Attch_1a_-_PWS_Inspection_Services_Apr_18.pdf

PERFORMANCE WORK STATEMENT

Provide Inspection Services and Certification for the

Lightning Protection System (LPS)

B1131, at Tinker AFB

72 ABW/CE

4 April, 2018

TABLE OF CONTENTS

1. Description of Services 3

2. Basic Services 3

3. Services Summary 3

4. Incident Reporting 5

5. Government Furnished Property 8

6. Appendices 9

1. Description of Services:

1.1 The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection materials necessary to inspect and certify the compliance of the Lightning Protection System (LPS), B1131 at Tinker AFB.

1.1.2 The work will ensure compliance with the current edition of Tinker AFB Facility standards, UFC 3-575-01, AFI 32-1065, and NFPA 780 in that priority order

2. Special Requirements:

2.1 The Contractor shall report any deficiencies and present potential corrective actions to bring the LPS into compliance with 1.1.2.

2.2 If there are noted deficiencies the Contractor will perform a second inspection after any deficiencies are remedied by the TAFB base maintenance team.

3. Service Summary

Performance Objective PWS Para

Performance Threshold

The Contractor shall Inspect the LPS for compliance.

1.1 Notify the Government Technical POC or

COR within five (5) business days upon completion.

The Contractor shall report any deficiencies and potential corrective bring the LPS into compliance with 1.1.2

2.1 Notify the Government Technical POC or

COR within five (5) business days of detecting any deficiencies.

In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence.

6 The contractor shall provide a written or email copy of the mishap / incident notification within three calendar days to the Government Representative, who will forward it to OC- ALC safety.

4. Hours of Operation:

4.1 Contractor operating hours shall be consistent with normal core duty hours of Tinker AFB unless otherwise directed by the Contracting Officer (KO) or his designated representative. Normal core duty hours are 6:30 AM - 4:00 PM, Monday through Friday, excluding Government holidays. The Contractor can expect that a portion of the work may be performed outside of these core hours and on weekends or holidays.

5. Personnel:

5.1 For purposes of this contract, the terms "Contractor" or "Contractor Personnel" applies to all Contractor employees, subcontractor employees, or any other person(s) acting for, or on behalf of, the Contractor to perform work on this contract.

5.2 Project Manager: Project Manager. Prior to contract performance, the Contractor shall designate in writing, to the Contracting Officer, a Project Manager (PM), who shall be responsible for the overall management, coordination, and supervision of the work, performed under this contract. The PM shall be knowledgeable of the terms and conditions of the contract. This PM shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The PM shall be available, by phone, anytime Contractor personnel are performing services on TAFB.

5.3 General Employee Qualifications: General Qualifications: Contractor employees shall be trained, qualified, certified and/or licensed under the requirements specified in this contract prior to starting work. The contractor shall maintain records of training qualifications, certifications, and licenses and provide them to the Contracting Officer upon request. The Contractor shall ensure that the employees remain fully qualified to perform work under this contract. The Contractor shall maintain the work force in such a manner as to ensure that the employees remain fully qualified. The Contractor shall only employ persons able to speak, read, write, and understand English for those positions interacting with Government personnel, and where English is used or essential to provide the product, record, data, information, or service. Contractor personnel shall be physically capable of performing work under all climatic conditions.

5.4 Employee Conduct: Contractor personnel shall be appropriately dressed, including any necessary individual protective clothing and equipment, for the work to be done. The Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. Government rules, command policy, regulations, laws, directives and requirements which are in place or issued during the contract term relating to law and order, Installation administration, and security on the Installation will be applicable to all Contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements will be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently.

5.5 Conflicts of Interest: The Contractor shall not hire for this contract, any person whose employment would result in a conflict of interest, or employment which is prohibited by Department of Defense 5500.7-R entitled "Joint Ethics Regulation (JER)", Dated August 30, 1993.

5.6 Restricted Personnel: The Contractor shall not employ persons for work on this contract if such employee is considered by the Installation Commander or designated representative to be a potential threat to the health, safety, security, general well-being or operational mission of the Installation and its population.

5.7 Personnel Roster: The Contractor shall screen its employees prior to employment under this UNCLASSIFIED contract to ensure authorized access to the military installation/Government facility. If the Contractor obtains derogatory information concerning the Contractor employee, the Contractor employee will not be allowed to work under this contract. The Contractor shall assume all costs involved in this screening. The Contractor shall provide the Contracting Officer with a roster of all personnel working under this contract within ten working days after contract award. The Contractor’s personnel roster shall, as a minimum, provide the employee’s name; position to which assigned; primary and additional duties. The roster shall be updated as personnel changes occur and the Contracting Officer shall be notified of these changes within one working day of such change.

5.8 Identification: Contractor personnel shall wear a distinctive contractor furnished security (ID) badge readily identifying the individual as a contractor employee. The badge shall be worn in a conspicuous place at all times when performing work under the contract.

5.9 Personnel Safety: The contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The contractor shall comply with all applicable federal, state, local, and TAFB laws and regulations including, but not limited to environmental, safety, and occupational health laws and regulations. Except as otherwise stated in the contract, if the contractor encounters material on the project site reasonably believed to be hazardous (such as ammunitions), the contractor shall immediately stop work in the affected area and give notice of the condition to the Contracting Officer.

6. Incident Reporting:

6.1 The Contractor (to include subcontractors) shall report all serious incidents or accidents and incidents encountered while performing work under this contract. Prepare and provide an accident report to the Contracting Officer/Technical Representative not more than one hour following the incident or accident. The Contracting Officer shall forward the report to the Command Safety Office upon confirmation that incident or accident was reportable. Serious accidents and incidents include, but are not limited to, those defined in AR 385-40 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows: One or more lives lost, one or more persons critically injured, five or more persons hospitalized due to one incident, property damage estimated to exceed $2,000.00, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and HAZWASTE incidents.

6.2 Emergency Medical Service. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center. For routine fire prevention matters call 405-734-3981 or 405-734-3982 and 405-734-7964 for after hours and weekends. For routine calls to dispatch call 405-734-7964

7. Claims Liability:

7.1 The Contractor shall indemnify, save harmless, and defend the Government from and against any and all claims, damages, actions, debts, liabilities, and attorneys' fees arising out of or in any manner predicated upon loss of or damage to the property of and injury to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, servants, employees or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and save harmless the Government from, and on account of damage of any kind which the Government may suffer as the result of acts of negligence, fraud or misconduct of any of Contractor's agents, servants, employees, or subcontractors in or about said military installation.

8. Environmental Compliance:

8.1 The Contractor shall comply with all Federal, State, and local regulations covering environmental protection. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. If a Federal, State, or regulatory agency assesses any fine, penalty, or fee against the Government that is attributable to Contractor noncompliance with any environmental law or regulation, the Contractor will indemnify the Government for the amount of the fine and other Government costs attributable to the violation (e.g., the cost of cleaning up a hazardous waste spill). In the event of Contractor noncompliance with any applicable environmental law or regulation, the Contracting Officer will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the Government’s rights under any other provision of this contract. The Contractor will fully comply with current and future TAFB regulations, plans and changes.

8.2 Non-Hazardous Products: In all instances where a product containing non-hazardous components can be substituted for a product with hazardous components, the Contractor shall use the product containing non-hazardous components. Provide information on substitutions to the Contracting Officer.

8.3 TAFB has implemented an Environmental Management System (EMS) to proactively deal with the environmental impacts of its processes, activities, and services. TAFB uses the ISO 14001:2004 as the standard for its EMS. s site. The Contractor is also responsible to ensure that all goods and services used by the Contractor or any of its subcontractors do not deviate from the installation Environmental Policy, and objectives and targets of the EMS.

8.4 If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the COR within ten

(10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

8.5 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC- ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

9. Installation Access and Control:

9.1 Installation Access: Entry to the installation requires the following: prior coordination with the Contracting Officer or designated representative, current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel. Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply.

9.2 Security Police. The Government will provide general on-base security forces service.

The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

10. Non-Personal Services:

10.1 The services to be delivered by the Contractor to the Government are non-personal services, and no employer-employee relationship exists or will exist under the contract between the Government personnel and Contractor employees. Contractor personnel shall be responsible not to the Government, but solely to the Contractor, who shall be accountable to the Government. The services to be performed under this contract shall not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather, Contractor personnel shall act and exercise personal judgment and discretion on behalf of the Contractor.

11. Government Furnished Property

11.1 None

12.2 Government Furnished Supplies

12.1 None

Appendix A: DEFINITIONS AND ACRONYMS

DEFINITIONS: The definitions set forth below are those unique to this contract.

Definitions for technical terms or words that are included in this contract can be found in the technical documents referenced in the individual functional areas of the PWS. The definitions provided below are oriented to Tinker AFB’s PWS. In many cases, definitions are specific by situation. The listing of definitions is not all-inclusive, but it has been derived from official publications (e.g., regulations and technical manuals) when available.

Contracting Officer (CO): An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR): An individual from the functional activity appointed by the Contracting Officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions.

Contract Discrepancy Report (CDR): A formal method documenting unsatisfactory contractor performance (contract deficiencies and defects against the AQL) in the contract file.

Defective Service: A unit of service, which contains one or more defects and does not conform to specified requirements.

Federal Acquisition Regulation (FAR): Provides uniform policies and procedures for acquisitions by executive agencies of the federal Government.

Government Furnished Property: All tangible property of Government furnished to Contractor.

Hazardous Waste: A waste as defined in title 40, CFR, Part 261.3. Special handling procedures and disposal facilities are required for their disposal in compliance with federal, state and local regulations.

Not Separately Priced (NSP): For the purpose of this contract any line item that may or may not have an associated cost to it that the contractor feels the need to be reimbursed for the cost must be included in the cost of some other line item.

Performance Standard: A measurable output or result associated with the performance-based description of a requirement found in the PWS.

Quality Control: Those actions taken by the Contractor to control the in-process performance of goods or services to ensure that contract quality standards are met.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance.

References: For the purpose of the resultant contract, the acronyms listed below shall apply:

Element/Requirement Referenced Benchmark Electrical Requirements UFC 3-575-01 Contract Safety AFPAM 91-210 Para. 6 Mishap Notification/Reporting AFI 91-204 Para. 4.9 Facility Fire Protection NFPA 13, 70, 72, 409, 410, 780-17 Grounding Systems AFI32-1065 Handling, Storage and use of Flammable/ NFPA 30, 33 Combustible Liquids AFI 91-203 Chapters 6, 22 Hazardous Material Management AFI 32-7086 TAFBSUP 1 Personal Protective Equipment AFI 91-203 Chapter 14 Materials Handling Equipment AFI 91-203 Chapter 35 Storage and Materials Handling DoDI 4140.62