Industry_Day_Charts_-_FedBizOps.pdf

AFLCMC… Providing the Warfighter’s Edge

C-20/C-37 CLS

Industry Day

20 OCT 16

Steve Littleton, Acq Program Manager Steven.Littleton@us.af.mil 405-736-7508

Robert Carlsen, Contracting Officer Robert.Carlsen@us.af.mil 405-739-3831

AF Life Cycle Management Center mailto:Steven.Littleton@us.af.mil mailto:Robert.Carlsen@us.af.mil

• 0900 – Welcome and Introductions

– Sign in

– Open communication

– Question Forms

• 0930 – C-20/C-37 Program and Draft Contract Briefing

• Break for Lunch

• 1300 – Side Meetings

Agenda

• Any presentation points in the following briefing or any ensuing discussions DO NOT constitute direction to the contractor

• The acquisition strategy has not been approved;

therefore, all information provided is preliminary and subject to change

• Government is not currently soliciting proposals

• All questions must be submitted in writing to the

PCO

– Official written responses will be posted on FedBizOps website with non-attribution

– Verbal questions and answers are not binding

• Email contact only through the PCO with courtesy copy to Mr. Littleton

Disclaimer

• Aircraft and Locations

• C-20/C-37 Warfighter Support

• Program Description

• Requirements Overview

• Preliminary Solicitation Overview

• Preliminary Milestones

• Discussion

• Questions/Answers

Overview

C-20 Aircraft

Projected C-20 Sites

Kaneohe Bay HI Navy: C-20G (3)

USMC: C-20G (1)

Tinker AFB OK Program Office

AFLCMC/WLV

NAS Point Mugu CA Navy: C-20G (1)

Sigonella Italy Navy: C-20G (1)

C-37 Aircraft

C-37 Sites

JB Hickam HI Navy: C-37A (1) USAF: C-37A (1) MacDill AFB FL

USAF: C-37A (3)

Reagan Nat’l (DCA)

USCG: C-37A (1)

COMBS only

Joint Base Andrews MD

USAF: C-37A (3); C-37B (3)

Army: C-37A (2); C-37B (1)

Navy: C-37B (3)

Ramstein AB GE

USAF: C-37A (2)

• Special Air Missions

– World-wide transport for Senior Leaders (VIP)

• President, Vice President, First Lady, Cabinet, Members of Congress, COCOMS, Other

• In-the-sky office

– World-wide light cargo transport

– Other

• Multi-service, multi-based

– USAF: JB Andrews, JB Hickam, Ramstein AB, MacDill

AFB, FL

– USA: JB Andrews

– USN: JB Andrews, ETD Sigonella, MCBH Kaneohe Bay, NAS Pt. Mugu

– USMC: MCBH Kaneohe Bay, HI

C-20/C-37 Warfighter Support

• C-20/37 Aircraft Fleet is a derivative of Gulfstream IV, V, and G550 commercial business jets

• Modified to meet DoD requirements

• Powered by two Rolls Royce Engines

• Maintained to FAA certification

• Maintained under the CLS concept

Program Description

• All Organizational and Depot Level Maintenance

– Maintain FAA certification

– 3rd party maintainer at JB Andrews for USAF aircraft

• Contractor Operated and Maintained Base Supply

(COMBS)

– Government provides a portion of required parts, material, and equipment

– Contractor responsible for any additional spares above GFP levels necessary to meet supply rate

• C-20 – Approximately 98% of spares and equipment will be provided as GFP

• C-37 – Supply support will be discussed with next chart

Requirements Overview Fleet Logistics Support

• COMBS

– Government provides a portion of required parts, material, & equipment

– Contractor responsible for any additional spares above GFP levels necessary to meet supply rate

– Operations, Inventory Management (levels, storage and reporting)

– Worldwide supply support to include MOB, Depot and Off-station

– Packaging, handling, shipping and transportation

• Current Contractor’s C-37 spare parts at the MOB COMBS will not transfer to the next contract

– The Government does not own these spare parts

– Government will not pay direct costs for establishing initial spare levels

• Contractor shall be responsible for providing a supply management system to meet performance rates in the

PWS

Fleet Logistics Support

• The Government does not own C-37 spare engines

• A comprehensive engine management system shall be employed

• Rolls Royce Corporate Care or equivalent

– Spare availability during scheduled/unscheduled maintenance

– Inclusive of engine shop visit expenses

– Line Replaceable Parts including accessories

– Lease engines

– Engine maintenance program service support

– Technical publication revision service

– Engine parts carrying a Rolls Royce part number

• Including life limited parts replacement due to time expiration

– The only authorized over and above charges will be related to causes outside contractor’s control

• FOD, accident, misuse or non-Engine Management Program required SBs

C-37 Engine Management

• All Depot Level Maintenance FAA FAR 145 Aircraft Depot Maintenance & Repair

– Maintain FAA certification and support Military Air

Worthiness Certification processes

– Scheduled/Drop-in Maintenance

– Field team/Deployment support

– Modification/Technical Order (TCTO) Kit purchase/installation

– Aircraft status reporting through:

• Gulfstream Computerized Maintenance Program

• Note – Maintenance reporting at Partial CLS site will be by host unit

– VIP Paint Specification

– Interior refurbishment

– Publications/Subscriptions

Fleet Sustainment Support

• Higher Level Quality Management System IAW commercial standards

– ISO 9001 or AS 9110

• Reliability and Maintainability analysis, trends and forecasting and Deficiency Reporting per T.O. 00-35D-54

– Root cause analysis/tear-down analysis/corrective action validation

• Diminishing Manufacturing Sources and

Material Shortages analysis, forecasting and resolution

• Security

– DD 254, Contract Security Classification

• DSS Facility Clearance Required

– Secret clearance required – most personnel

– OPSEC awareness and compliance

– Common Access Card

– Protection and control of For Official Use Only and

Classified material

• Must be able to transmit and receive sensitive information

• MOB Experience

– Site leads must possess an A&P and Gulfstream airframe experience

– Mechanics must be experienced with GIV, GV and

G550 aircraft

• JB Andrews Army and Navy, ETD Sigonella, IT, Ramstein AB, GE, MacDill AFB, FL, JB Hickam, HI, Kaneohe Bay, HI and Pt. Mugu, CA are Full CLS

• Provide flight line (O-level) maintenance personnel

– FAA Airframe and Powerplant (A&P) licensed as necessary

• Ability to maintain/support all aircraft and mission systems

• Scheduled and unscheduled maintenance

– Service Actions/TCTOs

• Germany requires special Technical Expert Status Accreditation (TESA) for non-local employees at Ramstein

• Italy will require work visa for employees

Full CLS Sites

• JB Andrews – USAF Aircraft

– COMBS only support

– CMP Analyst

– O-Level maintenance is currently provided by a 3rd party

Partial CLS Site

• Metrics* – all locations (Per Service/MDS/Site)

– Quarterly Departure Reliability ≥ 97% reported monthly, assessed quarterly (all home station departures will be counted)

• Departure Reliability Rate % = (Total HS Departures – Logistics Delays) * 100/(Total HS Departures)

– All other metrics reported monthly, assessed at the end of each performance period

• Mission Capable (MC) ≥ 90%

– Exception – USNR/USMC C-20G 87.5%

• Not Mission Capable Supply < 2%

• Partial Mission Capable Supply <3%

– Exception – USCG <4%

Metrics

* JBA, USAF metrics limited to supply

• Performance Based Requirements

– Performance Work Statement (PWS)

• Government states minimum requirements in outcome based terms

• Offeror’s proposed approach/solutions to meeting the requirements by offering industry innovations, best practices and commercial enhancements, etc.

– Goal of Performance Based Requirements is to allow offerors to use their own processes and procedures that save time, reduce schedule and cost

Program Management

• Program Management Plan

– Transition Plan

• Configuration management

• Quality program

• COMBS operations

– Supply chain management

• Data deliverables – CDRLs

– Maximize on-line submissions to Government

• Subcontract management

• Secret security clearances required for most personnel

• Contractor-hosted annual Program Review in

OKC

• Support program meetings

– System Safety Working Group

– Aircraft Information Working Group

– Maintenance Working Group

• Service Action Review Board support

• Technical Interchange Meetings

• Weekly status telecom

• Full and Open competition

– NAICS Code 488190, size standard $32.5M

– Services Contract Act

• Wage Determination included in solicitation

• Performance Price Trade Off approach

• Contract Type

– Indefinite Delivery Indefinite Quantity (IDIQ)

– Example Contract Number FA8106-18-D-XXXX

– Work authorized on task orders

– Commercial FAR Part 12

– Firm-fixed-price

– Cost per flying hour approach

Solicitation Overview

• Potential Long Term Contract 9+ Years

• 3 Month

• 5 Month

• 1 Year

• 1 Year

• 1 Year

• 1 Year

• 1 Year

• 1 Year

• 1 Year

• 1 Year

• 6 Months

Phase In Option 1 Option 2 Option 3 Option 4 Option 5 Option 6 Incentive Option 1 Incentive Option 2 Incentive Option 3 -8 Opt to Extend

1 Jun – 31 Aug 18 1 Sep – 31 Jan 19 1 Feb – 31 Jan 20 1 Feb – 31 Jan 21 1 Feb – 31 Jan 22 1 Feb – 31 Jan 23 1 Feb – 31 Jan 24 1 Feb – 31 Jan 25 1 Feb – 31 Jan 26 1 Feb – 31 Jan 27 If necessary

Evaluation Period

1st Evaluation 2nd Evaluation 3rd Evaluation

Not eligible for Incentive Option 3 if offeror fails to earn Incentive Option 1 and Incentive Option 2

• Phase-in/Transition (Max 90 days)

– Address risk and mitigation

– Phase-in be completed by 1 Aug 2018

• Special Contract Clauses

– Changes in aircraft fleet, quantity or location

• Increase/decrease in fleet size

• Site activation/de-activation

• Other users/Gulfstream Executive Aircraft

– Small Business

• Subcontracting requirement for percentage of total obligated dollars

• Notable Clauses

– FAR 52.222-41 Service Contract Act

– FAR 52.227-14 Rights in Data -- General

– FAR 52.245-1 Government Property

– FAR 52.246-2 Inspection of Supplies -- Fixed Price

– FAR 52.219-9 Small Business Subcontracting Plan

• Subcontracting Plan will be incorporated into contract

– DFARS 252.211-7003 Item Identification and Valuation

– DFARS 252.217-7028 Over and Above Work

– DFARS 252.225-7008 Restriction on Acquisition of

Specialty Metals

• Technical factors evaluated as pass/fail

– Additional credit will not be given to proposals exceeding requirements

• Past performance evaluated and assigned a performance confidence rating

• Price will be evaluated for reasonableness

• Contractor statement of work is not required

– PWS will be incorporated into the contract

• Small business subcontracting plan required

• Firm-fixed-price (FFP)

– Recurring

• Program Management

• MOB Maintenance Support including maintenance personnel

• COMBS Management & Labor

• Data- NSP (not separately priced)

• Commercial Subscriptions

• Overseas Tuition

– Non-Recurring

• Transition/phase-in

• Engine Inspections

• Landing Gear Inspections

• Depot Inspections

Preliminary CLIN Structure

• Firm-fixed-price (FFP) to be negotiated

– Over and Above CLINs

• Deployments

• Contract Field Team

• Time Compliance Technical Order (TCTO) Kits purchase/install,

• Depot Repair, Government directed actions

• Labor rates

• Parts and Material

• Travel

Preliminary CLIN Structure Cont.

Preliminary Milestones

Industry Day RFI #3 – Draft PWS Issue Draft RFP Pre-Solicitation Conf Issue Formal RFP Award Contract Phase-in/Transition – 90 Days Contract Performance Begins

20 Oct 2016 Dec 2016 Mar 2017 April 2017 Jun 2017 May 2018 May 2018 Aug 2018

• USAF Comm – shared responsibility between sister SPO

• 3rd party maintainer at JB Andrews USAF site

– Contractor will not be responsible for maintenance

– Contractor will operate the COMBS

– Contractor will be responsible for entering supplied maintenance data into CMP

Discussion

• This strategy is preliminary and subject to change

• The final RFP will detail the final strategy

• Draft PWS will be provided for comment via

FedBizOps

• Draft RFP will be provided for comment via

FedBizOps

• Pre-proposal conference is expected within 2 weeks following release of draft RFP

Discussion

• Incentive options under consideration − Award option years based upon tangible performance criteria

• Estimated Award Date: May 18

• Phase-in / Phase-out

− 90 day transition prior to full performance − 90 day phase-out

Program Planning ReCap