G._SOW_Shop_Chairs_2_0516-052316_Final.pdf

DATE: May 23, 2016

SUBJECT: Statement of Work for Ergonomically Adjustable Shop Chairs for CMXG

1. Introduction:

This Purchase Request (PR) is submitted for the purchase, delivery, and warranty of three hundred (300) units of shop chairs which are ergonomically adjustable to the various work positions used by shop employees of the 76 CMXG Organization, located in Building 9001 at Tinker Air Force Base. The shop chairs shall meet the requirements of this Statement of Work (SOW).

The tall Shop Chairs are also known as Shop Stools, Task Chairs, Drafting Chairs, and Lab Chairs. The “shop chairs” (or “units”) will be used in an industrial maintenance and overhaul facility where durability, safety, and ergonomic adjustability are essential. These shop chairs will replace a number of aging chairs and will provide ergonomic work position equipment. This ergonomic shop equipment will assist in the maintaining production by reducing strain and workplace injuries of shop employees.

2. Summary of Shop Chair Features:

The Ergonomic Shop Chair feature requirements are summarized as follows, with specifics listed in subsequent sections of this Statement of Work (SOW): A 300 lb. capacity tall shop chair with a five star base, five hard floor casters per chair, pneumatic cylinder to adjust seat height; adjustable footring; black vinyl upholstered padded chair seat and chair back, and black polyurethane padded adjustable chair arms, durable independent chair adjustment controls (to adjust seat height, seat tilt, back height, back tilt, footring height), and vertically and horizontally adjustable chair arms (or arm rests).

Chair component dimensions and other requirements are described in detail in subsequent sections of this Statement of Work (SOW) for the following: seat height (from the floor), seat width and depth, chair arm adjustments, footring adjustments, back width and height, back height adjustment range, range of the seat tilt, and range of the back tilt.

The chair upholstery color of the seat, back, and chair arms shall be black. The chair structure (base, structure of arms, casters, and other chair supports or controls) shall be black or common metal colors or finishes (such as polished aluminum, chrome, steel, silver, or gray). All exceptions must be approved in advance of purchase.

The shop chair selected shall be the manufactured by Bevco, in the Integra model line, with the Integra Model Number of “9552M-S-BKV-3850S/5-A5” (which is also known as “9552M-S-3850S/5- A5-Black Vinyl” , “9552M-S-3850S/5-A5 with black vinyl upholstery” or “9552M-SCA5-Black Vinyl”) or equivalent. The contractor shall prove equivalency. The contractor shall also prove their shop chair meets this Statement of Work.

3. Product Specifications:

3.1 Provide a picture/diagram and/or detailed response at no charge to the government to communicate how your product meets the following specifications. Identify the manufacturer or brand name, model name (if applicable) and product model number.

3.2. Occupant Load Capacity:

The chair occupant load capacity shall be a minimum of 300 lbs. The occupant capacity shall be stated in the Operator’s Manual.

3.3 Color:

a. Upholstery color shall be black for seat, back, and arms.

b. Chair structure and base color shall be black or may have a traditional metal finish or color (such as silver or gray for polished aluminum, chrome, or steel).

3.4. Upholstery Type:

Vendor to identify upholstery and materials for each of the following:

a. Seat shall be upholstered in a durable vinyl or equivalent and seat shall be padded.

b.1: Occupant side of chair back shall have vinyl or equivalent and be padded. Contractor shall prove equivalency.

b.2: External side of chair back shall have vinyl or equivalent. Contractor shall prove equivalency.

3.5 Seat:

3.5.1 Adjustable Seat Height Mechanism:

a. The seat height of the each chair shall be adjustable via a Pneumatic Cylinder.

b. The pneumatic cylinder shall have an independently operated pneumatic control to adjust the seat height.

3.5.2 Seat Height Adjustment Range:

The target range is 22 in. to 32 inches for the seat height. An acceptable range is 21.5 in. to 33.375 inches. The adjustable seat height from the floor shall have the following specifications and be adjusted using the pneumatic chair seat height control:

a. Minimum chair seat height (from the floor to the top of the seat) of 21.5 inches.

b. Maximum seat height of 33.375 inches.

c. The range of the chair seat height adjustment shall be 10 inches, plus or minus 0.25 inch. The range can also be stated as the difference between the seat in its highest and lowest positions.

3.5.3 Seat Width:

The seat width shall be within the range of 19.50 in. to 21.0 inches. The stated “seat width” shall be the "seat accessible width" or "usable" width dimension, which access is not blocked (or limited) by the chair back or other obstacles from the design of the chair.

3.5.4 Seat Depth:

The seat depth shall be in the range of 17 in. to 19 inches. The stated "seat depth" shall be the "seat accessible depth" or "usable" depth dimension, which access is not blocked (or limited) by the chair back or other obstacles from the design of the chair.

3.5.5 Seat Swivel:

The chair seat shall swivel 360 degrees.

3.5.6 Waterfall Seat Edge:

Seat shall have a waterfall edge on the occupant entry side.

3.5.7 Seat Thickness and Cushioning:

Seat base shall be padded with foam, which is covered with vinyl (or equivalent) upholstery on the occupant side (top side). The total seat thickness shall be 3.0 to 4.0 inches for vinyl covered, cushioned/padded chair seats, which includes a minimum of 2.5 inches thick foam seat cushion.

3.5.8 Seat Tilt:

a. The chair seat shall tilt and have an independent seat tilt control.

b. Seat Tilt Control - Seat shall have a Tilt Control that freezes or holds the angle of the seat in the user selected tilt position. Chair to be well-balanced to avoid tipping the chair or the chair's occupant, in either the regular or tilted positions.

c. Seat Tilt Range: Seat Tilt angles shall be within range of 3.5 to 6 degrees forward and 3.5 to 6 degrees rearward (from the horizontal position).

3.6. Chair Controls: All chair controls must be durable, independently operable, and positioned so they are accessible and do not interfere with other chair operational controls, and do not create a control conflict or safety issue.

3.7. Adjustable Chair Arms (or Arm Rests):

a. Adjustable chair arms shall be the T-style arms. Chair arms shall adjust Up-and- Down (vertically) and In-and-Out (horizontally). Chair arms shall not block seat access. Chair arms shall not pivot (or rotate).

b. A durable polyurethane padding (or equivalent) shall be on the chair arms, and, the chair arm color and padding color shall be black. Contractor shall prove equivalency.

3.8. Chair Back:

3.8.1 Back Width:

Chair shall have a back width of 14 in. to 20 inches across (horizontally). The chair back’s width shall be the accessible width of the chair back (which is not blocked by the chair arms or other design components of the chair).

3.8.2 Adjustable Chair Back Height and its Control:

a. Chair Back Height Control: The chair back shall have an adjustable height which is adjusted with an independent control. The chair back height control shall also hold the chair back in position for the height adjustment selected.

b. Adjustable Range for Chair Back Height: The chair back height adjustment range (of the chair back height control) shall allow the “upholstered and padded” section of the chair back to be moved upward from its lowest position by a range of 2.5 inches to 8 inches (vertically).

c. Upholstered/Padded Chair Back Height and Extended Chair Back Height:

Note: The target height of the upholstered/padded portion of the chair back is 16 inches high with an additional 6 inch adjustable extension. Chair back height shall meet the following specs:

c.1. The allowed height range of the upholstered/padded portion of the chair back shall be from 14 to 16 inches high.

c.2. The upholstered/padded section of the chair back plus the adjustable chair back height extension, shall have a maximum extended (combined) chair back height in the range of 16.5 to 22 inches (as measured from the top of the chair seat to the top of the upholstered chair back in its extended position). For example, a 16 inch high chair back that has a 6 inch upward adjustable range, would have a maximum height of 22 inches when fully extended by using the chair back height control.

3.8.3 Chair Back Materials, Thickness, Cushioning and Lumbar Support:

a. Chair Back Materials: The structural support of chair back shall be padded with a minimum of 2.0” of foam, which is covered with vinyl (or equivalent) upholstery on the occupant side of the chair back.

b. Chair Back Thickness and Foam Cushioning: The total chair back thickness shall be a minimum of 2.50" for the vinyl covered, cushioned/padded chair back (including padding, upholstery and back support) or equivalent, with the exception of the lumbar area which shall have additional support.

Contractor shall prove equivalency.

c. Lumbar Support: Chair shall be designed to support the lumbar area of the occupant's back, which lumbar support design shall be described by the manufacturer, such as “x” inches of additional foam padding, customized shape, back supports, etc., in the lumbar region (where “x” is defined by the manufacturer).

3.8.4 Chair Back Tilt:

a. Chair Back Tilt Range: The chair back shall have a rearward (or backward) tilt capability in the range of 10 to 21 degrees from the vertical position.

b. Chair Back Tilt Control: The chair back tilt angle shall be adjusted by an independent chair back tilt control that allows the user to select the angle of the chair back’s tilt. The chair back tilt control shall also hold the chair back in place, once the user has selected a back-tilt position. Chair to be well-balanced to avoid tipping the chair or the chair's occupant, in either the regular or tilted positions.

3.8.5 Contractor to Declare Exceptions:

The government requires notification from the Contractor if there are any exceptions to this SOW regarding chair function, capacity, design or operation. (For example, if the chair has a forward chair back tilt or an extended range of the rearward chair back tilt, the Contractor shall declare the exception in their response to this SOW.)

The notification of exceptions by the Contractor to the Government shall explain the differences, related functions and safety features. Exceptions to the SOW must be approved by the government’s Engineer and Contract Officer.

3.9. Footring:

a. An adjustable height footring shall be mounted on the chair’s central (vertical) support shaft, just above the five-star base. The height of the footring’s position shall be vertically adjustable along the central support shaft and shall have a footring adjustment control that allows the footring to be repositioned as well as held in place.

b. Footing Material - footring shall to be made of metal, plastic, or equivalent. Contractor to prove equivalency.

c. Footring shall have a diameter in the range of 18 inches to 20 inches.

d. Vendor to explain footring height adjustment technique (during the bid process). The footring adjustment instructions/process shall also be included in the chair’s Operator’s Manual.

3.10. Chair Base:

a. Chair Base Configuration: A five (5) star type of base is required for each chair to minimize tipping.

Each spur of the star base shall accommodate a caster (5 casters in all per chair).

b. Base Material: Metal, Plastic or equivalent. Base must be made of durable material with sturdy construction for use in an industrial facility. (See Paragraph 3.3b for chair base color.)

3.11. Casters:

a. Five (5) hard floor (or hard floor compatible) casters shall come with each chair unit.

Note: Shop environment is typically painted concrete or tiled floors.

4. Warranty:

This shop chair purchase requires sturdy and durable chairs with a long-term warranty supplied by the vendor/distributor.

a. Minimum Warranty Period:

Each unit shall conform to the manufacturer’s stated specifications for quality, materials, and operation.

In addition, the government requires a lifetime warranty on the chair’s pneumatic cylinder and a minimum of a twelve (12) year non-prorated warranty from the manufacturer/vendor on all other chair components (including chair structure, chair arms, chair controls, casters, “foam and textiles”, etc.) to replace defective or worn equipment or parts at no additional cost to the government for parts or for shipping/handling.

Foam and textiles will be free from defects in material and workmanship under multiple shift applications, and will be repaired or replaced for a minimum of twelve (12) years or the manufacturer’s/vendor’s warranty, whichever is longer, as a non-prorated warranty. Normal wear and tear, punctures, or abuse of foam and textile materials is not covered.

The warranty may be provided through the manufacturer or through the vendor reselling the shop chairs. The warranty provider (whether the manufacturer or a vendor) shall manage the warranty and promptly deliver replacement parts during the warranty period, at no additional charge for the parts, shipping, or handling. The parts delivery time shall not to exceed fourteen (14) calendar days from the date parts are ordered.

b. Warranty Details:

b.1 The “warranty service process” (for replacement parts) and a description of the warranty “automatic registration” process and the “parts ordering process” both during and after the warranty period shall be included with the supplier’s bid response to this Purchase Request.

b.2 The Warranty Registration shall be an “automatic warranty registration” (or a “pre-registered warranty” through the contract, and, the warrant registration process shall not require a unit-by-unit product warrant registration by the government..

b.3. Warranty Start Date: All chair warranties periods shall begin from the delivery date, when each chair is received by the designated “ship to” recipient at Tinker AFB, Oklahoma. The lifetime warranty period of the pneumatic cylinder shall be in effect as long as the chair is owned by the Government.

b.4. Unit Identification (Unit ID):

Each Shop Chair shall be clearly labeled as per Markings requirements with a permanent label on the underside of the chair seat. (See also Section #7 below for Markings.)

Manufacturer’s Unit Identification Label: The label shall identify at a minimum:

manufacturer’s name, model number, reference number and Point of Contact (POC) information (such as phone number, address, website), Contract Number and any other information which the Manufacturer requires to service the warranty or to order parts, using the information from the permanent unit identification label (or tag), located on the underside of the chair seat. Note: the reference information on this tag may include the chair’s Serial Number, Date Manufactured, Shipped Date, etc.)

Other Warrantor’s Unit Identification Label: If a warranty is supplied by a distributor or reseller which is “in addition to” or “separate from” the manufacturer’s warranty (above), that warrantor shall also place a permanent label to underside of the chair seat. (This is a separate from the manufacturer’s identification label.) This warrantor shall include the Contract Number and their warranty contact information that they need in order in order to service their warranty on this product (which is separate from the manufacturer’s warranty).

All warranties provided with this chair purchase shall have a pre-registered warranty process and a pre-defined warranty service process for the government to request warranty servicing as well as replacement parts (during and after the warranty period), by using the unit ID tag(s) or the Contract Number (in case the unit ID tag is missing or illegible).

c. Written Warranty:

c.1. A copy of the manufacturer’s and/or vendor’s written warranty(ies) shall be submitted for review with the Contractor’s bid for this contract.

c.2. A copy of the manufacturer’s and or vendor’s written warranty servicing process(es) shall be submitted for review with the Contractor’s bid for this contract.

c.3. Once the contract is awarded, all manufacturer’s and vendor’s written warranties and their related warranty servicing processes shall be included as a part of the documentation in the unit package of each chair. (See Section 5.d)

5. Documentation. All documentation shall be legible and in the English language. The manufacturer shall include the following documents in each unit’s shipping box:

a. Assembly Instructions for the chair model ordered shall be easy to understand and apply, and result in an average chair assembly time of 30 minutes on the first assembly, and, on following assemblies reduce to a 20 minute or less assembly interval.

b. Operator’s Manual – A written Operator’s Manual shall contain operating instructions, safety instructions, equipment specifications, maintenance requirements and related information, such as assembly and adjustment instructions and the manufacturer’s contact information (company name, address, phone number and website) for Technical Support, Warranty Process and Warranty Support POCs and contact numbers for replacement parts both during and after the warranty period.

c. Illustrated Parts Breakdown (IPB) – A written Illustrated Parts Breakdown (IPB) and/or a Parts

List and/or Reference Information where chair parts can be obtained as well as assembly information (for initial assembly and for parts replacement) and other relevant product contact information.

d. Warranty Copies and Contact Information:

d.1. A copy of the Manufacturer’s Written Warranty and Manufacturer’s Warranty Service Process shall be included in each chair (or “unit”) package. In addition, the Manufacturer’s contact information shall be included in each package which provides Manufacturer’s Point of Contact (POC) information for technical support, replacement parts, and warranty servicing.

d.2. If a chair warranty is supplied from a vendor (other than the manufacturer), a copy of the Vendor’s Written Warranty and Vendor’s Warranty Service Process shall also be included in each chair (or “unit”) package. In addition, the Vendor’s contact information shall be included in each package which provides the Vendor’s Point of Contact (POC) information for technical support, replacement parts and warranty servicing.

6. Shipping:

The contractor will ship these units through a freight carrier and will not be on base.

Each unit shall be shipped at no additional cost. Only one unit shall be enclosed in each box (or shipping container) which contains all components and documents for that unit. Each box (or shipping container) shall be marked on the exterior to identify the model number of the unit inside and shall bear a label with the “ship to” information which includes the Recipient’s Name and Phone Number, Contract Number, and Shipping Address (at Tinker AFB, Oklahoma) and like Point-of-Contact information and address for the sender/manufacturer.

NOTE: All components for 1 chair (arms, casters, and chair body MUST be included in a single box and labeled as described above. If items for single unit are not packaged and received as described above, contractor shall be considered non-compliant.

7. Other Requirements:

Environmental Protection & Safety: The contractor will not be on base. The contractor is delivering their products through a freight carrier. See product specifications throughout this Statement of Work for function, design, product materials, and capacity requirements.

The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Construction: The part and materials shall be new, without defects, and free of repairs.

Design: All parts subject to wear, breakage or distortion shall be accessible for adjustment, replacement, and repair.

Interchangeability: All parts subject to replacement shall be manufactured to definite dimensions and tolerances. Replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as chair casters, upholstered and/or padded components, controls, fasteners, and structural or other components as needed for functionality.

Foreign-sourced replacement parts shall be interchangeable with domestically supplied components or be readily available from a domestic source.

Surfaces: All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practice.

Chemical Restrictions: The parts and materials used for any of the chairs or their components (which will also be referred to as “units”) shall not contain any of the following chemicals: (1) Mercury or mercury compounds nor be exposed to free mercury during manufacture, (2) Asbestos or materials containing asbestos, or (3) Lead or materials containing lead.

Painting and/or Coatings: The equipment shall be painted/coated in accordance with the manufacturer’s commercial practice and shall not contain any Lead, Chromium VI, or Cadmium.

Note: For reference, see OSHA 29 CFR 1910.1025 (Lead), OSHA 29 CFR 1910.1026 (Chromium VI), and OSHA 29 1910.1027 (Cadmium).

Fastening Devices: All screws, pins, bolts, and other fasteners shall be installed to prevent unintentional loosening. Fastening devices subject to removal or adjustment shall not be permanently installed.

Threads: All threaded parts, either US or SI, used on the equipment and its related attachments and accessories shall conform to SAE-AS8879 and the applicable "Detailed Standard" section referenced therein.

Workmanship: Workmanship of the equipment shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

Maintainability: The equipment shall be designed and constructed to permit Maintenance Personnel to easily service the parts using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement or repair. Consistent with required maintenance and design of the equipment, the contractor shall provide any special tools required to service the unit.

Markings: All words on plates or directly on the unit shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be oil and corrosion resistant. Minimum letter and numeral size shall be 3/16 inch or as indicated by industry standards. (See Paragraph 4.b.4 on Unit Identification for other marking requirements.)

Markings: All words on plates or directly on the unit shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be oil and corrosion resistant. Minimum le...