DID.pdf

DATA ITEM DESCRIPTION

Title: Technical Order Improvement Report and Reply Number: DI-TMSS-80229D Approval Date: 19991006 AMSC Number: F7356 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable: N/A Office of Primary Responsibility: F–MSG/ILMP Applicable Forms: AFTO Form 22 Use/relationship: a. This Data Item Description contains the format and content preparation in-structions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This item is applicable to contracts where the contractor is responsible for operating and main-taining Air Force centrally-acquired and managed equipment according to procedures in published TOs. Additional information and guidance is contained in TO 00-5-1, available through the Internet at http://www.pdsm.wpafb.af.mil/toprac/to-syste.htm under the link to “Technical Orders.”

c. This data item supersedes DI-TMSS-80229C.

Requirements:

1. Format. Paper or electronic format (EF) AFTO Form 22, Technical Order Improvement Report and Reply, or message/e-mail containing the same information. Electronic forms are available from the web site listed above.

2. Content.

2.1. REPORT DATE. The date the Improvement Report Number is assigned.

2.2. Block 1, TO (Major Command or Equivalent). The complete address of the Administrative or Procuring Contracting Officer (ACO/PCO).

2.3 Block 2, TO (T.O. Manager). The address of the TO Manager responsible for the deficient TO as indicated in the TO Index. (Addresses are available on the Air Force TO System Information Internet Page, http://www.pdsm.wpafb.af.mil/toprac/to-syste.htm.)

2.4. Block 3, FROM (Product Improvement Manager or Equivalent). The address of the reporting organization's Quality Assurance function which reviewed and approved the form for submission.

2.5. Block 4, TECHNICAL ORDER DATA. The Technical Order Number (Record Positions (rp) 6-30) and the Improvement Report Number (rp 31-45). Only one character is used in each position.

Rp 5 is left blank. Capital letters and slashed zeros ( /0) (if completing by hand) are used. Specific entry formats:

a. TECHNICAL ORDER NUMBER. The basic TO number (only) as it appears on the title page. Parentheses and dashes are used, but not blanks. Unused positions through rp 30 are left blank. When a change affects a TO supplement, the supplement’s number is referenced in block 11A.

b. IMPROVEMENT REPORT NUMBER. All positions (rp 31-45) are alpha-numeric char-acters (only). Rp 31 is a pre-printed “2.” Rps 32-33 will be “4N” to indicate contractor submission.

Rps 34-38 will be the contractor’s Commercial And Government Entity (CAGE) code number from the H4/H8 cataloging handbooks. Rps 39-40 may be used for internal identification or may be ze-ros. Rp 41 is the last digit of the calendar year. Rps 42-44 are the sequential numbers (starting with

“001”) of the reports submitted in the calendar year. Rp 45 indicates the urgency category of the report (E for Emergency, U for Urgent or R for Routine – see TO 00-5-1 for definitions).

2.6. Block 5, BASIC DATE OF T.O. The first date appearing on the lower right corner of the TO Title page.

2.7. Block 6, DATE/NO. OF CHANGE. The change number and date, if any, appear just under the TO's basic date on the title page. If there is no change listed, block 6 may be left blank or have N/A entered.

2.8. Block 7, PAGE NUMBER. The first page affected by the proposed change. Additional pages should be indicated in Block 11A. For work cards, the routine number and card number (e.g., TR3.1, Card 2 of 3).

2.9. Block 8, PARAGRAPH NO. The number of the paragraph to be changed or which precedes added material, the grid number for microfiche, or the System/Subsystem/Subject Numbers (S/S/SN) for manuals using this system. When multiple paragraphs are affected, the range (e.g., 5-1 thru 5-5).

2.10. Block 9, FIGURE NO. Used when illustrations or tables are involved. "Table" is used before the number if applicable.

2.11. Block 10, AFTO 22 TYPE. Two check boxes indicating whether the AFTO Form 22 is being submitted to make a Correction to the TO (see TO 00-5-1, para 5-2.1 for definitions), or an Im-provement to procedures or processes which, while correct as written, can be performed bet-ter/faster/cheaper/safer, etc.

2.12. Block 11A, BRIEF SUMMARY OF DEFICIENCY AND RECOMMENDED CHANGE (Use continuation sheet, if needed). Completed as follows:

a. For work package TO reports, the first entry in this block is "APPLICABLE TO WP NUM- BER xxxxx."

b. Identity of the military system when this is not included in the TO number. If not a system, identity of commodities by Mission/Design/Series (MDS) or Type/Model/Series (TMS) and Na-tional Stock Number (NSN) or part number. Omitted for general purpose Methods & Procedures TOs (MPTOs).

c. Brief description of the TO deficiency and reason for change. When appropriate, identity or copy attached of the source document for changes in voltage, part number and so forth.

d. The recommended changes worded as closely as possible to the exact language which should appear in the corrected TO. If the correction will require engineering research or extensive verification, the type of correction ("Add more in-depth fault isolation procedures.") and a statement such as "Unable to develop at local level."

e. Continuation sheets, if needed, shall show the improvement report number in the upper right hand corner of each sheet. (The EF version of the AFTO Form 22, available from the ACO/PCO, includes a continuation sheet with automatic entry of the improvement report number.)

2.13. Blocks 11B & 11C, SAVINGS/YR – DOLLARS and SAVINGS/YR – MANHOURS. These blocks are for rough order of magnitude (ROM) estimates of annual saving (in dollars and man-hours) resulting from the TO change recommendation. If minimal or no savings are anticipated, leave the blocks blank.

2.14. Block 12, REPORTED BY (Initiator’s Signature, Off Symb, Phone). Signature, printed or typed name, and office symbol of the individual reporting the problem or enhancement. Telephone number (Defense Switched Network (DSN) number preferred, if available) where individual can be contacted during normal duty hours.

2.15. Block 13, APPROVED BY (Supervisor’s Signature, Off Symb/DSN). Same as Block 12 for the initiator’s supervisor.

2.15. Block 14, PIM OR EQUIVALENT (Signature/Off Symbol/DSN). Same as Block 12 for the Product Improvement or Quality Assurance representative who reviews and approves the form for submission.

2.16. Blocks 16 & 17, TO. These blocks contain the same addresses as Blocks 1 and 3. They are auto-filled by the EF version of the form.

3. (Information Only).

3.1. Block 15, MAJOR COMMAND ACTION. Blocks 15A through 15C are left blank unless the reported improvement/correction could cause a change in contract scope or cost. In this case, the blocks are completed by the Procuring or Administrative Contracting Officer (PCO/ACO). Reports are routed through the weapon system’s or commodity’s Lead Command point of contact for review (Blocks 15D through 15F), unless specifically exempted by the Lead Command.

3.2. PART II, Blocks 19 thru 27. Completed by the government during evaluation of the improve-ment report.

End of DI-TMSS-80229D.

I

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TITLE z. uXNmFlmnoN NUMBER

Depot Maintenance Production Report

DI-ALSS-80728A

o~~PTIO;:PUllPOSE depot maintenance production report is a two-part report which provides the government with monthly maintenance production figures, status of assets at the co,>tractor facility, anticipated production for the next month, and a summary of unresolved problems at the end of the report period.

APPRCVAL OATE 5. OFFICE OF PRIMARY RESPONN81UTY (OPW

mMMool

Sa. DTIC APPLKARLE bb. GIDEP APPLICABLE

970124

WPLK&TION /INTERRELATIONSHIP

7.1 This data item description contains the format, COL1teIIt and preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

7.2 This data item description may be used on any depot level naintekance contract.

7.3 This DID supersedes DID DI-ILSS-8072S.

UPlWYU uMflA510N 9t. APpLIWLE FORMS 9b. N4SC NuM8ER

AFNC Form 413 F7225

PREPARATION lNSTRUCllWS

10.1 Content and format. This report shall be on zn Air Force Nateriel Command Form 413, Depot Maintenance Production Report. The report shall consist of two parts and contain data as follows:

a. Part I.

(1) As of date. The year, month and day applicable to the report. Data must be through the end of the month.

(2) Block 1, Air Force management code. lle Federal Supply Class (FSC) and the

Materiel Management Code (NMC) when appropriate.

(3) Block 2, Contractor and activity address code (AAC) . The name of the business and the DOD activity address code (AAC) assigned to you for shipment of material.

(4) Block 3, Contract number. Contract number.

(5) Block 4, Item manager Air Logistics Center (IllALC) . The applicable aCCOUL1t code of the prime ALC.

(6) BlOck 5, Contracting ALC or A~c procu~iw w-y. me d-iwtion Of the agency, that awarded the contract.

(7) Block 6, Contract administraciO1l Office (CAO). me Office designated as

CAO,in the contract.

(8) Column A, item identificatio,l. The national stock number (NSN) of the item bei,]greported.

(9) Column B, call number. Nhen the awarded cont,ract is a call (order) type, .DISTIU6UTION STATEMENT

DISTRIBUTION STATl@lENTA: Approved for public release; distribution is unlimited.

DI-ALSS-80728A

Block 10, Preparation Instructions (Continued) this is the applicable call number. When an item is awarded on more than one call, it is repeated for each call until completed. If the current report completes the call, the word “completed” is in the blank block.

(10) Column C, C/ELIN.. The contract exhibit line item number assigned to the NSN in the contract.

(11) Column D, quantity on contracc or call. D-1 is the quantity of the end items to be repaired on each call or contract quantity when calls do not apply. DE2 is the quantity scheduled for repair during the quarter including the report month. D-3 is the qua~tity scheduled for repair cumulative to date.

(12) column E, reparable. received. Number of reparable items received for repair. E-1 is the quantity of reparable received during the report month. E-2 is the quantity of reparable received cumulative from the start of contract through report month.

(13) Column F, q“arltity inducted to work. The quantity inducted to work during report month.

(14) Column G, quantity produced . The quantity produced during the month.

(15) Column H, serviceable shipped. Serviceable shipped from repair facility. H-1 is che serviceable shipped through report month. H-2 is serviceable shipped cumulative from start of contract.

(16) Column I, serviceable on hand. The quantity of reparable on hand awaiting input or condemnation.

(17) Colwnn J, reparable on hand. The number of reparable on hand awaiting input or condemnat ion.

(18) Colmm K, reparable shipped. The reparable shipped during report month.

(19) Column L, quantity condemned. l’hequantity condemned. L-1 is che q“-antity condeumed during report month. L-2 is the quantity condemned cumulative from start of contract.

(20) Column M, forecast in to work. The number of items scheduled to be input to work during next month.

(21) column N, forecast to complete. The quantity of items scheduled to be completed next month.

b. Part 11, production problems. The report shall contain a second pare in narrative format which shall be attached to the Air Force Materiel Command Form 413. This part is required if:

(1) Previous reports production forecast was not shipped..

“(2.) Current forecast does not equal contract scheduled quantity.

(3] Contract anticipates a problem in the near future.

I Page 2 of 2 Pages

‘ATA ITEM DESCRIPTION ~ w~

OMBNO.07040188

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TITLE I IDENTIFICATIONNUMBiR eficiency Repon (DR) DI-ALSS-81535 DESCfllPT!ONIPURFQSE

1 Provides complete and accurate deficiency idemificaiton on GFM in repair contracts by contractors to the government. llds formation is used by government to identify necessary corrective action lAW T O 00-35 D-54, USAF Deficiency Repocdng and vestigation System.

kPPROVAlDATE 5,OFFICEOFPRIMARYRESPONSIBIUTVIOPRI /rwlMfLTo/

6,. DTICAPPUCARLE 6h GIDEPAPPLICABLE

970124 F/AFMC-ENBP

bPPLICATIONNNTERRELATIONSHIP

1 This Data Item Description (DID) contains format and content preparation instructions for the data product generated by ecific and discrete task requirements as delineated in tfse contract.

2 This DID is applicable when contractors are responsible for maintaining cuslodhl records for government propecty being paired.

3 Referenced documents can be obtainstf as specified iEEthe contract. For an explanation contact AFMC/ENS, 937-257-3085 mmmnd Locamr 937-257-3231.

4 This DID interrelates with DI-MGMT-80258A and supersedes DI-L.3342.

\PPROVAlLIMITATION 9a.APPLICABLEFORMS 9b.AMSCNUMBER

F7227

PREPARATIONINSTRUCTIONS

.1 Format and content. Refmts &If provide the information descriked in Table 1. Contractor format is acceptable.

Table 1. Deficiency Report Contem

1. From: Address of origimting activity.

2. To: Office of Primsry Respcm.sibiiity for the equipment Refer to DO 43, or T O CO-25-115 for guidance

(Continued on Page 2)

DISTRIBUTIONSTATEMENT

STRIBUTION STATEMENT A: Approved for public release: distribution is uofimited.

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DI-ALSS-81535

Block 10. Preparation Instmctions (Continuad)

Subjacf Fimt pS1l’t.8S af.)fslkable

a. Catago~ I Ctaficiency Report (CAT 10R)

b. Ca:agory II Dsticlency Rapwt (CAT II OR)

c. MISHAP Catsgory I Dsfklency Report (CAT 10R)

Second pan, source selaction sensitive Intormetion.

mkd part. resulfa of Initial acceptance Inepacfion of eircmtt, air craft engine, engine module.

I 3. Rapoti Control Number (RCN)

4. Date deficiency

I

I 5. National Stock Numbar (NSN) or Not Stock Listed (NSL)

I 6. Nomenclalura (NOM)

1 7. Manufacfura/Repair/Overhaul

I 7a. Manufactures’ Code

7b. Shipper/City/state

8. Manufacturers Part Number

(MFRPN)

1 9. Serfal. Lot Batch Number

(SER,LOT,NR)

I 10. Contract Number

I 10a. Purchase Order Number

10b. Requisition Number

10c. GBL Number

11. Item New. Repaird Overhauled (New, RPR.OVHL)

& Unique alpha numeric RCN

b. Contractor submittsd RCNS shall bagin with O followad by timmerclal and Government Entity code (CAGE), two dlglt calendar year, four digit saquence number.

Year, month, day defsct was discovered.

NSN and applicable Material Management Aggregsfion Code (MMAC) of item (saa D043 and Tachnlcal Oder (70) 00-25-115 for guidanca on MMAC codes)

Noun of item for which report Is submlffed. Soffwara DRs shall provide NOM of programmable herdwara.

Manufacturer name, maintenance contractor, Manutacfurer code, maintenance contractor, government activity which last repaired or over hauled Item.

ff ahlpper is differant than manufacfurar, shlppar or supplier name shall be included.

complete manufacfure~s pal number shall be Inclut%xi.

For sottwam DRs, if contractor identification number Is aaaoclatad with a computer program It shall be pnsvldad, along with tha version number and patches usad.

complete item serial numbar. Softwara DRa shall Identi?y batch madia, Computer Soffwara Identification Numbar (CSIN) or TO.

Obtain contract number from racords aarvice tag manufacturer/container label. etc. contract number Is critical to processing affotls.

Use these or any transpotitlon document number in Ileu of Government Bill of Lading (GBL).

If unknown. leave blank.

If unknown, leave blank.

Use one to identify item, as appropriate.

Page 2 of 5 Pages

810ck 10. Preparation Instructions (Continued)

Table 1. Deficiency Regort Content (Continued)

12 Date Manufactured, Repalmd, Overhauled (O MFo, RPR, OVHL)

13. Operating Time at Failure (OTF)

14. Government Furnished Materiel (GFM)

15. Quantify (Q7V)

1E-a. Received (RECP)

15b. Inspected (INSP)

15c. Oeficient (DEF)

15d. In stock

16. Oeticient item works on or with lea. End item

16b. Next Higher Assembly (NHA)

17. Unit Cost (UN CST)

18. Estimated Repair Cost (EST REP COST)

19. ffem Under Wamenty

19a. Expiration Date

20. Work Unit Cods (WUC)

21. Exhibit Disposition (EXH OISP)

Year, month. day

Time, events. cycles of materiel. For sottwam ORe, Ieet revlsiordversion. Engines. H component tracked by automated system. flight hour or cycies.

Yes/no

Sett-explanatory.

Disregard unit of Issue.

Number inspected and type of inspection.

Number deficient.

Quantify with same contract number. Air munitions, include lot number.

Self-exptsnatov.

CrltIcal information, major weapon system’s mission, design, serfes, type, model, &erial number. Vehicles, enter joint electronic type designator and special numb-er, model, nomenclature, contract number required for prime vehicles and equipment manufacture.

Critical information; netional etock number, psrf end serfal numbers. For software DRs, associate with programmable harttws= engines, serial number and flight hourdcycles.

tf known. dollar value per unit of issue.

Tofel estimate based on man-hours and materfal: other DRe leave blsnk.

Yes, no, unknown.

Provide, if known.

Refer to the applicabl~S TO. For software DRs, use NHA WUC if necee.sa~ indicate WU,C of programmable hsrdwaie. For vehicles, use appropriate system code prefixed with zem to complete five digit fietd.

Disposition will be one of following:

1. Hold pending receipt cd instructions (Refer to TO-00-35D-54, Chapter 6 and for guidance).

Required information for block 22j when using automated sysfem.

2. Release tor investigation: date name, organization of authorizing individual, and to whom released, along with circumstances.

Page 3 of 5 Pages

DI-ALsS-815~5

❑lock 10. Prapamtion Instructions (Continued)

Table L Deficlencv Report Content (Contlnuad)

3. Returned to stock or disposed ot information fmm 21.1 above.

4. Repaired.

5. Shipped [n Accordance With (lAwl WWIWNY plan or actionskupport point activity directions (use when block 19=yes).

22. Details

22a. Circumstances Prior to difficulty (cIR PRIOR OIFFI

33b. Description and Cause of Oifficutty (OESC and CAUSE of OIFF)

22c. Action Taken and or Recommendation (ACT TAKEN or RECM)

22d. Technical Information (TECH INFO)

Self-cxplanatoty.

1. Concise, chronological description of factc and circumstances.

2. Mishaps OR, provide narrctive (uaa AFI 91-104 for guidance). If local mishap is parl of Air Force mishapa, and no reporf aubmitfed, provide concise report.

NOTE Mishap-related report shall not directly quote conclusions and recommendations of mishap Investigator. All Information shall be scnitized through official safety messages.

1. Concise, chmnologid description of difficulty and cause.

z Satisfy requirements of 22c above.

3. Inltlal acceptance inspection of alrcraff engine, engine modula reporl teat and consecutively number detcctc under headings Critical Detects, Major Defccfs, Minor defccta will not respond to other agancies. (Use TO- 0&20-1 and chapter 1 of TO-00-350-54 for reference).

4. Software/fimnware DRs, need specific references, specifications and documentation. Indicate process type, idantify ayatems in axecution and Computer Software Configuration Item (CSCI) vercidn. All medial required to rameate problem and other information that confirm the failure cause.

Stcte ft condition is repeatable, and other, partinent Information.

5. If oil wetted include last five Jet Oil Analysis Program (JOAP) rssultc.

Decctfbe action Ccken to remedy, praclude cafafy hczard, and to prsvent racun’cnce. Recommend corrective action which will assist in the resolution of the identified problem.

1. For mishap, related reports, refer to AFI 91-104 ?or guidance.

2. Initial acceptance inspection airwaff, aircrcft engines, or engine model raport consecutively number action Ccken or rar.ommendation with defect racofdcd In 22b above. State if exhibits available.

TO figure and index of item.

Page 4 of 5 Pages

Block 10. Preparation Instructions (Continued)

TABLE I. Deficiency RePOrt Content (Continusd)

32e. Technical Data Deficiency (TECH DAT DEF)

22f. Supfmrf Data Mailed

22g.

221.

24.

System Program Director or Item Manager ALC Code (SM OR ALC CODE)

Standard Reporting Designator (SRD)

Command Code (CMD COOE)

Other pertinent Data

3X. Cognizant official (COGN OFF)

221. Certifying Official (CERT OFF)

NOTE For mishap DR. includes technical information as a subparagraph;

use AFI 91-104 for guidance.

lf mchnical data contributed to deficiency, use Air Fome Technical Order (AHO) Form 32, or Air Force Form 847 for guidance on reporffng information; also use publication control numbers, and TO references.

A list of suppon data such is photos, fags, iabels, etc. along with pertinent DR and mishap control numbers are includsd, If mailed under separate cover.

Rstersnce TO 00-35D-54 appendix F for guidance.

SRD using Rehabilitating Maintainability Information System (REMIS) SRD tale description.

Refersnce TO-00-35 D-54, appendix B for guidance.

Number 1 and 2, are used on all ORS, Number 3 for photogmphlc supplies only, if exhibit is AF Critical [tern or Mission Incapable Part (MICAAP), so indicate.

1. DR exhibit holding activity address and Dsfense Switchbowd Network (DSN), commercial, fax numbers, and Information Central (INFOCEN) user name of holding activity.

Z Pertinent Data (PERT DATA): When applicable, the opinion of initiator as to what the condition was attributed, including secondsfy damage, and possible futurs failures. State ft a sampling plan wee ussd, and item is part of a TCTO list. Software DRs, identity fecility end pmcassor.

3. Photographic Suppiies (PHOTO SUP) Included shali bs:

(a.) Processing clefs such as manufacturer, chemical, processor or equipment used, and speed during processing.

(L.) Chemical used: indicate data stamp: lot numbsr, manufacturer, etc.

(c.) Pertinent Information regarding the film end pspar Including environmental conditions.

0. Air crew flying datw Lfss AFI 91-104 for guidance for mishap DR.

Individuals end all communication information necesssry to address ell queries.

Individual within the originating actwity with primary responsibility.

Page 5 of 5 Pages

Title: Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report

Number: DI-MGMT-81634B Approval Date: 20070810 AMSC Number: F7731 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 10 (HQ AFMC/A4BW) Applicable Forms: None

Use, Relationships:

CAV AF is a web based system used to permit the reporting of end item repair and Government Furnished Material (GFM) transactions incident to the execution of Contract Depot Maintenance (CDM) contracts for the purpose of providing visibility and oversight of these assets.

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

This DID may be used on any depot-level repair contract.

This DID supersedes DI-MGMT-81634A.

Requirements:

1. Reference Documents: The applicable issue of the documents cited within, including their approval dates and dates of any applicable amendment, notices, and revisions, shall be cited in the current issue of the Department of Defense Index of Specifications and Standards (DoDISS) at the time of solicitation; or, for non DoDISS-listed documents, as stated herein.

2. Format: The CAV AF System transactions are processed via the World Wide Web.

Input formats are found in the CAV AF Users Guide. Repair contractors will be furnished with a copy of the CAV AF Users Guide as well as Web access to download additional copies.

3. Content: The contractor reporting shall contain the following transactions and report types as described in the CAV AF Users Guide:

a. End Items

1) Receipt

2) Induction

3) Awaiting Parts (AWP)

4) Re-induction

5) Survey / Scrap

80128389_051206_04

6) Completion

7) Shipment

8) Proof of Shipment

9) Reversals

10) Assets Beyond Economic Repair (BER) and Maintenance Expenditure Limit (MEL)

11) Bulk Process

12) Borrow/Payback

b. GFM

1) Requisitions

a) Create

b) Modify

c) Cancel

d) Follow-up as appropriate

2) Receive material

a) Modify /reverse material option

3) Issue material

a) Reverse issue of material

4) Transfer material

5) Turn-in material

a) Reverse material turn-in)

6) Condemnation/Plant Clearance of material

a) Condemn an item

b) Reverse Condemnation

c) Plant Clearance

d) Reverse Plant Clearance

7) Shipping of material

a) Material Release Order (MRO)

b) Redistribution Order (RDO)

c) After Receipt of Order (ARO)

d) Reverse Material Shipment

4. End of DI-MGMT-81634B.

80128389_051206_04