DIDs_Package_(12_total).pdf

DATA ITEM DESCRIPTION

Title: Contract Summary Report

Number: DI-ADMN-80447A Approval Date: 08 NOV 2006 AMSC Number: 7625 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/DA02 Applicable Forms: N/A

Use/relationship:

This report summaries all work performed under the contract.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

This DID supersedes DI-ADMN-80447.

Requirements:

1. Reference documents. None.

2. Format. The report shall be prepared in contractor’s format.

2.1 It shall be typewritten and is to be duplicated in non-fading ink.

2.2 The data indicated below shall be contained on the title page:

2.2.1 Type of Report, Final

2.2.2 Purchase Description Title

2.2.3 Contract Number

2.2.4 Dates of the Reporting Period

2.3 Security classification and distribution limitation markings shall be included on all pages.

3. Content.

DI-ADMN-80447A

3.1 Table on Contents.

3.2 Brief summary of all work accomplished, to include both negative and positive results. All information shall be referenced to the appropriate Progress Report, or section of the Final Report, where the subject is discussed in detail.

3.3 The body of the report shall describe all work accomplished, including as applicable, theoretical studies, experimental work mechanical design, theory of operation, test procedures, test results, and those drawings, charts, graphs, illustrations, or other material needed to clarify the presentation.

3.4 When test equipment has been designed and constructed for use on this contract, a listing of all such equipment is to be included. This listing shall include all related drawings and associated lists. It shall be referenced in the report and included as an appendix.

3.5 Conclusions, recommendations, and proposals.

3.6 Appendixes for any necessary tables, references, photographs, charts, and illustrations.

4. END OF DI-ADMN-80447A

Title: Technical Report–Study/Services

Number: DI-MISC-80508B Approval Date: 14 Nov 2006 AMSC Number: 7633 Limitation: N/A DTIC Applicable: Yes Defense Technical Information Center (DTIC), 8725 John J. Kingman Rd.

Suite. 0944, Fort Belvoir, VA 22060-6218 GIDEP Applicable: No Office of Primary Responsibility: NS/DA02 Applicable Forms: N/A

Use/relationship: A technical report provides fully documented results of studies or analysis performed.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

This DID supersede DI-MISC-80508A

Requirements:

1. Reference documents. None.

2. Format.

(a) The report and all attachments shall be typewritten, or otherwise clearly lettered, and shall be duplicated using non-fading ink.

(b) Text shall be prepared on standard letter size paper (8 ½ x 11”) .

(c) When attachments are included, they shall be fully identified, referenced in the text, and folded to conform to the size paper used in the report.

(d) Security classification and distribution markings shall conform to the requirements of the contract, purchase description and security requirements checklist, as applicable.

DI-MISC-80508B

3. Contents.

(a) Title Page – Identifies the report by providing contract number, project name or purchase description title, task number, and reporting period.

(b) Table of Contents.

(c) Section I – Includes the following:

(1) Introduction

(2) Summary – A brief statement of results obtained for the analytic effort.

(3) Conclusions and their condensed technical substantiation’s.

(d) Section II – A complete and detailed description of the analytic results which led to the conclusions stated in Section I above.

4. END OF DI-MISC-80508B

Title: ENGINEERING CHANGE PROPOSAL (ECP)

Number: DI-SESS-80639D Approval Date: 20150407

AMSC Number: N9521 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: NM Project Number: SESS-2015-011

Applicable Forms: DD Form 1692, Engineering Change Proposal (ECP)

Use/relationship: An Engineering Change Proposal (ECP) provides the documentation in which the engineering change is described and how the proposed change will be implemented.

a. This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in paragraph 3.3.1 (1) of EIA-649-1 and the principles of EIA-649.

b. This DID may be used in conjunction with DI-SESS-80642, Notice of Revision (NOR). A requirement for

NORs should be contractually imposed in conjunction with this DID.

c. This DID supersedes DI-CMAN-80639C and DI-SESS-81880.

d. Copies of these standards are available online at http://www.sae.org or from SAE International, 400

Commonwealth Drive, Warrendale, PA 15096-0001, Tel 877-606-7323 (inside USA and Canada) or 724-776-4970

(outside USA).

e. An electronic version of DD Form 1692, Engineering Change Proposal (ECP), is available online at http://www.dtic.mil/whs/directives/forms/index.htm.

1. Reference Documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The ECP shall be in one of the following formats:

a. DD Form 1692, Engineering Change Proposal (ECP),

b. The schema required by the Acquirer’s Integrated Digital Environment (IDE), or

c. The Supplier’s preferred format.

3. Content. The ECP shall contain all the information in DD Form 1692.

End of DI-SESS-80639D

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http://www.sae.org/ http://www.dtic.mil/whs/directives/forms/index.htm

Title: PRODUCT DRAWINGS/MODELS AND ASSOCIATED LISTS

Number: DI-SESS-81000E Approval Date: 26 February 2013

AMSC Number: A9342 Limitation:

DTIC Applicable: GIDEP Applicable:

Office of Primary Responsibility: AR

Applicable Forms:

Use/relationship: Product Drawings/Models and Associated Lists provide engineering data to support competitive procurement and maintenance for items interchangeable with the original items. This data represents the highest level of design disclosure.

a. This Data Item Description (DID) contains the format and content preparation instructions for

Product Drawings/Models and Associated Lists resulting from the work task described in 5.3.3.3 of

MIL-STD-31000.

b. This DID is applicable to acquisitions of military systems, equipment, and components. It is intended for acquiring drawings/models and Associated Lists at the end of the System Development and Demonstration Phase and during subsequent phases of the DoD materiel life cycle.

c. It is not intended that all the requirements contained herein should be applied to every program. This

DID should be tailored to the minimum data requirements of the applicable contract or purchase order.

d. This DID is related to DI-SESS-81001E, DI-SESS-81002F, and DI-SESS-81003E. This DID supersedes DI-SESS-81000D.

e. A purchased item, as defined by ASME Y14.24, an item which is sold or traded in the course of conducting normal business operations, is used by commercial industry, or is a specialized version of a supplier's general product line which he routinely customizes. Purchased items as used herein have also been referred to as vendor items or vendor-developed items.

1. Reference Documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as cited in the ASSIST database, http://assist.daps.dla.mil, at the time of the solicitation; or, for documents not included in ASSIST, as stated herein.

2. General. Product Drawings/Models and Associated Lists shall meet the requirements of MIL-STD-

31000. Product Drawings/Models and Associated Lists shall provide the design disclosure information necessary to enable a manufacturer of similar products at the same or similar state of the art to produce and maintain quality control of item(s) so that the resulting physical and functional characteristics duplicate those of the specified item. These drawings shall:

a. Reflect the end product at its current level of design maturity.

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DI-SESS-81000E

b. Provide the engineering data for Logistics Support products.

c. Provide the necessary data to permit competitive acquisition of the original item(s).

3. Format. Product Drawings/Models and Associated Lists shall be in either the contractor's format or the Government's format as specified on the TDP Option Selection Worksheet incorporated into the contract or purchase order.

4. Content. Product Drawings/Models and Associated Lists shall conform to the requirements of

ASME Y14.100, or, if applicable, ASME Y14.100 and Appendices B through E, as required, ASME

Y14.34 and ASME Y14.41. They shall document directly or by reference the following, as applicable:

a. Details of unique processes, i.e., not published or generally available to industry, when essential to design and manufacture.

b. Performance ratings.

c. Dimensional and tolerance data

d. Critical manufacturing processes and assembly sequences. e.

Toleranced input and output characteristics.

f. Diagrams.

g. Mechanical and electrical connections.

h. Physical characteristics, including form, finishes, and protective coatings.

i. Details of material identification, including material condition, and mandatory treatments and coatings.

j. Inspection, test and evaluation criteria. k.

Equipment calibration requirements.

l. Quality assurance requirements.

m. Hardware marking requirements.

n. Requirements for reliability, maintainability, environmental conditioning, shock and vibration testing and other operational or functional tests.

o. Vendor substantiation data when required by the contract or purchase order.

p. Requirements for programming software into devices or assemblies including a description of the input media and the procedures for validating that the software has been installed correctly.

DI-SESS-81000E

q. Special consideration items and processes.

5. Item definition. All parameters required to define each unit, assembly, subassembly, part or material shall be presented on the applicable drawing/model. This includes data such as:

a. All necessary mechanical dimensions to fully define fabrication, acceptance, interface or installation of the item depicted.

b. All necessary electrical parameters to fully define fabrication, acceptance, interface or installation of the item depicted.

c. All other necessary physical parameters to fully define fabrication, acceptance, interface or installation of the item depicted, i.e., weight, pressure, viscosity, etc.

d. All necessary environmental conditions which units, assemblies, subassemblies, parts and materials must meet to perform effectively in the end item, such that the end item will meet its specification requirements.

6. CAGE code and document numbers. Product Drawings/Models and Associated Lists shall be identified with the contractor's CAGE code and contractor document numbers or with a Government

CAGE code and document numbers as specified in the TDP Option Selection Worksheet incorporated in the contract or purchase order.

7. Selection of drawings. The types of drawings required will vary according to the complexity of the contract end item. The TDP Option Selection Worksheet incorporated in the contract or purchase order will specify whether the contractor or the Government is responsible for selecting the types of drawings/models and Associated Lists.

7.1. Vendor Item Control Drawings. Vendor Item Control Drawings shall be used to specify the requirements for purchased items when such items have been approved for use in the design and are used without alteration, selection or source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements).

7.2. Source Control Drawings. Source Control Drawings shall be used to specify the requirements for purchased items only when such items have been approved for use in the design and:

a. the item is for a critical application and

b. the requirements can be met by an item from one or more sources and

c. the application required source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements).

7.3. Standard Microcircuit Drawings. Standard Microcircuit Drawings (MIL-HDBK-780) shall be used to specify the requirements of microcircuits.

8. End of DI-SESS-81000E.

Title: CONFERENCE AGENDA

Number: DI-ADMN-81249B Approved Date: 20160524

AMSC Number: F9658 Limitation:

DTIC Applicable: GIDEP Applicable:

Preparing Activity: 11 (AFLCMC/EZSC) Project Number: ADMN-2015-002

Applicable Forms: None

Use/Relationship: The Conference Agenda provides information concerning purpose, location, and schedule of conferences required to manage the acquisition of systems equipment, related items, and services.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID supersedes DI-ADMN-81249A.

Requirements:

1. Reference documents. None.

2. Format. Contractor format is acceptable.

3. Content. The agenda shall include the following, where applicable:

a. The purpose and objective of the conference.

b. The conference location, date, and duration.

c. A daily chronological listing of each major topic or subtopic to be discussed and the time to be devoted to each topic.

d. A list of activities to be represented and identification of their responsibilities.

e. A list of subcommittees to be established during the conference and the proposed activity representation for each subcommittee.

f. Reference to and brief description of the results of previous meetings, when relevant.

g. Location, schedule, and purpose or subject area to be covered by each subcommittee, when applicable.

h. Names of the conference chairperson, co-chair, and subcommittee chairs, when applicable.

i. Information on billeting, messing, transportation, and administrative services available to conference attendees.

j. Complete list of all documentation to be available for review.

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

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DI-ADMN-81249B

k. Brief description of progress on actions or problems identified at previous meetings, when applicable.

l. Other pertinent information such as Forms to be used, identification of any deviations or waivers, security classification, and clearance requirements.

End of DI- ADMN-81249B

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Title: CONFERENCE MINUTES

Number: DI-ADMN-81250B Approved Date: 20160524

AMSC Number: F9659 Limitation:

DTIC Applicable: GIDEP Applicable:

Preparing Activity: 11 (AFLCMC/EZSC) Project Number: ADMN-2015-001

Applicable Forms:

Use/Relationship: Conference minutes provide documentation of technical information provided and decisions and agreements reached at meetings.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID supersedes DI-ADMN-81250A.

Requirements:

1. Reference documents: None.

2. Format. Contractor format is acceptable.

3. Content. The minutes shall include the following information:

a. A title page containing the following:

(1) Title – type of meeting and date.

(2) Identification of the acquisition (system, equipment, contract number) for which the meeting was held.

(3) Space for signatures of the designated representatives of the contractor and acquisition activity.

(4) The name of the contractor and address to which the acquisition activity should acknowledge receipt of comments.

b. The purpose and objective of the conference.

c. The conference location.

d. A summary of the discussions, decisions, agreements reached, and directions of the conference or individual subcommittees thereof.

e. A list of attendees by name, rank, grade or position, activity represented, activity symbol/code, phone numbers, and emails, as appropriate.

f. Action items resulting from the conference.

g. Briefing charts, if presented, shall be attached to the minutes for information only.

End of DI- ADMN-81250B

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

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Title: RELIABILITY AND MAINTAINABILITY (R&M) PROGRAM PLAN

Number: DI-SESS-81613A Approval Date: 20140715 AMSC Number: N9465 Limitation: N/A DTIC Applicable: Yes GIDEP Applicable: Yes Defense Technical Information Center GIDEP Operations Center ATTN: DTIC-RIAC Naval Warfare Assessment Center 8725 John J. Kingman Road, Suite 0944 P. O. Box 8000 Fort Belvoir VA 22060-6218 Corona, CA 91718-8000 Preparing Activity: SH/NUWC-NWPT Applicable Forms: N/A

Use/relationship: This plan describes the Contractor’s Reliability and Maintainability (R&M) program, how it will be conducted and the requirements, controls, monitoring and flow down provisions levied on Subcontractors and Vendors. It describes the R&M, including Built-in Test (BIT), procedures and tasks to be performed and their interrelationship with other system related tasks. The principal uses are to provide the contracting activity a basis for review and evaluation of the Contractor’s R&M program and for determining contractual compliance to the specified R&M requirements.

This Data Item Description (DID) contains the format, intended use information, and content preparation instructions for the data product generated by the specific and discrete task described in the contract.

This DID should be tailored appropriately to each program.

This DID replace DI-SESS-81613.

Requirements:

1. Format. The Reliability and Maintainability (R&M) Program Plan shall be in the contractor’s format.

2. Content. The R&M Program Plan shall identify and describe the activities planned by the

Contractor for implementation of the R&M program, and shall include:

a. Organizational chart providing visibility into the resources, management and organizational structure of those responsible and accountable for the conduct of Reliability, Maintainability and BIT tasks.

b. Identification of the quantitative and qualitative R&M and BIT requirements and verification methods specified in the solicitation or contract.

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DI-SESS-81613A

c. List of required R&M, and BIT Tasks (CDRLs) with description and corresponding reference to the sections in the solicitation or contract.

d. Integrated schedule for conducting all reliability, maintainability, and BIT tasks including the relationship to engineering design reviews and program milestones (for example, systems requirements review, preliminary design review, critical design review, production readiness review, etc).

e. Reliability growth planning curve(s) that was integrated with the program’s master schedule, plotting reliability against test time (or life units) to meet the quantitative requirement(s) specified in the solicitation or contract. Also, include the rationale for the initial reliability, planned growth rate, test resources and growth model used.

f. Description of how the R&M and BIT tasks (e.g. models, allocations, predictions, fault trees, critical items lists, failure mode, effects and criticality analyses, etc.), including those of subcontractors, that will be conducted and the procedures for comparing their status and results to plan.

g. Design guidelines (e.g. Operational Mode Summary/Mission Profile (OMS/MP), Failure Definition Scoring Criteria (FDSC), derating, stress analysis, thermal models, etc.) to be used for the reliability, maintainability and BIT tasks (e.g. models, allocations, predictions, failure mode, effects and criticality analyses, etc.).

h. List Government Furnished Information necessary to support R&M design, development, and test activities and identify the use of R&M data sources (e.g., service maintenance data collection systems).

i. Description of the intended use of GIDEP to promote and facilitate the sharing of R&M information.

j. Test and demonstrations planned for reliability, maintainability and BIT (e.g. accelerated tests, BIT demonstrations, Maintainability demonstrations).

k. Interrelationships of reliability, maintainability, and BIT tasks, including how the resulting data will be integrated with other system oriented tasks (for example, life cycle cost analyses, level of repair analyses, availability analyses, trade-off studies, etc).

l. Failure Reporting Analysis and Corrective Action System process to be used as well as any other data collection requirements and procedures, including a sample of the failure analysis forms.

3. End of DI-SESS-81613A.

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DATA ITEM DESCRIPTION (DID)

Title: Lead-Free Control Plan (LFCP)

Number: DI-MGMT- 81772 Approval Date: 20090612 AMSC Number: N9072 Limitation:

DTIC Applicable: N/A GIDEP Applicable: N/A Office of Primary Responsibility: SEA04RM Applicable Forms: N/A

Use/Relationship: The Lead-Free Control Plan (LFCP) will be used to obtain essential information from contractors on how they plan to manage the risk of lead-free solders or finishes used in their products during the program’s lifecycle.

This DID contains the format and content preparation instruction for the data product generated by the specific and discrete task requirement as delineated in the contract.

This DID is applicable to all new contracts and solicitations that acquire electronic systems including weapons systems containing electronic components as well as rework or repair of electronic systems or components.

The DID may also be applicable to systems already in production for major changes and block upgrades.

The reference documents cited in this DID, GEIA-STD-0005-1, “Performance Standard for Aerospace and High Performance Electronic Systems Containing Lead-Free Solder” and GEIA –STD-0005-2, “Standard for Mitigating the Effects of Tin Whiskers in Aerospace and High Performance Electronic Systems”, may be obtained from: Government Electronics and Information Technology Association, 2500 Wilson Boulevard, Suite 1100, Arlington, VA 22201, or as specified in the contract.

Requirements:

1. Reference documents. The applicable issue of any documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The LFCP shall be presented in the contractor’s own format.

3. Content. The LFCP shall contain all of the information specified in GEIA-STD-0005-1 and GEIA-

STD-0005-2.

3.1 Lead-Free Solder and Finishes. The plan shall address all lead-free solders and lead-free tin finishes in delivered products.

3.1.1 Reliability. The processes and materials utilizing lead-free solder or finishes shall be identified as capable of producing items that meet product reliability requirements.

3.1.2 Configuration Control and Product Identification. The configurations of all systems, assemblies, subassemblies, and parts shall be included and identified by version and applicable configuration identifier.

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DI-MGMT-XXXX (Cont’d)

3.1.3 Risks and Limitations of use. Any risks or limitations on the use of the products due to the incorporation of lead-free solder or finishes shall be identified along with information on how to manage those risks or limitations.

3.1.4 Tin (Sn) Whiskers. Any harmful effects of Sn whiskers resulting from use of lead-free tin shall be addressed.

3.2 The plan shall contain any recommendations or changes to the product design and any contract modifications required to comply with the LFCP.

End of DI-MGMT- 81772

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Title: PROGRAM MANAGEMENT PLAN

Number: DI-MGMT-81797 Approval Date: 20091208 AMSC Number: F9115 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: 70 (OO-ALC/526 ICBM) Applicable Forms:

Use/Relationship: The Program Management Plan provides technical, management, schedule, and cost data. It provides current information which is used to describe the approach, resources and needs of the contractor to perform the effort. This data item description (DID) contains the format and content instructions for the data product to be generated.

1. Reference documents: None

2. Format. The Program Management Plan shall be in contractor format and shall be unclassified.

3. Content. The Program Management Plan shall be an integrated document showing technical, cost and schedule data to a common base, the contract work breakdown structure (CWBS) or it’s planning equivalent. It shall also provide information on the contractor’s organization, practices and techniques to be used in managing the program and, if applicable, subcontractors. The plan shall specifically contain the following:

a. Introduction to the plan.

b. Indication of the relationship of the plan to the CWBS: This shall include a description of each element and the cost associated with each element.

c. Milestone chart: A detailed program milestone chart covering the major activities of the program (system deliveries, tests, etc,) by CWBS, if applicable, and in linear time phasing.

d. Equipment/facilities chart: A chart depicting major government furnished equipment (GFE) and the date and duration that such GFE and facilities are required.

e. Cost chart: A cost chart depicting by month the estimated program spend forecast per fiscal year (October thru September).

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DI-MGMT-81797

f. Purchase Chart: A chart depicting subcontractors and equipment or material purchases, the date and approximate amount of each.

g. Organization data including:

(1) Program organization chart: A chart showing the structure of the program organization by title and name. Identify the program office, support contractors, and major subcontractors.

(2) Program/functional organization relationship chart: A chart showing the relationship of the program functions to the functional organizations indicating lines of authority and communications.

4. End of DI-MGMT-81797

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TITLE: COUNTERFEIT PREVENTION PLAN

Number: DI-MISC-81832 Approval Date: 20110121 AMSC Number: 9181 Limitation:

DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NRO Applicable Forms: N/A

Use/Relationship: The Counterfeit Prevention Plan will be used by the procurement activity to determine and evaluate the effectiveness of the contractor’s counterfeit protection plan and award fee.

a. This Data Item Description contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements delineated in the statement of work.

b. This DID is related to Parts, Materials and Processes Selection List (PMPSL).

c. This DID is related to “As Designed” and “As Built” Parts List.

d. The Counterfeit Prevention Plan will be updated as counterfeiting methods evolve to include any new indicators, as well as new prevention processes needed (either discovered directly or provided by the Government).

1. The Counterfeit Prevention Plan shall be in contractor format and shall include the following, as a minimum:

a. Procurement practices and procedures to include procurement of all parts and materials from original qualified parts/materials equipment manufacturer (OEM) or it franchised/authorized distributor.

b. Procurement practices and internal processes used for exceptions to buying from

OEM or OEM franchised distributors in cases where items are no longer available including a process to qualify/certify non-OEM parts & materials.

c. Monitoring procedures to include the delivery of test results from random sampling and supply chains surveillance that does not assume any source is safe to identify possible penetration of OEM supply chain.

d. Training/certification program for receiving inspectors.

e. Process to verify counterfeit.

DI-MISC-81832

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f. Processes to identify, store, and report counterfeit parts.

g. Process to ensure subcontracts contain the following requirements (As a minimum):

(1) Requirements to procure only from Original Equipment Manufacturer

(OEM) or OEM franchised distributors

(2) Procurement practices and internal processes used for exceptions to buying from OEM or OEM franchised distributors including a process to qualify/certify non-OEM parts & materials obtained

(3) Requirements to monitor supply (including delivery of test results from random sampling and supply chain surveillance that does not assume any source is safe) to identify possible penetration of OEM supply chain

(4) Training/certification program for receiving inspectors

(5) Process to verify counterfeit

(6) Processes to identify, store, and report counterfeit parts.

(7) Notification procedure (tailored to specific sub-contractor based on following Notification Procedure)

h. Self-audit of internal processes.

i. Monitor processes at all subcontractor levels processes and verify compliance through on-site audits.

j. Notification Procedure:

(1) Step 1: The contractor shall quarantine all suspect products pending further direction. The contractor shall provide a statement, with problem description, justifying why this is considered suspect and how it was detected. The contractor shall NOT notify the supplier that the items are suspected as being counterfeit items. However, consultation with the OEM is authorized. Make certain the parts and all members of the lot procured for use on this contract are stored in correct environmental controls. These parts need to be protected as evidence.

(2) Step 2: Contractors that identify suspect items shall immediately notify their customer that is the next link toward the prime contractor.

Notification shall be passed up the customer chain until reaching the prime contractor. The prime contractor shall immediately notify the cognizant Contracting Officer (CO) and Contracting Office Technical Representative (COTR) of all suspect items identified.

DI-MISC-81832

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(3) Step 3: The contractor shall make certain that the original documentation is secured as evidence and maintain any and all documentation associated with the part to include:

a. Part information such as part identifying number, lot date code, manufacturer information and originator/point of contact information

b. Any information reflecting part procurement/acquisition traceability which should include a copy of the purchase order, any and all correspondence between the buyer and the supplier to include: e-mails, records of phone conversations and paper letters of correspondence

c. Part documentation from the purported original manufacturer, distributors and suppliers (certificate of compliance and certificate of conformance)

d. All visual examination and physical analysis/testing results and the technical data package showing that the parts passed the required screening and qualification tests

e. List of company products affected

(4) Step 4: Determine that the part is or is not counterfeit (Usually accomplished as part of root cause analysis of non-conforming parts and/or materials)

(5) Step 5: If the parts are found to be counterfeit, they shall be isolated and controlled pending direction from law enforcement.

(6) Step 6: The contractor shall provide any additional required information to the government’s investigation team

END OF DI-MISC-81832

Data Item Description 81832