINING

The Contractor shall be required to furnish training. After satisfactory completion of acceptance testing of the system, the services of a qualified representative(s), who is proficient in the English language, shall be provided for specialized training to familiarize receiving activity personnel with the equipment and to help ensure reliable performance and maximum service life, during normal usage. All printed training aids shall be in the English language. Training shall be performed at TAFB, OK. Training shall be for eight (8) hours per day during normal work hours. The training shall apply to personnel as follows:

Training shall be provided for up to ten (10) maintenance personnel at a journeyman mechanic level. This training shall include preparation of equipment for operation, control features, safety, and actual safe operation of the equipment. Training shall be for a minimum of 2 days to shop and maintenance personnel.

3.3 CONTRACTOR PERSONNEL

The selection, hiring, assignment of duties, reassignment of duties, transfer, supervision, management, control, and termination of Contractor employees in performance of this SOW shall be the responsibility and prerogative of the Contractor. Contractor employees who are required to communicate with Government personnel shall have the ability to clearly read, write, and speak English.

The Contractor shall ensure the following key personnel performance requirements are accomplished:

3.3.1 PROGRAM MANAGER

The Contractor shall provide a Program Manager who shall be responsible for the performance of the work and shall have full authority to act for the Contractor on all matters relating to the performance of this contract. The Program Manager shall:

a. Be responsible for all work performed under this SOW.

b. Provide in writing to the PCO, within ten (10) working days after contract award, the Program Manager name with both duty hour and non-duty hour telephone numbers.

c. Select, hire, assign duties, reassign duties, transfer, supervise, manage, control, and terminate Contractor employees in performance of this SOW.

d. Maintain a program management structure to accomplish administrative planning and integration of program requirements to optimize workflow actions by organizing, directing, and controlling overall program requirements, to include the following:

1. Develop, maintain, and deliver an organizational chart, which reflects key personnel with a line of responsibility between the organizational elements.

2. Develop, maintain, and deliver a cross-utilization chart, which identifies each task against specific positions or elements within the organization, if cross-utilization is to be used.

3. Be available to be contacted by telephone during duty hours to discuss issues.

4. Be available to be contacted by telephone during non-duty hours to discuss and resolve critical issues.

5. Develop, maintain, and deliver a contact list of individuals who can address routine questions and provide data and status information during duty hours.

6. Deliver all plans, reports, correspondence, briefings, and documents required by this SOW, including forms, CDRLs, and required notifications in Microsoft (MS) Office format via e-mail unless otherwise directed by the PCO.

7. Identify, review, analyze, and forecast all budgetary and financial impacts to program.

3.4 COMPLIANCE WITH LAWS AND REGULATIONS

The Contractor shall be knowledgeable of and comply with all applicable Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws and regulations change during the term of this contract, the Contractor shall be required to comply with such laws when they come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the PCO of the change and the PCO will determine if an equitable adjustment is required. The Contractor shall develop, maintain, and deliver a Hazardous Materials Management Program (HMMP) Report. (DI-

MGMT-81398, CDRL A00X).

3.5 QUALITY SYSTEM REQUIREMENTS

The Contractor shall ensure the quality system and quality program meets the following requirements:

3.5.1 QUALITY SYSTEM

The Contractor shall provide and maintain a quality system that adheres to the requirements of International Standard ISO 9001-2000, Quality Management Systems – Requirements. The Contractor shall develop, maintain, and deliver a Quality System Plan. The Contractor shall ensure the quality system procedures, planning, and other documentation and data comprise the quality system and is made available to the Government for review. The Contractor shall utilize existing quality documents that meet the requirements of the contract. The Contractor shall support the Government’s requested quality audit for inspections, verifications, and evaluations to ascertain conformance to requirements and the adequacy of implementing procedures. The Contractor shall allow on a non-interference basis Government audits to be performed on Contractor maintained files. Upon completion of the Government’s quality audit, the Contractor shall incorporate into the repair process corrective action(s) to eliminate the cause of the defects.

The Contractor shall ensure all material purchased or subcontracted from other contractors meets all technical requirements of this contract. The Contractor shall develop, maintain, and deliver a Quality Assessment Report. (DI-QCIC-81379, CDRL A00 and DI-QCIC-81187, CDRL A00).

3.5.2 QUALITY PROGRAM

The Contractor shall ensure the quality program is designed to detect and correct conditions adverse to quality. The Contractor shall investigate all Deficiency Reports (DRs) submitted against defective items manufactured, repaired, or overhauled by the Contractor. The Contractor shall ensure each deficiency report is processed IAW T.O. 00-35D-54, USAF Deficiency Reporting and Investigating System. When the Contractor receives a DR or QDR, the Contractor shall ensure deficiency reports include: analysis of data to determine extent and cause of deficiencies; analysis of trends in processes or performance of work to prevent recurrence; and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. (DI-ALSS-81535, CDRL A00X and DI-QCIC-80736, CDRL A00X).

3.5.3 DEFICIENCY REPORTS

If the Contractor receives defective items, the Contractor shall develop and deliver a Deficiency Report (DR) or Quality Deficiency Report (QDR). The Contractor shall report IAW TO 00- 35D-54 Government Furnished Material (GFM) found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the Contractor shall determine and record probable cause.

3.5.4 WARRANTY

Warranty shall guarantee that the equipment furnished is free of defects in workmanship and materials for state period not less than one year after final acceptance on site. Component parts such as controls, motors, etc., which are incorporated into the design of the equipment shall carry their respective guarantees. The company assumes responsibility of incorporating these various items in the fabrication of the equipment and warrants that this has been done in a suitable and workable manner. The company further warrants that their product bulletins accurately describe their equipment. If it is necessary to change the design or substitute various control or operating equipment, equal or superior equipment shall be used. Failure of any components purchased by the company and installed on their products shall be replaced free of charge for defective parts.

4.0 ENVIRONMENTAL/BIO-ENVIRONMENTAL REQUIREMENTS

4.1 SURVEY

An EM/BIO survey indicates the following shall be required:

a. Heavy metal abatement shall be required on all horizontal surfaces to be disturbed during construction.

b. Avoid disturbance/damage to any insulated piping in the project area as it may contain asbestos.

c. Contractor shall contact project engineer prior to any action that may disturb/damage insulated piping.

4.2 ENVIRONMENTAL PROTECTION & SAFETY

The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Contractors shall be compliant Tinker Air Force Base (TAFB) Sup to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”.

4.3 MATERIAL SAFETY DATA SHEET / SAFETY DATA SHEET (MSDS/SDS)

The contractor shall not transport or use any chemical, material or substance used in the performance of this SOW on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The contractor shall submit to the contracting officer representative (COR), ten (10) calendar days after contract award date all material safety data sheets (MSDSs) or safety data sheets (SDSs), or at the 25% design review. Contractor shall comply with the effective dates for SDS requirements in accordance with the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The COR will forward all MSDS/SDS submittals to 72 ABW/CEIE for approval. 72 ABW/CEIE will determine any additional material requirements based on the hazard code of the material. Contractor shall maintain copies of manufacturer MSDSs/SDSs for all chemicals and MSDSs/SDSs shall be readily accessible at all times by contractor personnel as well as government employees.

4.4 HAZARDOUS MATERIAL (HAZMAT)

The contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB.

Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Materials Management”. The contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the UEC no later than the 4th day of the following month or the first subsequent business day.

4.5 HAZARDOUS WASTE

The contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The contractor shall notify the COR if the required waste containers are not available on site.

4.6 DISCHARGES

Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer will be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval.

The contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

4.7 OFF-SITE DISCHARGES

For discharges outside of Tinker AFB, the contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the contractor may discharge during the contracted service.

4.8 SPILLS

Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the contractor shall request Tinker AFB 911. The contractor shall immediately report all environmental violations to the contracting officer representative (COR) and unit environmental coordinator (UEC). The contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the contracting officer (CO), two (2) copies to the COR, a copy for UEC and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards

9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

4.9 ENVIRONMENTAL TRAINING

Contractor personnel performing duties in the service of this SOW shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/main.htm and http://www.access-safety.net/EPARCRA (These are examples of companies that offer training to meet RCRA regulation requirements) at the contractor’s expense. Prior to obtaining training, the contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, The contractor shall provide the environmental training certificates for employees performing duties in the service of this SOW to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, contractors shall be compliant with Tinker AFB procedures per TAFBI 32-7004, “Hazardous Waste Management”.

Appendix A. Acronyms http://www.natlenvtrainers.com/main.htm http://www.access-safety.net/EPARCRA

AF Air Force.

AFF Above Finished Floor

AFI Air Force Instruction.

AFMAN Air Force Manual.

AFMCI Air Force Material Command Instruction.

AFPD Air Force Policy Document.

AFTO Air Force Technical Order.

ANSI American National Standard Institute.

ASQC American Society for Quality Control.

ASTM American Society for Testing and Materials.

CDRL Contract Data Requirements List.

DLAR Defense Logistics Agency Regulation.

DoD Department of Defense.

DR Deficiency Report.

GIDEP Government Industry Data Exchange Program.

HMMP Hazardous Materials Management Program.

IAW In Accordance With.

IEC International Electrotechnical Commission.

IPPS Initial Provisioning Performance Specification.

ISO International Standards Organization.

LMI Logistics Management Information.

MIL-STD Military Standard.

MS Microsoft.

OC-ALC Oklahoma City Air Logistics Center.

OSS&E Operational Safety, Suitability, & Effectiveness.

PCO Procurement Contracting Officer.

PIO Provisioned Item Order.

PTD Provisioning Technical Documentation.

QA Quality Assurance.

SDFP Supplemental Data For Provisioning.

SF Standard Form.

SOW Statement of Work.

TAFBI Tinker Air Force Base Instruction.

TO Technical Order.

USAF United States Air Force.

APPENDIX B – Reliability Centered Maintenance (RCM)

See Attachment for Appendix B and Checklist.

APPENDIX C – SHOP DRAWING

ENVIRONMENTAL BOOTHS