DID_DI_MGMT_80503.pdf

DI-MGMT-80503 M G 9797987 0008679 b

1. TITLE

REPORT OF SHIPPING (ITEM) AND PACKAGING DISCREPANCY

DATA ITEM DESCRWTION

2. IDENTIFICATION NUMBER

DI-MGMT-805 03

Form Approved

OM8 NO. 0704-0188 I

4. APPROVAL DATE

(YYMMDD)

871230

5. OFFICE OF PRIMARY RESPONSiaILiTY (Ope) 6a D'IC APP?!CAûLE 6b. GIDEP A?PLiCAi)LE

A/ AMSMC-MM D

8. APPROVAL LIMITATION

7.2 o f d e f e n s e c o n t r a c t s .

This D I D is a p p l i c a b l e when c o n t r a c t o r s r e c e i v e Government materiel d u r i n g performance

7 9a. APPLICABLE FORMS 9b. AMSC NUMBER

SF 364 A4284

10.2 Gontent .

10.2.1 I n d i c a t e whether sh ipp ing d i s c r e p a n c y o r packaging d i sc repancy by p l a c i n g an lfX1l i n a p p r o p r i a t e box a t t o p o f form. Mail ing envelopes s h a l l be conspicuous ly marked "SF 364."

10.2.2 Item 1 - DATE OF PREPARATION. . Report i s prepared i n sequency o f year, month, and day. Th i s sequence should a l s o be used i n a l l date entries. For example, March 23, 1987, i:

written 87 MAR 23 and June 1, 1987, is written 87 J U N 01.

10.2.3 Item 2 - REPORT NUMBER. The REPORT NUMBER is made up of t h e c o n t r a c t DOD A c t i v i t y Address Code (DODAAC), fol lowed by a f o u r d i g i t number, This f o u r - d i g i t number w i l l s t a r t wi th O001 and go t o 9999 or t o t h e end o f t h e c a l e n d a r yea r .

w i l l always be 0001.

The I'irst number o f each year

10.2.4 Item 3 - TO. In- the-c lear Name, Address, Z I P Code and DODAAC o r Routing I d e n t i f i e r Code (RIC) and a t t e n t i o n symboï o r code o f a c t i o n a c t i v i t y . When both sh ipping- type ( i t em) d i s c r e p a n c i e s and packaging d i s c r e p a n c i e s are r e p o r t e d f o r t h e same item, enter "see item 15' and enter a d d r e s s e s o r codes o f bo th a c t i o n ac t iv i t ies i n item 15.

(Continued on Page 2 )

11. DISTRIBUTION STATEMENT

DISTRIBUTION STATEMENT A: Approved f o r p u b l i c release; d i s t r i b u t i o n is un l imi t ed .

I D Form 1664, MAR 87 JUK 86 edition may &e used until exhausted. Page I of> Pages 49 072

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DI-MGMT-80503 M G 7979789 0008680 2 M

DI-MGMT-80503

Block 10, P r e p a r a t i o n I n s t r u c t i o n s (Continued)

10.2.5 Item 4 - FROM, Name, a d d r e s s and Z I P code of t h e r e p o r t i n g a c t i v i t y ( c o n s i g n e e ) , The l t in- the-clear l l a d d r e s s w i l l be e n t e r e d .

10,2.6 Item 5a - SHZPPER'S NAME, Enter name and a d d r e s s of s h i p p e r ( cons ignor ) when d i f f e r e n t from item 3.

10.2.7 Item 5 b - NUMBER AND DATE OF I N V O I C E . Enter number and d a t e of vendor ' s i n v o i c e o r s h i p p e r ' s b i l l number.

d i s c r e p a n c i e s ) .

10.2.8 Item 6 - TRANSPORTATION DOCUMENT.

Government b i l l o f l a d i n g (GBL), commercial b i l l of l a d i n g (CBL), m a n i f e s t , w a y b i l l , i n s u r e d o r c e r t i f i e d p a r c e l p o s t number, o r t r a n s p o r t a t i o n c o n t r o l and movement document (TCMD) and t h e i d e n t i f y i n g number a s s i g n e d t o such document. T h i s is a mandatory e n t r y when shipment r e c e i v e d was made via t r a c e a b l e means (e .g . , GBL, CBL). F u r t h e r , for shipment ( i t e m ) t y p e d i s c r e p a n c i e s , i n c l u d e f o l l o w i n g statement i n item 12-- "Shortage h a s been v e r i f i e d as n o t being t r a n s p o r t a t i o n r e l a t e d . "

10.2.9 Item 7a - SHIPPER'S NUMBER. Enter shipment number (when more t h a n one shipment is made under a c o n t r a c t or r e q u i s i t i o n ) and c o n t r a c t o r document number (e .g . , c o n t r a c t , pu rchase o r d e r ) .

10.2.10 Item 7b - OFFICE ADMINISTERING CONTRACT. Name, Address, and Z I P Code of t h e c o n t r a c t a d m i n i s t r a t i o n o f f i ce (CAO) which d i r e c t e d o r a r r a n g e d shipment .

10.2.11 En te r t h e r e q u i s i t i o n i n g a c t i v i t y ' s number (e.g. , r e q u i s i t i o n , pu rchase r e q u e s t ) . En t ry of t h e a p p l i c a b l e r e q u i s i t i o n document number is mandatory i n a l l instances, even though a c o n t r a c t or pu rchase o r d e r is i n v o l v e d ,

10.2.12 Item 9a - N S N OR PART NUMBER AND NOMENCLATURE. If item r e c e i v e d is d i f f e r e n t from item shown on s h i p p i n g documents, o r d i f f e r e n t from item o r d e r e d , show each item on a s e p a r a t e l i n e . For ser ia l numbered p r i n c i p a l items, l i s t t h e item i n d i v i d u a l s e r i a l number f i r s t , fo l lowed by t h e d i s c r e p a n c i e s a p p l i c a b l e t o t h a t s e r i a l number.

10.2.13 Item 9b - UNIT OF ISSUE.

document f o r e a c h item l i s t e d i n item 9a.

A t t ach copy of i n v o i c e t o SF 364. (Not a p p l i c a b l e t o packaging

En te r t h e t y p e of t r a n s p o r t a t i o n document, Item 8 - REQUISITIONER'S NUMBER.

Enter u n i t o f issue as b i l l e d or i n d i c a t e d on s h i p p i n g (Not a p p l i c a b l e t o packaging d i s c r e p a n c i e s . )

10.2.14 When code C 1 i s a p p l i c a b l e , enter t h e q u a n t i t y and t h e supp ly c o n d i t i o n code of t h e item when

Item 9c - QUANTITY SHIPPED OR BILLED. Enter q u a n t i t y of item sh ipped o r b i l l e d . I shipped (e .g . , 980Ä), a s shown on t h e s h i p p i n g document.

d i s c r e p a n c i e s . )

(Not a p p l i c a b l e t o packaging I 10,2.15 Item 9d - QUANTITY RECEIVED. Enter q u a n t i t y of item r e c e i v e d . I

10.2.16 Item 10a - DISCREPANCY QUANTITY. Enter the d i s c r e p a n t q u a n t i t y . If code C 1 i s a p p l i c a b l e , enter t h e q u a n t i t y and t h e supp ly c o n d i t i o n code o f t h e item r e c e i v e d . I If t o t a l q u a n t i t y r e c e i v e d i s classi f ied under more t h a n one c o n d i t i o n code, enter s e p a r a t e l y each p a r t i a l q u a n t i t y so c l a s s i f i e d , fo l lowed by t h e a p p l i c a b l e c o n d i t i o n code (e.g., 960A, 20F).

10.2.17 Item 10b - DISCREPANCY UNIT PRICE, Enter t h e u n i t p r i c e as b i l l e d or shown on s h i p p i n g document. (Not a p p l i c a b l e t o packaging d i s c r e p a n c i e s . )

10.2.18 Item 1Oc - DISCREPANCY TOTAL COST. For sh ipp ing- type ( i t e m ) d i s c r e p a n c i e s , enter t h e t o t a l v a l u e of materiel ( l o a x l ob ) . For packaging d e f i c i e n c i e s , enter c o s t o f correct I item. I Page 2 o f 5 Pages

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Block 19, P r e p a r a t i o n Instructions (Continued)

10.2.19 Item 10d - DISCREPANCY CODE. Nature of d i s c r e p a n c y u s i n g the d i s c r e p a n c y codes l i s t e d on t h e face of t h e form. If a c o n d i t i o n exists t h a t is n o t l i s t e d , u se code 21 and d e s c r i b e d i s c r e p a n c y i n item 12, remarks.

10.2.20 Item 11 - ACTION CODE. E n t e r r e q u e s t e d a c t i o n from codes l i s t e d on f a c e o f t h e form. If act ion i s o t h e r t h a n t h o s e covered by l i s t e d act ion codes , use code 1 Z and e x p l a i n a c t i o n r e q u e s t e d i n item 12, remarks.

10.2.21' Item 12 - REMARKS.

d i s c r e p a n c y codes and action codes needs c l a r i f i c a t i o n ; where shipping-type (item) d i s c r e p a n c i e s and packaging d i s c r e p a n c i e s need e x p l a n a t i o n , and where a b reakou t of c o s t t o r e p o r t s i n terms of time and m a t e r i a l s i s r e q u i r e d . Also enter s p e c i f i c d a t a such a s appea rance , l o t or b a t c h number, manufacture or packaging d a t e , i n s p e c t o r number and i n s p e c t i o n da te , p robab le c a u s e of improper packaging, and sugges t ed c o r r e c t i v e action. When r e p o r t i n g s h o r t a g e s or n o n r e c e i p t o f items shipped by p a r c e l p o s t t o 'GSA, a statement must be i n c l u d e d i n item 12 t o i n d i c a t e whether a l l packages Shawn a s shipped i n item 5 o f GSA Form 1348-1 were r e c e i v e d commercia1)of t h e i n d i v i d u a l t o be c o n t a c t e d for a d d i t i o n a l i n f o r m a t i o n i f d i f f e r e n t from item 14a. If medical m a t e r i e l r e q u i r i n g r e f r i g e r a t i o n or f r o z e n s t o r a g e i s i n v o l v e d , p rov ide t h e i n f o r m a t i o n r e q u e s t e d on t h e s p e c i a l i n s t r u c t i o n s h e e t which is i n c l u d e d wi th shipments o f such materiel. Provide pho tos where it would assist t h e s h i p p i n g a c t i v i t y i n d e t e r r m i n i n g t h e cause o f t h e d i s c r e p a n c y or d e f i c i e n c y .

sets, k i t s and o u t f i t s ; c i t e t h e reference(s) used,. t o i n c l u d e the e f f e c t i v e d a t e and change number, t o de t e rmine t h e s h o r t a g e ( i .e. , a hand r e c e i p t , packing list, t e c h n i c a l manual drawing or s u p p l y c a t a l o g ) .

l ists whenever a v a i l a b l e f o r t h e d e t e r m i n a t i o n of s h o r t a g e s .

Use f o r any supp lemen ta l i n f o r m a t i o n where t h e combinat ion of

I n c l u d e t e l e p h o n e number. (Automatic Voice Network (AUTOVON) and

For component s h o r t a g e s t o p r i n c i p a l items, Receiving a c t i v i t i e s should emphasize t h e u s e of packing

10.2.22 Item 13 - FUNDING AND ACCOUNTING DATA. For packaging d i s c r e p a n c i e s , enter t h e a c c o u n t i n g or a p p r o p r i a t i o n d a t a needed by t h e act ion a c t i v i t y t o c red i t the accoun t of t h e r e p o r t i n g a c t i v i t y for costs invo lved i n c o r r e c t i n g t h e r e p o r t e d d i s c r e p a n c i e s . T h i s item d o e s not a p p l y t o shipping-type (item) d i s c r e p a n c i e s .

10.2.23 Item 14a - TYPED OR P-RINTED NAME, TITLE AND PHONE NUMBER OF PREPARING QFFICIAL.

Se l f - exp lana to ry .

AUTOVON numbers.

When non-DOD a c t i o n activities are invo lved - i n c . u d e bo th commercial and

10.2.24 Item 14b - SIGNATURE. Se l f - exp lana to ry .

10.2.25 Item 15 - DISTRIBUTION ADDRESSES FOR COPIES. The r e v e r s e o f SF 364 i s t o be completed by t h e a c t i o n a c t i v i t y .

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DI-MGMT-80503 M G W 7777787 O008682 b m , IO. PREPARATION INSTRUCTIONS (Continued) At the time this DID was approved, revision of this form to display the appropriate OMB Control Number was forthcoming.

1. DATE OF PREPARATION 2. REPORT NUMBER REPOFìT OF DISCREPANCY (RODi

0 PACKAÛING SHIPPING

3. TO (Name and addrcss. include Z I P Code) 4. FROM (Name and address, include ZIP Code)

5b. NUMBER A N D DATE OF 6.TRANSPORTATION DOCUMENT INVOICE NUMBER (Gil!,. Woybilf, TCN, etc.) 5a. SHIPPER'S NAME

I I 7a. SHIPPER'S NUMBER (firehose 7b. OFFICE ADMINISTERING CONTRACT Order/Shlpment, Contract, etc.)

8. REQUISITIONER'S NUMBER ( lequi -sition. Purchose Request. etc.)

I I

9. SHIPMENT, BILLING. A N D RECEIPT D A T A 10. DISCREPANCY D A T A 11.

A G 2

NSN/PART NUMBER AND CODEi

UNIT

I,$LE '::[E:' RECEIVED T ITY PRICE

QUANTITY OUAN- UNIT - TOTAL

NOMENCLATURE ~ COST

ia) (b) (CI Id) (a) (b) (CF (d)

12. REMARKS (ContinÜëon rëparate sheet otpoper I f neceisory)

IDISCREPANCY CODES t PACTION CODES

CONDITION O F MATERIAL c l - In condition other than that Indlcated on releaselreceipt document c 2 - Explred shelf Ilfe C3 - Damaged parcel Post shipment

SUPPLY DOCUMENTATION

D I - Nof recelved 0 2 - Illeglbie or mutilated D 3 - Incomplete Improper or without authority

(Only when receipt coiinof be properly rocessedl

MISDI~ECTED MATERIAL

M 1 -Addressed t o wrong actlvity

O 1 - Quantitv In excess of that on receipt docu-

OVERAGE/DUPLICATE SHIPMENTS

PRODUCT QUALITY DEFICIENCIES

ond FMS shipments only)

SHORTAGE O F MATERIAL

Q1 -Def ic ient materlal (Applicoble Lo Grant A id

51 - Quantlty less than that on receipt .document 52 - Qu,antlty less that that requested (Other than

53 - Ncn-recelpt of parcel post shlpments unit of issue pnchj

ITEM TECHNICAL D A T A MARKINGS (¡.e.. vame Plofes Log Boohs. Operating Hondboohs. Speciol Inrtru'ctions, etc.)

T 1 -Missing T 2 - Illeglble or mufllafed T 3 - Precautionary operational markings missing T J - tnspecflon data missing or inçomplete T5 -Serviceability operating data missin9 or

T 6 -Warranty data missing WRONG ITEM fldeiitifv requested i tcm os o separate cops i n .em 9'aboceJ

W I - Incorrect item received W2 - Unacceptable Substltute

OTHER DISCREPANCIES

21 -See remarks incomplete

I A -

IB -

1c - I D -

1E -

I F - 1G - 1H - 12 - only other actlon requesled (See remarks) I

13. FUNDING A N D ACCOUNTING D A T A

14a. TYPED O R PRINTED NAME, TITLE, A N D PHONE NUMBER O F PAE-

PARING OFFICIAL

14b. SIGNATURE

15. DISTRIBUTION ADDRESSEES FOR COPIES

7540-00-159-4442 (Previous editim is ohsolele.) STANDARD FORM 364 (REV. 2 4 0 ) Prescribed b y GSA FPMR 101-26.8 364-103 a

FIGURE 1. Report of Discrepancy

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D I -MGMT-80503 UG W 9777987 0008b83 ô

248. TYPED OR PRINTED NAME A N D PHONE NUM.

BER OF PREPARING OFFICIAL

24b, SIGNATURE

. -- 17. DISTRIBUTION ADDRESSEES FOR COPIE,S

2 4 ~ . DATE

Use window envelope to mail this document. Insert name and address, inctudinq ZIP Code, starting one typing space below the l e f t dot. Each address line must NOT extend beyond right dot. Address must not exceed four single space typing lines.

19. IN ACCORDANCE WITH N O T E E OF DISCREPANCY ON F A C E O F THIS F O R M

SHIPPED

---) a.MATERIAL DOCUMENT NUMBER

NO RECORD OF SHIPMENT. RESUBMIT REPORT T O

PROPER OFFICE UNDER APPROPRtATE REGULATION.

Fold here nzEzN

A N ADJUSTMENT IN BILL- PROOF OF DELIVERY (Parcel Post Shlpmentsl OR EVIDENCE OF

SHIPMENT ENCLOSED.

AN ADJUSTMENT IN BILLING F O R T H E REPORTED DISCREPANCY WILL NOT BE PROCESSED FOR THE FOLLOWING REASON WHICH IS CiTED IN T H E IND!CATED REGULATION.

REASON FOR NOT PROCESSINü (21 PRESCRIBING REGULATION

(a) CHAPTER 5 OF THE OSA HANDBOOK. DISCREPANCIES OR

(a) DISCREPANCY WAS NUT REPORTED WITHIN THE TIME DEFIC!ENCIES IN OSA OR DOU SHIPMENTS, MATERIAL, OR BILLINGS tFPMH 101-26.6)

(b) CHAP 2 AND/OR 7 OF 000 4000.25-7-M MIL ITARY STAND-

DOO OFFER A h D ACCEPTANCE, A4 APPLICABLE.

ARD BILLING S.YSTEM (MILSBIL~S AND/OR DD 1513. U.S. SCRiBED IN THE REGULATION O R AGREEMENT IND:-

20 THE FOLLOWING DISPOSITION IS TO BE M A D E OF THE REFERENCED MATERIAL-

DAYS

PROCESS FOR DISPOSAL IN ACCORDANCE 0 REPRESENTATIVE W I L L C A L L FOR DISCUS-

a. WITH SERVICE/AGENCY DIRECTtVES. b. SION CONCERNING DISPOSITION IN:

DAYS

c. O R E T A I N MATERIAL A T No CHARGE. ~6. R M A T E R r A L W I L L BE PICKED UPIN:

e. O S H I P MATERIAL(Specify location):

Fo7d here

NOTE: Pleare enclore portage. Material cannot be returned Parcel Port collect . I

DATE

REPLACEMENT WITH SATISFACTORY

21. El SUBMIT NEW REQUISITION 122. MATER1P.L WILL BE MADE O N OR BEFORE:

t F MATERIAL I S STILL REQUIRED, I 1

23. REMARKS (Conilnue on reparate rhee t of paper if necersarrl

& U . S . GOVERNMEEIT PRIXTIHG OFFICE: 1 9 8 5 - 1 7 2 - i 9 8 STANDARD FORM 364 BACK (REV. 2-60)

FIGURE 1. Report of Discrepancy - continued Page 5 of 5 Pages

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